HomeMy WebLinkAboutRes 064 - Transfer Appropr - Bldg Svcs FundEs
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 11, 2008
Please see directions for completing this document on the next page.
DATE: June 4, 2008
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2008-064, transfer of appropriations in the Building
Services Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2008-064 transferring appropriations within the Building Services Fur d.
There are various reasons for the required transfer which are: the cost of the warehouse office remodel
was higher than anticipated, additional furniture was needed for that office space that had not been
budgeted, a refund of maintenance and custodial services was made to the State pursuant to its lease for
space at 1300 NW Wall Street, copy machine paper purchased for County departments is now recorded
differently than how it was budgeted, electricity and natural gas rates are higher than used for the
projected expenditures, and the Oregon State Police/Jamison Building required extensive repairs and
maintenance that had not been budgeted.
FISCAL IMPLICATIONS:
A transfer of appropriation from Capital Outlay & Contingency in the amount of $100,000 is required.
Expenditures for Fiscal Year 2008 will be $20,000 more than originally anticipated.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2008-064.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Susan Ross, Property & Facilities 383-6713
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within Various Funds of the 2007-2008
Deschutes County Budget and Directing Entries
RESOLUTION NO. 2008-064
WHEREAS, attached is an appropriation transfer request form from the Property & FacilitiUs
Director requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget °.:o
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 620-1000-419.92-10 Deschutes County Building Services
Fund, Building Remodel $80,000
FROM: 620-1000-501.97-01 Deschutes County Building Services
Fund, Contingency $20,000
TO: 620-1000-419.51-10 Deschutes County Building Services
Fund, Fees & Permits $10,000
TO: 620-1000-419.59-98 Deschutes County Building Services
Fund, Refunds & Adjustments $15,000
TO: 620-1000-419.61-55 Deschutes County Building Services
Fund, Office & Copier Supplies $20,000
TO: 620-1000-419.62-10 Deschutes County Building Services
Fund, Electricity $25,000
TO: 620-1000-419.62-40 Deschutes County Building Services
Fund, Natural Gas $15,000
TO: 620-1000-419.66-60 Deschutes County Building Services
Fund, Minor Office Furniture & Fixtures $15,000
PAGE 1 OF 2 -RESOLUTION NO. 2008-064 (6/11/08)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of June, 2008.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: TAMMY (BANEY) MELTON, Vice -Chair
Recording Secretary MICHAEL M. DALY, Commissioner
PAGE 2 OF 2 -RESOLUTION NO. 2008-064 (6/11/08)
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Revised
Budget
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15,000
23,000
75,000
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17,000
180,000
200,481
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To (From)
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20,000
25,000
15,000
15,000
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Current
Budgeted
Amount
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260,000
220,481
Description
(Element -Object, e.g. Time Mgmt,
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Fees & Permits
Refunds & Adjustments
Office & Copier Supplies
1 Electricity
Natural Gas
Minor Office Furniture & Fixtures
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Contingency
Category
(Pers, M&S, Cap Out,
Contingency)
Materials & Services
Materials & Service
Materials & Services
Materials & Services
Materials & Services
Materials & Services
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Contingency
Line Number
(HTE 14 digit code)
620-1000-419-51.10
620-1000-419-59.98
620-1000-419-61.55
1620-1000-419-62.10
620-1000-419-62.40
620-1000-419-66.60
620-1000-419-92.10
620-1000-501-97.01
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Page 1 of 1
Judi Hasse
From: Lacy Nichols
Sent: Thursday, May 22, 2008 10:14 AM
To: Judi Hasse
Subject: FW: Appropriation Transfer
Attachments: Approp trans 620.xls
Just in case you do them while I am gone. Thanks!
From: Susan Ross
Sent: Thursday, May 22, 2008 10:12 AM
To: Marty Wynne
Cc: Lacy Nichols
Subject: Appropriation Transfer
Marty, I will need to request an appropriation transfer for fund 620, Building Maintenance, in order to have enough
appropriation to finish the current fiscal year. Attached is the worksheet. Please let me know if you have any questions.
Susan Ross
Deschutes County Property 8 Facilities Director
541-383-6713
541-317-3168 fax
6/2/2008