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Home My WebLink AboutRes 132 - Appropr New Grant - Health DeptDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of October 22, 2008 Please see directions for completing this document on the next page. DATE: October 13, 2008 FROM: Marty Wynne Finance Phone # (54) 388-6559 TITLE OF AGENDA ITEM: Consideration and signature of Resolution #2008-132, appropriating a new grant in the Deschutes County Health Department. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: Consideration of Resolution #2008-132, appropriating a new grant for the Deschutes County Health Department. The Health Department will reclassify a vacant .90 FTE Public Health Nurse II (PHN) as a PHN III, and increase it by .10 FTE.. The PHN III will assume the duties of coordinating the daily flow of the clinics patients, which involves a degree of both clinical and patient flow triage.The additional .10 FTE will be funded from an increase in the three year supplemental family planning grant. An appropriation transfer is necessary to add this position and increase FTE. FISCAL IMPLICATIONS: This transfer of appropriation authorizes a .10 increase in FTE not included in FY 2009 orginally. RECOMMENDATION & ACTION REQUESTED: Approval and signature of Resolution #2008-134. ATTENDANCE: Marty Wynne DISTRIBUTION OF DOCUMENTS: Marty Wynne, Finance Department 388-6559 Dan Peddycord, Health Department 322-7426 REVIEWED LEGAL COUNSEL For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Appropriating New Grant Funds to the Deschutes County 2008-2009 Budget * * RESOLUTION NO. 2008-132 WHEREAS, Deschutes County Health Department will receive new State grant revenue totaling $8,409; and WHEREAS, these new grant funds need to be appropriated; and WHEREAS, ORS 294.326(2) allows the appropriation and expenditures of new grant funds designated to specific purposes; now, therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the following grants be budgeted: Revenue 259-0000-335.11-00 State Grant TOTAL REVENUE: $ 8,409 $ 8,409 Section 2. That the following appropriations be made within the 2008-09 County Budget: Expenditures Personnel Services: 259-2000-441.16-07 259-2000-441.21-10 259-2000-441.21-50 259-2000-441.22-01 259-2000-441.23-01 259-2000-441.26-01 Total Personnel Services: TOTAL EXPENDITURES: PAGE 1 OF 2 -RESOLUTION NO. 2008-132 (10/22/08) Public Health Nurse III (.10 FTE) Life/Long Term Disability Health/Dental Insurance FICA/Medicare PERS (Employee/Employer) Workers' Compensation Ins. $ 5,418 41 1,441 399 1,030 80 $ 8,409 $ 8,409 Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget document to show the above appropriations. DATED this nd day of October, 2008. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON DENNIS R. LUKE, Chair ATTEST: TAMMY (BANEY) MELTON, Vice -Chair Recording Secretary MICHAEL M. DALY, Commissioner PAGE 2 OF 2 -RESOLUTION NO. 2008-132 (10/22/08) Lacy Nichols From: Daniel Peddycord Sent: Friday, October 03, 2008 10:11 AM To: Vicki Shaw; Lacy Nichols Cc: Shannon Dames; Jill Fox Subject: FW: .1 FTE Increase request. Vicki, here is the approval from Dave Kanner. We can proceed with processing the appropriation request and seek BOCC approval simultaneous with the presentation of the finance piece to the BOCC. Lets coordinate with Jill to make sure the date gets on my calendar. Thank you. Dan From: Erik Kropp Sent: Friday, October 03, 2008 9:44 AM To: Daniel Peddycord Cc: Kathy Christensen; Debbie Legg; Tracy I Scott Subject: RE: .1 FTE Increase request. Dan: I spoke to Dave Kanner this morning and he approved reallocating the PHN II to a PHN III. As you note, increasing the position from a 0.9 FTE to a 1.0 FTE takes BOCC approval. You may want to work through Finance on this piece. -Erik From: Daniel Peddycord Sent: Monday, September 29, 2008 4:39 PM To: Dave Kanner Cc: Erik Kropp Subject: .1 FTE Increase request. Dave, with the resignation of .9 FTE Karyn Leisz-Foley PHN II, we wish to convert the position into a 1.0 FTE PHN III. The PHN III will assume the duty of coordinating the daily flow of clinic patients, which involves a degree of both clinical and patient flow triage. It has been a much needed position for some time and this vacancy provides us the opportunity to tackle clinic productivity from the divers seat. We propose to fund the .1 FTE increase and pay schedule increase from a 3 year supplemental family planning grant. (Just shy of $40,000 for each of the next 3 years). I believe we still need BOCC approval for the FTE increase. Dan The information contained in this e-mail message is intended only for the use of the named recipient or recipients. This message may be a privileged and confidential attorney-client communication or work product. If you are not named as an original recipient of this message, you are not authorized to read, disclose, copy, distribute, use or take any action based upon this message or any attachments to this message and you are requested to notify the sending party immediately of your receipt of this message and to delete this message from your e-mail system. c 7 O U a) 7 L U u7 a) 0 RESOURCES E O LL O 1- a) co co co - co co Q) '19 O U a) 0 State Pmt./Shared Rev/State Misc a) c a) a) Line Number (HTE 14 digit code) 259-0000-335-11-00 J H 0 H N H Z W W 5 a W :/ Revised Budget O O M O0) 20,038] L 814,594 210,802 1 524,333 12,017 ti O M CD O) n- M ti r A supplemental budget is required for the following reason and will be used for the following purpose: Amendment to the State of Oregon Grant. Contract is increasing Non -Medicaid clients funding formula. A portion of these additional resources appropriated as Personnel to re-classify a .90 FTE Public Health Nurse II position to a 1.00 FTE Public Health III position. To (From) 5,418 't O M O O , 80 0) 0 00 Current Budgeted Amount 104,887 r— a) a) 0) - .— 813,153 210,403 523,303 12,017 39,027 1,722,787 Description (Element -Object, e.g. Time Mgmt, Temp Help, Computer Hardware) Public Health Nurse III (Addt'I .10 FTE) Life/Disability Health Insurance FICA PERS Unemployment Worker's Compensation TOTAL Category (Pers, M&S, Cap Out, Contingency) Personnel Personnel Personnel Personnel Personnel Personnel Personnel Project Code Line Number (HTE 14 digit code) 259-2000-441-16-07 259-2000-441.21-10 259-2000-441-21-50 259-2000-441-22-01 259-2000-441-23-01 259-2000-441-25-01 259-2000-441-26-01 E ..-. N M O O — r— O O N 2 1— QJ W 2 O U T D D a) a crsc 0 t: a: a E..ai LOQ O FY09 (july 08 - june 09) Distribution Amount to distribute ) ''. b' 19%2008 Using slightly modified funding formula approved by CLHO Funding Formula for distributing these expansion funds Difference $/client:: $15.34 `1;13.514 Average Award * Source: FY07 Ahlers Region X Medicaid Reports, Table FL -23 Note: Table FL -23 for FY07 not accurate Title X #s, because of incorrect designation for Lane Co. clinics at Ahlers. Manually added non -XIX clients on FY07 all SOP reports for clinics 41033, 41034, and 41036 instead. BASE FY07 Non -Medicaid Clients (regardless of FPL)* Formula Total (base + formula) BAKER $1,000 99 $1,519.14 $2,519 BENTON $1,000 973 $14,930.53 $15,931 CLACKAMAS $1,000 1,660 $25,472.44 $26,472 CLATSOP $1,000 356 $5,462.76 $6,463 COLUMBIA $1,000 255 $3,912.94 $4,913 COOS $1,000 501 $7,687.77 $8,688 CROOK $1,000 188 $2,884.83 $3,885 CURRY $1,000 118 $1,810.69 $2,811 DESCHUTES $1,000 2,539 $38,960.56 $39,961 DOUGLAS $1,000 897 $13,764.33 $14,764 GILLIAM $1,000 8 $122.76 $1,123 GRANT $1,000 85 $1,304.31 $2,304 HARNEY $1,000 104 $1,595.86 $2,596 HOOD RIVER $1,000 460 $7,058.63 $8,059 JACKSON $1,000 1,098 $16,848.64 $17,849 JEFFERSON $1,000 430 $6,598.28 $7,598 JOSEPHINE $1,000 55 $843.97 $1,844 KLAMATH $1,000 329 $5,048.45 $6,048 LAKE $1,000 71 $1,089.48 $2,089 LANE $1,000 1,040 $15,958.64 $16,959 LINCOLN $1,000 764 $11,723.46 $12,723 LINN $1,000 664 $10,188.98 $11,189 MALHEUR $1,000 392 $6,015.18 $7,015 MARION $1,000 2,126 $32,623.14 $33,623 MORROW $1,000 251 $3,851.56 $4,852 MULTNOMAH $1,000 6,353 $97,485.80 $98,486 POLK $1,000 334 $5,125.18 $6,125 PP of Southern OR $1,000 582 $8,930.70 $9,931 SISKIYOU $1,000 172 $2,639.31 $3,639 TILLAMOOK $1,000 484 $7,426.90 $8,427 UMATILLA $1,000 712 $10,925.53 $11,926 UNION $1,000 192 $2,946.21 $3,946 WALLOWA $1,000 82 $1,258.28 $2,258 WASCO/SHERMAN $1,000 404 $6,199.32 $7,199 WASHINGTON $1,000 4,761 $73,056.81 $74,057 WHEELER $1,000 7 $107.41 $1,107 YAMHILL (VG) $1,000 627 $9,621.22 $10,621 TOTAL $37,000 30,173 $500,000 Difference $/client:: $15.34 `1;13.514 Average Award * Source: FY07 Ahlers Region X Medicaid Reports, Table FL -23 Note: Table FL -23 for FY07 not accurate Title X #s, because of incorrect designation for Lane Co. clinics at Ahlers. Manually added non -XIX clients on FY07 all SOP reports for clinics 41033, 41034, and 41036 instead.