HomeMy WebLinkAboutSunriver SD TransfersDeschutes County Board of Commissioners
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AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 23, 2008
Use "tab" to move between fields, and use as much space as necessary within each field. Do not leave anyfieids
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Wednesday prior to the meeting to be included on the agenda.
DATE: June 13, 2008
TO:
FROM:
Deschutes County Board of Commissioners
Sharon R. Smith, Legal Counsel for the Sunriver Service District 541-382-4331
TITLE OF AGENDA ITEM:
Approval of four separate Resolutions regarding transfers and/or loans between Sunriver Service
District Operating and Reserve Funds.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
None
FISCAL IMPLICATIONS:
None
RECOMMENDATION & ACTION REQUESTED:
ATTENDANCE: Sharon R. Smith
DISTRIBUTION OF DOCUMENTS:
Sharon R. Smith
Bryant Lovlien & Jarvis PC
P.O. Box 880
Bend, Oregon 97709
Bob Wrightson, Treasurer
Sunriver Service District
P.O. Box 2108
Sunriver, Oregon 97707
SUNRIVER SERVICE DISTRICT
Managing Board
Resolution to Request Approval to Transfer Operating Funds
(Fund 715) to the Capital Reserve Fund (Fund716)
R2008-003
Whereas the Sunriver Service District was created on June 12, 2002 by Order No. 2002-
085 of the Deschutes County Commissioners, and.
Whereas the Deschutes County Commissioners, acting as the Governing Board of the
Sunriver Service District on June 26, 2002 in Agreement No. 2002-147 did specify that
the Sunriver Service District (hereafter "District") provide law enforcement, fire
prevention and protection services, emergency medical services including ambulance,
security services by contract, and
Whereas the Deschutes County Commissioners, acting as the Governing Body of the
District on June 26, 2002 in the Memorandum of Understanding Contract No. 2002-201
and Agreement No. 2002-147 did delegate managing authority for the District to the
District Managing Board (hereafter "Board" created within these documents, and
Whereas it is necessary to transfer funds from the Operating Fund (715) to the Capital
Reserve Fund (716) in order for the Capital Reserve Fund to be legally able to pay for
acquired assets.
Now, Therefore it is resolved by the Board that the Governing Body be requested to
approve the transfer of the budgeted amount of $310,000 plus an additional $25,000
from the 2007-2008 Operating Fund (715) to the Capital Reserve Fund (716) not later
than June 30, 2008.
Dated this 22nd of May, 2008
Dennis Wood, Director
Page 1 of 1
Tom Gunn, Director
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Do
is Brann an
Director
R2008-003
SUNRIVER SERVICE DISTRICT
Managing Board
Resolution to Request the Transfer of Operating Fund
(Fund 715) Contingency Account Funds to Operating Fund (Fund 715)
Expense Accounts
R2008-004
Whereas the Sunriver Service District was created on June 12, 2002 by Order No. 2002-
085 of the Deschutes County Commissioners, and.
Whereas the Deschutes County Commissioners, acting as the Governing Board of the
Sunriver Service District on June 26, 2002 in Agreement No. 2002-147 did specify that
the Sunriver Service District (hereafter "District") provide law enforcement, fire
prevention and protection services, emergency medical services including ambulance,
security services by contract, and
Whereas the Deschutes County Commissioners, acting as the Governing Body of the
District on June 26, 2002 in the Memorandum of Understanding Contract No. 2002-201
and Agreement No. 2002-147 did delegate managing authority for the District to the
District Managing Board (hereafter "Board" created within these documents, and
Whereas it is necessary to transfer money from the Operating Fund (Fund 715)
contingency account to Operating Fund (Fund 715) expense accounts so as not to spend
public money in excess of the amount provided for by law.
Now, Therefore it is resolved by the Board that the Governing Body be requested to
approve the transfer of the following amounts in the Operating Fund (Fund 715)
contingency account to the indicated Operating Fund (Fund 715) expense accounts not
later than June 30, 2008.
Page 1 of 2 R2008-004
SUNRIVER SERVICE DISTRICT
Managing Board
Resolution to Request the Transfer of Operating Fund
(Fund 715) Contingency Account Funds to Operating Fund (Fund 715)
Expense Accounts
R2008-004
Account Number
Account Description
From
To
715-9700-501.91-01
Contingency
$90,000
715-5500-425.11-53
Firefighter/Paramedic
$20,000
715-5500-425.43-20
R&M Building/Grounds
$20,000
715-5500-425.50-40
Education/Training
$10,000
715-9700-425.33-70
Legal
$10,000
715-5500-425.34-37
Contract Services
$29,000
715-6800-428.61-58
Bike Patrol Supplies
$1,000
TOTALS
$90,000
$90,000
Dated this 22nd of May, 2008
tifn Coe, Chair
Bob Wriditson, Director
/fb4 t �vr
Dennis Wood, Director
Tom Gunn, Director
f(�rY1�ylG�6C/
Dor Brannan Director
Page 2 of 2 R2008-004
SUNRIVER SERVICE DISTRICT
Managing Board
Resolution to Request Approval to Borrow From the Reserve Fund (Fund 716) to
Finance the Operating Fund (Fund 715) to Until Fiscal Year 2008-2009 Tax Proceeds
are Received
R2008-005
Whereas the Sunriver Service District was created on June 12, 2002 by Order No. 2002-085 of
the Deschutes County Commissioners, and.
Whereas the Deschutes County Commissioners, acting as the Governing Board of the Sunriver
Service District on June 26, 2002 in Agreement No. 2002-147 did specify that the Sunriver
Service District (hereafter "District") provide law enforcement, fire prevention and protection
services, emergency medical services including ambulance, security services by contract, and
Whereas the Deschutes County Commissioners, acting as the Governing Body of the District
on June 26, 2002 in the Memorandum of Understanding Contract No. 2002-201 and
Agreement No. 2002-147 did delegate managing authority for the District to the District
Managing Board (hereafter "Board" created within these documents, and
Whereas it is necessary to borrow money from Reserve Fund (Fund 716) to finance Operating
Fund (Fund 715) until Fiscal Year 2008-2009 tax proceeds become available
Now, Therefore it is resolved by the Board that the Governing Body be requested to approve
borrowing up to $300,000 from Reserve Fund (Fund 716) to finance the Operating Fund (Fund
715) until Fiscal Year 2008-2009 tax proceeds become available and that Fund 716 funds shall
be repaid with accrued interest no later than June 30, 2009. Further that this will be
approved not later than June 30, 2008.
Dated this 22nd of May, 2008
Bob W.
on, Director
Dennis Wood, Director
Page 1 of 1
Tom Gunn, Director
heecid 4.u/
Doris Brannan, Director
R2008-005
SUNRIVER SERVICE DISTRICT
Managing Board
Resolution to Request the Transfer of Reserve Fund
(Fund 716) Contingency Account Funds to Reserve Fund (Fund 716) Expense Accounts
R2008-006
Whereas the Sunriver Service District was created on June 12, 2002 by Order No. 2002-085 of
the Deschutes County Commissioners, and.
Whereas the Deschutes County Commissioners, acting as the Governing Board of the Sunriver
Service District on June 26, 2002 in Agreement No. 2002-147 did specify that the Sunriver
Service District (hereafter "District") provide law enforcement, fire prevention and protection
services, emergency medical services including ambulance, security services by contract, and
Whereas the Deschutes County Commissioners, acting as the Governing Body of the District on
June 26, 2002 in the Memorandum of Understanding Contract No. 2002-201 and Agreement
No. 2002-147 did delegate managing authority for the District to the District Managing Board
(hereafter "Board" created within these documents, and
Whereas it is necessary to transfer money from the Reserve Fund (Fund 716) contingency
account to Reserve Fund (Fund 716) expense accounts so as not to spend public money in
excess of the amount provided for by law.
Now, Therefore it is resolved by the Board that the Governing Body be requested to approve
the transfer of the following amounts in the Reserve Fund (Fund 716) contingency account to
the indicated Reserve Fund (Fund 716) expense account not later than June 30, 2008.
Account Number
Account Description
From
To
716-9700-501.91-01
Contingency
$66,000
716-4000-422.94.22
Operating Equipment - Autos
$66,000
TOTALS
$66,000
$66,000
Dated this 22nd of May, 2008
Bob Wri: - son, Director
Dennis Wood, Director
Page 1 of 1
Tom Gunn, Director
Otcru Lga444,4144/
D ris Brannan, Director
R2008-006
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
A Resolution authorizing the transfer of funds
from Operating Fund (715) to the Capital Reserve
Fund (716), and directing the District's Finance
Director to make appropriate entries.
*
*
*
*
RESOLUTION NO. 2008-057
WHEREAS, it is necessary to transfer funds from the Operating Fund (715) to the Capital Reserve Fund
(716) in order for the Capital Reserve Fund to be able to pay for acquired assets; and
WHEREAS, the Operating Fund (715) has sufficient resources to make the transfer to the Capital
Reserve Fund (716); now therefore,
BE IT RESOLVED BY THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT as
follows:
Section 1. The Sunriver Service District Finance Director is hereby authorized to transfer funds, the
aggregate not to exceed THREE HUNDRED THIRTY FIVE THOUSAND DOLLARS ($335,000) from the
Operating Fund (715) to the Reserve Fund (716) before June 30, 2008.
Section 2. That the Finance Director is hereby directed to make such entries in the records of the
District for the fiscal year 2007-2008 as are necessary to reflect these transactions
DATED this day of , 2008.
GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
DENNIS R. LUKE, Chair
ATTEST: TAMMY MELTON, Vice Chair
MICHAEL DALY, Commissioner
Recording Secretary
PAGE 1 OF 1— RESOLUTION NO. 2008-057
11020-034 315.doc
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
A Resolution authorizing the transfer of funds
from the Operating Fund (715) contingency
account to the Operating Fund (715) expense
accounts and directing the District's Finance
Director to make appropriate entries.
RESOLUTION NO. 2008-058
WHEREAS, it is necessary to transfer funds from the Operating Fund (715) contingency account to the
Operating Fund (715) expense accounts; and
WHEREAS the Operating Fund (715) contingency account has sufficient resources to make the transfer
to the Operating Fund (715) expense accounts; now therefore,
BE IT RESOLVED BY THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT as
follows:
Section 1. The Sunriver Service District Finance Director is hereby authorized to transfer funds, the
aggregate not to exceed NINETY THOUSAND DOLLARS ($90,000) from the Operating Fund (715)
contingency account to the Operating Fund (715) expense accounts not later than June 30, 2008.
Section 2. That the Finance Director is hereby directed to make such entries in the records of the
District for the fiscal year 2007-2008 as are necessary to reflect these transactions
DATED this day of , 2008.
GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
DENNIS R. LUKE, Chair
ATTEST: TAMMY MELTON, Vice Chair
MICHAEL DALY, Commissioner
Recording Secretary
PAGE 1 OF 1— RESOLUTION NO. 2008-058
11020-034 316.doc
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
A Resolution authorizing the Operating Fund
(715) to borrow from the Reserve Fund (716),
providing for repayment and directing the
District's Finance Director to make appropriate
entries.
RESOLUTION NO. 2008-059
WHEREAS, it is necessary that the Operating Fund (715) borrow $300,000 for operations until
revenues from taxes are received; and
WHEREAS, the Reserve Fund (716) has sufficient resources to make a loan to the Operating Fund
(715); now therefore,
BE IT RESOLVED BY THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT as
follows:
Section 1. The Sunriver Service District Finance Director is hereby authorized to transfer funds, the
aggregate not to exceed THREE HUNDRED THOUSAND DOLLARS ($300,000) from the Reserve Fund
(716) to the Operating Fund (715).
Section 2. Said loan (principal & interest) is to be repaid to the Reserve Funds no later than June 30,
2009.
Section 3. Interest shall accrue at the annual earnings rate based on the District's actual earning rate and
will be paid with the repayment.
Section 2. That the Finance Director is hereby directed to make such entries in the records of the
District for the fiscal year 2007-2008 as are necessary to reflect these transactions.
DATED this day of , 2008.
GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
DENNIS R. LUKE, Chair
ATTEST: TAMMY MELTON, Vice Chair
MICHAEL DALY, Commissioner
Recording Secretary
PAGE 1 OF 1— RESOLUTION NO. 2008-059
11020-034 317.doc
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT
A Resolution authorizing the transfer of funds from
the Reserve Fund (716) contingency account to the
Reserve Fund (716) expense accounts and directing
the District's Finance Director to make appropriate
entries.
RESOLUTION NO. 2008-060
WHEREAS, it is necessary to transfer funds from the Reserve Fund (716) contingency account to the
Reserve Fund (716) expense accounts; and
WHEREAS, the Reserve Fund (716) contingency account has sufficient resources to make the transfer to the
Reserve Fund (716) expense accounts; now therefore,
BE IT RESOLVED BY THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT as follows:
Section 1. The Sunriver Service District Finance Director is hereby authorized to transfer funds, the
aggregate not to exceed SIXTY SIX THOUSAND DOLLARS ($66,000) from the Reserve Fund (716)
contingency account to the Reserve Fund (716) expense accounts not later than June 30, 2008.
Section 2. That the Finance Director is hereby directed to make such entries in the records of the
District for the fiscal year 2007-2008 as are necessary to reflect these transactions
DATED this day of , 2008.
GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
DENNIS,R. LUKE, Chair
ATTEST: TAMMY MELTON, Vice Chair
MICHAEL DALY, Commissioner
Recording Secretary
PAGE 1 OF 1— RESOLUTION NO. 2008-060
11020-034 318.doc