HomeMy WebLinkAboutIntent to Award - Rock Removal - LandfillDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of August 27, 2008
Please see directions for completing this document on the next page.
DATE: August 19, 2007
FROM: Timm Schimke Solid Waste Ext. 3177
TITLE OF AGENDA ITEM:
Consideration of Chair Signature of Document No. 2008-476, a Notice of Intent to Award Contract.
Letter for Knott Landfill 2008 Rock Removal Project
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
In July, 2008, the Solid Waste Department solicited bids for rock excavation work at Knott Landfill.
The project includes the drilling, blasting and removal of approximately 500,000 cubic yards of in-
place basalt. The rock removal is necessary to facilitate ongoing excavation activities as filling
operations progress at the landfill, to prepare for the next lined cell, and to access soil for site operations
and closure work slated for FY 2009-10. The rock removed under this project will be placed by the
contractor at the Rose Pit, immediately south of Knott Landfill. Bids were received from 19 firms and
Taylor Northwest was determined to be the lowest responsible bidder for the project. A summary of the
bids received is attached. The low bid is substantially less than our cost estimates which were based on
similar work done in the past.
FISCAL IMPLICATIONS:
Funds have been budgeted in the Solid Waste Department budget for this project.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends that the Board of County Comissioners issue a Notice of Intenet to award the Knott
Landfill 2008 Rock Removal Project to Taylor Northwest.
ATTENDANCE: Timm Schimke
DISTRIBUTION OF DOCUMENTS:
Fax and first class mail documents to the bidders listed on the attachment; copy to Solid Waste.
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 'August 19, 2008
Contact Person: rfimm Schimke
Contractor/Supplier/Consultant Name:
Department:
Solid Waste
Phone #:
Taylor Northwest
317-3177
Goods and/or Services: Contractor will clear and grub, drill, blast, Toad, transport, and
place approximately 500,000 cubic yards of rock from Knott Landfill to the Rose Pit
south of the landfill
Background & History: In July , 2008 the Department of Solid Waste solicited bids
for rock excavation work at Knott Landfill. The rock removal is necessary to facilitate
ongoing excavation activities as fill operatons progress at the landfill, to prepare for the
next Tined cell and to access soil for site operations and closure work slated for FY 09-
10.
Agreement Starting Date:
30, 2009
September 17, 2008
Annual Value or Total Payment:
$2,175,000
Ending Date:
June
❑ Insurance Certificate Received check box)
Insurance Expiration Date: [}
Check all that apply:
• RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
❑ Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
Funding Source: (Included in current budget? ® Yes ❑ No
If No, has budget amendment been submitted? ❑ Yes n No
Departmental Contact:
Title:
'Timm Schimke
Director of Solid Waste
Department Director Approval:
Phone #: 317-3177
Signature Date
Distribution of Document: Copies of signed contracts to be returned to Solid Waste
Dept. for distribution.
Official Review:
8/19/2003
County Signature Required (check one): 0 BOCC 0 Department Director (if <$25K)
0 Administrator (if >$25K but <$150K; if >$150K, BOCC Order No.
Legal Review Date
Document Number DC; 2 e t 4 7 6
8/19/200 3
Total Bid
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Company
Taylor Northwest, Bend, OR
Weekly Bros, Inc., Idleyld Park, OR
Jack Robinson & Sons Inc., Bend, OR
Tapani Underground, Inc., Battle Ground, WA
C&M Construction, Inc., Sherwood, OR
Oakridge Sand and Gravel, Oakridge, OR
Scarsella Bros., Inc., Seattle, WA
Keeton -King Construction, Inc., Sisters, OR
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DeAtley Construction, Inc., Clarkston WA
Tri-State Construction, Inc., Portland, OR
JAL Construction, Inc., Bend, OR
John L Jersey & Son, Inc., Portland, OR
Kerr Contractors, Inc., Woodland, OR
R&G Excavating, Scio, OR
KN Exco, Inc., Bend, OR
Delhur Industries Inc., Hermiston, OR
Emery & Sons Construction, Inc., Stayton, OR
Elting Northwest, Inc., Clackamas, OR
I�- N CO '1' 10 CO CO OD 0 N- N CO V 10 CO I� CO OI
August 27, 2008
Taylor Northwest
PO Box 6714
Bend, OR 97708
Board of County Commissioners
1300 NW Wall St, Suite 200 • Bend, OR 97701-1960
[541 J 388-6570 • Fax (541 ) 385-3202
www.co.deschutes.or.us
board@co.deschutes.or.us
Tammy Baney
Michael M. Daly
Dennis R. Luke
Sent via facsimile (541) 382-3505 (4 pqs) & First Class Mail
RE: Project — Knott Landfill 2008 Rock Removal Project
NOTICE OF INTENT TO AWARD CONTRACT
On Wednesday, August 27, 2008, the Board of County Commissioners of Deschutes
County, Oregon, considered bids for the above -referenced project. The Board of
County Commissioners determined that the apparent low responsive, responsible
bidder for the project was Taylor Northwest of, Bend, OR with a bid of TWO MILLION,
ONE HUNDRED AND SEVENTY-FIVE THOUSAND DOLLARS AND NO CENTS
($2,175,000.00).
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-047-0104. A copy of this Notice is being provided to each firm or
person that submitted a bid for the project. Any firm or person who believes that they
are adversely affected or aggrieved by the intended award of contract set forth in this
Notice may submit a written protest within seven (7) calendar days after the issuance of
this Notice of Intent to Award Contract to the Board of County Commissioners of
Deschutes County, Oregon, at the above address. The seven (7) calendar day protest
period will expire at 5:00 PM on Wednesday, September 3, 2008.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner
Taylor Northwest
August 27, 2008
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
A copy of OAR 137-047-0104 is attached to this Notice. If a protest is filed, a hearing
will be held at 10:00 a.m. on Wednesday, September 10, 2008, before the Board of
County Commissioners of Deschutes County Oregon, acting as the Contract Review
Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the Board of County
Commissioners unless the Board, for good cause, rescinds this Notice before the
expiration of the protest period. The successful bidder on a Deschutes County project
is required to execute five (5) copies of the Contract, which will be provided when the
bids are finally determined. In addition to the execution of Contract, the contractor will
be required to provide a performance bond, payment bond, and certificate of insurance.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
Please be aware that this contract is for a prevailing wage project and the contractor will
be required to pay a fee to the Bureau of Labor Industries pursuant to ORS 279.352(2).
The contract documents contain reporting forms that may be duplicated and used for
that purpose.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Deschutes County
Legal Counsel, 1300 NW Wall Street, Bend, OR 97701, telephone (541) 388-6625 or
FAX (541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Dennis Luke, Chair
Enclosures: OAR 137-303-0104
cc w/enc:
Transmitted by Facsimile and First Class Mail on August 27, 2008, to All Bidders (4
pages)
See attached List
The Oregon Administrative Rules
DEPARTMENT OF JUSTICE
DIVISION 47
Public Procurement for Goods or Services
137-047-0610
Notice of Intent to Award
(1) Notice of Intent to Award. The Contracting Agency shall provide Written notice of its intent to Award
to all Bidders and Proposers pursuant to ORS 279B.135 at least seven (7) Days before the Award of a
Contract, unless the Contracting Agency determines that circumstances require prompt execution of the
Contract, in which case the Contracting Agency may provide a shorter notice period. The Contracting
Agency shall document the specific reasons for the shorter notice period in the Procurement file.
(2) Finality. The Contracting Agency's Award shall not be final until the later of the following:
(a) The expiration of the protest period provided pursuant to OAR 137-047-0740; or
(b) The Contracting Agency provides written responses to all timely -filed protests denying the protests
and affirming the Award.
Stat. Auth.: ORS 279A.065 & ORS 279B.135
Stats. Implemented: ORS 279B.135
Hist.: DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05
137-047-0740
Protests and Judicial Review of Contract Award
(1) Purpose. An Offeror may protest the Award of a Contract, or the intent to Award of a Contract,
whichever occurs first, if the conditions set forth in ORS 279B.410(1) are satisfied. An Offeror must file a
written protest with the Contracting Agency and exhaust all administrative remedies before seeking
judicial review of the Contracting Agency's Contract Award decision.
(2) Delivery. Unless otherwise specified in the Solicitation Document, an Offeror must deliver a written
protest to the Contracting Agency within seven (7) Days after issuance of the notice of intent to Award
the Contract.
(3) Content of Protest. An Offeror's Written protest shall specify the grounds for the protest to be
considered by the Contracting Agency pursuant to ORS 279B.410(2).
(4) Contracting Agency Response. The Contracting Agency shall not consider an Offeror's Contract
Award protest submitted after the timeline established for submitting such protest under this rule, or such
different time period as may be provided in the Solicitation Document. The Contracting Agency shall
issue a Written disposition of the protest in a timely manner as set forth in ORS 279B.410(4). If the
Contracting Agency upholds the protest, in whole or in part, the Contracting Agency may in its sole
discretion either Award the Contract to the successful protestor or cancel the Procurement or solicitation.
(5) Judicial Review. Judicial review of the Contracting Agency's decision relating to a Contract Award
protest shall be in accordance with ORS 279B.415.
Stat. Auth.: ORS 279A.065 & ORS 279B.410
Stats. Implemented: ORS 279B.410 & ORS 279B.415
Hist.: DOJ 11-2004, f. 9-1-04, cert. ef. 3-1-05
Knott Landfill 2008 Rock Removal Project
Bidders
Taylor NW
PO Box 6714
Bend, OR 97708
Ph: (541) 382-7887 Fax: (541) 382-3505
Weekly Bros. Inc
478 Elk Ridge Lane
Idleyld Park, OR 97447
Ph: (541) 231-9740 Fax: (541) 498-2254
Jack Robinson & Sons Inc.
PO Box 5006
Bend, OR 97708
Ph: (541) 382-4681 Fax: (541) 382-0277
Tapani Underground, Inc.
PO Box 1900
Battle Ground, WA 98604
Ph: (360) 666-6701 Fax: (360) 687-7968
C&M Construction, Inc.
21287 SW Oregon Street
Sherwood, OR 97140
Ph: (503) 625-5289 Fax: (503) 625-5079
Fisher Land Co. dba Oakridge Sand & Gravel
PO Box 751
Oakridge, OR 97463
Ph: (541) 782-2201 Fax: (541) 782-2203
Scarsella Bros., Inc.
PO Box 68697
Seattle, WA 98168-0697
Ph: (253) 872-7173 Fax: (253) 395-1209
Keeton -King Construction, Inc.
18159 Hwy 126
Sisters, OR 97759
Ph: (541) 923-0704 Fax: (541) 923-5502
Knife River
PO Box 83
Bend, OR 97709
Ph: (541) 388-0445 Fax: 541-388-8932
List
M.A. DeAtley Construction, Inc
PO Box 490
Clarkston, WA 99403
Ph: (509) 751-1580 Fax: (509) 751-1922
Tri-State Construction, Inc.
PO Box 20476
Portland, OR 97294
Ph: (503) 253-2980 Fax: (503) 253-0438
JAL Construction, Inc.
PO Box 6269
Bend, OR 97708
Ph: (541) 389-1236 Fax: (541) 389-6568
John L Jersey & Son, Inc.
7015 NE 42nd Ave.
Portland, OR 97218
Ph: (503) 287-4185 Fax: (503) 287-0646
Kerr Contractors, Inc.
PO Box 1060
Woodland, OR 97071
Ph: (971) 216-0050 Fax: (971) 216-0079
R&G Excavating
39300 Montgomery Dr.
Scio, OR 97374
Ph: (503) 394-2190 Fax: (503) 394-2169
KN Exco, Inc.
20635 Brinson Blvd.
Bend, OR 97701
Ph: (541) 389-7119 Fax: (541) 382-9471
Delhur Industries Inc.
PO Box 883
Hermiston, OR 97838
Ph: (541) 567-8693 Fax (866) 570-7269
Emery & Sons Construction, Inc.
PO Box 398
Stayton, OR 97383
Ph: (503) 769-7751 Fax: (503) 769-5266
Elting Northwest, Inc.
PO Box 1400
Clackamas, OR 97015-1400
Ph: (503) 656-0954 Fax: (503) 656-8448