HomeMy WebLinkAbout2008-10-29 Business Meeting MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, OCTOBER 29, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Michael M Daly and Tammy Baney.
Also present were Dave Kanner, County Administrator; Erik Kropp, Deputy
County Administrator; Ken Hales, Corrections; Sarah Johnson, Commission on
Children & Families; Tom Blust, Road Department; Laurie Craghead, Legal
Counsel; and two other citizens. No representatives of the media were present.
Chair Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
Laurie Craghead gave an overview of a large poster showing the history of
women lawyers in Oregon. Many of the women shown on the poster went on
to serve in elected office and other important positions. The poster will be
placed in the Courthouse.
Commissioner Baney indicated that Jay Delaney recently passed away. He was
instrumental in getting Commissioner Baney involved in volunteer work and
eventual political office.
2. Before the Board was Consideration of Chair Signature of Document No.
2008 -572, an Amendment to a Subgrant Agreement with Saving Grace, for
the "Imagine Life without Violence" Program.
Sarah Johnson explained the item, which adds funding to the grant award. This
will allow Mary's Place to serve another 65 families.
BANEY: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 29, 2008
Page 1 of 6 Pages
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
3. Before the Board was Consideration of Signature of Order No. 2008 -085,
Advancing 2008 -09 Tax Levies from the County General Fund to Certain
Small Districts as Provided for by ORS 311.392.
Marty Wynne explained it is an efficiency for the County and a service to the
small districts to handle their funds in this manner, rather than send out a lot of
small checks on a regular basis.
BANEY: Move approval.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Signature of Resolution No. 2008-
140, regarding Federal Fiscal Year Elections for National Forest Related
Safety -Net Payments.
Tom Blust said that an election needs to be made on several items related to the
safety net funding. Considerations are whether to get the payments or 25% of
the actual tax; the percentage to Title II and Title III; which RAC gets the
funding; and the split between the two, which previously was decided at the
discretion of the Board. The new bill shows a maximum of 7% to Title III.
The proposed resolution shows the maximum percentage towards Title III.
Also shown are four -year revenues based on this, although the fourth year is a
guess, but will probably be about half of what was received in 2006.
Title III is more restrictive and is now down to just three categories. A brief
discussion occurred on how reimbursement is handled for Sheriff Services
when a wildfire occurs, and how the cost share program works. The Title II
funding stays with the County.
BANEY: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 29, 2008
Page 2 of 6 Pages
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
5. Before the Board was Consideration of First Reading of Ordinance No.
2008 -034, Amending County Code in regard to Corrections Supervisory
Authority Board Membership.
Ken Hales gave a brief overview of the item. The committee is statutorily
recognized and is set up to oversee offenders who have spent one year or less in
the County facility. The full committee meets quarterly.
This change is to recognize the change in how the Corrections Director is
shown as a member.
BANEY: Move approval.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
Commissioner Baney asked that the May 14 work session minutes be removed
from the consent agenda.
DALY: Move approval of the consent agenda, as amended.
BANE: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
BANEY: Move approval of changes to the May 14 minutes as forwarded to staff.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 29, 2008
Page 3 of 6 Pages
Consent Agenda Items
6. Economic Grant Requests:
• Assistance League of Bend — Operation School Bell — Commissions Luke
and Baney granted $500 each; Commissioner Daly granted $1,000
• Shop with a Cop Program - Commissioner Luke granted $3,000;
Commissioners Daly and Baney granted $1,000 each.
• New Generations Early Childhood Development Center — Fee Adjustment
Commissioner Luke granted $3,395 to include all but the transportation
SDC's. Commissioner Daly granted $1,000 and Commissioner Baney
granted $2,000.
• Heart of Oregon Corps — Software — Commissioner Daly granted $2,000 and
Commissioner Baney granted $1,000
7. Approval of Minutes:
• Business Meeting: October 20
• Work Sessions: May 14, October 6, 8 and 20
CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
8. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9 -1 -1 County Service District in the Amount of
$10,792.34.
BANEY: Move approval, subject to review.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the Extension /4 -H County Service District in the Amount of
$1,054.66.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 29, 2008
Page 4 of 6 Pages
BANEY: Move approval, subject to review.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for Deschutes County in the Amount of $1,016.451.82.
BANEY: Move approval, subject to review.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
11. Before the Board was Consideration of Additions to the Agenda.
Andrea Blum of the League of Women Voters said that recent elections forums
were well attended but not at historic levels. Some were broadcast. She
commended the Board on how well the Commissioners' meetings are run when
compared to how other meetings are handled.
Being no further items to come before the Board, the meeting adjourned at
10:40 a.m.
Minutes of Board of Commissioners' Business Meeting Wednesday, October 29, 2008
Page 5 of 6 Pages
DATED this 29th Day of October 2008 for the Deschutes County Board
of Commissioners.
ATTEST:
Recording Secretary
De nis R. Luke, C air
Tammy Baney, Vice
icha
it
M. aly ' ommissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, October 29, 2008
Page 6 of 6 Pages
ES
0
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., WEDNESDAY, OCTOBER 29, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Chair Signature of Document No. 2008 -572, an
Amendment to a Subgrant Agreement with Saving Grace, for the "Imagine Life
without Violence" Program — Sarah Johnson, Commission on Children &
Families
3. CONSIDERATION of Signature of Order No. 2008 -085, Advancing 2008 -09
Tax Levies from the County General Fund to Certain Small Districts as
Provided for by ORS 311.392 — Dave Lilley and /or Marty Wynne, Finance
4. CONSIDERATION of Signature of Resolution No. 2008 -140, regarding
Federal Fiscal Year Elections for National Forest Related Safety -Net Payments
— Tom Blust, Road Department
5. CONSIDERATION of First Reading of Ordinance No. 2008 -034, Amending
County Code in regard to Corrections Supervisory Authority Board
Membership — Ken Hales, Community Justice
Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 2008
Page 1 of 8 Pages
CONSENT AGENDA
6. Economic Grant Requests:
• Assistance League of Bend — Operation School Bell — Commissions Luke
and Baney granted $500 each; Commissioner Daly granted $1,000
• Shop with a Cop Program - Commissioner Luke granted $3,000;
Commissioners Daly and Baney granted $1,000 each.
• New Generations Early Childhood Development Center — Fee Adjustment
Commissioner Luke granted $3,395 to include all but the transportation
SDC's. Commissioner Daly granted $1,000 and Commissioner Baney
granted $2,000.
• Heart of Oregon Corps — Software — Commissioner Daly granted $2,000 and
Commissioner Baney granted $1,000
7. Approval of Minutes:
• Business Meeting: October 20
• Work Sessions: May 14, October 6, 8 and 20
CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
8. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1
County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
9. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension /4 -H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County
Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 2008
Page 2 of 8 Pages
11. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388 - 6572.)
Wednesday, October 29, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, October 30, 2008
8:00 a.m. Annual Meeting with Sunriver Service District Board, at Sunriver Great Hall
Monday, November 3, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
5:00 p.m. Work Session with City of Bend Council regarding Urban Growth Boundary
Expansion, at City Hall
Wednesday, November 5, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 2008
Page 3 of 8 Pages
Thursday, November 6, 2008
8:00 a.m. Regular Meeting with Sisters City Council, Sisters City Hall
9:30 a.m. Regular Meeting with Judge Fadeley, Sisters
Monday, November 10, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Tuesday, November 11, 2008
Most County offices will be closed to observe Veterans' Day
Wednesday, November 12, 2008
8:00 a.m. Conference Call, Public Affairs Counsel (State Lobbyist)
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, November 13, 2008
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
Monday, November 17 through Friday, November 21
Annual Association of Oregon Counties' Conference, Eugene
Monday, November 24, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:00 p.m. Public Hearing with City of Bend Council on Urban Growth Boundary Expansion —
at City Hall
Wednesday, November 26, 2008
10:00 a.m. (Tentative) Board of Commissioners' Meeting
1:30 p.m. (Tentative) Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 2008
Page 4 of 8 Pages
Thursday, November 27, 2008
Most County offices will be closed to observe Thanksgiving.
Friday, November 28, 2008
Most County offices will be closed today (unpaid holiday)
Monday, December 1, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, December 3, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:30 p.m. (Tentative) Public Hearing on Surface Mining Zone Change to Rural Residential
(Lower Bridge Way)
Thursday, December 4, 2008
10:00 a.m. Quarterly Update with District Attorney
11:00 a.m. Quarterly Update with Community Development Department
1:30 p.m. Quarterly Update with Road Department
Tuesday, December 9, 2008
5:00 p.m. Regular Meeting with the City of La Pine Council, in La Pine (location to come)
Wednesday, December 10, 2008
8:00 a.m. Public Affairs Counsel (State Lobbyist) Conference Call
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, December 11, 2008
10:00 a.m. Quarterly Update with Mental Health Department
11:00 a.m. Quarterly Update with Health Department
Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 2008
Page 5 of 8 Pages
Monday, December 15, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, December 17, 2008
10:00 a.m. Youth Challenge Graduation Ceremony
1:30 p.m. Administrative Work Session — could include executive session(s)
5:30 p.m. (Tentative) Continued Hearing on Surface Mining Zone Change to Rural Residential
(Lower Bridge Way)
Thursday, December 18, 2008
9:00 a.m. Quarterly Update with Fair & Expo
10:00 a.m. Quarterly Update with Community Justice
11:00 a.m. Quarterly Update with the Commission on Children & Families
Monday, December 22, 2008
10:00 a.m. (Tentative) Board of Commissioners' Meeting
1:30 p.m. (Tentative) Administrative Work Session — could include executive session(s)
Thursday, December 25, 2008
Most County offices will be closed to observe Christmas.
Monday, December 29, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, December 31, 2008
10:00 a.m. (Tentative) Board of Commissioners' Meeting
1:30 p.m. (Tentative) Administrative Work Session — could include executive session(s)
Thursday, January 1, 2009
Most County offices will be closed to observe New Years Day.
Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 2008
Page 6 of 8 Pages
Monday, January 5, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Tuesday, January 6, 2009
1:30 p.m. Budget Committee Overview and Update
Wednesday, January 7, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, January 8, 2009
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
Monday, January 12, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, January 14, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, January 19, 2009
Most County offices will be closed to observe Martin Luther King, Jr. Day
Wednesday, January 21, 2009
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, January 26, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 2008
Page 7 of 8 Pages
Wednesday, January 28, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, February 2, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, February 4, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:00 p.m. Regular Meeting with City of La Pine Council, in La Pine (location to be
determined)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, October 29, 200f
Page 8 of 8 Pages