HomeMy WebLinkAboutIGA - Oregon DHS - Health Svcs1JES 4
02 2�
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of September 10, 2008
Please see directions for completing this document on the next page.
DATE: August 28, 2008
FROM: Dan Peddycord Health Department 322-7426
TITLE OF AGENDA ITEM:
Consideration and signature of document # 2008-505 — the Intergovernmental Agreement # 121008
Revision 11 between the State of Oregon Department of Human Services (DHS) and the Deschutes
County Health Department.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
The Oregon Department of Human Services administers federal public health grant funds, pools these
funds with some state funds and then allocates these to local health departments. This is the primary
means state and federal public health funds are delivered to the local health authority.
Document # 2008-505 - Agreement # 121008 revision 11 references the following revenue from the
Oregon Department of Human Services:
1) $4,120.00 — Women, Infants and Children (WIC) Program — $3,474.00 of this money
represents payment for travel reimbursement for the WIC staff to attend the Statewide WIC
Conference in Portland in May 2008. The remaining $646.00 is for travel reimbursement for
Michael Rossi and Brenda Wood to attend the TWIST software clerical training in Portland in
June, 2008.
Starting Date: July 1, 2007 Ending Date: June 30, 2008
FISCAL IMPLICATIONS:
This money is already in the budget for this fiscal year.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of document # 2008-505 - Intergovernmental Agreement # 121008 Rev. 11
between the local public health department and the Oregon Department of Human Services is
requested.
ATTENDANCE: Kate Moore, Health Department
DISTRIBUTION OF DOCUMENTS:
Connie Thies, Dept. of Human Services (DHS), Office of Contracts & Procurement, 500 Summer St.,
E-03, Salem, Oregon, 97301-1080, ph: 503-945-6372, FAX: 503-378-4324; and to Jill Fox Health
Department, 2577 NE Courtney Drive, Bend, Oregon 97701, 322-7478.
Contractor/Supplier/Consultant Name:
HEALTH DEPARTMENI1
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a
Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the
Agenda Request Form is also required. If this form is not included with the document, the document will be returned to the Department.
Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or
the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board
Secretary.)
Date:
Contact Person:
June 30, 2008
Please complete all sections above the Official Review line.
Department:
DAN PEDDYCORD
Phone #:
322-7426
Oregon Department of Human Services (DHS)/ Connie
Thies, Contracts & Procurement, (503) 945-6372.
Goods and/or Services:
Consideration and signature of document # 2008-505 — the Intergovernmental Agreement # 121008
Revision 11 between the State of Oregon Department of Human Services (DHS) and the Deschutes
County Health Department.
Background & History:
The Oregon Department of Human Services administers federal public health grant funds, pools these
funds with some state funds and then allocates these to local health departments. This is the primary
means state and federal public health funds are delivered to the local health authority.
Document # 2008-505 - Agreement # 121008 revision 11 references the following revenue from the
Oregon Department of Human Services:
1) $4,120.00 — Women, Infants and Children (WIC) Program — $3,474.00 of this money
represents payment for travel reimbursement for the WIC staff to attend the Statewide WIC
Conference in Portland in May 2008. The remaining $646.00 is for travel reimbursement for
Michael Rossi and Brenda Wood to attend the TWIST software clerical training in Portland in
June, 2008.
Starting Date: July 1, 2007 Ending Date: June 30, 2008
Total: $4,120.00
Fiscal Implications:
This money is already in the budget for this fiscal year.
❑ Insurance Certificate Received check box) N/A
Insurance Expiration Date:
Check all that apply:
❑ RFP, Solicitation or Bid Process
❑ Informal quotes (<$150K)
X Exempt from RFP, Solicitation or Bid Process (specify — see DCC §2.37)
8/28/20C 3
Funding Source: (Included in current budget?) x Yes ❑ No
If No, has budget amendment been submitted? ❑ Yes ❑ No
Departmental Contact: Laura Spaulding Phone #: 322-7450
Title: WIC Supervisor
Department Director Approval: Cif,c,6✓�q� 7/0 E
Signature Date
Distribution of Document:
Connie Thies, Dept. of Human Services (DHS), Office of Contracts & Procurement, 500 Summer
St., E-03, Salem, OR 97301-1080, ph: 503-945-6372, FAX: 503-378-4324; and a copy to Jill Fox
Health Dept., 2577 NE Courtney Dr., Bend, OR 97701, 322-7478.
Official Review:
County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K)
❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. )
Legal Review Date
Document Number
8/28/2(08
In compliance with the Americans with Disabilities Act, this document is available in
alternate formats such as Braille, large print, audiotape, oral presentation, and electronic
format. To request an alternate format, call the State of Oregon, Department of Human
Services, Office of Forms and Document Management at (503) 945-7021, Fax (503)
373-7690, or TTY (503) 947-5330.
Agreement #121008
ELEVENTH AMENDMENT TO DEPARTMENT OF HUMAN SERVICES
2007-2008 INTERGOVERNMENTAL AGREEMENT FOR THE
FINANCING OF PUBLIC HEALTH SERVICES
This Eleventh Amendment to Department of Human Services 2007-2008 Intergovernmenta[
Agreement for the Financing of Public Health Services, effective July 1, 2007 (as amended the
"Agreement"), is between the State of Oregon acting by and through its Department of Human Services
("Department") and Deschutes County, acting by and through its Deschutes County Human Services
("LPHA"), the entity designated, pursuant to ORS 431.375(2), as the Local Public Health Authority for
Deschutes County.
RECITALS
WHEREAS, the Department and LPHA wish to modify the Financial Assistance Award set
forth in Exhibit C of the Agreement.
NOW, THEREFORE, in consideration of the premises, covenants and agreements contained
herein and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows
AGREEMENT
1. In accordance with the term "Agreement Settlement" contained in Paragraph 2. of Exhibit A,
Section 1. of Exhibit C entitled "Financial Assistance Award" of the Agreement is hereby
superseded and replaced in its entirety by Exhibit 1 attached hereto and incorporated therein the
Agreement by this reference. Exhibit 1 must be read in conjunction with Section 4 of Exhibit
C, entitled "Explanation of Financial Assistance Award" of the Agreement.
2. LPHA represents and warrants to Department that the representations and warranties of LPHA
set forth in Section 2 of Exhibit E of the Agreement are true and correct on the date hereof with
the same effect as if made on the date hereof.
3. Capitalized words and phrases used but not defined herein shall have the meanings ascribed
thereto in the Agreement.
4. Except as amended hereby, all terms and conditions of the Agreement remain in full force and
effect.
2007-2008 Intergovernmental Agreement for the Financing of Public Health Services Page 1 of 6 pages
121008-11 pgm.DOC - Deschutes County
5. This Amendment may be executed in any number of counterparts, all of which when taken
together shall constitute one agreement binding on all parties, notwithstanding that all parties
are not signatories to the same counterpart. Each copy of this Amendment so executed shall
constitute an original.
6. This Amendment becomes effective on the date of the last signature below.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set
forth below their respective signatures.
APPROVED:
STATE OF OREGON ACTING BY AND THROUGH ITS DEPARTMENT OF HUMAN SERVICES
(DEPARTMENT)
By:
Name: William J. Coulombe
Title: Deputy Public Health Director
Date:
DESCHUTES COUNTY ACTING BY AND THROUGH ITS DESCHUTES COUNTY HUMAN SERVICES
(LPHA)
By: 7 CiLa(A%
Name: \ QV \JJ . V,O U,t If
Title: \N(e.0 kr
Date: r ---ace- C7g'
DEPARTMENT OF JUSTICE — APPROVED FOR LEGAL SUFFICIENCY
Exempt from legal sufficiency review and approval per DOJ Class Exemption letter from Stephanie
Smythe, Senior Assistant Attorney General, re: 2007-2008 Intergovernmental Agreement for the Financing of
Public Health Services; DOJ File No. 100007-GTO3 16-0 (May 18, 2007)
REVIEWED:
DEPARTMENT OF HUMAN SERVICES, PUBLIC HEALTH DIVISION
By:
Name: Matthew C. Groves
Title: Program Support Manager
Date:
DEPARTMENT OF HUMAN SERVICES, OFFICE OF CONTRACTS & PROCUREMENT
By:
Name: Phillip G. McCoy, OPBC
Title: Contract Specialist
Date:
2007-2008 Intergovernmental Agreement for the Financing of Public Health Services Page 2 of 6 pages
121008-11 pgm.DOC - Deschutes County
DATED this Day of 2008.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
TAMMY (BANEY) MELTON, Vice Chair
MICHAEL M. DALY, Commissioner
ATTEST:
Recording Secretary
EXHIBIT 1
FINANCIAL ASSISTANCE AWARD
State of Oregon Page 1 of 4
Department of Human Services
Public Health Services
1) Grantee
Name: Deschutes County Health Dept.
Street: 2577 N. E. Courtney
City: Bend
State: OR Zip Code: 97701
2) Issue Date
July 22, 2008
This Action
AMENDMENT
FY2008
3) Award Period
From July 1, 2007 Through June 30, 2008
4) DHS Public Health Funds Approved
Previous Increase/ Grant
Program Award (Decrease) Award
PE 01 State Support for Public Health
177,886
0
177,886
PE 03 TB Case Management
875
0
875
PE 07 HIV Prevention Services
HIV Prevention Block Grant Services
25,403
0
25,403
Ryan White Title II HIV / AIDS Services
PE 08 Ryan White --Case Management
71,915
0
71,915
PE 08 Ryan White --Support Services
22,981
0
22,981
PE 11 STARS
20,346
0
20,346
PE 12 Bioterrorism - Preparedness / (July & August)
28,270
0
28,270
(b)
PE 12 Bioterrorism - Preparedness / (Sept. - June)
106,308
0
106,308
(c` xy)
PE 12 Bioterrorism - Pan Flu / (July & August)
8,281
0
8,281
(d)
PE 12 Bioterrorism - Pan Flu / (Sept. -June)
28,609
0
28,609
(ewxy)
PE 13 Tobacco Prevention & Education
86,575
0
86,575
(A)
5) FOOTNOTES:
a) MCH funds will not be shifted between categories or fund types.
by more than one fund type, however, federal funds may not be
funds ( such as Medicaid ).
b) Funds must be spent by 8/30/07 and an expenditure report submitted
c) These Preparedness funds are for September through June
d) Pan Flu funds are for July -August and must be spent by 8/30/07
e) These Pan Flu funds are for September through June 2008.
f) Title X funding is $131,965 ; Title V funding is $67,308.
g) July -Sept grant is $138,763 ; must be spent be 9/30/07 and
Nutrition Education and $6,397 for Breastfeeding Promotion.
h) Oct. - June 08 grant is $382,515 and includes $76,503 minimum
$19,191 for Breastfeeding Promotion.
i) July -Sept grant is $9,817 and must be spent by 9/30/07.
The same program may be funded
used as match for other federal
for July -August period.
2008.
and an exp. report submitted.
includes $27,753 minimum
Nutrition Education and
6) Capital Outlay Requested in This Action:
Prior approval is required for Capital Outlay. Capital Outlay is defined as an expenditure for equip-
ment with a purchase price in excess of $5,000 and a life expectancy greater than one year.
PROG.
PROGRAM ITEM DESCRIPTION COST APPROV
2007-2008 Intergovernmental Agreement for the Financing of Public Health Services
121008-11 pgm.DOC - Deschutes County
Page 3 of 6 pages
State of Oregon Page 2 of 4
Department of Human Services
Public Health Services
1) Grantee
2) Issue Date
This Action
Name: Deschutes County Health Dept.
July 22, 2008
AMENDMENT
FY2008
Street: 2577 N. E. Courtney
3) Award Period
City: Bend
From July 1, 2007 Through June 30, 2008
State: OR Zip Code: 97701
4) DHS Public Health Funds Approved
Previous Increase/ Grant
Program Award (Decrease) Award
PE 14 Tobacco Related Chronic Disease Program
13,000
0
13,000
PE 28 Chronic Care Model Implementation
59,927
0
59,927
(m)
PE 40 Women, Infants and Children
517,158
4,120
521,278
FAMILY HEALTH SERVICES
ghoprsvBCEFKLM
PE 40 WIC -- PEER Counseling
21,502
0
21,502
FAMILY HEALTH SERVICES
(ijquzG )
PE 40 WIC -- Fruit & Veggies
8,256
0
8,256
FAMILY HEALTH SERVICES
(kJ)
PE 41 Family Planning Agency Grant
199,273
0
199,273
FAMILY HEALTH SERVICES
(f,n )
PE 42 MCH-TitleV -- Flexible Funds
42,390
0
42,390
FAMILY HEALTH SERVICES
(a,t,D )
PE 42 MCH-TitleV -- Child & Adolescent Health
16,550
0
16,550
FAMILY HEALTH SERVICES
(a )
PE 42 MCH/Perinatal Health -- General Fund
5,652
0
5,652
FAMILY HEALTH SERVICES
(a )
PE 42 MCH/Child & Adolescent Health -- General Fund
10,604
0
10,604
FAMILY HEALTH SERVICES
(a )
PE 42 Babies First
17,735
0
17,735
FAMILY HEALTH SERVICES
PE 42 School Based Health Centers
122,861
0
122,861
FAMILY HEALTH SERVICES
H, I, J,
5) FOOTNOTES:
j) Because of uncertainity in the Federal grant, this award ony covers the july through sept. period.
A grant adjustment will be made to the contract in about three months for this grant.
k) July -Sept. 07 grant is $2,064 ; It must be spent by 9/30/07.
I) Oct. 07 - June 08 grant is $6,192 .
m) $59,927 is federal funds, with a 60/40 matching funds requirement met by a budgeted
match of $71,372 , for a total budget of $131,299 .
n) $5,202 is for Chlamydia ; $3,901 is for RX Contraceptives ; $27,000 is for MARS project.
o) $5,581 is one-time funds to local agencies that choose to receive it in July and spend by 9/30/07.
p) $7,442 represents one-time funds to be spent by September 30, 2007.
q) $871 is for IBCLE exam fee and related travel expenses.
r) $500 is one-time funds for autodialer maintenance and purchase costs by 9/30/07.
s) $342 is for travel to OWCA meeting held on August 3, 2007 in Lincoln City, OR.
t) $3,036 is one-time supplemental funds for Maternal & Child Data Entry under ORCHIDS program.
6) Capital Outlay Requested in This Action:
Prior approval is required for Capital Outlay. Capital Outlay is defined as an expenditure for equip-
ment with a purchase price in excess of $5,000 and a life expectancy greater than one year.
PROG.
PROGRAM ITEM DESCRIPTION COST APPROV
2007-2008 Intergovernmental Agreement for the Financing of Public Health Services
121008-11 pgm.DOC - Deschutes County
Page 4 of 6 pages
State of Oregon Page 3 of 4
Department of Human Services
Public Health Services
1) Grantee
Name: Deschutes County Health Dept.
Street: 2577 N. E. Courtney
City: Bend
State: OR Zip Code: 97701
2) Issue Date
July 22, 2008
This Action
AMENDMENT
FY2008
3) Award Period
From July 1, 2007 Through June 30, 2008
4) DHS Public Health Funds Approved
Previous Increase/ Grant
Program Award (Decrease) Award
PE 42 Oregon MothersCare
FAMILY HEALTH SERVICES
15,883
0
15,883
PE 43 Immunization Special Payments
FAMILY HEALTH SERVICES
39,776
0
39,776
5) FOOTNOTES:
u) $2,660 represents the new quarterly (Oct. -Dec. 2007) funding
v) $2,294 is for travel to Advanced Breastfeeding Training held
w) Previous award for July -August must have been spent by August
x) Base, PanFlu and CRI funding streams must be tracked and
y) Funding should be expended by the end of the Financial Assistance
z) $3,535 Represents the new quarterly funding(Jan.-March) for
A) Revised awards are based on 1/2 the original award plus the
for Jan. -June 08. Both the original one-year budget and the new
B) $341 is for travel to the OWCA meeting held in Portland on
C) $506 is for travel to USBC 2nd Conference on Breastfeeding
D) $458 increase reflects the reimbursement for pre -approved
E) $76 Represents the additional caseload award to local agencies
F) $3,152 Represents additional NSA to local agencies as a result
for FFY 2008.
on Sept. 10-14, 2007 in Portland.
30, 2007 and reported.
reported separately.
Agreement (June 30, 2008).
FY2008.
amount indicated on the new budget
six month budget are attached.
January 18, 2008.
Coalition 1/24-28/08 in Arlington VA.
expenses at the MCH Retreat.
effective 3/1/2008.
of additional caseload award.
6) Capital Outlay Requested in This Action:
Prior approval is required for Capital Outlay. Capital Outlay is defined as an expenditure for equip-
ment with a purchase price in excess of $5,000 and a life expectancy greater than one year.
PROG.
PROGRAM ITEM DESCRIPTION COST APPROV
2007-2008 Intergovernmental Agreement for the Financing of Public Health Services
121008-11 pgm.DOC - Deschutes County
Page 5 of 6 pages
State of Oregon
Department of Human Services
Public Health Services
Page 4 of 4
1) Grantee
Name: Deschutes County Health Dept.
Street: 2577 N. E. Courtney
City: Bend
State: OR Zip Code: 97701'
2) Issue Date
July 22, 2008
This Action
AMENDMENT
FY2008
3) Award Period
From July 1, 2007 Through
June 30, 2008
4) DHS Public Health Funds Approved
Previous
Program Award
Increase/ Grant
(Decrease) Award
TOTAL
5) FOOTNOTES:
G) $4,620 is the new quarterly (April -June) funding for FY2008.
H) $60,000 Represents the original funding.
I) $2,861 Represents the Immunization funding to have been used
J) $60,000 Represents the Planning Phase One -Existing Counties
K) $6,507 represents the additional NSA based on May caseload
L) $3,474 is for travel to Statewide Meeting held 5/5-8/08 in Portland.
M) $646 is for travel to TWIST Clerical Training held in Roseburg,
1,668,016
4,120
1,672,136
by 12/31/07.
funding.
award effective
OR on 5/22/08.
4/1/2008.
6) Capital Outlay Requested in This Action:
Prior approval is required for Capital Outlay. Capital Outlay is defined as an
ment with a purchase price in excess of $5,000 and a life expectancy greater
PROGRAM ITEM DESCRIPTION
expenditure for equip-
than one year.
PROG.
COST APPROV
L
2007-2008 Intergovernmental Agreement for the Financing of Public Health Services
121008-11 pgm.DOC - Deschutes County
Page 6 of 6 pages