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HomeMy WebLinkAbout911 - SO Lease Agrmt❑baa .s k; -< Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1963 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of November 24, 2008 DATE: November 5, 2008 FROM: Sue Brewster Sheriffs Office 385-1714 TITLE OF AGENDA ITEM: "Consideration of Board Signature of : Document No. 2008-441 amending Contract No. 2006-277 authorizing Deschutes County 911 Seri ice District to pay an annual rent of $30,000 to the Deschutes County Sheriffs Office. PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: Deschutes County Contract No. 2006-277 authorizes the Deschutes County Sheriffs Office to charge the 911 Service District $1.00 annual rent for the use of 3,904 square feet at 63333 W. Highway 20, Bend, Oregon. Document No. 2008-441 increases the annual rent to $30,000. FISCAL IMPLICATIONS: Effective fiscal year 2008/2009, Deschutes County 911 Service District will pay the Deschutes Col inty Sheriffs Office an increase in annual rent from $1.00 to $30,000. RECOMMENDATION & ACTION REQUESTED: Approve and sign the Amendment. ATTENDANCE: Sue Brewster/Sheriff Larry Blanton DISTRIBUTION OF DOCUMENTS: Return signed originals to Pat Davis, Legal Assistant at DCSO, for distribution. DESCHUTES COUNTY DOCUMENT SUMMARY (NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form electronically to the Board Secretary.) Date: November 5, 2008 Department: Sheriffs Office Contact Person: Sue Brewster Phone #: 385-1714 Contractor/Supplier/Consultant Name: N/A Goods and/or Services: Document No. 2008-441 amends Deschutes County Contract No. 2006-277 and authorizes Deschutes County 911 Service District to pay $30,000 annual rent. The rent is for the use of approximately 3,904 square feet in the Sheriffs Building, located at 63333 W Hwy 20, Bend, Oregon. Background & History: Contract No. 2006-277 authorized Deschutes County 911 Service District to pay annual rent of $1 for the use of approximately 3,904 square feet in the Sheriff's Building. Agreement Starting Date: November 15, 2008 Ending Date: N/A Annual Value or Total Payment: $30,000 Departmental Contact: Sue Brewster/Larry Blanton Phone #: 385-1714 Title: County Legal/Sheriff Sheriff Approval: g tre Date Distribution of Document: Return signed originals to Pat Davis, Legal Assistant at DCSO, for distribution. Official Review: County Signature Required (check one): ® BOCC ❑ Department Director (if <$25K) ❑ Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. ) Legal Review Document Number 2008-441 --✓ Date I ()/2_5 / g 10/28/200i REVIEWED LEGAL COUNSEL For Recording Stamp Only DOCUMENT NO. 2008-441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 THAT CERTAIN AGREEMENT, Deschutes County Contract No. 2006-277 dated June 12, 2006 by aid between DESCHUTES COUNTY, a political subdivision of the State of Oregon ("County") and Deschui es County 911 Service District ("District"), is amended, effective upon signing of all parties, as set forth below. Except as provided herein, all other provisions of the contract remain the same and in full force. The above listed contract is amended as follows: 13. FACILITIES. Deschutes County will provide space in the Sheriffs Building, located at 63333 Highway 20W, for District operations, including all staff and equipment. The space is approximately 3,904 square feet. Beginning in fiscal year 2008/2009, annual rent of $30.000 will be paid to the Sheriff's Office by November 15th of each year by District. District shall also pay costs for maintenance and utilities based on actual charges to County, the Sheriff and other occupants of the building. Dated this ATTEST: of , 2008 BOARD OF COUNTY COMMISSIONERS ACTING AS THE GOVERNING BODY OF THE DESCHUTIsS COUNTY 911 SERVICE DISTRICT DENNIS R. LUKE, CHAIR TAMMY BANEY, VICE CHAIR Recording Secretary MICHAEL M. DALY , COMMISSIONER PAGE 1 OF 12 — DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 DATED this day of , 2008 BOARD OF COUNTY COMMISSIONERS DESCHUTES COUNTY SHERIFFS OFFICE OF DESCHUTES COUNTY, OREGON DENNIS R. LUKE, Chair TAMMY BANEY, Vice Chair MICHAEL M. DALY, Commissioner ATTEST: Recording Secretary Date PAGE 2 OF 12 — DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 CITY OF BEND, OREGON 6.„ up -2-\-02, MAYOR Date PAGE 3 OF 12 — DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 CITY OF REDMOND, OREGON f1)-,QY'©? MAYOR Date PAGE 4 OF 12 — DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 BLACK BUTTE RANCH DEPARTMENT OF PUBLIC SAFETY PAGE 5 OF 12 - DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 SUNRIVER SERVICE DISTRICT Date PAGE 6 OF 12 — DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 CLOVERDALE RURAL FIRE PROTECTION DISTRICT BOARDI, HAIR 9 a /ed - c: /C e..-. ,04 ,t Date /O; 0AYr.e ,Seo it) reti Set, re4 3 ,1' Y' / 3 / 0497-1-->.-4d.44/&'-•-• celovrt eA64.- „<„, S CA04- i4 PAGE 7 OF 12 - DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 LA PINE FIRE PROTECTION DISTRICT 4 Oes, • CHAIR /a6�te PAGE 8 OF 12 - DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 BLACK BUTTE RANCH RURAL FIRE PROTECTION DISTRICT A CHAIR ate /17,40 PAGE 9 OF 12 — DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 DESCHUTES COUNTY RURAL FI' /TROT1 TIO # ISTRICT #2 Atka Nuit!', BOARD CH A SFR Date rog PAGE 10 OF 12 — DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 DESCHUTES COUNTY RURAL FIRE PROTEC N DISTRICT #1 sei , a 4.01 OARD CHAI Date PAGE 11 OF 12 — DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277 SISTERS/CAMP SHERMAN RURAL FIRE PROTECTION DISTR CT BOARD AIR -Z3_ 06 Date PAGE 12 OF 12 — DOCUMENT NO. 2008- 441 AMENDING DESCHUTES COUNTY CONTRACT NO. 2006-277