HomeMy WebLinkAboutApplication - Veterans Affairs FundsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of August 13, 2008
Use "tab" to move between fields, and use as much space as necessary within each field. Do not leave anv_gelds
incomplete. Agenda requests & backup must be submitted to the Board Secretary no later than noon of the
Wednesday prior to the meeting to be included on the agenda.
DATE: August 5, 2008
TO: Deschutes County Board of Commissioners
FROM: David Inbody, x7697
TITLE OF AGENDA ITEM:
Signature on Application to receive Oregon Dept. of Veterans' Affairs Funds, Doc. 2008-458.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Each year, the Deschutes County applies for funding from the Oregon Department of Veterans' Affairs
to help maintainand expand county veterans' services programs. These funds are authorized through
ORS 406.310. Deschutes County is projected to receive $17,863.72 per quarter for a total of $71,454.88
for FY 2009. These funds include Enhancement and Expansion funds and Aid to Counties funds.
FISCAL IMPLICATIONS:
None
RECOMMENDATION & ACTION REQUESTED:
Signature by Chair of Board of Commissioners signature on Document 2008-458.
ATTENDANCE: Dave Inbody
DISTRIBUTION OF DOCUMENTS:
Original Signed Application with attachments to:
Veterans' Services Division
Oregon Department of Veterans' Affairs
700 Summer St NE Suite 150
Salem, Oregon 97301-1289
Copy to Dave Inbody
Oregon
Depar
ent of
Veterans'
Affairs
COUNTY APPLICATION TO RECEIVE ODVA FUNDS
TO: Veterans' Services Division
Oregon Department of Veterans' Affairs
700 Summer St NE Suite 150
Salem OR 97301-1289
Fiscal Year
loos- Zoog,
County
1D S C 4.4U—rt s
This county is applying for funds to help maintain County Veterans Service Programs for the coming year.
These funds are available through the Oregon Department of Veterans' Affairs (ODVA) as provided by ORS
406.310.
Applications must be submitted before July 15th of the year in which you wish to receive benefits.
ITEM
County Funds C lira-`t`i tw i_ gv►Aa 5>
ODVA Funds
Enhancement and Expansion
Carry -forward of ODVA Enhancement and Expansion (if any)
Aid to Counties (Historic ODVA Revenue)
Other Funds (Identify)
Other Funds (Identify)
TOTAL
TOTAL
ME
• A printed copy of the approved budget for Veterans' Service Officer Program for the next fiscal year.
• A printed copy of the actual revenue and expenditures for the prior fiscal year.
• If the Veterans' Service Officer Program is provided through a contract appointment, attach a signed copy
of the contract.
Signature of County Commissioner/Judge
Date Signed
Title of Signer
910-M (07/07)
Zoog ,8
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Oepar
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COUNTY VETERANS SERVICE OFFICER
QUARTERLY REPORT OF EXPENDITURES
TO: Oregon Department of Veterans' Affairs
Veterans' Services Division
700 Summer St NE, Suite 150
Salem OR 97301-1289
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j>� Sc,g--1 (.. 7---s-
Mailing Address (for Remittance):
l3 0o /1164.iGvAt�- Jr 4V -2.e0
BC/VD v2 9 7 7 0/
Fiscal Year
$ '( g;
Indicate (X ) which fiscal quarters this report covers:
J 1st Quarter (July thru September) * 10 2nd Quarter (October thru December) *
J 3rd Quarter (January thru March) * 4th Quarter (April thru June) *
ANNUAL BUDGETED EXPENDITURES
1. Completed reports must be received by ODVA by the last working day of the quarter. *
2. Attach a printed copy of the Year -to -Date, Budget -to -Actual Report for the quarter
CERTIFICATION AND SIGNATURE:
TOTAL
TOTAL
$ '( g;
35 6'
YEAR-TO-DATE EXPENDITURES
1. Completed reports must be received by ODVA by the last working day of the quarter. *
2. Attach a printed copy of the Year -to -Date, Budget -to -Actual Report for the quarter
CERTIFICATION AND SIGNATURE:
TOTAL
$ 02° 3/
6/
3
EXPANSION AND ENHANCEMENT
$ 67,
0 2
2—
ADDITIONAL
ADDITIONAL INSTRUCTIONS:
1. Completed reports must be received by ODVA by the last working day of the quarter. *
2. Attach a printed copy of the Year -to -Date, Budget -to -Actual Report for the quarter
CERTIFICATION AND SIGNATURE:
• 1 hereby certify that I have knowledge of the above expenditures.
• The allowable refund is a valid, true, and correct claim.
• This claim is due from the State of Oregon and no part of this claim has yet been paid.
Authorize ignature
Date Signed7-/
/ ne-/7-o9
.-
. , j a/-c.e4-
Title of Signer
AccoVMtINC� lit A6JA4C/(.
+OR ODVA USE ONLY
PAID
voU
DATE
$ maximum
PCA
22200
AOBJ
6300
COMM
915-73
Approved By
Date Signed
909-M (07/07)
Attachment to:
County Veterans Service Officer
Quarterly Report of Expenditures
Deschutes County
Fiscal Year 2008
Year to Date: Twelve Months Ended Quarter: April 1, 2008 through
June 30, 2008 June 30, 2008
Annual
Budgeted Aid to
Expenditures - County
FY 2008 Program
Expansion
and
Enhancement
Program
Aid to
County
Total Program
Expansion
and
Enhancement
Program
Total
Total Payroll Expenses
151,434 128,825
5,788
134,613 31,992
5,788
37,780
General Operating Expenses:
Public Information
10,000-
-
-
Building Services
10,290 3,430
6,860
10,290 (4,292)
6,860
2,568
Administrative Services
1,272 848
424
1,272 (106)
424
318
Finance
1,527 1,018
509
1,527 (125)
509
384
Legal
418 279
139
418 (36)
139
103
Personnel
2,023 1,618
405
2,023 97
405
502
Information Technolo.
12,100 9,680
2,420
12,100 608
2,420
3,028
Technolo. Reserve
1,286 1,029
257
1,286 66
257
323
Building Repair & Maintenance
1,000 -
-
- -
-
Equip (Office) R & M
- -
50
50 -
-
Maintenance Agreements
500 166
126
292 (0)
34
34
Copy Machine Rental
6,000 -
3,799
3,799 -
1,170
1,170
Building Rental
3,826 -
3,101
3,101 -
977
977
Membership & Dues
500 -
75
75 (75)
75
-
Conferences and Seminars
1,000 -
-
-
-
Software licenses
500 -
30
30 (30)
30
Fees & Permits
-
79
79 -
-
-
Insurance
2,180 2,180
-
2,180 542
-
542
Telephone and Telegraph
3,200 1,061
187
1,249 190
153
344
Advertising (Public Notices)
-
-
- -
-
Promotion
-
3,499
3,499 -
2,684
2,684
Printing
1,000 118
5,214
5,332 0
492
492
Service Officer Travel
1,900 -
2,552
2,552 -
1,265
1,265
General Supplies
1,000 -
-
- -
-
-
Office Supplies
2,000 181
1,945
2,125 61
978
1,039
Postage and Express
2,000 937
1,634
2,571 (753)
1,634
881
Bldg & Grounds R & M Supplies
254
-
254 0
-
0
Program Supplies
66,000 -
-
-
-
-
Computer Supplies
-
449
449 -
-
-
Utilities
5,100 967
3,224
4,192 94
1,281
1,375
Meeting supplies
1,000-
50
50 -
50
50
Books
200 -
-
-
-
-
Office Furniture & Fixtures
1,100 -
5,365
5,365 -
(28)
(28)
Computers
1,000-
2,839
2,839 -
863
863
22,672
18,914
General Operating Expenses:
139,922 23,766
45,234
69,001 (3,758)
TOTAL
291,356 152,591
51,022
203,613 28,234
28,460
56,694
Revenues - Dept of Veterans Affairs 72,000 10,192 60,948 71,141 2,538 15,325 17,864
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