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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of August 27, 2008
Please see directions for completing this document on the next page.
DATE: August 13, 2008.
FROM: Sue Brewster DCSO 385-1714
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Document No. 2008-428, an Intergovernmental Agreement with
the City of Bend regarding use of the Sheriffs radio communications system.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
This agreement amends the annual contract for the use of the Sheriffs radio communication system.
The amendment is at the request of the City of Bend Police Department because they have lowered the
number of radios and MDT's they use from 80 to 59, reducing the annual payment from $158,03:. to
$144,088.
FISCAL IMPLICATIONS:
From $158,032.00 to $144,088.00 annually — a reduction of $13,944.
RECOMMENDATION & ACTION REQUESTED:
Approve and sign the IGA.
ATTENDANCE: Sue Brewster, Sheriff's Office Counsel.
DISTRIBUTION OF DOCUMENTS:
Return signed originals toTrisch Clark at DCSO for distribution to City of Bend Police Departnient.
DESCHUTES COUNTY DOCUMENT SUMMARY
Please complete all sections above the Official Review line.
Date: !August 13, 2008
Contact Person:
Sue Brewster
Contractor/Supplier/Consultant Name:
Department:
Sheriffs' Office
Phone #:
385-1714
Goods and/or Services: Amending the annual Intergovernmental Agreement; Contract
No. 2008-428, between Deschutes County and through its Sheriffs Office and the City
of Bend Police Department for the Citys reduced number of radios for the the Sheriffs
Radio Communications Systems.
Background & History: This contract amends the number of radios from 80 to 59
and taking the annual payment from $158,032.00 to $144,088.00.
Agreement Starting Date: July 1, 2008 Ending Date:
Annual Value or Total Payment:
$144,088.00
7 Insurance Certificate Received check box)
Insurance Expiration Date: 11
Check all that apply:
(� RFP, Solicitation or Bid Process
7 Informal quotes (<$150K)
Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
June 30, 2009
Funding Source: (Included in current budget? ® Yes E No
If No, has budget amendment been submitted? ❑ Yes ❑ No
Departmental Contact:
Title:
County Legal
Sue Brewster
Department Director Approval:
Phone #:
385-1714
Signature Date
Distribution of Document: Include complete information if document is to be maied.
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review Date
Document Number
8/ 14/2008