HomeMy WebLinkAboutCASA - Amend Space Use AgrmtDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of May 28, 2008
Please see directions for completing this document on the next page.
DATE: 05/16/2008
FROM: Teresa Rozic Property & Facilities 385-1414
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document 2008-234, an Addendum to Space Use Agreement with
Court Appointed Special Advocates (CASA of Central Oregon).
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
In 2004, Deschutes County leased approximately 325 square feet of office space in the Public Safety
Complex, Juvenile Community Justice Building, to Court Appointed Special Advocates (CASA of
Central Oregon). CASA provides a trained community volunteer appointed by a judge to represent the
best interests of abused and neglected children in court. As provided for in the lease, CASA has
exercised its option to renew the lease for one year.
FISCAL IMPLICATIONS:
$1,248.00 annual rental income which is shown and budgeted as revenue to the Juvenile Dept.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends Board signature of Document 2008-234.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
One original to Teresa Rozic for Lessee.
Property Specialist
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
Please complete all sections above the Official Review line.
05/16/2008
Contact Person:
Teresa Rozic
Department:
Contractor/Supplier/Consultant Name:
Central Oregon)
Property and Facilities,
Phone #:
385-1414
Court Appointed Special Advocates (CASA of
Goods and/or Services: Lease Addendum
Background & History: In 2004, Deschutes County leased approximately 325
square feet of office space in the Public Safety Complex, Juvenile Community Justice
Building, to Court Appointed Special Advocates (CASA of Central Oregon). CASA
provides a trained community volunteer appointed by a judge to represent the best
interests of abused and neglected children in court. As provided for in the lease, CASA
has exercised its option to renew the lease for one year.
Agreement Starting Date:
July 1, 2008
Annual Value or Total Payment:
Ending Date:
$1,248.00 annual rental income
® Insurance Certificate Received (check box)
Insurance Expiration Date:
Check all that apply:
�I RFP, Solicitation or Bid Process
7 Informal quotes (<$150K)
7 Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
02/02/2009
June 30, 2009
Funding Source: (Included in current budget? ❑ Yes ❑ No
If No, has budget amendment been submitted? ❑ Yes ❑ No
Departmental Contact: 1Teresa Rozic Phone #:
Title:
Department Director Approval:
Signature
385-1414
Distribution of Document: One original to Teresa Rozic for Lessee.
Date
5/20/2008
Official Review:
County Signature Required (check one): CI BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. )
Legal Review Date
Document Number
[u
5/20/2003
REVIEWED
LEGAL COUNSEL
Parties:
ADDENDUM TO SPACE USE AGREEMENT
DESCHUTES COUNTY, a political subdivision of the State of Oregon (Lessor)
CASA OF CENTRAL OREGON, a nonprofit corporation , (Lessee)
WHEREAS, County and Program entered into a Space Use Agreement (DC 2004-278)
effective July 1, 2004 ("the Agreement") covering Space described as approximately 325 square fest
of office space in the Deschutes County Juvenile Justice Center located at 63360 Britta Street,
Building 1, Bend, Deschutes County, Oregon 97701 (the "Premises"); and
WHEREAS, on June 20, 2007 the Parties extended the Agreement to June 30, 2008 (DC
2007-267); and
WHEREAS, the parties desire to amend the term of the Agreement;
NOW, THEREFORE, the parties agree that the Agreement is hereby amended to read as
follows:
1. Section 2.1 Term: The term of this Agreement shall commence July 1, 2004 and shall
terminate June 30, 2009, unless sooner terminated.
2. Except as otherwise provided in this Addendum, the terms and conditions of the
Agreement remain in effect.
LESSOR:
DATED this day of , 2008
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, CHAIR
ATTEST: TAMMY (BANEY) MELTON, VICE CHAIR
Recording Secretary MICHAEL M. DALY, COMMISSIONER
More signatures follow.
Page 1 of 2 — CASA of Central Oregon Space Use Agreement - 2008-234
LESSEE:
DATED this 1'#" day of YY'eia 2008
CASA OF CENTRAL OREGON
By: ,y,r\ oyj'l j-_
Title: eixect.t.ez tn ,
Page 2 of 2 — CASA of Central Oregon Space Use Agreement - 2008-234