HomeMy WebLinkAboutRes 2008-111 - Beaver Special Road Dist LIDDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of July 2, 2008
Please see directions for completing this document on the next page.
DATE: June 24, 2008
FROM: George Kolb, County Engineer Road Department 322-7113
TITLE OF AGENDA ITEM:
Public hearing and consideration of signature of Resolution No. 2008 - 111 directing the Beaver Special
Road District LID improvements to be made by contract.
PUBLIC HEARING ON THIS DATE? YES.
BACKGROUND AND POLICY IMPLICATIONS:
The Road Department received petitions and the appropriate fee to form the Beaver Special Road
District LID. A feasibility study was completed and mail poll ballots were mailed to the property
owners within the proposed LID boundary. The Road Department received a return of over 60% mail
ballots in favor of the project. This Resolution directs the Road Department to prepare plans and
specifications, let a contract for the improvements of a portion of Foster Road located within the Road
District, levies an assessment against benefited properties, requires notice to property owners and
instructs the County Clerk to record individual intent to lien on benefited properties with the LID
boundary.
FISCAL IMPLICATIONS:
Properties within the Beaver Special Road District LID will be assessed for 100% of the costs
associated with the LID (includes administration, design, construction, and financing costs). Upon
completion of the project, the Road District will be responsible for maintenance on this portion of
Foster Road.
RECOMMENDATION & ACTION REQUESTED:
The Road Department recommends signature of Resolution No. 2008 - 111
ATTENDANCE: George Kolb, County Engineer
DISTRIBUTION OF DOCUMENTS:
Copy to Wanda (ext. 7103) at the Road Department.
Bonnie, please fill in the number of remonstrances at the hearing on Page 2, Paragraph 2 of the
Resolution. Thanks - George
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Relating to the Improvement of
a portion of Foster Road (Beaver Special
Road District LID) in Deschutes County,
Oregon directing the Improvement to be
made by Contract and Establishing Notice of
Intent to Assess Properties Benefited
Thereby.
RESOLUTION NO. 2008-111
WHEREAS, on April 2, 2008, the Board of County Commissioners (Board) of
Deschutes County, Oregon, initiated, by Resolution No. 2008-034, the improvement of a
certain dedicated public road known as a portion of Foster Road (hereinafter referred to as
"the improvements") in Deschutes County, Oregon; and
WHEREAS, the resolution was referred to the County Engineer, who in a report to
the Board: investigated the proposed improvements; estimated the cost of the
improvements; determined which properties were specially benefited; fixed the boundaries
of the local improvement district; determined a method of apportioning assessments
amongst benefited properties; prepared a cost estimate of the proposed improvement;
and estimated the amount of the assessment on all specially benefited properties, all in
accordance with Chapter 12.48 of the Deschutes County Code; and
WHEREAS, said Engineer's report was accepted by the Board pursuant to Order
2008-043; and
WHEREAS, pursuant to Order 2008-043 and Chapter 12.48 of the Deschutes
County Code, notice was mailed to benefited property owners; and
WHEREAS, a hearing on the proposed improvements was held on July 2, 2008, at
the Deschutes County Services Building, 1300 NW Wall Street, Bend, Oregon for the
purpose of hearing testimony and remonstrances related to said proposed improvements;
and
Page 1 of 3 - RESOLUTION NO. 2008-111 — BEAVER SPECIAL ROAD LID
WHEREAS, after considering the testimony, the Board finds for the reasons set
forth in the Engineer's Report that the properties to be assessed would be specially
benefited by the proposed improvements and that the assessments would be spread
amongst the specially benefiting properties in an equitable manner and that the
requirements of Chapter 12.48 otherwise have or can be met; and
WHEREAS, objections were filed with the Board regarding said proposed
improvements, which objections fall short of the number required to stop the proposed
improvements; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON, RESOLVES as follows:
Section 1. To improve by contract a certain dedicated public road known as a
portion of Foster Road as shown on Exhibit "A" to Deschutes County local road standards
in conformance with the scope of work as set forth in said Engineer's Report.
Section 2. To finance said improvements by levying an assessment against
properties specially benefited by the proposed improvements pursuant to the Engineer's
Report.
Section 3 That the boundaries of the local improvement district shall be as set
forth in said engineer's report and that the benefited properties have been determined to
be as listed in said Engineer's report and as listed in Exhibit "B" attached hereto and by
this reference incorporated herein; and that the method of apportioning the costs of the
improvements amongst the benefited properties shall be as set forth in said Engineer's
report.
Section 4. That this resolution constitutes notice that the properties described in
Exhibit "B" to this resolution will be subject in the future to a lien of the assessment for the
cost of the improvements in amounts currently estimated as set forth on Exhibit "B" to this
resolution and to be finally determined, after completion of the improvements, by order or
resolution of the Board.
Section 5. That the assessment for the proposed local improvements described
herein are characterized as "assessments for local improvements," as that term is used in
section 11 b of Article XI of the Oregon Constitution and are not intended to be subject to
the limitations established therein.
Page 2 of 3 - RESOLUTION NO. 2008-111 — BEAVER SPECIAL ROAD LID
Section 6. That notice be sent to property owners in a form substantially similar
to that shown in Exhibit "C" to this resolution advising owners of the Board's decision to
proceed with the construction of the proposed improvements, of its intent to impose an
assessment for said improvements, and of its intent to characterize the assessment
against benefited properties as an "assessment for local improvements" for purposes of
section 11b, Article XI of the Oregon Constitution.
Section 7. That the Finance Director file with the County Clerk's office a notice of
intent to lien, in a form substantially similar to that shown in Exhibit "D", signed by the
Finance Director, for each property for entry in the appropriate lien docket.
DATED this day of July, 2008.
ATTEST:
Recording Secretary
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, CHAIR
TAMMY (BANEY) MELTON, VICE CHAIR
MICHAEL M. DALY, COMMISSIONER
Page 3 of 3 - RESOLUTION NO. 2008-111 — BEAVER SPECIAL ROAD LID
Beaver Local Improvement District
Exhibit "A"
Legend
mazm 'a Roads to be improved
County Roads
-- Other Roads
Taxlots
Beaver LID Area
Deschutes River
1 1
0 0.125 0.25
0.5
0.75
The information on this map was derived from digital databases on
Deschutes County's G.I.S. Care was taken In the creation anis
map, but it is provided 'as is'. Deschutes County cannot accept any
responsibility for errors, omissions. or positional accuracy in the deka]
data or the underlying records. There are nosvarranties, express or
implied, including thewarranty of merchantability or fitness for a
particular purpose, accompanying this product. However, notification
of any errors will be appreciated.
1 Miles
Printed: March 18, 2008
Deschutes County Road Department
John Anderson. GIS Specialist
FI a ie. (5,1 j 322.7IC2
Email: jdma/dcc desdrutn,:r.us
Address' L' I ,u
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Exhibit "B" - Page 15 of 15 — BEAVER SPECIAL ROAD DISTRICT LID
EXHIBIT "C"
NOTICE OF DECISION
TO PROCEED WITH IMPROVEMENTS TO
A PORTION OF FOSTER ROAD WITHIN DESCHUTES COUNTY, OREGON
(BEAVER SPECIAL ROAD DISTRICT L.I.D.) AND OF INTENT
TO IMPOSE ASSESSMENTS FOR THE IMPROVEMENTS AND
TO CHARACTERIZE THE ASSESSMENTS AS NOT SUBJECT TO
THE TAX LIMITATIONS OF SECTION 11, ARTICLE XI
OF THE OREGON CONSTITUTION
Date: July 7, 2008
To: «NAME1»
«NAME2»
«NAME3»
«ADDRESS»
«CITY», «ST» «ZIP»
Re: «ACCOUNT» Lot «LOT» Block «BLK», «SUBDIVISION»
Following testimony at a public hearing on July 2, 2008, and with authority of Chapter 12.48 of
the Deschutes County Code, the Board of County Commissioners signed Resolution 2008-111
which directs that a local improvement be made to a portion of Foster Road in Deschutes
County Oregon (Beaver Special Road District LID).
The County Engineer's Report, which forms the basis for the Board's decision to proceed with
the local improvement, contains a list of the Tots or parcels which will be specially benefited by
the road improvement. After the improvement has been completed, each benefited property
will be assessed for its apportioned share of the improvement costs. Resolution 2008-111
describes the boundaries of the local improvement district, lists the benefited properties, and
confirms that the costs will be apportioned by the method described in the Engineer's Report.
This letter also serves as notice of the Board's intent to assess the benefited properties, listed
in Resolution 2008-111, according to the method recommended by the County Engineer and
approved in Order 2008-043. The estimated amount of the assessment for this property is 1 lot
$10,619.60 and 4 lots $42,478.40.
Finally, this letter serves as notice of the Board's intent to characterize the proposed
assessments as "assessments for a local improvement." Assessments of properties which
receive a special benefit from a local improvement are exempt from the tax limitations of
Section 11, Article XI of the Oregon Constitution, so long as the total assessments do not
exceed the actual costs of the improvement. The Board intends to characterize the
assessment that will be made to your property as "an assessment for a local improvement"
since the County Engineer determined that your property will receive a special benefit from the
road improvement.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
TOM BLUST, Road Department Director
(On Behalf of the Board)
6xbnot2.doc
EXHIBIT "D"
NOTICE OF INTENT TO LIEN (DCC 12.48.210)
BEAVER SPECIAL DISTRICT LOCAL IMPROVEMENT DISTRICT
Pursuant to Deschutes County Code Section 12.48.210 and Board of County Commissioners
Resolution 2008-111, dated July 2, 2008, Deschutes County, a political subdivision of the State
of Oregon, claims an intent to lien the following described real property in the amount set forth
herein for an assessment for local improvements made as part of the Beaver Special Road
District Local Improvement District (LID):
Name of Property Owner(s):
Legal Description:
Lien Amount:
«NAME1»
«NAME2»
«NAME3»
«NAME4»
«ADDRESS»
«CITY», «STATE» «ZIP»
«ACCOUNT»
Lot «LOT» Block «BLK»
$10,619.60 or $42,478.40
Upon completion of the improvements, a lien for the amount of the final assessment will be
imposed on the property.
Deschutes County
By:
State of Oregon )
) ss
County of Deschutes )
Martin F. Wynne, Finance Director
I certify that I know or have satisfactory evidence that Martin F. Wynne is the person who
appeared before me and said person acknowledged that he signed this instrument, on oath
stated that he was authorized to execute the instrument and acknowledged it as the Finance
Director of Deschutes County to be the free and voluntary act of such party for the uses and
purposes mentioned in this instrument.
DATED this day of , 2008.
Notary Public for Oregon
My Commission expires: