HomeMy WebLinkAboutIGA - Juv Justice Consortium Detention ProgramoTESc.
1.
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of July 2, 2008
Please see directions for completing this document on the next page.
DATE: June 23, 2008
FROM: Deevy Holcomb Juvenile Community Justice 322-7644
TITLE OF AGENDA ITEM:
Consideration of Board Chair Signature of Amendment #1 to Intergovernmental Agreement #1083 (a) -
Deschutes Co. Doc #2008-373 - with the Central and Eastern Oregon Juvenile Justice Consortium
(CEOJJC) to regulate payment for 30 -Day Detention Program services.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Most CEOJJC counties do not operate detention facilities and have used the Deschutes County Jul enile
Resource Center's 30 -Day, gender specific Detention Program for a number of years. This program
offers adjudicated females a secure setting, accountability, cognitive groups and female -specific skill
building opportunities for a maximum of 30 days. CEOJJC counties who refer clients pay $150 per day
per youth for services with CEOJJC administered funds. Deschutes County only accepts these out of
county referrals for this program if there is sufficient space available for Deschutes County youth.
This amendment extends the termination date of the original IGA to June 30, 2009 and resets the otal
amount not to exceed payment level for the 2008/09 fiscal year.
FISCAL IMPLICATIONS:
Amount not to exceed $30,000. Funds are included in FY 07/08 budget.
RECOMMENDATION & ACTION REQUESTED:
Board Chair Signature of Amendment #1 to Intergovernmental Agreement 1083 (a).
ATTENDANCE: Ken Hales and/or Deevy Holcomb
DISTRIBUTION OF DOCUMENTS:
Both originals returned to Deevy Holcomb to be sent to CEOJJC for signature.
Deevy Holcomb,
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
June 24, 2008
Contact Person:
Please complete all sections above the Official Review line.
Deevy Holcomb
Department:
Juvenile Community Justice,
Phone #:
322-7644,
Contractor/Supplier/Consultant Name: Central and Eastern Oregon Juv Justice
Consortium (CEOJJC
Goods and/or Services: Intergovernmental Agreement 1083 (a) (Deschutes County
Doc #2008-373) regulating payment for Deschutes County 30 -Day Detention Program.
Background & History: Most CEOJJC counties do not operate detention facilities
and have used the Deschutes County Juvenile Resource Center's 30 -Day, gender
specific Detention Program for a number of years. This program offers adjudicated
females a secure setting, accountability, cognitive groups and female -specific skill
building opportunities for a maximum of 30 days. CEOJJC counties who refer clients
pay $150 per day per youth for services with CEOJJC administered funds. Deschutes
County only accepts these out of county referrals for this program if there is sufficient
space available for Deschutes County youth.
This amendment extends the termination date of the original IGA to June 30, 2009 and
resets the total amount not to exceed payment level for the 2008/09 fiscal year.
Agreement Starting Date:
July 1, 2008
Annual Value or Total Payment:
Ending Date:
Not to exceed $30,000
Insurance Certificate Received (check box)
N/A1
Insurance Expiration Date:
Check all that apply:
RFP, Solicitation or Bid Process
n Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
June 30, 20P
Funding Source: (Included in current budget? X Yes T. No
If No, has budget amendment been submitted?
Departmental Contact:
Title:
Management Analyst
Department Director Approval:
Yes
No
Phone #:
322-7644
Date
6/24/21 OS
Distribution of Document: Include complete information if document is to be mailed.
Official Review:
County Signature Required (check one): ErSOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but 4 50K; if >$150K, BOCC Order No. )
Legal Review ,, _r�� Date 6 - 2C --0<f-
008-375
oJ008-375
Document Number
6/24/2008
Intergovernmental Agreement — First Amendment
CONTRACT NUMBER: 1083 (a)
CONTRACT TITLE: 30 -day Secure Treatment Program
CONTRACT PARTIES:
Central and Eastern Oregon
Juvenile Justice Consortium (CEOJJC)
62910 O.B. Riley Rd., Suite A208
Bend, OR 97701
Phone: (541) 388-6408
Deschutes County
Juvenile Community Justice Dept.
63360 Britta St., Bldg. #1
Bend, OR 97701
Phone: (541) 388-6671
AGREEMENT
This Agreement is between the Central and Eastern Oregon Juvenile Justice Consortium of the above
address, hereinafter referred to as CEOJJC, and Deschutes County Juvenile Community Justice
Department, of the above address, hereinafter referred to as Contractor. CEOJJC is a consortium of
county juvenile departments for the following counties:
Hood River
Jefferson
Harney
Wasco
Baker
Malheur
Sherman
Grant
Wallowa
Gilliam
Wheeler
Umatilla
Morrow
Crook
Lake
Union
Deschutes
This is the First Amendment to Intergovernmental Agreement number 1083, effective July 1, 2007,
between CEOJJC and the Contractor. For good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the parties agree to amend the Agreement as follows; Language to be
added is bolded and underlined; [language to be deleted is bolded and bracketed]:
1. Amend the Agreement, page 1, section 1 entitled "Effective Date and Duration" to change the
expiration date from [June 30, 2008] to June 30, 2009. This First Amendment establishes terms
for the July 1, 2008 to June 30, 2009 fiscal year.
2. Amend the Agreement, page 2, section 3 entitled "Consideration" to establish the Agreement not -to -
exceed amount for the July 1, 2008 to June 30, 2009 fiscal year. CEOJJC agrees to pay up to
$30,000.00 for accomplishing the work as required by the Agreement duriag the fiscal year
ending June 30, 2009. Any funds remaining unspent from the Consideration established in the
original agreement for the period ending June 30, 2008 are not available in the fiscal ear
ending June 30, 2009.
3. Restatement of the point about the volume of business from page 2, section 3: CEOJJC cannot predict
a caseload for these services and does not guarantee any particular volume of business will be referred
to the Contractor.
4. By signature below, Contractor certifies that all the representations, warranties and certifications in the
original Agreement are true as of the effective date of this Amendment and with the same effect as
though made at the time of this Amendment.
5. Except as expressly amended by this Amendment, all terms and conditions of the Agreement remain
un -amended and in full force and effect.
F tv @� • y rnmenta
FAN
Agreement Number 1083, First Amendment (a) with Deschutes County for 30 -day Secure Treatment
First Amendment Period: July 1, 2008 to June 30, 2009
Page 1 of 2
DC 2008, 37 3
SIGNATURES:
IN WITNESS WHEREOF, CEOJJC and the CONTRACTOR, have caused this Amendment to be signed
by persons authorized for this purpose. CONTRACTOR, by execution of this Amendment, hereby
acknowledges that he/she has read this Amendment and agrees to be bound by its terms and conditions.
This Agreement is effective on the later of, July 1, 2008, or the date this Agreement has been fully
executed by every party hereto, which includes signatures and any needed Contractor attachments.
CEOJJC Representative: CONTRACTOR:
John Lawrence, Chair Deschutes County
Please print name of signatory below:
Date:
Dennis Luke, Chair Board of County Commissioners
Date:
Intergovernmental Agreement Number 1083, First Amendment (a) with Deschutes County for 30 -day Secure Treatment
First Amendment Period: July 1, 2008 to June 30, 2009
Page 2 of 2