HomeMy WebLinkAbout2008-10-08 Business Meeting MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, OCTOBER 8, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy
Melton. Also present were Dave Kanner, County Administrator; Erik Kropp,
Deputy County Administrator; Nancy England, Sherri Pinner and Amber Clegg,
Mental Health Department; Paul Blikstad, Kristen Maze and Cynthia Smidt,
Community Development; Nancy Blankenship, Clerk; Laurie Craghead, Legal
Counsel; and three other citizens. No representatives of the media were present.
Chair Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of Document No. 2008-
513, a Grant Award Agreement with the Department of Justice regarding
Early Intervention Services for Individuals with Mental Illness.
Nancy England, Amber Clegg and Sherri Pinner gave an overview of the grant
and how it will be administered. It primarily involves training community
partners.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 8, 2008
Page 1 of 7 Pages
3. Before the Board was Consideration of the Second Reading and Adoption
of Ordinance No. 2008 -027, Amending Code to Address Time Limit Notice
for Incomplete Land Use Applications.
Kristen Maze stated that this is being done to comply with State statute.
MELTON: Move second reading by title only.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Chair Luke did the second reading, by title only.
MELTON: Move adoption.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Whether to Hear an Appeal of the
Hearings Officer's Decision regarding a Request for a Type 3 Home
Occupation in the Exclusive Farm Use Zone (Applicant: Bruce and Peggy
Vander Zanden).
Cynthia Smidt gave an overview of the item. The Hearings Officer took
everything and approved it as proposed. Some staff recommendations were
incorporated.
A limitation on hours of operation was recommended and added as a finding.
The limitation on employees and business related trips were the Hearings
Officer's findings.
Commissioner Luke said that more employees were approved than Code
allows. Commissioner Melton said that having the Hearings Officer possibly
improperly require more than Code would cost the applicant to challenge and
does not appear fair. Ms. Craghead feels that the Hearings Officer may have
violated Code in this regard, although it is an interpretation. Most appellants do
not feel they should pay the fee.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 8, 2008
Page 2 of 7 Pages
Commissioner Daly said that he disagrees with the Hearings Officer's decision
and would like to hear this. Commissioner Luke indicated that he believes the
Board wants to hear this, and are open to hearing it full de novo.
There is a deadline but the applicants have indicated that they are open to an
extension.
MELTON: Move approval of an Order accepting Board hearing of the appeal,
de novo
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Consent Agenda Items
5. Signature of Order No. 2008 -082, Appointing Board of Property Tax Appeals
for Fiscal Year 2009 -10.
Laurie Craghead stated that unless real market value drops below assessed
value, the assessed value won't go down. Nancy Blankenship added that they
are expecting more appeals this year, and are expanding the number of BOPTA
members. Assessed valuation is usually a lot lower than real market value, and
could affect properties other than residential.
6. Signature of a Letter Appointing Bill Olsen to the Deschutes County Historic
Landmarks Commission as the Pioneer Association Representative, through
August 1, 2009.
7. Signature of Resolution No. 2008 -131, Transferring Appropriations in the
General Fund for the Transfer of Resources to the Community Development
Department
Minutes of Board of Commissioners' Business Meeting Wednesday, October 8, 2008
Page 3 of 7 Pages
8. Chair Signature of an Oregon Liquor Control Commission License
Application for Widgi Creek Golf Club
9. Economic Development Grant Requests:
• High Desert Museum — Oregon's Forests — Commissioners Luke and Melton
each granted $500
• Mt. Bachelor Kennel Club — K -9 Karnival to Benefit the Humane Society of
Redmond — Commissioners Melton and Luke granted $1,000 each, and
Commissioner Daly granted $1,400.
• UC Santa Barbara Economic Forecast Project — with Portland State
University — Commissioner Melton granted $1,000.
• Bend 2030 — Town Hall — Commissioner Melton granted $1,000 but
requested that it be contingent on a City of Bend match.
10. Approval of Minutes:
• Business Meeting: June 25; September 22; October 1
• Work Session: September 24, October 1
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
11. Before the Board was Consideration of Signature of Document No. 2008-
546, an Intergovernmental Agreement with the City of Springfield for
Ambulance Billing Service.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
12. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9 -1 -1 County Service District in the Amount of
$16,368.15.
MELTON: Move approval, subject to review.
DALY: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 8, 2008
Page 4 of 7 Pages
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
13. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the Extension /4 -H County Service District in the Amount of
$1,303.06.
MELTON: Move approval, subject to review.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
14. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for Deschutes County in the Amount of $2,139,770.19.
MELTON: Move approval, subject to review.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
15. Before the Board were Additions to the Agenda.
Before the Board was Consideration of Signature of a Letter Appointing
Peter Russell as Alternate to the Bend Metropolitan Planning Organization
Policy Board.
MELTON: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 8, 2008
Page 5 of 7 Pages
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Before the Board was Consideration of Signature of a Letter Appointing
Dennis R. Luke to the Bend Metropolitan Planning Organization Policy
Board through December 31, 2010.
MELTON: Move approval.
DALY: Second.
VOTE: MELTON: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Kristen Maze said they are advertising for an ex officio position for the Historic
Landmarks Commission, and asked if one of the Commissioners would like to
take part in the interview process, which will occur the week of October 13.
Commissioner Melton agreed to attend.
The Board briefly discussed the situation involving Central Cascade Lines
(CCL). Opinions were voiced that this is an ODOT decision, the County
merely handles ODOT funds as a pass- through, and if CCL is allowed an
extension to get its documents together, this should be a recommendation from
ODOT to the County. It appears that ODOT may be waiting for a
recommendation from the County. However, ODOT should review the recent
report and comment as appropriate. The report was a joint effort, but Judith
Ure put it together on behalf of the parties.
Because the County handles the transit funds as a pass - through, the County has
some responsibility to make sure the recipient is complying with ODOT
requirements and guidelines. The agreement to handle these funds is between
ODOT and the County, but recipients must comply with ODOT requirements.
At this point it is felt that ODOT does not want funds disbursed to CCL and has
not indicated a willingness to extend the timeframe for CCL to comply.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 8, 2008
Page 6 of 7 Pages
The attorney representing CCL indicated previously he would be able to
produce a letter from ODOT indicating they are open to allowing CCL
additional time to comply. This letter was supposed to be to the Commissioners
no later than today, so it remains to be seen if this letter will arrive.
Being no further items to come before the Board, the meeting adjourned at
11:10 a.m.
DATED this 8th Day of October 2008 for the Deschutes County Board of
Commissioners.
ATTEST:
T-AttA_
Recording Secretary
Deeimis R. Luke, Chair
( \.„,
ney,' V ce Chair
Tatum
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Tic ael . P aly, - • missioner
Minutes of Board of Commissioners' Business Meeting Wednesday, October 8, 2008
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10 :00 A.M., WEDNESDAY, OCTOBER 8, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Signature of Document No. 2008 -513, a Grant Award
Agreement with the Department of Justice regarding Early Intervention
Services for Individuals with Mental Illness — Lori Hill and/or Sherri Pinner,
Mental Health Department
3. CONSIDERATION of the Second Reading and Adoption of Ordinance No.
2008 -027, Amending Code to Address Time Limit Notice for Incomplete Land
Use Applications — Kristen Maze, Community Development Department
4. CONSIDERATION of Whether to Hear an Appeal of the Hearings Officer's
Decision regarding a Request for a Type 3 Home Occupation in the Exclusive
Farm Use Zone (Applicant: Bruce and Peggy Vander Zanden) — Cynthia Smidt,
Community Development Department
CONSENT AGENDA
5. Signature of Order No. 2008 -082, Appointing Board of Property Tax Appeals
for Fiscal Year 2009 -10
Board of Commissioners' Business Meeting Agenda Wednesday, October 8, 2008
Page 1 of 7 Pages
6. Signature of a Letter Appointing Bob Olsen to the Deschutes County Historic
Landmarks Commission as the Pioneer Association Representative, through
August 1, 2009
7. Signature of Resolution No. 2008 -131, Transferring Appropriations in the
General Fund for the Transfer of Resources to the Community Development
Department
8. Chair Signature of an Oregon Liquor Control Commission License
Application for Widgi Creek Golf Club
9. Economic Development Grant Requests:
High Desert Museum — Oregon's Forests — Commissioners Luke and Melton
each granted $500
Mt. Bachelor Kennel Club — K -9 Karnival to Benefit the Humane Society of
Redmond — Commissioners Melton and Luke granted $1,000 each, and
Commissioner Daly granted $1,400.
• UC Santa Barbara Economic Forecast Project — with Portland State
University — Commissioner Melton granted $1,000.
• Bend 2030 — Town Hall — Commissioner Melton granted $1,000 but
requested that it be contingent on a City of Bend match.
10. Approval of Minutes:
• Business Meeting: June 25; September 22; October 1
• Work Session: September 24, October 1
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
11. CONSIDERATION of Signature of Document No. 2008 -546, an
Intergovernmental Agreement with the City of Springfield for Ambulance
Billing Services — Jim Coe or Sharon L. Smith, Sunriver Service District
CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
12. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1
County Service District in the Amount of $16,368.15.
Board of Commissioners' Business Meeting Agenda Wednesday, October 8, 2008
Page 2 of 7 Pages
CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
13. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension/4 -H County Service District in the Amount of $1,303.06.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
14. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County in the Amount of $2,139,770.19.
15. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388 - 6572.)
Wednesday, October 8, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, October 15, 2008
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, October 20, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, October 8, 2008
Page 3 of 7 Pages
Wednesday, October 22, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:30 p.m. Public Hearing regarding Proposed Event Venues Ordinance
Monday, October 27, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, October 29, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, November 3, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
5:00 p.m. Work Session with City of Bend Council regarding Urban Growth Boundary
Expansion
Wednesday, November 5, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, November 6, 2008
8:00 a.m. Regular Meeting with Sisters City Council, Sisters City Hall
9:30 a.m. Regular Meeting with Judge Fadeley, Sisters
Monday, November 10, 2008
10:00 a.m. Board of Commissioners' Meeting
12 noon Regular Meeting with Department Heads
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, October 8, 2008
Page 4 of 7 Pages
Tuesday, November 11, 2008
Most County offices will be closed to observe Veterans' Day
Wednesday, November 12, 2008
8:00 a.m. Conference Call, Public Affairs Counsel (State Lobbyist)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, November 13, 2008
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
Monday, November 17 through Friday, November 21
Annual Association of Oregon Counties' Conference, Eugene
Monday, November 24, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:00 p.m. Public Hearing with City of Bend Council regarding Urban Growth Boundary
Expansion
Wednesday, November 26, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, November 27, 2008
Most County offices will be closed to observe Thanksgiving.
Friday, November 28, 2008
Most County offices will be closed today (unpaid holiday)
Monday, December 1, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Board of Commissioners' Business Meeting Agenda Wednesday, October 8, 2008
Page 5 of 7 Pages
Wednesday, December 3, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 4, 2008
10:00 a.m. Quarterly Update with District Attorney
11:00 a.m. Quarterly Update with Community Development Department
1:30 p.m. Quarterly Update with Road Department
Wednesday, December 10, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 11, 2008
10:00 a.m. Quarterly Update with Mental Health Department
11:00 a.m. Quarterly Update with Health Department
Monday, December 15, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, December 17, 2008
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 18, 2008
10:00 a.m. Quarterly Update with Community Justice
Monday, December 22, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, October 8, 2008
Page 6 of 7 Pages
Wednesday, December 24, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, October 8, 2008
Page 7 of 7 Pages
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
ADDITIONS TO BUSINESS MEETING AGENDA
DESCHLTTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, OCTOBER 8, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
CONSIDERATION of Signature of a Letter Appointing Peter Russell as
Alternate to the Bend Metropolitan Planning Organization Policy Board
CONSIDERATION of Signature of a Letter Appointing Dennis R. Luke to the
Bend Metropolitan Planning Organization Policy Board through December 31,
2010