HomeMy WebLinkAboutRes 070 - Transfer Appropr - Sheriff FundDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or.g
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of June 25, 2008
Please see directions for completing this document on the next page.
DATE: June 12, 2008
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2008-070, transfer of appropriations in the Sheriffs Off ice
Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2008-070 transferring appropriations within the Sheriffs Office Fund.
There are various reasons for the required transfer which are: funding has been received from the J.\G
grant to purchase an additional mobile data terminal, personnel expenditures for "buy back" option;
exceeded budgeted amount in Investigations, replacement of defibulators for patrol vehicles were rot
anticipated, uniform expenses exceeded budget due to new hires, additional components required f)r
MDT's, additional RMS software maintenance was purchased, architectural services were not inclt,ded
in the FY 2008 budget, Marine patrol services exceeded the budgeted amount, Search & Rescue
equipment replacement was higher than anticipaed, overtime for training instructors exceeded the
budgeted amount.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency in the amount of $258,000 is required because
expenditures in Fiscal Year 2008 are forecasted to exceed the amounts currently appropriated in the
above described departmental categories.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2008-070.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Larry Blanton, Sheriffs Office 317-3118
Jim Ross, Sheriffs Office 322-4819
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGOIs
A Resolution Transferring Appropriations
Within the Various Funds of the 2007-2008 * RESOLUTION NO. 2008-070
Deschutes County Budget and Directing Entries
WHEREAS, attached is an e-mail from the Sheriff's Office requesting
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
COUNTY, OREGON, as follows:
Section 1.
FROM:
TO:
TO:
TO:
TO:
TO:
TO:
TO:
That the following transfers of appropriations be made:
a transfer of
County Budget to
OF DESCHUT1;S
255-4500-501.97-01 Deschutes County Sheriff's Office Fund,
Non -Departmental, Contingency $258,00(
255-2900-421.94-41 Deschutes County Sheriff's Office Fund,
Automotive, Computer Hardware $ 8,000
255-3300-421.18-72 Deschutes County Sheriff's Office Fund,
Investigations/Evidence, Time Management $ 40,000
255-3400-421.61-43 Deschutes County Sheriff's Office Fund,
Patrol/Civil, Medical Supplies $ 25,000
255-3400-421.61-97 Deschutes County Sheriff's Office Fund,
Patrol/Civil, Uniforms $ 35,000
255-3400-421.94-35 Deschutes County Sheriff's Office Fund,
Patrol/Civil, Operating Equipment $ 30,000
255-3500-421.43-10 Deschutes County Sheriff's Office Fund,
Records, Software Maintenance Agreements $ 20,000
255-3700-423.33-15 Deschutes County Sheriff's Office Fund,
Adult Jail, Architect/Design $ 50,0( 0
PAGF. 1 OF 2 -RESOLUTION No. 2008-070 (6/25/08)
TO: 255-4100-421.12-05 Deschutes County Sheriff's Office Fund,
Special Services, Deputy Sheriff $ 15.000
TO: 255-4100-421.66-50 Deschutes County Sheriff's Office Fund,
Special Services, Minor Tools & Equipment $ 20,000
TO: 255-4300-421.18-76 Deschutes County Sheriff's Office Fund,
Training, Overtime $ 15,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of June, 2008.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: TAMMY (BANEY) MELTON, Vice -Chair
Recording Secretary MICHAEL M. DALY, Commissioner
PAGE 2 OF 2 -RESOLUTION NO- 2008-070 (6/25/08)
Page 1 of 1
Lacy Nichols
From: Marty Wynne
Sent: Wednesday, June 04, 2008 3:22 PM
To: Lacy Nichols
Subject: FW: Adjusted Year End Transfers
Attachments: Appropriation transfer request year end adjustments. xis
From: James Ross
Sent: Wednesday, June 04, 2008 3:19 PM
To: Jeanine Faria; Judi Hasse
Cc: Marty Wynne
Subject: Adjusted Year End Transfers
Jeanine
Thanks for the projection report. Attached is the revised appropriation transfer request. I hope this doesn't cause
too much additional work.
Jim
6/4/2008
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Budget
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25,0001
50,0001
80,0001
28,0091
50,0001
197,9531
21,5001
16,5001
1,158,8481
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To (From)'
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30,000
20,000
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20,000
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1,697,810
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Time Management
Medical Supplies
Uniforms
Operating Equipment
Software Maint Agreements
Architect/Design
Deputy Sheriff
Minor Tools and Equipment
Overtime
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TOTAL
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(Pers, M&S, Cap Out,
Contingency)
Personnel
Material and Services
Material and Services
Capital
Material and Services
Material and Services
Personnel
Material and Services
Personnel
Contingency
Line Number
(HTE 14 digit code)
255-3300-421.18-72
255-3400-421.61-43
255-3400-421.61-97
255-3400-421.94-35
255-3500-421.43-10
255-3700-423.33-15
255-4100-421.12-05
255-4100-421.66-50
255-4300-421.18.76
255-4500-501.97-01
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