HomeMy WebLinkAboutRes 142 - transfer appropr - IT ReserveDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of November 12, 2008
Please see directions for completing this document on the next page.
DATE: November 4, 2008
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2008-142, transfer of appropriation in the Information
Technology Reserve Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2008-142, transfer of appropriation in the Information Technology
Reserve Fund. In the FY 2008 budget, $25,900 was appropriated in the Capital Outlay category for
Technology Improvements, for a Disk Storage Device that was subsequently purchased in FY 2009.
Resources are available in actual beginning net working capital.
FISCAL IMPLICATIONS:
A transfer of appropriation from Contingency to Capital Outlay for $25,900 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2008-142.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Joe Sadony, Information Technology 388-6530
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGOv
A Resolution Transferring Appropriations
Within the Various Funds of the 2008-2009 * RESOLUTION NO. 2008-142
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Information Technology Department requesting a
transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTI;S
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 661-0900-501.97-01 Deschutes County IT Reserve Fund,
Contingency $25,900
TO: 661-0900-419.94-45 Deschutes County IT Reserve Fund,
Capital Outlay, Technology Improvements $25,900
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of November, 2008.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: TAMMY BANEY, Vice -Chair
Recording Secretary MICHAEL M. DALY, Commissioner
PAGE 1 OF 1 -RESOLUTION NO. 2008-142 (11/12/08)
Lacy Nichols
From: Lacy Nichols
Sent: Friday, October 17, 2008 9:56 AM
To: Lacy Nichols
Subject: FW: Appropriation Transfer
Attachments: Fund 661 Appropriation Transfer.xls
Fund 661
)propriation Transfe
Original Message
From: Joe Sadony
Sent: Friday, October 17, 2008 9:34 AM
To: Marty Wynne
Cc: Lacy Nichols; Jeanine Faria
Subject: FW: Appropriation Transfer
Marty,
A capital expenditure that was budgeted, approved and executed last FY, however was
invoiced after July 1. The expense slipped though the system and was applied as a F-2009
expense for fund 661. The expenditure has made our 661 categories out of balance.
2 approached Jeanine with this issue and she recommend that we do an appropriation
transfer the details of which are in the attached spreadsheet.
2 am requesting that we do the appropriations transfer to bring 661 back in balance.
Please let me know if you have any questions.
Thank you.
Joe
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Revised
Budget
17,290
1 45,900
ITOTAL 63,190 - 63,190
To (From)
(25,900)
25,900
Current
Budgeted
Amount
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20,000
Description
(Element -Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Contingency
Technology Improvements
Category
(Pers, M&S, Cap Out,
Contingency)
Contingency
Capital Outlay
Project
Code
Line Number
(HTE 14 digit code)
661-0900-501.97-01
661-0900-419.94-45
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