HomeMy WebLinkAboutIntent to Award - Liquid AsphaltQurs X21
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wv.vw.dcschutes.or14
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of JULY 2, 2008
Please see directions for completing this document on the next page.
DATE: June 24, 2008
FROM: Roger Olson Road Department 322-7120
TITLE OF AGENDA ITEM:
Consideration of signature of intent to award contract for the Supplying and Delivery of Rubber
Modified Liquid Asphalt.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
The County Road Department opened bids on June 10th for the Supplying and Delivery of Rubber
Modified Liquid Asphalt to be used for chip seals through out the County. This action issues a notice
to award the contract to the apparent low bidder and allows seven days for a party to protest the bid. If
there is no protest within the seven day period, the contract will be awarded to the apparent low bidds,r;
being Wright Asphalt LLC in the amount of $1,501,000.
FISCAL IMPLICATIONS:
$1,250,000 was allocated for this product in the 2008-2009 budget. This bid is significantly higher
because of the skyrocketing cost of petroleum products in recent weeks.
RECOMMENDATION & ACTION REQUESTED:
Approve the intent to award for this contract.
ATTENDANCE: Roger Olson
DISTRIBUTION OF DOCUMENTS:
Wanda - Road
Intent Letter to Wright Asphalt
Theodore E. Stoutt
455 E. Dartmouth Street
Gladstone, OR 97027
Road De . artment
61150 S.E. 27th St., Bend, OR 97702
(541) 388-6581 FAX (541) 388-2719
MEMORANDUM
TO: Board of County Commissioners
FROM: Roger Olson, Operations Manager
DATE: June 12, 2008
SUBJECT: Contract Award for Supplying and Delivery of Rubber Modified
Liquid Asphalt
BACKGROUND:
The Road Department prepared specifications for the Supplying & Delivery of Rubber Modified
Liquid Asphalt. The asphalt will be used for Chip -Seal projects in the LaPine, Bend, Sisters, and
Redmond areas.
The project was advertised in the Portland "Daily Journal of Commerce" and in the "Bend
Bulletin" on June 2, 2008.
DISCUSSION:
A total of one (1) firm and five (5) plan centers acquired sets of bid documents with one (1) firm
submitting a bid to the Road Department. The bid was opened at 2:00 p.m. on June 10, 2008.
COMPANY ORIGINAL BID AMOUNT
Wright Asphalt
455 Dartmouth St. SE
Gladstone, OR 97207
$1,501,000.00
RECOMMENDATION:
The Road Department recommends that the contract for supplying & delivery of Rubber Modified
Liquid Asphalt the single bidder, Wright Asphalt LLC, in the amount of $1,501,000.
July 2, 2008
Sent via facsimile (541) 503-723-3302 / 5 pgs) & First Class Mail
Wright Asphalt
Theodore E. Stoutt
455 E. Dartmouth Street
Gladstone, OR 97027
RE: Project - Contract for Supplying and Delivery of Rubber Modified Liquid Asphalt
NOTICE OF INTENT TO AWARD CONTRACT
On July 2, 2008, the Board of County Commissioners of Deschutes County, Oregon,
considered bids for the above -referenced project. The Board of County Commissioners
determined that the apparent low responsive, responsible bidder for the project was
Wright Asphalt, LLC of Gladstone, Oregon, with a bid of One Million Five Hundred
Thousand One and NO/100 DOLLARS ($[1.00).
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or
person that submitted a bid for the project. Any firm or person which believes that they
are adversely affected or aggrieved by the intended award of contract set forth in this
Notice may submit a written protest within seven (7) calendar days after the issuance of
this Notice of Intent to Award Contract to the Board of County Commissioners of
Deschutes County, Oregon, at the above address. The seven (7) calendar day protest
period will expire at 5:00 PM on Wednesday, July 9, 2008.
Wright Asphalt, LLC
July 2, 2008
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
If a protest is filed, a hearing will be held at 10:00 a.m. on Wednesday, July 23, 2008
before the Board of County Commissioners of Deschutes County Oregon, acting as the
Contract Review Board, in the Deschutes County Services Center, 1300 NW Wall
Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the Board of County
Commissioners unless the Board, for good cause, rescinds this Notice before the
expiration of the protest period. The successful bidder on a Deschutes County project
is required to execute five (5) copies of the Contract, which will be provided when the
bids are finally determined. In addition to the execution of Contract, the contractor will
be required to provide a performance bond, payment bond, and certificate of insurance.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Mark Pilliod,
Deschutes County Legal Counsel Bend, OR 97701, Telephone (541) 388-6625 or FAX
(541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Dennis R. Luke, Chair
Enclosures: OAR 137-303-0104
cc w/enc: Transmitted by Facsimile and First Class Mail on July 2, 2008 to
All Bidders (3 pages) See attached List
BIDDER'S LIST FOR
SUPPLY AND DELIVERY OF
RUBBER MODIFIED LIQUID ASPHALT
2008
Wright Asphalt
Theodore E. Stoutt
455 E. Dartmouth Street
Gladstone, OR 97027
Telephone: (503) 312-6324
Fax: (503) 723-3302