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Home My WebLink AboutIntent to Award - Beaver Special Rd DistrictDeschutes County Board of Commissioner 1300 NW Wall St., Suite 200, Bend, OR 97701-196( 1 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or;, AGENDA REQUEST & STAFF REPORT For Board Business Meeting of August 6, 2008 Please see directions for completing this document on the next page. DATE: July 29, 2008 FROM: George Kolb, County Engineer Road Department 322-7113 TITLE OF AGENDA ITEM: Consideration of signature of Intent to Award contract for the Construction of Foster Road within the Beaver Special Road District PUBLIC HEARING ON THIS DATE? NO. BACKGROUND AND POLICY IMPLICATIONS: The County Road Department opened bids on July 29, 2008 for the construction of Foster Road wi°:hin the Beaver Special Road District. This action issues a Notice of Intent to Award the contract to the apparent low bidder and allows seven days for a party to protest the bid. If there is no protest within the seven day period, the contract is awarded to the low bidder. FISCAL IMPLICATIONS: This project is budgeted for construction through the LID fund for FY 08-09. Final project cost will be assessed to the benefitted properties. There is no "not to exceed cost" for this LID. All costs for the project will be the responsibility of the benefitted properties. The Road District will be responsible for all maintenance costs on Foster Road after completion of the project. RECOMMENDATION & ACTION REQUESTED: The Road Department recommends signature of the Intent to Award ATTENDANCE: George Kolb, County Engineer DISTRIBUTION OF DOCUMENTS: Copy to Wanda (ext. 7103) at the Road Department MEMORANDUM Road Department 61 150 SE 27th St. • Bend, Oregon 97702 (541 ) 388-6581 • FAX (541 ) 388-2719 TO: BOARD Ula' COUNTY COMMISSION] RS FROM: GEORGE KO],B, COUNTY ENGINEER SUBJECT: INTENT TO AWARD CONTRACT FOR T[I13 CONSTRUCTION FOSTER ROAD WITHIN TI [E BEAVER SPECIA]. ROA.) DISTRICT I,ID DATE: 7/29/2008 Background: The Road Department prepared plans and specifications for the Construction of Foster Road within the Beaver Special R )ad District LID. See attached vicinity map for project location. The project was advertised in the Portland "Daily Journal of Commerce" and in the Bend "Bulletin" on July 16, 2008 and July 23, 2008. Discussion: A total of Eleven (11) firms and six (6) plan centers acquired sets of bid documents with six (6) firms submitting bids to tl le Road Department. The bids were opened at 2:00 p.m. on July 29, 2008, and are as follows: COMPANY ORIGINAL BID AMOUNT Hooker Creek Asphalt & Paving LLC $548,048.00 Knife River $554,795.45 Taylor Northwest $589,228.75 Jack Robinson and Sons, Inc. $661,698.35 Richard Bartels Construction, L.L.C. $672,110.60 JAL Construction Inc. $741,253.39 Engineers estimate P29,743.75 Attached for your perusal is a compilation of the bids and includes the engineer's estimate Quality Services Performed with Pride Recommendation: The Road Department recommends that the Intent to Award the contract for the Construction of Foster Road within the Beaver Special Road District LID be issued to the low bidder, Hooker Creek, L.L.C. of Bend, Oregon for $548,048.00 Beaver Local Improvement District Legend Roads to be improved County Roads Other Roads Taxlots Beaver LID Area Deschutes River 0 0.125 0.25 0.5 0.75 rtle hNrrna ion on this map was derived Aan digital databases on Deschutes County& GAM Csrs was la ten In the creation clads map, but it is provided les ie. Deschutes Courcy cannot accept any rssporin Iity for errors, anissions, or palliated accuracy it the diplal data or the underlying retards. There are no wvrentiss, express a implied, indicting the Warranty or marcher debility or Mess dor a particular purposy accompanying die product. Flowerer, noduatlon or any errors will be appreciated. 1 Miles Printed: March 18, 2008 MopDeschutes County Road [', wpartment Cee sr. Inhn Arrlrrti 41, SIS Srrrialia DLL❑il Fl IAie. (5•l(3. !-71C2 Email: johno .dadndo.u.(u rddr,...lir I,: '3 JmV (rrl '1//1)/ P:\ArcGIS_Projects\Local Improvemen Districts\Beaver 1Z�- BEAVER SPECIAL ROAD DISTRICT LID SUMMARY OF BIDS July 29, 2008 ITEM BID ITEMS DESCRIPTION QNTY ENGINEER'S ESTIMATE HOOKER CREEK, LLC UNITS UNIT PRICE COST UNIT PRICE COST KNIFE RIVER UNIT PRICE COST 10 Mobilization ALL L.S. 15 Construction Staking ALL L.S. 20 Temporary Signs 100 S.F. 30 Temp Protection and Direction of Traffic ALL L.S. 40 Flaggers 200 HRS. ROADWORK 50 [Clearing and Grubbing 60 Excavation 70 Finishing Roadbed 80 Watering 90 i6" Aggregate Base 100 4" Aggregate Base 110 '2' Aggregate Shoulders 120 'Level 3 (1/2") Dense Graded HMAC 125 12" CMP Culvert 130 }Asphalt Approached 135 'Ditch Excavation 140 Mailbox Relocation ALL L.S. 3937 C.Y. ALL L.S. 500 M -GALS 35260 S.Y. _L 150 S.Y. 5037 S.Y. 3448 TONS 2.80 L.F. 8 EA. 19851 L.F. ALL L.S. PROJECT TOTAL 520,000.00 $20,000.00 533,450.00,, $33,450.00 $21,065.60 $6,700.00 $8.00 $800.00 $1.00 $5,000.00 $5,000.00 542.00 $8,400.00 $1,000 00 $40.40 $15,000.00 $15,000.00 $25.00 $98,425.00 $21,065.60 $6,700.00 $100.00 $1,000.00 $8,080.00 $14,500.00 $14,500.00 $4.25 $16,732.25 $22,000.00 $22,000.00 $5.00 $2,500.00 $6.00 5211,560.00 $7.00" 51,050.00 $5.00 $25,185.00 $70.00 5241,360.00 $40.00 $11,200.00 $500.00 $4,000.00 $1.25 $24,813.75 $5,000.00 $5,000.00 BID ITEMS DESCRIPTION QNTY 1 10 Mobilization ALL L.S. $15,000.00 $15,000.00 15 Construction Staking ALL L.S. $5,400.001 $5,400.00 20 }Temporary Signs 100 S.F. $17.00 $1,700.00 30 Temp Protection and Direction of Traffic ALL L.S. 55,000.00 $5,000.00 40 'Flaggers 200 HRS. 51.00 $200.00 $729,743.75 TAYLOR NORTHWEST UNITS UNIT PRICE $10,200.00 $10,200.00 $1.00 $500.00 $5.15 $181,589.00 $12.50' 51,875.00 $3.35 $16,873.95 $72.50 $249,980.00 $26.40 $7,392.00 $680.00 55,440.00 50.20 $3,970.20 $2,050.00 $2,050.00 $548,048.00 JACK ROBINSON AND SONS INC. COST UNIT PRICE ;ROADWORK 50 Clearing and Grubbing ALL L.S. 60 Excavation 3937 C.Y. 70 Finishing Roadbed ALL L.S. 80 Watering L 500 M -GALS 90 '6" Aggregate Base 35260 S.Y. 100 4 Aggregate Base 150 S.Y. 110 ('2' Aggregate Shoulders 5037 S.Y. 120 Level 3(1/2") Dense Graded HMAC 3448 TONS 125 12" CMP Culvert 280 L.F. 130 1Asphalt Approached 8 EA. 135 ,Ditch Excavation 19851 L.F. 140 ,Mailbox Relocation ALL L.S. PROJECT TOTAL $12,000.00 $12,000.00 ,400 00 $5,400.00 ' $0.10 $4,420.00410.00 54,420.00 $20.00 $3,000.00 $:,000.00 $3.45 $1:,582.65 $33,200.00 $33,200.00 $12.45 $t,225.00 $5.60 519",456.00 $8.80 $',320.00 52.70 513,599.90 $67.00 5231,016.00 528.50 $7,980.00 $500.001 $4,000.00 50.90 $17,865.90 $3,700.00, 53,700.00 5554,795.45 RICHARD BARTELS CONST. L.L.C. COST COST UNIT PRICE 548,000.00 $48,000.00 $23,000.00 523,000.00 $30,000.001 $30,000.00 $12,000.00 $1 2,000.00 $8.00 $800.00 $8.00, $800.00 $1,500.00 $1,500.00 54,800.001 $4,800.00 $42.00 $8,400.00 $48.00 59,600.00 $20,000.00 $20,000.00 $17,000.00 $17,000.00 $32,000.00 $:'2,(:)00.00 $10.00 $39,370.00 $21.00 $82,677.00 $12.001 $47,244,00 $9,750.00 $9,750.00 _ 5.15,200.00 $15,200.00 $62,000.00' $€2,000.00 $24.00 $12,000.00 $12.00 $6,000.00 $5.00 5176,300.00 $4.95 $174,537.00 $5.00 $750.00 58.00 $1,200.00 $7.00 $35,259.00 51.35 56,799. $67.00 $231,016.00 $73.00 $251,704.00 $24.00 $6,720.00 $18.00 $5,040.00 $500.00 $4,000.00 $550.00 $4,400.00 $1.25 $24,813.75 $0.40 $7,940.40 $1,950.00 $1,950.00 $500.00 $500.00 DESCRIPTION QNTY $589,228.75 5661,698.35 JAL CONSTRUCTION INC. UNITS UNIT PRICE 10 'Mobilization ALL L.S. 15 Construction Staking ALL L.S. 20 1 -Temporary Signs 100 T S.F. 30 'Temp Protection and Direction of Traffic ALL L.S. 40 Flaggers 200 HRS. COST $9,000.00 $9,000.00 $19,200.00 519,200.00 $15.50 $1,550.00 $1,400.00 $1,400.00 544.00 $8,800.00 ROADWORK 50 'Clearing and Grubbing ALL L.S.$34,0.00.00 $34,000.00 60 Excavation 3937 C.Y. 59.20 $36,220.40 70 ',Finishing Roadbed ALL L.S.$26,000.00 $26,000.00 80 Watering 500 ▪ M -GALS $1.001 $500.00 90 16" Aggregate Base 35260 S.Y. $6,10 $215,086.00 100 4" Aggregate Base 150 S.Y$9.70 $1,455.00 110 '2 Aggregate Shoulders 5037 5.Y 511.00 $55,407.00 120 'Level 3 (1/2) Dense Graded HMAC 3448 TONS $90.63 $312,492.24 125 ' 12' CMP Culvert 280 _ L.F. $21.00 55,880.00 130_ ,AsphaltApproached 8 EA $1,000.00 $8,000.00 135 Ditch Excavation 19851 ▪ L.F.$0.25 14 i$4,962.75 0 MaiIox Reio blocatn ALL L.S. $1,300.00 $1,300.00 PROJECT TOTALT $741,253.39 fi 1 $22.00 $11,000.00 $5.40 $160,404,00 $9.401 t, 1,410,00 $3.00 $"5,111.00 $69.40 $2; 9,291.20 $32.001 1 8,960.00 $600.00 E4,800,00 50.40 $7,940.40 $1,750.00 51,750.00 - 5672,110.60 August 6, 2008 Sent via facsimile (541) 322-5712/ 5 pqs) & First Class Mail Hooker Creek Asphalt & Paving, LLC 95 SW Scale House Loop, Suite 100 Bend, OR 97702 RE: Project - Contract for Construction of Foster Road NOTICE OF INTENT TO AWARD CONTRACT On August 6, 2008, the Board of County Commissioners of Deschutes County, Oregon, considered bids for the above -referenced project. The Board of County Commissioners deterrnined that the apparent low responsive, responsible bidder for the project was Hooker Creek Asphalt & Paving LLC of Bend, Oregon, with a bid of Five Hundred Forty Eight Thousand Forty Eight and NO/100 DOLLARS ($548,048.00). This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or person that submitted a bid for the project. Any firm or person which believes that they are adversely affected or aggrieved by the intended award of contract set forth in this Notice may submit a written protest within seven (7) calendar days after the issuance of this Notice of Intent to Award Contract to the Board of County Commissioners of Deschutes County, Oregon, at the above address. The seven (7) calendar day protest period will expire at 5:00 PM on Wednesday, August 13, 2008. Hooker Creek Asphalt & Paving, LLC August 6, 2008 Page 2 Any protest must be in writing and specify any grounds upon which the protest is based. If a protest is filed, a hearing will be held at 10:00 a.m. on Wednesday, August 27, 2008 before the Board of County Commissioners of Deschutes County Oregon, acting as the Contract Review Board, in the Deschutes County Services Center, 1300 NW Wall Street, Bend, Oregon 97701. If no protest is filed within the protest period, this Notice of Intent to Award Contract becomes an Award of Contract without further action by the Board of County Commissioners unless the Board, for good cause, rescinds this Notice before the expiration of the protest period. The successful bidder on a Deschutes County project is required to execute three (3) copies of the Contract, which will be provided when the bids are finally determined. In addition to the execution of Contract, the contractor will be required to provide a performance bond, payment bond, and certificate of insurance. All contract copies will need to be returned to the County for execution. After all parties have signed the contract, a copy of the contract will be forwarded to you along with a notice to proceed. If you have any questions regarding this Notice of Intent to Award Contract, or the procedures under which the County is proceeding, please contact Mark Pilliod, Deschutes County Legal Counsel Bend, OR 97701, Telephone (541) 388-6625 or FAX (541) 383-0496. Sincerely, BOARD OF COUNTY COMMISSIONERS DESCHUTES COUNTY, OREGON Dennis R. Luke, Chair Enclosures: OAR 137-303-0104 cc w/enc: Transmitted by Facsimile and First Class Mail on August 6, 2008 to All Bidders (3 pages) See attached List BIDDER'S LIST FOR CONSTRUCTION OF FOSTER ROAD WITHIN THE BEAVER SPECIAL ROAD DISTRICT Hooker Creek Asphalt & Paving, LLC 95 SW Scale House Loop, Suite 100 Bend, OR 97702 (541) 322-5700 FAX (541) 322-5712 Knife River P.O. Box 83 Bend, OR 97709 (541) 388-0445 FAX (541) 388-8932 Taylor Northwest P.O. Box 6714 Bend, OR 97708 (541)647-0927 FAX (541) 382-3505 Jack Robinson & Sons Inc. 4R Equipment P.O. Box 5006 Bend, OR 97708 (541) 382-4681 FAX (541) 382-0277 Richard Bartels Construction, LLC 2175 NE Sunrise Lane Prineville, OR 97754 (541) 416-1354 FAX (541) 923-3223 JAL Construction P.O. Box 6269 Bend, OR 97708 (541) 389-1236 FAX (541) 389-6568