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HomeMy WebLinkAboutRes 135 - Transfer Appropr - Health DeptDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of October 22, 2008 Please see directions for completing this document on the next page. DATE: October 13, 2008 FROM: Marty Wynne Finance Phone # (541) 388-6559 TITLE OF AGENDA ITEM: Consideration and signature of Resolution #2008-135, transfer of appropriation in the Health Department Fund. PUBLIC HEARING ON THIS DATE? NO BACKGROUND AND POLICY IMPLICATIONS: Consideration of Resolution #2008-135, transfer of appropriation in the Health Department Fund. Iii the FY 2009 budget, $50,000 was appropriated from the Homeland Security grant for education and training expenditures. This resource will now be used to purchase a generator, therefore an appopriation transfer from Materials & Service (M & S) to Capital Outlay is required. FISCAL IMPLICATIONS: A transfer of appropriation from M & S to Capital Outlay in the amount of $50,000 is necessary. RECOMMENDATION & ACTION REQUESTED: Approval and signature of Resolution #2008-135. ATTENDANCE: Marty Wynne DISTRIBUTION OF DOCUMENTS: Marty Wynne, Finance Department 388-6559 Dan Peddycord, Health Department 322-7426 REVIEWED LEGAL COUNSEL For Recording Stamp Only BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Transferring Appropriations Within the Various Funds of the 2008-2009 * RESOLUTION NO. 2008-135 Deschutes County Budget and Directing Entries * WHEREAS, attached is an e-mail from the Health Department requesting a transfer of appropriations, and WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget o accommodate the request; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTI S COUNTY, OREGON, as follows: Section 1. That the following transfers of appropriations be made: FROM: 259-2000-441.50-40 Deschutes County Health Department, Materials & Service, Education & Training $50,000 TO: 259-2000-441.94-10 Deschutes County Health Department, Capital Outlay, Machinery $50,000 Section 2. That the Finance Director make the appropriate entries in the Deschutes County Budget document to show the above appropriations. DATED this nd day of October, 2008. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON DENNIS R. LUKE, Chair ATTEST: TAMMY (BANEY) MELTON, Vice -Chair Recording Secretary MICHAEL M. DALY, Commissioner PAGE 1 OF 1 -RESOLUTION NO. 2008-135 (10/22/08) Lacy Nichols From: Daniel Peddycord Sent: Tuesday, October 14, 2008 4:02 PM To: Marty Wynne; Lacy Nichols Cc: Vicki Shaw; Shannon Dames Subject: FW: 10.7.08 HBT-capital.xls Attachments: 10.7.08 HBT-capital.xls Marty, Lacy, Would you please process the attached appropriation transfer. We are using a grant from Homeland Security to install power generator on our building and need to start paying the tab. Later in the fiscal year we will seek to appropriate additional homeland security funds for preparedness training. Thank you. Dan Peddycord From: Sent: To: Subject: Vicki Shaw Tuesday, October 14, 2008 2:02 PM Daniel Peddycord 10.7.08 HBT-capital.xls 10.7.08 3T-capital.xls (18 KB Please forward this to Marty Wynne and Lacy Nichols. Attached is the appropriation transfer request to appropriate into capital the expenses for a generator outlined in the Homeland Security grant. Thanks, Vicki L Shaw Deschutes County Health Department Support Services Manager PH: (541) 322-7553 Fax: (541) 322-7465 / / Revised Budget \ LO + 50,000 j TOTAL 64,520 - 64,520 To (From) 0 � 50,000 Current Budgeted L Amount 64,520 Description (Element -Object, e.g. Time Mgmt, Temp Help, Computer Hardware) Education & Training Machinery Category (Pers, M&S, Cap Out, Contingency) Materials & Srvcs 'Capital Outlay Project Code HBT I- 03 I Line Number (HTE 14 digit code) 259-2000-441-50-40 259-2000-441-94-10 \tea / / DESCHUTES COUNTY Capital Outlay Expenditure Authorization Form 1. Description of Expenditure: Purchase of a_generator for Bioterrorism/preparedness 2. Department 3. Budgeted Amount Less: Prior Expenditures Remaining Budget So,00O Expenditure Amount: 4. Charge to: c2ppp 'a 3g_:10 /461 -- Fund Dept /Div BAS Elern/Obj Project 5. Bids Received: Written V Oral None Bid Detail: Name of Firm Amount Comments (t9-1-4) "7G-tt., G - *Reason Bids Not Requested: G2.e-cc t;�,f - (J`'`' 1 �/ �Cf) pAAPert C. -01147'74,G-141- 6. Initial Purchase X Replacement Replacement Information: Replaced Asset Description Justification for Replacement Replaced Asset Number Make Year of Purchase Model # Original Cost Serial # ADDITIONAL INFORMATION IF REQUIRED CRITERIA NOT MET (See Capital Outlay Policy and Procedures, COEAF Form Section) A. Item not budgeted or item exceeds budgeted amount (complete 1 or 2). 1. Source of appropriation if not budgeted or in excess of budget (no appropriation transfer required) : ppropriation transfer to Capital Outlay is necessary. Request for an appropriation transfer must be attached to COEAF B. Item not as described in budget REASON: "rN� an'hC�cp�n1 j !EN©it /&) FL/ - 6/10-t- es�w ALL., Xj. ED (Z A lf' j Zotto. C. EMERGENCY PURCHASE — Item purchased prior to COEAF approval REASON: Department Head v 1/ meg Date /e/ F/d 2- Finance Department Review v Date County Administrator Approval Date County Commissioner Approval Date (If over $25,000) 0..1....:. C........,. A..% c: r -N 1