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HomeMy WebLinkAbout2008-10-27 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, OCTOBER 27, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy Baney. Also present were Anthony Raguine, George Read and Kristen Maze, Community Development; Laurie Craghead, Legal Counsel; six other citizens plus a representative of the media. Chair Luke opened the meeting at 10:00 a.m. 1. Before the Board was Citizen Input. None was offered. 2. Before the Board was Consideration of Approval of Document No. 2008- 526, a Request for a Noise Permit from ODOT for Nighttime Construction on Highway 97 North of the Bend City Limits. Kristen Maze gave an overview and explained that this is required to operate construction equipment after 10 p.m., and authorizing temporary stockpile pits since vehicles will be visiting the pits during nighttime hours. Jay Davenport, ODOT said that the stockpile pits are located east of town. The process is continuous, including grinding, removal and repaving. Jack hammering is included as well since there are some ADA ramps that may need to be removed and rebuilt, although most of this would happen within the city limits. The work will begin late spring. Commissioner Luke opened the public hearing at this time. No testimony was offered, so the hearing was closed. Minutes of Board of Commissioners' Business Meeting Monday, October 27, 2008 Page 1 of 4 Pages BANEY: Move approval. DALY: Second. VOTE: BANEY: Yes. DALY: Yes. LUKE: Chair votes yes. 3. Before the Board was Consideration of Signature of Document No. 2008- 576, an Amendment to an Improvement Agreement for Overnight Accommodations at the Tetherow Destination Resort. Anthony Raguine explained the item. The applicant's burden of proof has necessitated a change in the type of improvements to be done. The amendment will revise the number of overnight units as well. They will be unable to transfer the units to another lot. Laurie Craghead said that the 198 units are required to maintain the ratio. This would then provide a bond to include these units. There is more than one developer involved in development of the resort. Chair Luke said that he met with attorney Tia Lewis and her client, along with Legal Counsel, on this issue last week. Commissioners Baney and Daly said that they also met with them. Commissioner Luke asked what happens if the market improves and they want to go back to more elaborate, but fewer units. Tia Lewis said that the bond would be $8.69 million, which is 110% of the bond. If the market changes, there will be signed purchase agreements. They will release only what it costs to improve, so this would have to be proven to the County that there is sufficient funding available. Don Bauhofer of Arrowood Development /Tetherow stated that if the market allows them to do so, they can upgrade the units later. Commissioner Luke asked why the original bond was at $16 million. If they decide to go with the bigger units, perhaps the revised bond will not be enough. Ms. Lewis said the cost of construction was overbid from the beginning. The lender pulled out of the loan package. Oversight was controlled by the lender, and the bond was part of a larger package. The lower pricepoint product was not readily available until now. There were a lot of factors in play when the original was planned. Minutes of Board of Commissioners' Business Meeting Monday, October 27, 2008 Page 2 of 4 Pages Ms. Craghead said that the fit and finish would be a determining factor. At some point, removing the bond is up to the County's discretion. Commissioner Luke asked how the units could be built if there is a lower bond amount. Commissioner Daly stated that he understands these will not be "spec" units. Mr. Belbaumer stated that Tetherow is in an ideal location for overnight accommodations. This is a public access community that will enhance use by many people. Tetherow has been planned to be a part of Bend and not separate from the community. The last thing they want to do is not build the units. This will hold down bond expenses while they get going with a lower priced model. It is 709 acres total, including the golf course. Much of it has already been developed. Part of it is located within the City of Bend. Brett Evert signed up to speak but declined to testify. Commissioner Baney said she is glad they have asked to adjust their project instead of not going forward in tough economic times. Although they have been contacted through e -mails about the amount being bonded, she has analyzed the numbers and is not concerned about its feasibility. Commissioner Luke questioned whether the figures for constructing the units comes from the developer. Tia Lewis said that an independent engineer has done the cost estimates based on the industry and the units to be built. Commissioner Daly said that he went through the engineer's study and feels that the numbers are accurate. Commissioner Luke stated that the Board takes very seriously the bond amounts and what is being built. They have demonstrated that the bond is in line with the costs. BANEY: Move approval. DALY: Second. VOTE: BANEY: Yes. DALY: Yes. LUKE: Chair votes yes. Minutes of Board of Commissioners' Business Meeting Monday, October 27, 2008 Page 3 of 4 Pages 4. Before the Board was Consideration of Signature of Document No. 2008- 579, a Deed of Dedication for a Minor Amount of Right -of -Way for Burgess Road. Cynthia Smidt gave a brief overview of the item. There are irregularities where the road is located and additional right of way is needed for a turn lane. The applicant is paying $11,600 into a fund for future improvements of the DALY: Move approval. BANEY: Second. VOTE: BANEY: Yes. DALY: Yes. LUKE: Chair votes yes. 5. Before the Board were Additions to the Agenda. Being no further items to come before the Board, the meeting adjourned at 10:40 a.m. DATED this 27th Day of October 2008 for the Deschutes County Board of Commissioners. ATTEST: Recording Secretary D - nniR. Luke, C Tammy Ba ey, Vic ich. el . aly, Co ' missioner Minutes of Board of Commissioners' Business Meeting Monday, October 27, 2008 Page 4 of 4 Pages IF YOU WISH TO TESTIFY Please complete this card & turn it in to a Co my staff person. Name: y v'ipo Mailing Address: j30 (18, Phone #: sir 34.13 E -mail Address: SAY, A vr,ti Date: sfh, IF YOU WISH TO TESTIFY Please complete this card & turn it in to a County staff person. Name: ci Mailing Address: Phone #: (, E -mail Address: (4, v� � Date: ,� Subject: IF YOU WISH TO TESTIFY Please complete this card & turn it in to a County staff person. Name: Lees Mailing Address: Ik[( etV Phone #: -2z( 6f o 'f g E -mail Address: con-, Date: -�� Subject: Tr 4NP r u: 0 c ' 44.54'5 IF YOU WISH TO TESTIFY Please complete this card & turn it in to a County staff person. Name: 5eg6-15-- eveY1, -r Mailing Address: ;03(04 S-r wUt..16 10 13600 0 Phone #: 0-7 -1t43 E -mail Address: Date: _ y z� og Subject: #i 3 oior n.► -I' aCC° ritdbot 0(ti, regon Theodbre R. Kutongoski, Governor Kathleen Stockton Assistant Planner Community Development Department Deschutes County 117 NW Lafayette Bend, Oregon 97701 RE: Noise Permit Application SOP082 OREGON DEPARTMENT OF TRANSPORTATION Geo /Bridge /Environmental Unit 63034 O.B. Riley Rd Bend, OR 97701 Telephone (541) 388 -6032 FAX (541) 385 -C476 File Code: This letter is a request to add additional locations to the Noise Permit Application SOP082 submitted by the Oregon Department of Transportation (ODOT) on August 14, 2008 for night time work during the repaving of Hwy 97 between Bowery Lane to Romaine Village Way (Bend Parkway) scheduled between March 15, 2009 and October 15 2009. This project will also include the stockpiling of pavement grindings generated from the project on three ODOT properties during the night time operations. Work at these sites will include the use of dump trucks and front end loaders equipped with back up alarms. The properties to be added to the noise permit are as follows: Tax Lot 700, T1 7S, R13E, Sec 31 (Powell Butte Stockpile Site) Zoning is Highway Right of Way Tax Lot 4300, T18S, R12E, Sec 30 (Scale Shack Cinder Pit) — Zoning is Surface Mine Tax Lot 600, T19S, R14E, Sec 4 (Arnold Ice Cave Pit) — Zoning is Surface Mine Attached are copies of Tax Lot Maps showing the location of the additional sites and a copy of the original Noise Permit Application, and fee receipt. Should you have any questions please contact Amy Pfeiffer at (541)- 388 -6052 or Curtis Ehlers at (541) 388 -6093. Thank you. Sincerely, Curtis C. Ehlers, C.E.G. Region 4 Geology Team Leader RECEIVED SEP 1 6 2008 Deschutes County CDD -1 Community Development Department 0 -( Planning Division 117 NW Lafayette Avenue, Bend, OR 97701 -1925 [541) 388 -6575 - Fax [541) 385-1764 http://www.deschutes.oN/cdd NOISE PERMIT APPLICATION INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED 1. Complete the application form and provide appropriate original signatures. 2. Include a copy of the current deed showing the property owners. 3. Attach correct fee. 4. Include a plot plan that shows all property lines and existing and proposed structures, parking, landscaping, lighting, etc. 5. If this application includes oversized plans a single, reduced -size plan no larger than 11" x 17" with graphic scale shall also be included. 6. All applicable standards and criteria must be addressed in writing prior to acceptance of the application. Detailed descriptions, maps and other relevant information must be attached to the application. FEE: $910 Applicant's Name (print): Oregon Department of Transportation Phone: (541) 388 -6052 Mailing Address: 63030 OB Riley Road City /State /Zip: Bend, OR 97701 Applicant's Email Address: amyl pfeifferna.odot.state.or.us Property Owner's Name (if different) *: Phone: ( ) Mailing Address: City /State /Zip: 1. Property Description: Township 18 S Range 12E Section 9.16 Tax Lot 100- The Dalles California Highway Property Description: Township 17 S Range 12E Section Tax Lot 100- The Dalles California Highway 2. Property Zone(s): Highway Property Size (acres or sq. ft.):refer to attached maps 3. Lot of Record? (State reason):No, this is existing state Right of Way for US 97, The Dalles to California Hwy 4. Property Address: US 97- The Highway Right of Way 5. Present Use of Property: Highway 6. Existing Structures: Highway 7. Request: A noise variance to grind out old pavement and repave US 97 between Bowery Lane and the northern City of Bend limits and south of Bend City Limits to Romaine Village Way. A noise permit from the City of Bend will be acquired for the work on the Bend Parkway within the city limits of Bend. The work will be conducted between the hours of 7:00 pm and 6:00 am to minimize traffic delays and decrease the risk of construction related crashes on US 97. The work will be done when nighttime paving temperatures are sufficient between March 15, 2009 and October 15, 2009. The work may involve trucks, pavers, grinders, boom trucks, and support trucks. Most trucks are equipped with back up alarms. In addition, other supportive work such as upgrading ADA ramps, signs and guardrails will be accomplished. A more detailed description of the project is attached to this permit application. 8. Property will be served by: Sewer N /A- on Site portable systems will be used as necessary Onsite Disposal System N/A 9. Domestic Water Source: N/A Applicant's Signature: /f Property Owner's Signature (if Date: �� / dvo g Date: Agent's Name (if applicable): Amy Pfeiffer Phone: (541) 388 -6052 Mailing Address: City /State /Zip: Agent's Email address: *If this application is not signed by the property owner, a letter authorizing signature by the applicant must be attached. 1/07 US97: Bowery Lane to Romaine Village Way Last Updated: June 25, 2008 Project Components: • Grind out and repave 8.4 miles of US 97 between Bowery Lane and Romaine Village Way. On and off ramps along the Bend Parkway will be repaved or sealed. • Install enforcement pads that will allow local law enforcement to monitor traffic. • Install durable lane striping and upgrade ADA ramps and signs in the project area. Why this project is needed: Rutting on the Bend Parkway (US 97). US 97 is a critical part of the State's transportation system and carries a high volume of freight and tourist traffic from the Washington to California borders. It is also an important highway for local Bend traffic. Keeping roads in good condition and providing for safe travel are critical parts of the Oregon Department of Transportation's (ODOT) mission. This Project will grind out and repave 8.4 miles of US 97. This stretch of highway, particularly the portion that is referred to as the Bend Parkway, is extremely rutted and the pavement is beginning to come apart. The rutting allows rain, snow and ice to accumulate which causes dangerous driving conditions. It also allows standing water to seep down into the pavement further breaking up the road surface. To extend the life of the surface, the local ODOT maintenance district has patched the ruts with asphalt patch three times in the past 10 years. The average daily traffic count for the section of US 97 just south of the Empire interchange is 46,000 vehicles per day (as of 2006) which is 15% higher than what the traffic count was projected to be in 2015. This is the busiest section of state highway in Central and Eastern Oregon. Only 25% of the traffic on the Parkway is through traffic. A third of the local traffic is short hops, using the Parkway for an interchange or two. The pavement was expected to last until 2010-2012 but with the unexpected increase in traffic and the large number of drivers using studded tires during the winter months, the pavement is being replaced two to four years earlier. What is being done: The Project will grind out up to two inches of the existing pavement and repave with a two inch asphalt inlay. The grinding will eliminate the rutting before the new asphalt is laid. The grinding and paving will be done at night to minimize the impact to traffic. On and off ramps along the Bend Parkway will be paved or sealed. The running surfaces on the south bound bridges over Greenwood and Franklin Avenues will be sealed before being resurfaced in order to protect the structures from water seepage. Three enforcement pads along the Parkway will be constructed. These enforcement pads will allow law enforcement officers to monitor traffic so they do not impede the flow but with quick access to travel lanes. Durable striping will be installed to delineate travel lanes. Once the paving is complete, where the outside solid white lines (fog lines) and the dashed center lines are located will be ground out. For the right hand fog line durable, reflective tape will be inserted. This type of striping is used in heavy traffic areas. The left hand and center lines will be painted. ADA ramps and signs along the Parkway will be upgraded to meet current standards. Traffic Control during construction: • The contractor will perform the cold plane pavement removal and paving work during the night, between the hours of 8 p.m. and 6 a.m., from Sunday at midnight through Friday mornings. During these construction times the contractor will close one lane while controlling traffic in the workzone through the use of traffic control devices including cones, barrels and variable message signs. • There will be temporary closures of ramps during grinding and paving operations. Variable message signs will alert motorists of planned closures. • No lane closures will be allowed during weekends, from 3 p.m. on Fridays until 12 midnight on Sunday or on holidays. • The contractor will be allowed to perform other work on the project, such as upgrading ADA ramps and installing signs, during daylight hours. Project Timeline: Contract bid let: Construction begins: Construction completed: Total Project Cost: $8.9 million DOT Contacts Winter 2008/2009 Summer 2009 Fall 2009 Name Title Office Phone Email Address Amy Pfeiffer Project Leader (541) 388 -6052 Amy.L.Pfeiffer @ODOT.state.or.us Gary.C.Farnsworth@ODOT.state.or.us Gary Farnsworth Area Manager (541) 388 -6071 Rex Holloway Community Liaison Rep. (541) 388 -6178 Rex.A.Holloway @ODOT.state.or.us 1 f / /f' .mob c.4643 IN 1:1roD y,1•pz•o 6002-0002 Cfy L'AcE'3 0303 Sr Nap 17 12 SEE 6 ti MAP 4 SEE MAP 3 0 tl 4504.4605, 1-1 1 SEE MAP 7, 4419,700.4414,4416 CA M1t.l_ OS SEEevt/ AP 1 MAP SEE MAP 18 MAP NOTEt SEE ENLARGEMENT MAPS FOR CURRENT TAX CCOE BOUNDARIES IN TN05E AREAS NM. a.11460a1rnaa.g0 P.M atrmw sllfff M M�,.,a ay.MM.My. SEE MAP 24 1812291 r E 25 1- 0 PARCEL 1 PARCEL 2 4419 nn• P•"I S cinder 7600 7600 .l) 7700 32 33 7600 14 4412 UU 5s1 MAR 19 12 34 7600 7600 7600 7600 DR. 35 7600 36 7600 7600 18 & INDL._, THIS MAP WAS PREPARED FOR ASSESSMENT PURPOSE ONLY. REVISED: 05/21/2008 25 30 509 nog 502 503 500 36 I }I L01j1 38. 0 600 30.00 AC LOT 2 39.10 SECTION 31 T.17S. R.13E. W.M. DESCHUTES COUNTY - 400' SEE MAP 17 13 30 o, 405 404 401 407 660 403 00 .802 00 592. 60.03 647 .,1 760.00 803 497 AC 660.64. 660.05 00 660 364.00 104 103 J_ 654.94 67 17 13 31 & INDEX 29 RD 32 Cancelled Has. 900 1300 Ihru 1900 2000 Ihru 2900 .60 77.66 402 074,00 660.64 645.00 196.64 0 801 8 242.71 1009 n v4}6 0 r 169.1219 90 400 438.80 1103 c5? 1106 14.57 AC = 6.45 6C 36 31 W YC 1 1 aLl , - Z+Glc,iC -F> SEE MAP 17 13 31C b0I 06 476.44 1904 67.37 AC \ t C\ ;\') PT PARCEL 3 / 46 6,l 467.00 \ J� 1902 6.07 > y $ 8 4.69 AC 666663e,ye,1 31 32 SEE MAP '18 13 06 06 05 17 13 31 & INDEX THIS YAP WAS PREPAREO FOR ASSESSMENT PURPOSE ONLY. REVI5E0: 05/24/2007 LOI I 800 1 ✓ _ ZAI 66[416 AC 1550f3 AC 64 98 AC 164 01B 460 6J 011 AC L -L -1 0T5I T- - 4.3 23 S 6 LOT 6 I I° 31.06 J LOT 7 I 37.39 AC _L L0r 1 41.17 AC _I Lm21 40.63 AC L07 331 40.50 AC _I LOT 4 I 40.16 AC T.19S. R.14E. W.M. DESCHUTES COUNTY 1100 LOT 1 40.22 AC LO7 2 40.67 AC 1300 LOT 3 41.134C LOT 4 41.58 AC 1 ^ =2 J00' SEE MAP 18 14 L005 1 2 1 „L°41.1 5512 AC AC fN0 101 3 53.71 AC for 1 58.78 AC L LOT 1 19.11 AC 329 LOT 3 1 101 2 48.2940 47.134C L -79 60 P}Yn��a� 700 7670001 24.25 a 100 L01 1 45.98 AC 200 1a 0 00T 4 101 3 44.73 AC 43.36 AC 19 14 & INDEX LOT 2 L01 1 12.03 AC 40,68 AC P 80.14 8 9 10 12 Cancelled No.s 301 7660 328 11900 TWO 2009 21D2 2900 2902 7681 3007 5o 7s. so 85 1000 17 16 C6 L01 1 41.82 AC 101 2 41 82 AC 1400 �ma 60.00 Os 1 -4 401 LOT 3 2500 41.80 AC 101 4 41.60 AC 101 1 41.76 AC 2400 20 1500 40.24 Cx 1600 21 60.20 15 8200 01 22 P P -932r - - - 14 13 24.1.250 - 24.1201 1700 2704 23 -- 24 2401 1701 1500 2300 1702 LOT 2 41.484c 2600 30 29 28 101 3 41.60 AC 107 4 27 26 EE MAP g 14 25 220}7 41.52 AC Lot 1 x1,44 AC LOT 2 41.40 AC 2700 2600 39.91 C6 41.76 At I LOT 4 41.32 AC 31 32 P 60.20 a 2901 2101 3300 34 SEE MAP 19 14 33D SEE MAP 19 14 711ev61 3ACA 3100 3200 80.11 AC 3400 SEE MA` 20 14 1320 0101 1 14 & INDEX U.1 0 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701 -1960 (541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., MONDAY, OCTOBER 27, 2008 Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend 1. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Citizens who wish to speak should sign up prior to the beginning of the meeting on the sign -up cards provided. Please use the microphone and also state your name and address at the time the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject of a public hearing will NOT be included in the record of that hearing. 2. CONSIDERATION of Approval of Document No. 2008 -526, a Request for a Noise Permit from ODOT for Nighttime Construction on Highway 97 North of the Bend City Limits — Kristen Maze, Community Development Department 3. CONSIDERATION of Signature of Document No. 2008 -576, an Amendment . to an Improvement agreement for Overnight Accommodations at the Tetherow Destination Resort — Anthony Raguine, Community Development Department 4. CONSIDERATION of Signature of Document No. 2008 -579, a Deed of Dedication for a Minor Amount of Right -of -Way for Burgess Road — Cynthia Smidt, Community Development Department 5. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Monday, October 27, 2008 Page 1 of 7 Pages Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388 - 6572.) Monday, October 27, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, October 29, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, October 30, 2008 8:00 a.m. Annual Meeting with Sunriver Service District Board, at Sunriver Great Hall Monday, November 3, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) 5:00 p.m. Work Session with City of Bend Council regarding Urban Growth Boundary Expansion, at City Hall Wednesday, November 5, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, November 6, 2008 8:00 a.m. Regular Meeting with Sisters City Council, Sisters City Hall 9:30 a.m. Regular Meeting with Judge Fadeley, Sisters Board of Commissioners' Business Meeting Agenda Monday, October 27, 2008 Page 2 of 7 Pages Monday, November 10, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Tuesday, November 11, 2008 Most County offices will be closed to observe Veterans' Day Wednesday, November 12, 2008 8:00 a.m. Conference Call, Public Affairs Counsel (State Lobbyist) 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, November 13, 2008 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond Monday, November 17 through Friday, November 21 Annual Association of Oregon Counties' Conference, Eugene Monday, November 24, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 5:00 p.m. Public Hearing with City of Bend Council on Urban Growth Boundary Expansion — at City Hall Wednesday, November 26, 2008 10:00 a.m. (Tentative) Board of Commissioners' Meeting 1:30 p.m. (Tentative) Administrative Work Session — could include executive session(s) Thursday, November 27, 2008 Most County offices will be closed to observe Thanksgiving. Friday, November 28, 2008 Most County offices will be closed today (unpaid holiday) Board of Commissioners' Business Meeting Agenda Monday, October 27, 2008 Page 3 of 7 Pages Monday, December 1, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, December 3, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 5:30 p.m. (Tentative) Public Hearing on Surface Mining Zone Change to Rural Residential (Lower Bridge Way) Thursday, December 4, 2008 10:00 a.m. Quarterly Update with District Attorney 11:00 a.m. Quarterly Update with Community Development Department 1:30 p.m. Quarterly Update with Road Department Tuesday, December 9 2008 5:00 p.m. Regular Meeting with the City of La Pine Council, in La Pine (location to come) Wednesday, December 10, 2008 8:00 a.m. Public Affairs Counsel (State Lobbyist) Conference Call 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, December 11, 2008 10:00 a.m. Quarterly Update with Mental Health Department 11:00 a.m. Quarterly Update with Health Department Monday, December 15, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, October 27, 2001 Page 4 of 7 Pages Wednesday, December 17, 2008 10:00 a.m. Youth Challenge Graduation Ceremony 1:30 p.m. Administrative Work Session — could include executive session(s) 5:30 p.m. (Tentative) Continued Hearing on Surface Mining Zone Change to Rural Residential (Lower Bridge Way) Thursday, December 18, 2008 9:00 a.m. Quarterly Update with Fair & Expo 10:00 a.m. Quarterly Update with Community Justice 11:00 a.m. Quarterly Update with the Commission on Children & Families Monday, December 22, 2008 10:00 a.m. (Tentative) Board of Commissioners' Meeting 1:30 p.m. (Tentative) Administrative Work Session — could include executive session(s) Thursday, December 25, 2008 Most County offices will be closed to observe Christmas. Monday, December 29, 2008 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, December 31, 2008 10:00 a.m. (Tentative) Board of Commissioners' Meeting 1:30 p.m. (Tentative) Administrative Work Session — could include executive session(s) Thursday, January 1, 2009 Most County offices will be closed to observe New Years Day. Monday, January 5, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Board of Commissioners' Business Meeting Agenda Monday, October 27, 2008 Page 5 of 7 Pages Tuesday, January 6, 2009 1:30 p.m. Budget Committee Overview and Update Wednesday, January 7, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Thursday, January 8, 2009 7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond Monday, January 12, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, January 14, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, January 19, 2009 Most County offices will be closed to observe Martin Luther King, Jr. Day Wednesday, January 21, 2009 1:30 p.m. Administrative Work Session — could include executive session(s) Monday, January 26, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Wednesday, January 28, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) Board of Commissioners' Business Meeting Agenda Monday, October 27, 2008 Page 6 of 7 Pages Monday, February 2, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council) Wednesday, February 4, 2009 10:00 a.m. Board of Commissioners' Meeting 1:30 p.m. Administrative Work Session — could include executive session(s) 5:00 p.m. Regular Meeting with City of La Pine Council, in La Pine (location to be determined) Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY. Please call (541) 388 -6571 regarding alternative formats or for further information. Board of Commissioners' Business Meeting Agenda Monday, October 27, 200' Page 7 of 7 Pages