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Home My WebLink AboutHigh Desert ESD - Ready Set Go Amend1`01" ES ❑ -C Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of October 1, 2008 Please see directions for completing this document on the next page. DATE: September 28, 2008 FROM: Diane Treadway Commission on Children & Families Phone # 385-140.1 TITLE OF AGENDA ITEM: Consideration and signature of Document No. 2008-501, Amendment #1 to Contract for Subgrant with High Desert ESD for Ready Set Go services. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: Ready Set Go (RSG) was awarded $487,117 in funds in July, 2008. Since that date, RSG applied for Juvenile Crime Prevention Funds to serve Parole and Probation client families. Following a competative RFP process, RSG was awarded additional funds totalling $40,000. Ready Set Go provides intensive home visitation services to at risk - first birth families. This program is a child abuse and neglect prevention program accredited through Prevent Child Abuse America. FISCAL IMPLICATIONS: The original contract amount was $ 487,117. This amendment increases funding by $40,000 resulting in a total contract amount of $527,117. RECOMMENDATION & ACTION REQUESTED: Approval and signature of Document No. 2008-534. ATTENDANCE: Diane Treadway and/or Sarah Johnson DISTRIBUTION OF DOCUMENTS: Two originals to Debi Harr, Financial Analyst, Deschutes County Commission on Children & Fam flies, 1130 NW Harriman, Suite A, Bend, OR 97701 DESCHUTES COUNTY CONTRACT SUMMARY (Department shall complete all sections above Official Review line) Date: 9/23/08 Department Commission on Children & Families Contractor/Supplier/Consultant name: High Desert Education Service District — Ready*Set*Go Contact Person: Kathy Thompson Phone: 749-2137 Goods and/or Services: Screening and intensive home visits for first time/at risk parents including parents of multiple births in the justice system. Background & History: CCF grantee since 1999 — This is a contract amendment to increase the biennial pass-through grant funding amount from the Oregon Commission on Children & Families as a result of availability of Juvenile Crime Prevention funds. (Continue on back if additional space is required) Starting Date: 7/1/08 Ending Date: 6/30/09 Annual Value or Total Payment: $527,111 X Insurance Certificate Received (check box) Insurance Expiration Date: 7/1/09 Check all that apply: X RFP, Solicitation or Bid Process ❑ Informal quotes (<$150K) ❑ Exempt from RFP, Solicitation or Bid Process ❑ (specify — see DCC §2.37) Funding Source: OCCF Healthy Start Medicaid, State General Fund and Juvenile Crime Prevention Fund (Included in current budget? X Yes ❑ No) If No, has budget amendment been submitted? ❑ Yes ❑ No Departmental Contact: Diane L. Treadway, Community Project Coordinator Name _ Title Department Director Approved: G G d 962 v' Signature Date Official Review: County Signature Required (check one): X BOCC ❑ Department Director (if <$25K) ❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. ) Legal Review Document Number 2008-501 Distribution of Document: Return 2 copies to CCF @ 1130 NW Harriman, Ste A, Bend Oregon 97701 REVIEWED LEGAL COUNSEL For Recordin. Stam. Onl AMENDMENT #1 TO CONTRACT FOR SUBGRANT DOCUMENT NO.2008-501 THAT CERTAIN AGREEMENT, between the Deschutes County by and through the Commission on Children and Families, document number 2008-313 and HIGH DESERT EDUCATION SERVICE DISTRICT — Ready*Set*Go, hererinafter "Contractor", and dated, JULY 2, 2008, is amended effective upon signing by all of the parties as set forth below. The above referenced contract is amended as follows: Section 1. Paragraph 4. Is amended to read: 4. Consideration. The maximum consideration authorized under this Contract is $527,117. Sa d consideration is the complete compensation to Contractor for services performed. The services and expenditures for this contract are outlined in Exhibit A, and Exhibit B. This Contract between tle County and the Contractor is subject to the availability of local, state and federal funds. Section 2. Except as provided herein, the remaining terms of the contract remain in full force ar d effect. Dated this �J day of , 2008. CONTRACTOR: By: Dennis Dempsey High Desert Education ervice District DESCHUTES COUNTY Dated this of , 2008 BOARD OF COUNTY COMMISSIONERS DENNIS R. LUKE, CHAIR TAMMY (BANEY) MELTON,COMMISSIONER ATTEST: Recording Secretary MICHAEL M. DALY, COMMISSIONER PAGE 1 OF 1 — CONTRACT NO. 2008-501 — High Desert Education Service District - R*S*G BUDGET Program Name: Ready Set Go Contract Period: 7/1/08 to 6/30/09 EXHIBIT B REVENUE - Source Amount '/o Amount Requested from CCF $ 527,117.00 81% User Fees/Program Fees Other: County General Funds (do not include this proposed grant) Other: Federal Funds Other: Public Funds Deschutes County Drug Court $ 12,000.00 2% Other: Private Grants OCF, N.W. Regional Lab $ 11,700.00 2% (SCMC, ESD, DCF, DCHD) $ 91,250.00 13% Donations $ 3,000.00 1% Volunteer Hours (480 hours @ 18.77/hr) $ 9,009.00 1% Total Revenue $ 654,076.00 100% C:\Documents and Settings\debiha\Local Settings\Temporary Internet Files\OLK9\DCCF_workbook_08-09 Is- budget(1).xls BUDGET - Expenses Program Name: Contract Period: EXHIBIT "B" Cont. Ready Set Go Contract Period: 7/1/08 to 6/30/09 C:\Documents and Settings\debiha\Local Settings\Temporary Internet Files\OLK9\DCCF_workbook_08-09 xis- budget(1).xls Proposed Expendi- tures from CCF Expenditures from other sources Total Program Cost Administration Cost- Indirect Charges for Program Administration $ 37,214.00 $ 37,214.00 Direct Service Personnel List # of people and FTE for each person Program Manager $ 70,913.00 2,000 (OCF) $ 72,913.00 FSW - 6 FTE $ 277,535.00 12,000 (D.C.) $ 289,535.00 Team Leader $ 40,474.00 3,000 (OCF) $ 43,4 i'4.00 FSW - .45 FTE $ 15,281.00 $ 15,281.00 Admin. Asst - .45 $ 14,000.00 $ 14,000.00 Subcontractors/Consultants $ 40,000.00 $ 40,000.00 Materials & Services $ 30,500.00 3,000 (cash) $ 33,500.00 Office Supplies/Expenses $ 1,200.00 3,000 (OCF) $ 4,200.00 Capital Equipment Staff Development $ 3,700.00 $ 3,700.00 Volunteer Resources $ 100,259.00 $ 100,259.00 TOTAL: $ 527,117.00 $ 126,959.00 $ 654,076.00 C:\Documents and Settings\debiha\Local Settings\Temporary Internet Files\OLK9\DCCF_workbook_08-09 xis- budget(1).xls uments and Settings\debihaLLoral Settings\Temporary Internet Files\OLK9\DCCF_workbook_08-09 xls-budget(1).xlewp qrt rpt Foster parent satisfaction with services Promote healthy growth and development for children in high risk families Intensive home visiting to reduce child maltreatment and improve parenting practices. a \ £ 145 high risk families will receive intensive home visits by a Family Support Worker annually Outputs 75% of famiiles receiving services will "agree or strongly agree" with satisfaction ratings of Healthy Start program staff 85% of children receiving services will be up to date with immunizations 75% of receiving home visiting services will show positive parent child interactions a few times a wk or more 75% of families receiving home visiting services will report that HS helped them to develop a positive social support system. Target: 109 Outcomes @ Served #assessed #successful e Served #assessed #successful #successful Served #assessed 7 CCD ( .. . 0 3 Qrt 6 ( Qrt 7 tp Qrt 8Measurement Tool .. "`m Parent Survey, Parent WI �sIntake administered at r- ' . !!1 intake and periodically a s, .; `o "$ f',#.� ' i* �� _.- ,;. thereafter re.orted �` _ "" Parent Intake,/Survey -: administered at Intake and _ _, ` ;w` periodically thereafter, r: -.7‘,71 -ft J z -.7:,a 1.,.. re..rted .uarterl Iiii,___ ; ' '� Parent Intake,/Survey afafaaa. �' i . administered at Intake and �N " ` ,4 periodically thereafter, < •;_ � mit, ,: re. .rted .uarterl __ lily:4T Parent Intake,/Survey -administered at Intake and %, periodically thereafter, i 3 .: =3 11 . fLt re. • rted seated 2&co§ co 5, 0) 0 o • c (