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HomeMy WebLinkAbout2008-06-30 Business Meeting Minutes0 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JUNE 30, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy Melton. Also present were Erik Kropp, Deputy County Administrator; Marty Wynne and Teri Maerki, Finance; Laurie Craghead, Legal Counsel; Kristen Maze, Community Development; and six other citizens. Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was a Public Hearing on the Deschutes County Budget for Fiscal Year 2008-09. Marty Wynne and Teri Maerki came before the Board. Chair Luke opened the hearing; being no comments offered, he closed the hearing. 3. Before the Board was Consideration of Signature of Resolution No. 2008- 089, Adopting the Fiscal Year 2008-09 Deschutes County Budget. DALY: Move approval. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, June 30, 2008 Page 1 of 8 Pages 4. Before the Board was Consideration of Signature of Resolution No. 2008- 090, Levying Ad Valorem Taxes for the 2008-09 Fiscal Year and Making Appropriations of the Deschutes County Budget for Fiscal Year 2008-09. DALY: Move approval. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 5. Before the Board was Consideration of Signature of Ordinance 2008-013, Amending the Deschutes County Comprehensive Plan and Adopting by Emergency. Laurie Craghead stated that the only change is in the findings relating to the wording to indicate that the Board is making the decisions. MELTON: Move first and second readings, by title only. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Chair Luke then conducted the first and second readings by title only, declaring an emergency. MELTON: Move adoption. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 6. Before the Board was Consideration of Signature of Ordinance 2008-015, Amending the Deschutes County Zoning Code for the Sunriver Urban Unincorporated Community and Adopting by Emergency. In regard to the exhibit, Ms. Craghead said that there is an amendment to the solar setbacks, and language has been added regarding potential zone changes. Minutes of Board of Commissioners' Business Meeting Monday, June 30, 2008 Page 2 of 8 Pages MELTON: Move first and second readings, by title only. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Chair Luke then conducted the first and second readings by title only, declaring an emergency. MELTON: Move adoption. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT 7. Before the Board was a Public Hearing on the Bend Library Service District Budget for Fiscal Year 2008-09. Chair Luke opened the hearing; being no comments offered, he closed the hearing. 8. Before the Board was Consideration of Signature of Resolution No. 2008- 079, Adopting the Fiscal Year 2008-09 Budget for the Bend Library County Service District. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, June 30, 2008 Page 3 of 8 Pages 9. Before the Board was Consideration of Signature of Resolution No. 2008- 080, Levying Ad Valorem Taxes for the 2008-09 Fiscal Year and Making Appropriations of the Bend Library County Service District Budget for Fiscal Year 2008-09. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT 10. Before the Board was a Public Hearing on the Redmond Library County Service District Budget for Fiscal Year 2008-09. Chair Luke opened the hearing; being no comments offered, he closed the hearing. 11. Before the Board was Consideration of Signature of Resolution No. 2008- 081, Adopting the Fiscal Year 2008-09 Budget for the Redmond Library County Service District. DALY: Move approval. MELTON: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 12. Before the Board was Consideration of Signature of Resolution No. 2008- 082, Levying Ad Valorem Taxes for the 2008-09 Fiscal Year and Making Appropriations of the Redmond Library Service District Budget for Fiscal Year 2008-09. DALY: Move approval. MELTON: Second. Minutes of Board of Commissioners' Business Meeting Monday, June 30, 2008 Page 4 of 8 Pages VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT 13. Before the Board was a Public Hearing on the Sunriver Library County Service District Budget for Fiscal Year 2008-09. Chair Luke opened the hearing; being no comments offered, he closed the hearing. 14. Before the Board was Consideration of Signature of Resolution No. 2008- 083, Adopting the Fiscal Year 2008-09 Budget for the Sunriver Library County Service District (District 2). MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. 15. Before the Board was Consideration of Signature of Resolution No. 2008- 084, Levying Ad Valorem Taxes for the 2008-09 Fiscal Year and Making Appropriations of the Sunriver Library County Service District Budget for Fiscal Year 2008-09. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, June 30, 2008 Page 5 of 8 Pages CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 16. Before the Board was Consideration of Signature of Resolution No. 2008- 110, Rescinding Resolution No. 2008-057 and Resolution No. 2008-059 relating to the Transfer of Funds. Marty Wynne explained that the ORS is very specific and difficult to interpret; the Resolutions needed some changes made. They will be considered again in the near future. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 17. Before the Board was a Public Hearing on the Extension/4-H County Service District Budget for Fiscal Year 2008-09. Chair Luke opened the hearing; being no comments offered, he closed the hearing. 18. Before the Board was Consideration of Signature of Resolution No. 2008- 109, Adopting the Fee Schedule for the Extension — 4-H County Service District. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, June 30, 2008 Page 6 of 8 Pages RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS Before the Board was Consideration of Approval of the Consent Agenda. MELTON: Move approval of the Consent Agenda. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Consent Agenda Items 19. Signature of Resolution No. 2008-097, Amending Resolution No. 2008-036 to Provide an Extension to Finalize Funding for an Affordable Housing Project in La Pine 20. Signature of Document No. 2008-354, a Services Agreement with Bend Obstetrics and Gynecology to Support the Healthy Start Prenatal Program 21. Signature of Document No. 2008-351, an Amendment to the Student Affiliation Agreement with Oregon Health and Science University, Extending the Agreement through June 30, 2009 22. Chair Signature of an Oregon Liquor Control License Application for Missing Link Family Golf Center Before the Board were Additions to the Agenda. A. Before the Board was Consideration of Signature of Document No. 2008-366 and 2008-367, Release of TDC Restrictive Covenant and Grant of Replacement TDC Covenant. Kristen Maze explained that this situation is similar to the case where four contiguous lots would be combined in a fashion to allow two larger lots. There will be a total of two residences allowed. Laurie Craghead said that the documents will be recorded at the same time as the deeds. Minutes of Board of Commissioners' Business Meeting Monday, June 30, 2008 Page 7 of 8 Pages B. Before the Board was Consideration of Signature of Document No. 2008-365, Restrictive Covenant (Conservation Easement — TDC #304). Ms. Maze stated that the owners have offered to sell the TDC's to Elkhorn Development. They will not be able to build on the property. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. C. Before the Board was Consideration of Signature of Resolution No. 2008-113, Transfer of Appropriations in the Sheriff's Office Fund. Mr. Wynne said that this has to do with an employee's retirement payout. MELTON: Move approval. DALY: Second. VOTE: MELTON: Yes. DALY: Yes. LUKE: Chair votes yes. Being no further discussion, the meeting adjourned at 10:30 a.m. DATED this 30th Day of June 2008 for the Des utes County Board of Commissioners. ATTEST: (6fi,ut 634-eA Recording Secretary Dennis R. Luke, Chair Tammy ney lton, Vice Chair Michael M. Daly, C mmissioner Minutes of Board of Commissioners' Business Meeting Monday, June 30, 2008 Page 8 of 8 Pages 0 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, JUNE 30, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign-up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. A PUBLIC HEARING on the Deschutes County Budget for Fiscal Year 2008- 09 — Marty Wynne, Finance Department 3. CONSIDERATION of Signature of Resolution No. 2008-089, Adopting the Fiscal Year 2008-09 Deschutes County Budget — Marty Wynne, Finance Department 4. CONSIDERATION of Signature of Resolution No. 2008-090, Levying Ad Valorem Taxes for the 2008-09 Fiscal Year and Making Appropriations of the Deschutes County Budget for Fiscal Year 2008-09 — Marty Wynne, Finance Department 5. CONSIDERATION of Signature of Ordinance 2008-013, Amending the Deschutes County Comprehensive Plan and Adopting by Emergency — Laurie Craghead, County Counsel 6. CONSIDERATION of Signature of Ordinance 2008-015, Amending the Deschutes County Zoning Code for the Sunriver Urban Unincorporated Community and Adopting by Emergency — Laurie Craghead, County Counsel Board of Commissioners' Business Meeting Agenda Monday, June 30, 200 Page 1 of 9 Pages CONVENE AS THE GOVERNING BODY OF THE BEND LIBRARY COUNTY SERVICE DISTRICT 7. A PUBLIC HEARING on the Bend Library Service District Budget for Fiscal Year 2008-09 — Marty Wynne, Finance Department 8. CONSIDERATION of Signature of Resolution No. 2008-079, Adopting the Fiscal Year 2008-09 Budget for the Bend Library County Service District — Marty Wynne, Finance Department 9. CONSIDERATION of Signature of Resolution No. 2008-080, Levying Ad Valorem Taxes for the 2008-09 Fiscal Year and Making Appropriations of the Bend Library County Service District Budget for Fiscal Year 2008-09 — Marty Wynne, Finance Department CONVENE AS THE GOVERNING BODY OF THE REDMOND LIBRARY COUNTY SERVICE DISTRICT 10.A PUBLIC HEARING on the Redmond Library County Service District Budget for Fiscal Year 2008-09 — Marty Wynne, Finance Department 11.CONSIDERATION of Signature of Resolution No. 2008-081, Adopting the Fiscal Year 2008-09 Budget for the Redmond Library County Service District - Marty Wynne, Finance Department 12. CONSIDERATION of Signature of Resolution No. 2008-082, Levying Ad Valorem Taxes for the 2008-09 Fiscal Year and Making Appropriations of the Redmond Library Service District Budget for Fiscal Year 2008-09 — Marty Wynne, Finance Department CONVENE AS THE GOVERNING BODY OF THE SUNRIVER LIBRARY COUNTY SERVICE DISTRICT 13. A PUBLIC HEARING on the Sunriver Library County Service District Budget for Fiscal Year 2008-09 — Marty Wynne, Finance Department Board of Commissioners' Business Meeting Agenda Monday, June 30, 200X Page 2 of 9 Pages 14. CONSIDERATION of Signature of Resolution No. 2008-083, Adopting the Fiscal Year 2008-09 Budget for the Sunriver Library County Service District (District 2) — Marty Wynne, Finance Department 15. CONSIDERATION of Signature of Resolution No. 2008-084, Levying Ad Valorem Taxes for the 2008-09 Fiscal Year and Making Appropriations of the Sunriver Library County Service District Budget for Fiscal Year 2008-09 — Marty Wynne, Finance Department CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 16. Signature of Resolution No. 2008-110, Rescinding Resolution No. 2008-057 and Resolution No. 2008-059 relating to the Transfer of Funds RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS CONSENT AGENDA 17. Signature of Resolution No. 2008-097, Amending Resolution No. 2008-036 to Provide an Extension to Finalize Funding for an Affordable Housing Project in La Pine 18. Signature of Document No. 2008-354, a Services Agreement with Bend Obstetrics and Gynecology to Support the Healthy Start Prenatal Program 19. Signature of Document No. 2008-351, an Amendment to the Student Affiliation Agreement with Oregon Health and Science University, Extending the Agreement through June 30, 2009 20. Chair Signature of an Oregon Liquor Control License Application for Missing Link Family Golf Center 21. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Monday, June 30, 2008 Page 3 of 9 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org ADDITIONS TO AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, JUNE 30, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend A. CONSIDERATION of Signature of Document No. 2008-366 and 2008- 367, Release of TDC Restrictive Covenant and Grant of Replacement TDC Covenant — Kristen Maze, Community Development B. CONSIDERATION of Signature of Document No. 2008-365, Restrictive Covenant (Conservation Easement — TDC #304) — Kristen Maze, Community Development C. CONSIDERATION of Signature of Resolution No. 2008-113, Transfer of Appropriations in the Sheriff's Office Fund — Marty Wynne, Finance Department PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), pending or threatened litigation; or ORS 192.660(2) (b), personnel issues Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial? -1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, June 30, 2008 10:00 a.m. Board of Commissioners' Meeting 10:30 a.m. (Time approximate) Executive Session, under ORS 192.660(2)(h), Pending or Threatened Litigation 1:30 p.m. Administrative Work Session — could include executive session(s) 5:00 p.m. Joint Meeting with the City of La Pine Council, in La Pine Wednesday, July 2, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, July 3, 2008 8:00 a.m. Regular Meeting with the City of Sisters Council, in Sisters Friday, July 4, 2008 Most County offices will be closed to observe the July 4th Holiday Monday, July 7, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Board of Commissioners' Business Meeting Agenda Monday, June 30, 2008 Page 4 of 9 Pages Tuesday, July 8, 2008 11:00 a.m. Commission on Children & Families' Interviews Wednesday, July 9, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, July 10, 2008 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond 12:00 noon Audit Committee Meeting Wednesday, July 16, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, July 17, 2008 2:00 p.m. Joint Meeting of Commissioners and Fair Board, at Fair/Expo Center Monday, July 21, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, July 23, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, July 28, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, June 30, 2008 Page 5 of 9 Pages Wednesday, July 30, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, August 4, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, August 6, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, August 13, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, August 18, 2008 10:00 a.m. Board of Commissioners' Meeting 12 noon Regular Meeting of Board of Commissioners and Department Directors 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, August 20, 2008 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, August 25, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, August 27, 2008 10:00 a.m. Board of Commissioners' Meeting Board of Commissioners' Business Meeting Agenda Monday, June 30, 2008 Page 6 of 9 Pages 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, September 1, 2008 Most County offices will be closed to observe the Labor Day Holiday Wednesday, September 3, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, September 4, 2008 10:00 a.m. Quarterly Meeting with District Attorney 11:00 a.m. Quarterly Meeting with Community Development Department 1:30 p.m. Quarterly Meeting with the Road Department Monday, September 8, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, September 10, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, September 11, 2008 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond 11:00 a.m. Quarterly Meeting with Mental Health Department 1:00 p.m. Quarterly Meeting with Health Department Wednesday, September 15, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, June 30, 2008 Page 7 of 9 Pages Thursday, September 17, 2008 8:00 a.m. Public Affairs Counsel Conference Call — Legislative Update 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, September 18, 2008 9:00 a.m. Semi-annual Meeting with the County Clerk 10:00 a.m. Quarterly Meeting with Community Justice Monday, September 22, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, September 24, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, September 25, 2008 9:00 a.m. Quarterly Meeting with Fair & Expo Center 10:00 a.m. Semi-annual Meeting with Assessor 11:00 a.m. Quarterly Meeting with Commission on Children & Families Monday, September 29, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, October 1, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, October 2, 2008 Board of Commissioners' Business Meeting Agenda Monday, June 30, 2008 Page 8 of 9 Pages 9:00 a.m. Regular Bi -monthly Meeting with Congressional Staff Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Monday, June 30, 2008 Page 9 of 9 Pages