HomeMy WebLinkAboutRes 065 - Transfer Appropr - Sheriff FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 11, 2008
Please see directions for completing this document on the next page.
DATE: June 4, 2008
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2008-065, transfer of appropriations in the Sheriffs Office
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2008-065 transferring appropriations within the Sheriffs Office Fund.
There are various reasons for the required transfer which are: time management in the Investigations
Department were greater than budgeted, replacement of the defibulators for patrol vehicles were not
planned, uniform expenses will be greater than originally budgeted due to hiring new employees,
support for software was higher than anticipated, equipment needed to be replaced in Search and
Rescue that was not planned, and overtime for training instructors was higher than anticpated.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency in the amount of $145,000 is required. Expenditures in
Fiscal Year 2008 are forecasting overbudget in the areas described above.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2008-065.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
Jim Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations
Within the Various Funds of the 2007-2008
Deschutes County Budget and Directing Entries
RESOLUTION NO. 2008-065
WHEREAS, attached is an e-mail from the Sheriffs Office requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget t
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 255-4500-501.97-01 Deschutes County Sheriffs Office Fund,
Non -Departmental, Contingency $145,000
TO: 255-3300-421.18-72 Deschutes County Sheriffs Office Fund,
Investigations/Evidence, Time Management $ 40,000
TO: 255-3400-421.61-43 Deschutes County Sheriffs Office Fund,
Patrol/Civil, Medical Supplies $ 25,000
TO: 255-3400-421.61-97 Deschutes County Sheriffs Office Fund,
Patrol/Civil, Uniforms $ 25,000
TO: 255-3500-421.43-10 Deschutes County Sheriffs Office Fund,
Records, Software Maintenance Agreements $ 20,000
TO: 255-4100-421.66-50 Deschutes County Sheriffs Office Fund,
Special Services, Minor Tools & Equipment $ 20,000
TO: 255-4300-421.18-76 Deschutes County Sheriffs Office Fund,
Training, Overtime $ 15,000
PAGE 1 OF2-RESOUSUON NO. 2008-065 (6/11/08)
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of June, 2008.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: TAMMY (BANEY) MELTON, Vice -Chair
Recording Secretary MICHAEL M. DALY, Commissioner
PAGE 2 OF 2 -RESOLUTION NO. 2008-065 (6111108)
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Budget
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Description
(Element -Object, e.g. Time Mgmt,
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Time Management
Medical Supplies
Uniforms
Software Maint Agreements
Minor Tools and Equipment
Overtime
Contingency
TOTAL
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Material and Services
Material and Services
Material and Services
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Contingency
Line Number
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1255-3300-421.18-72
255-3400-421.61-43
255-3400-421.61-97
255-3500-421.43-10
255-4100-421.66-50
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Page 1 of 1
Judi Hasse
From: Jeanine Faria
Sent: Wednesday, May 21, 2008 2:39 PM
To: Lacy Nichols
Cc: Judi Hasse
Subject: FW: Appropriation Transfer
Attachments: Appropriation transfer request over expended.xls
Judi & I can probably work on these while you are gone.
From: James Ross
Sent: Wednesday, May 21, 2008 2:38 PM
To: Marty Wynne
Cc: Jeanine Faria
Subject: Appropriation Transfer
Please process the attached appropriation transfers. Based on current forecast there is a high probability these
appropriation categories will be overspent by year-end. Dept 35 Records is already over -expended. The reasons are
identified for each line item.
Thanks
Jim
6/2/2008