HomeMy WebLinkAboutIGA - Crook-Jeff-COIC re COCIBDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of August 6, 2008
Please see directions for completing this document on the next page.
DATE: July 29, 2008.
FROM: Dave Inbody. Administrative Services 322-7697
TITLE OF AGENDA ITEM:
CONSIDERATION of Signature of Contract No. 2008-445, regarding the Intergovernmental
Agreement between the Central Oregon Intergovernmental Council (COIC), Deschutes County, Crook
County and Jefferson County regarding the Central Oregon Community Investment Board (COCIB).
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
This is a modification to the existing Intergovernmental Agreement between COIC, Deschutes County,
Jefferson County and Crook County regarding the operation of COCIB. This agreement is being
modified to allow a portion of the COIC compensation to be allocated by COCIB to fund projects that
implement the Regional Investment Strategy, which will fund area economic development projects.
This is a request for the contract modification to be signed.
FISCAL IMPLICATIONS:
None
RECOMMENDATION & ACTION REQUESTED:
Approval and Signature of Contract No. 2008-445.
ATTENDANCE: Dave Inbody, Assistant to the County Administrator
DISTRIBUTION OF DOCUMENTS:
4 Signed document sent to Andrew Spreadborough, COIC, 2363 SW Glacier Place
Redmond, OR 97756.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Date:
7-29-2008
Contact Person:
Please complete all sections above the Official Review line.
Dave Inbody
Department: Administration
Contractor/Supplier/Consultant Name:
Intergovernmental Council
Phone #:
(5431) 322-7697
Andrew Spreadborough - Central Oregon
Goods and/or Services: Modification to the 2007-2009 Intergovernmental Agreement
between Deschutes County, Jefferson County, Crook County and the Central Oregon
Interngovernmental Council. This agreement helps fund economic development in the
tri -county area through funding received from the Oregon Economic and Community
Development Department (OECDD). This agreement is being modified to allow a
portion of the COIC compensation to be allocated by COCIB to fund projects that
implement the Regional Investment Strategy, which will fund area economic
development projects. This is a request for the contract modification to be signed.
Background & History: The Central Oregon Community Investment Board (COCIB)
is comprised of one elected official and one appointed official from each of the three
counties and one representative from each city in the tri -county area. The COCIB
utilizes funding received from the OECDD to promote economic development.
Agreement Starting Date:
11-7-07
Annual Value or Total Payment:
Ending Date:
6-30-09
COCIB receives $144,674 for the two -year period
from OECDD that is then allocated to local organizations.
❑ Insurance Certificate Received check box)
Insurance Expiration Date:
Check all that apply:
❑ RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
® Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ❑ Yes ® No
If No, has budget amendment been submitted? ❑ Yes ® No
Departmental Contact: Dave Inbody
Title: Assistant to the County Ad l strator
Department Director Approval:
Signature
Phone #:
x7697
7/29/2008
Distribution of Document: Include complete information if document is to be mailed.
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. )
Legal Review Date
Document Number
7/29/2008
CENTRAL OREGON COMMUNITY INVESTMENT BOARD
INTERGOVERNMENTAL AGREEMENT
Contract Modification #1
Central Oregon Intergovernmental Council
Crook County
Deschutes County
Jefferson County
Administration Services
Regional Investment Program
The Central Oregon Intergovernmental Council, Crook County, Deschutes County and Jefferson
County acknowledge by authorized signature the following modification to the Central Oregon
Community Investment Board Administrative Services Intergovernmental Agreement dated July
1, 2007.
Purpose and Justification for Modification
The purpose and justification for this contract modification are as follows:
(1)
To modify the Council's compensation to allow a portion of the Council's compensation to
be allocated by the Central Oregon Community Investment Board for the purpose of
funding projects that implement the Regional Investment Strategy.
Modification
Now, therefore, the agreement is amended as follows:
(1)
Replace Section 4.B with the following:
The Council has been awarded a total of $144,674 by the Oregon Economic and
Community Development Department for the activities identified in Section 3 of this
agreement. Of that award, $120,000 shall be allocated by the Central Oregon Community
Investment Board for the purpose of funding projects that implement the Regional
Investment Strategy. The balance of the funding, plus interest earned, shall be retained by
the Council for the remainder of the activities defined in Section 3 of this agreement.
Any change in the requirements resulting from amendments to the Oregon Revised Statutes
or to the Oregon Administrative Rules may result in a renegotiation of the Council's
compensation for administration services.
This modification is hereby incorporated into and made a part of this agreement.
Intergovernmental Agreement
Contract Modification #1
Page 1
Approval of Modification
This modification is effective as of June 18, 2008. All other agreement provisions remain
unchanged.
We, the below signed, are authorized by our respective organizations and the laws of the State of
Oregon to enter into this Agreement Modification on behalf of our respective organizations. We
do so freely, and in good faith, and fully acknowledge all conditions, assurances and warranties
contained within and referenced by this Agreement, as modified.
CENTRAL OREGON
INTERGOVERNMENTAL COUNCIL
CROOK COUNTY
By
By
Tom Moore
Executive Director
Date -7 - / G - U
Scott Cooper, Judge
County Court
Date
DESCHUTES COUNTY BOARD OF
COMMISSIONERS
By
JEFFERSON COUNTY
By
Dennis Luke, Chair
Board of County Commissioners
By
Mike Ahern, Chair
Board of County Commissioners
Date
Commissioner Mike Daly
By
Commissioner Tammy Melton
Date
Intergovernmental Agreement
Contract Modification #1
Page 2