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Home My WebLink About2008-08-27 Business Meeting AgendaDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, AUGUST 27, 2008 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign-up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. THE READING of a Proclamation, Declaring September National Preparedness Month – Shannon Dames, Health Department 3. CONSIDERATION of Chair Signature of Document No. 2008-476, a Notice of Intent to Award Contract Letter for the Knott Landfill 2008 Rock Removal Project – Timm Schimke, Solid Waste Department 4. CONSIDERATION of Chair Signature of Document No. 2008-481, a Notice of Intent to Award Contract Letter for Providing and Erecting Two Metal Storage Buildings – Roger Olson, Road Department 5. CONSIDERATION of Signature of Resolution No. 2008-030, Initiating the Vacation of a Portion of Nelson Road – George Kolb, Road Department 6. CONSIDERATION of Signature of Order no. 2008-024, Vacating a Portion of Nelson Road – George Kolb, Road Department 7. CONSIDERATION of Signature of Document No. 2008-485, a Memorandum of Understanding with the Urban Renewal Agency of the City of Redmond to Exchange Land Related to the Becky Johnson Center – Erik Kropp, Deputy County Administrator Board of Commissioners’ Business Meeting Agenda Monday, August 18, 2008 Page 1 of 7 Pages 8. A PUBLIC HEARING and Consideration of Signature of Order No. 2008- 078, relating to Hospital Revenue Bonds (Cascade Healthcare Community, Inc.) Issued by the Hospital Facility Authority of Deschutes County – Marty Wynne, Finance; Cascade Healthcare Community, Inc. Representatives 9. CONSIDERATION of Signature of Resolution No. 2008-124, Awarding a Contract for Architectural Services related to the Design of a Mental Health Residential Treatment Center as a Contract-Specific Special Procurement – Susan Ross, Property and Facilities 10. CONSIDERATION of Signature of Document No. 2008-473, an Intergovernmental Agreement with Central Oregon Intergovernmental Council and Local Cities and Counties to Conduct an Endangered Species Act Fish Risk Assessment for Central Oregon – David Inbody, Administration 11. A PUBLIC HEARING (continued from August 6, 13 & 18), and Consideration of First Reading of Ordinance No. 2008-025, Making Certain Determinations and Findings Relating to and Approving the Bend Municipal Airport Urban Renewal Plan (Plan and Report) – Dave Kanner, County Administrator; John Russell, City of Bend 12. A PUBLIC HEARING (Continued from August 18) and Consideration of Signature of Resolution No. 2008-119, Submitting to the Voters a Proposed Ordinance to Increase the Transient Room Tax Rate to 9% - Dave Kanner, County Administrator CONSENT AGENDA 13. Signature of Document No. 2008-477, a Space Lease with Portland State University (portion of Juvenile Community Justice Building) 14. Signature of Document No. 2008-478, a Lease with All American Timber Co. for Bare Land in the La Pine Industrial Park 15. Chair Signature of Document No. 2008-475, Request for Reconveyance (Paid Loan) 16. County Administrator Signature of Document No. 2008-448, an Amendment to a Lease Agreement with Mocha Janes, LLC Board of Commissioners’ Business Meeting Agenda Monday, August 18, 2008 Page 2 of 7 Pages 17. Signature of Resolution No. 2008-125, Transferring Appropriations to the Crime Prevention Services Fund 18. Approval of Minutes: Business Meetings: August 6 Public Hearings: July 7 (La Pine Groundwater); July 21 (Bend Transportation District) CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE DISTRICT 19. CONSIDERATION of Signature of a Letter Appointing Stephen Hamilton to the Sunriver Service District Managing Board, through August 31, 2011 20. CONSIDERATION of Signature of a Letter Appointing Bob Wrightson to the Sunriver Service District Managing Board, through August 31, 2010 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9-1-1 County Service District for two weeks CONVENE AS THE GOVERNING BODY OF THE EXTENSION/4-H COUNTY SERVICE DISTRICT 22. CONSIDERATION of Approval of Accounts Payable Vouchers for the Extension/4-H County Service District, for two weeks RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 23. CONSIDERATION of Approval of Accounts Payable Vouchers for Deschutes County, for two weeks 24. ADDITIONS TO THE AGENDA Board of Commissioners’ Business Meeting Agenda Monday, August 18, 2008 Page 3 of 7 Pages _____________________________________ Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information. ______________________________________ FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners’ meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.) Monday, August 25, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, August 27, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, August 28, 2008 5:00 p.m. Joint Meeting of Board of Commissioners and Planning Commission Monday, September 1, 2008 Most County offices will be closed to observe the Labor Day Holiday Wednesday, September 3, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, September 4, 2008 10:00 a.m. Quarterly Meeting with District Attorney 11:00 a.m. Quarterly Meeting with Community Development Department 1:30 p.m. Quarterly Meeting with the Road Department Board of Commissioners’ Business Meeting Agenda Monday, August 18, 2008 Page 4 of 7 Pages Monday, September 8, 2008 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, September 10, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, September 11, 2008 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond 11:00 a.m. Quarterly Meeting with Mental Health Department Wednesday, September 15, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) 5:30 p.m. Joint Meeting with City of Bend Council, at the City Thursday, September 17, 2008 8:00 a.m. Public Affairs Counsel Conference Call – Legislative Update 1:30 p.m. Administrative Work Session – could include executive session(s) 5:30 p.m. Public Hearing on Aspen Lakes Text Amendment Thursday, September 18, 2008 9:00 a.m. Semi-annual Meeting with the County Clerk 10:00 a.m. Quarterly Meeting with Community Justice Monday, September 22, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, September 24, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Monday, August 18, 2008 Page 5 of 7 Pages Thursday, September 25, 2008 9:00 a.m. Quarterly Meeting with Fair & Expo Center 10:00 a.m. Semi-annual Meeting with Assessor 11:00 a.m. Quarterly Meeting with Commission on Children & Families Monday, September 29, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, October 1, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, October 6, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, October 8, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, October 15, 2008 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, October 20, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, October 22, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Board of Commissioners’ Business Meeting Agenda Monday, August 18, 2008 Page 6 of 7 Pages Monday, October 27, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, October 29, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Monday, November 3, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, November 5, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, November 6, 2008 8:00 a.m. Regular Meeting with Sisters City Council, Sisters City Hall 9:30 a.m. Regular Meeting with Judge Fadeley, Sisters Monday, November 10, 2008 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Wednesday, November 12, 2008 8:00 a.m. Conference Call, Public Affairs Counsel (State Lobbyist) 10:00 a.m. Board of Commissioners’ Meeting 1:30 p.m. Administrative Work Session – could include executive session(s) Thursday, November 13, 2008 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond Board of Commissioners’ Business Meeting Agenda Monday, August 18, 2008 Page 7 of 7 Pages