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HomeMy WebLinkAboutAmend Family Access Network Services Agrmt�01-ES C ❑ { Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of September 24, 2008 Please see directions for completing this document on the next page. DATE: September 3, 2008 FROM: Sarah Johnson Commission on Children & Families Phone # 322-7461 TITLE OF AGENDA ITEM: Consideration and signature of Document No. 2008-500, Amendment #1 to Contract for Subgrant with High Desert ESD for Family Access Network (FAN) services. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: FAN normally receives around $650,000 a year in Medicaid Administrative funds. In August 2007 he Centers for Medicaid and Medicare instituted a new administrative rule eliminating all Medicaid Administrative funds to school districts. This rule was to go into place in February 2008. Congress voted to extend the current language to April 1, 2009. This will allow FAN to receive 56% of funding for the year. In November 2007, the Commission on Children and Families board voted to retain $58,275 in discretionary funds to be made available to fund FAN if federal legislation cut Medicaid to the program. FAN has received a 44% cut in Medicaid funding so the school districts, FAN Foundation, Board of County Commissioners and the Commission on Children and Families are all providing additional support. This amendment will fund Advocate positions at Pilot Butte and Jewell Elementary and Redmond and Sisters High Schools. The Advocates connect families with basic needs such as food, shelter and health care. FISCAL IMPLICATIONS: The original contract amount was $ 27,400. This amendment increases funding by $58,275 resulting in a total contract amount of $85,675. The entire amount is being paid from the Commission on Children & Families cash reserve. This grant amount was included in the 2008/2009 budget. RECOMMENDATION & ACTION REQUESTED: Approval and signature of Document No. 2008-500. ATTENDANCE: Sarah Johnson DISTRIBUTION OF DOCUMENTS: Two originals to Debi Harr, Financial Analyst, Deschutes County Commission on Children & Families, 1130 NW Harriman, Suite A, Bend, OR 97701 Date: 8/28/08 DESCHUTES COUNTY CONTRACT SUMMARY (Department shall complete all sections above Official Review line) Department Commission on Children & Families Contractor/Supplier/Consultant name: High Desert Education Service District — Family Access Network Contact Person: Julie Lyche Phone: 693-5677 Goods and/or Services: ). Refer 500 individuals to basic -need services at the Becky Johnson Center in Redmond and the Alyce Hatch Center in Bend. Refer 1150 individuals to basic -need services at five schools in Bend, Sisters and Redmond. Background & History: Family Access Network (FAN) is a network of health and social service providers, schools, businesses, community organizations and individuals who collaborate to ensure children attend school ready to learn. A path to education has been proven to break the cycle 01 poverty. Partnering with the three Deschutes County school districts and the High Desert ESD, FAN places Advocates in local schools, providing a direct, convenient way to connect those in need with basic needs, such as food, shelter, and health care. Working with one dedicated advocate, a student or parent is referred for eviction prevention, utility assistance, dental care, glasses, clothing, school supplies, health insurance or whatever the need. FAN has been a CCF grantee since 2000. (Continue on back if additional space is required) Starting Date: 7/1/08 Ending Date: 6/30/09 Annual Value or Total Payment: $85,675 X Insurance Certificate Received (check box) Insurance Expiration Date: 7/1/09 Check all that apply: X RFP, Solicitation or Bid Process ❑ Informal quotes (<$150K) El Exempt from RFP, Solicitation or Bid Process El (specify — see DCC §2.37) Funding Source: CCF Reserve (Included in current budget? X Yes ❑ No) If No, has budget amendment been submitted? El Yes El No Departmental Contact: Sarah Johnson, Community Project Coordinator II Name Title Department Director Approved: ignature ae Official Review: County Signature Required (check one): ❑ BOCC ❑ Department Director (if <$25K) ❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. ) Legal Review Document Number 2008 original contract #, 2008-500 — amendment #1 Distribution of Document: Return 2 copies to CCF @ 1130 NW Harriman, Ste A, Bend Oregon 97701 DC 2008 REVIEWED LEGAL COUNSEL For Recordin. Stam. Onl AMENDMENT #1 TO CONTRACT FOR SUBGRANT DOCUMENT NO.2008-500 THAT CERTAIN AGREEMENT, between the Deschutes County by and through the Commission on Children and Families, document number 2008-310 and HIGH DESERT EDUCATION SERVICE DISTRICT — Family Access Network, hererinafter "Contractor", and dated, JUNE 25, 2008, is amended effective upon signing by all of the parties as set forth below. The above referenced contract is amended as follows: Section 1. Paragraph 4. Is amended to read: 4. Consideration. The maximum consideration authorized under this Contract is $85,675. Said consideration is the complete compensation to Contractor for services performed. The services Elnd expenditures for this contract are outlined in Exhibit A, and Exhibit B. This Contract between 'he County and the Contractor is subject to the availability of local, state and federal funds. Section 2. Except as provided herein, the remaining terms of the contract remain in full force ind effect. Dated this of 42008. CONTRACTOR: y: Dennis Demps High Desert Education Service District DESCHUTES COUNTY Dated this of , 2008 BOARD OF COUNTY COMMISSIONERS DENNIS R. LUKE, CHAIR TAMMY (BANEY) MELTON,COMMISSIONER ATTEST: Recording Secretary MICHAEL M. DALY, COMMISSIONER PAGE 1 OF 1 — CONTRACT NO. 2008-500 — High Desert Education Service Distrk FA2 0 o '50C 0 and Settings\sarahj\Local Settings\Temporary Internet Files\OLK1\FAN wkpin updated 200 SO'OZ'8 Pasinaa $7f0 «gmI /\\[ \\ }} 500 individuals (children and family members) will be served at two early childhood centers. 1150 individuals (children and family members) will be served at five schools in Bend, Sisters and Redmond. Outputs 75% of individuals surveyed at FAN sites will report that the referrals made improved their situation. Target: 85 1.03.07 90% of individuals served will be connected to appropriate community resources. Target: 450 1.02.01 90% of individuals served will be connected to appropriate community resources. Target: 1035 Outcomes z #successful assessed Served z #successful 7 Served I% ƒ [#assessed [Served CD E CD ƒ ƒ \ 0 o \ en ° g« & ... /&y. / «ry:. Q \ $ \ w\ 4z<000 ® ©?<�mAy»i� 0o# y%/ $ 0 / } ea $2 a 0 // / \ As measured by client feedback survey, conducted with all clients seen on two randomly chosen dates per year. As measured by quarterly site reports. As measured by quarterly site reports. Measurement Tool :poued;oei;uo0 60/0E/9 01 90/l/L :44Inl;oyf001oJd saolnaas paaN-olseg co Fp' 3. 20/ {\\ \kco0 CD =cn ƒf 0 0 BUDGET Revised 8.20.08 Program Name: Family Access Network Contract Period: 7/1/08 to 6/30/09 REVENUE - Source Amount % Amount Requested from CCF $85,675 36.5% User Fees/Program Fees Other: County General Funds (do not include this proposed grant) Other: Federal Funds Other: Public Funds - School District Support or Medicaid (if available) $80,693 34.4% Other: Private Grants FAN Funds $9,635 4.1 In Kind High Desert ESD & Early Intervention/Early Childhood Spec. Ed: rent, phones, computer, copies, staff supervision $17,000 7.2% Donations Donated by community partners and individuals $40,000 17.00/o Volunteer Hours (# of hours @ 18.77/hr) = 100 hours $1,877 0.8% Total Revenue $234,880 100.0% Revised 8.2'. ).08 BUDGET - Expenses Revised 8.20.08 Program Name: Family Access Network Contract Period: 7/1/08 to 6/30/09 Revised 8.21.08 Proposed Expenditures from CCF funding requested in this proposal Proposed Expenditures from other sources Total Program Cost Administration Cost - Indirect Charges for $ 2,420 $ - $ 2,420 Program Administration - 8% Direct Service Personnel List # of people and FTE for each person Pilot Butte & Jewell (.5 FTE @ each site), 74% of 1.0 FTE $ 37,446 $ 9,813 $ 47,259 Redmond HS 32% of 1.0 FTE $ 16,982 $ 31,814 $ 48,796 Sisters 7.5% of 1.05 FTE $ 3,457 $ 39,066 $ 42,523 Early Childhood Advocate 0.55FTE $ 25,370 $ 4,515 $ 29,885 Staff Supervision (.08 FTE) $ 3,120 $ 3,120 Subcontractors/Consultants Materials & Services Client Emergency Funds $ 2,000 $ 2,000 Office Supplies/Expenses Postage, rent, copies, brochures $ 10,000 $ 10,000 Capital Equipment Donated Items to FAN Sites for FAN clients, $ 40,000 $ 40,000 Travel, Training, Rent, Phone, computers $ 7,000 $ 7,00C Volunteer Resources $ 1,877 i $ 1,87i TOTAL: $ 85,675 $ 149,205 $ 234,880 Revised 8.21.08