HomeMy WebLinkAboutOrder 053 - Juv Crime Prevention Funding.1
6A,15—/o
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of July 9, 2008
Please see directions for completing this document on the next page.
DATE: June 25, 2008
FROM: Hillary Saraceno CCF Phone # (541) 317-3178
TITLE OF AGENDA ITEM:
Consideration of Board Signature on Order #2008-053, to approve funding recommendations for
Juvenile Crime Prevention and to authorize County Administrator to sign resulting contracts and
Memorandum of Understanding agreements.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
In the fall of 2007, the Youth Investment Work Group (YIWG) was formed to review data trends and
needs related to juvenile crime. After compiling and reviewing the data with representatives from a
broad range of key community stakeholders, the needs were prioritized and evidence -based best
practices were researched to identify the most cost-effective strategies for addressing those needs. In
March 2008, a request for proposals (RFP) was released soliciting applications for implementing the
identified strategies. The selection committee designated by theYIWG and the CCF board met to
review applications for the targeted strategies and identified seven programs/strategies to recommend
for funding. The Commission on Children & Families Board approved four of the recommendations on
May 19, 2008 and three additional recommendations on June 19, 2008 (see attached Exhibit A).
FISCAL IMPLICATIONS:
The funding for these programs come from two sources through the Oregon Commission on Children &
Families; the Youth Investment grant, and the Juvenile Crime Prevention grant. Both grant amounts are
included in the 2008/2009 budget.
RECOMMENDATION & ACTION REQUESTED:
Approve funding recommendations for Juvenile Crime Prevention and authorize County Administrator
to sign resulting contracts and Memorandum of Understanding agreements.
ATTENDANCE: Hillary Saraceno and Robin Marshall
DISTRIBUTION OF DOCUMENTS:
Please retain original documents for county records and return a copy of the original documents to
Hillary Saraceno at the Commission on Children & Families office.
July 1,2008
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
6/25/08
Contact Person:
Please complete all sections above the Official Review line.
Robin Marshall
Department:
Contractor/Supplier/Consultant Name:
N/A1
Goods and/or Services: See attached Exhibit A.
CCF
Background & History: See attached Exhibit A.
Agreement Starting Date:
Annual Value or Total Payment:
$150,000
Phone #:
(541) 322-4802
Ending Date:
June 30, 2009
❑ Insurance Certificate Received (check box)
Insurance Expiration Date: N/A
Check all that apply:
▪ RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ® Yes ❑ No
If No, has budget amendment been submitted? ❑ Yes ❑ No — N/A
Departmental Contact:
Title:
Robin Marshall
Phone #:
(541) 322-4802
DC Prevention Coordinator/Program Development Specialist
Department Director Approval:
Signature
Date
Distribution of Document: Include complete information if document is to be mailed.
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. )
Legal Review Date
Document Number 2008-053
6/26/2008
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REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
An Order to approve funding recommendations
for Juvenile Crime Prevention and to authorize
County Administrator to sign related contracts and
Memorandum of Understanding agreements.
ORDER NO. 2008 — 053
WHEREAS, the Commission on Children & Families, in partnership with Juvenile Community
Justice, serves to advise the Board of County Commissioners on funding recommendations for use of juvenile
crime prevention funds; and
WHEREAS, the funding recommendations for use of the juvenile crime prevention funds are fcr
established evidence -based strategies and/or programs that meet the funding criteria for use of these funds and
have demonstrated to be cost-effective in addressing the identifed needs in the community related to juvenile
crime prevention; and
WHEREAS, the strategies and programs recommended for funding meet the needs identified in the Ten
Year Community Plan, the Commission on Children & Families strategic plan, Alternatives to Incarceration
Report, and the Youth Investment Work Plan ; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, HEREBY
ORDERS as follows:
Section 1. Approval of Deschutes County Commission on Children & Families' funding
recommendations for Juvenile Crime Prevention, as outlined in attached Exhibit A.
Section 2. Authorize County administrator to sign contracts and Memorandum of Understanding for
programs funded, as outlined in attached Exhibit A.
Dated this 9th of July, 2008 BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ATTEST:
DENNIS R. LUKE, Chair
TAMMY MELTON, Vice Chair
Recording Secretary MICHAEL M. DALY, Commissioner
PAGE 1 OF 1- ORDER NO. 2008- 053 @ (6/24/08)
1
EXHIBIT A
June 2008 — DCCCF Recommendations for JCP/Level 7 Funding
The Deschutes County Commission on Children & Families RFP ad hoc committee met on May 1,
2008 and reviewed 4 of the 7 applications with the guiding principles and strategy recommendations
set forth by the Youth Investment Work Group (YIWG). Three of the seven applications were
disqualified due to not meeting minimum requirement standards written into the RFP application.
Through the RFP review process the selection committee determined that each program they voted
to fund met the needs of the CCF strategic plan in the area of Juvenile Crime Prevention and made
the following funding recommendations to the CCF Board (approved by CCF board May 15`h):
Guiding Principles for funding:
• Balanced and restorative justice
• Prevention whenever possible
• Evidence -based and cost-effective service
• Utilize community direction/input (community survey)
• Invest in strategies that are currently in implementation phase vs. new initiatives
• Age group investment: 0-17 years
• 100% of funds and resources will be invested in evidence -based practices through support of SB267
• Fund strategies for up to 3 years to get on track with and follow the biennial cycle
• Community survey priorities: Family management & intervention, anti -social peers and/or behaviors
5 Evidence -Based Strategies (prioritized by YIWG to address identified needs):
• Structured, gender -specific support groups; (girls 9-17)
• Structured family -based therapy intervention; (ages 11-17)
• Nurse home visitations with high risk families; arole robation clients with newborns)
• Parent, child curriculum intervention- Family skills management; (ages 0-17)
• Parent, child, teacher intervention- Primary students w/ behavior problems (acres 5-71
Name of Program/Strategy Amount (funding source)
1. Girls on the Run (Structured, gender -specific support group) $ 20,000 (JCP)
2. Girls Circle (Structured, gender -specific support group) $ 40,000 (Level 7)
3. Family Resource Center (Parent, child curriculum intervention $ 50,000 (JCP)
and/or Family Skills management curriculum)
4. Functional Family Therapy (Structured family -based therapy Interv) $40,000.00 (Level 7)
Total allocations $150,000
Remaining Funds:
Because the remaining three applications were disqualified, there was a balance of $78,740 that was
not allocated. Of the remaining funds, $25,409 must be used for programs and activities meeting
Level 7 criteria and $53,331 must be used for programs and activities meeting JCP criteria. The CCF
board voted on May 15`h to re-release the RFP, allowing the three programs that did not meet
minimum qualifications to make the necessary corrections and to re -submit their applications. This
will also open up the possibility for additional applications to be received.
Impact on Alternatives to Incarceration Funded Programs:
Two of the programs not meeting minimum requirement standards for the RFP were programs
historically funded as part of the Alternatives to Incarceration strategy for the County. Unfortunately,
the remaining $53,331 will not cover both Ready -Set -Go Parole & Probation ($79,919) and First Step • o
Success ($64,000), nor is it enough to cover either at the level of funding they have received in the past