HomeMy WebLinkAboutIntent to Award - Traffic Signal - Burgess Rd�LJCESQ
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.ou
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of November 24, 2008
Please see directions for completing this document on the next page.
DATE: November 18, 2008
FROM: George Kolb, County Engineer Road Department 322-7113
TITLE OF AGENDA ITEM:
Consideration of signature of Intent to Award contract for the Installation of a Traffic Signal at the
Intersection of Burgess Road and Huntington Road
PUBLIC HEARING ON THIS DATE? NO.
BACKGROUND AND POLICY IMPLICATIONS:
The County Road Department opened bids on November 12, 2008 for the Installation of a Traffic
Signal at the Intersection of Burgess Road and Huntington Road This action issues a Notice of Inten , to
Award the contract to the apparent low bidder and allows seven days for a party to protest the bid. If
there is no protest within the seven day period, the contract is awarded to the low bidder.
FISCAL IMPLICATIONS:
This project is budgeted for FY 08 - 09
RECOMMENDATION & ACTION REQUESTED:
The Road Department recommends signature of the Intent to Award
ATTENDANCE: George Kolb, County Engineer
DISTRIBUTION OF DOCUMENTS:
Copy to Wanda (ext. 7103) at the Road Department
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Road Department
61150 SE 27th St. • Bend, Oregon 37702
[541 ] 388-6581 • FAX [541 ] 381-2719
MEMORANDUM
TO: BOARD OF COUNTY COMMISSIONERS
FROM: GEORG I? KOLB, COUNTY ENGINEER
SUBJECT: INTENT TO AWARD CONTRACT FOR INSTALI.ATION OF A TRAFFIC SIGNAL AT THE INTERSECTION OF BURG]?; S ROAD
AND I IUNTINGTON ROAD
DATE: 11/12/2008
Background:
The Road Department prepared plans and specifications for the Installation of a Traffic Signal at the Intersection of Burge. s Road and
Huntington Road. See attached vicinity maps for project location.
The project was advertised in the Portland "Daily Journal of Commerce" and in the Bend "Bulletin" on October 22, 2008 and October
29, 2008.
Discussion:
A total of eleven (11) firms and seven (7) plan centers acquired sets of bid documents with six (6) firms submitting bids to tie Road
Department. The bids were opened at 2:00 p.m. on November 12, 2008, and are as follows:
COMPANY ORIGINAL BID AMOUNT
Tomco Electric $275,873.00
E -C Company $298,000.00
Pacific Contractors Inc. $312,000.00
Cherry City Electric $315,138.00
Signal Construction Group, LLC $316,900.00
Tice Electric $367,675.00
Engineers estimate $250,000.00
Attached for your perusal is a compilation of the bids and includes the engineer's estimate
Quality Services Performed with Pride
Recommendation:
The Road Department recommends that the Intent to Award the contract for the Installation of a Traffic Signal at the Intt rsection of
Burgess Road and Huntington Road be issued to the low bidder, Tomco Electric of Bend, Oregon for $275,873.00
SUMMARY OF BIDS
November 12, 2008
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Design, Manufacture and Installation of
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PROJECT TOTAL
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Installation of Traffic Signal at the intersection
of Burgess Road and Huntington Road
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Project Location
Location of new
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Legend
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Road Centerlines
Taxlots
City of La Pine
The information on this map was derived from dotal dehbaaes m
Deschutes County's O.I.S. Care was taken in the creation ofthia
map, but It Is provided 'ea Is'. Deschutes County cannot accept any
responsibility for errors, omissions, or positional asourary In the dgital
debt or the underlying records. There ere no mambas, expresso
Implied, indudng the warranty of marchentebillty or fitness for a
particular purpose, accompanying this product However, notilicetion
o( any arras will be appreciated.
2,000
3,000 Feet
Printed: September 8, 2C )8
M,P Deschutes County Road DeF artment
Geared
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John Anderson, ( 5 Specialist
Phone: (541) 322-71 2
Ematl:Johnaeco.de: hutes.or.us
Mdress: 61150 SE 2 th St
Bend, OR' '702
P:\ArcGIS_Projects\Traffic Signals\Burgess Huntington
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November 24, 2008
Board of County Commissioners
IUMEMI
1300 NW Wall St, Suite 200 • Bend, OR 97701-1960
[541) 388-6570 • Fax (541) 385-3202
www.co.deschutes.or.us
board@co.deschutus.or.us
Tammy Baney
Michael M. Daly
Dennis R. Luke
Sent via facsimile (541) 317-0494 / 5 pqs) & First Class Mail
Tomco Electric, Inc.
P.O. Box 6388
Bend, OR 97708
RE: Project - Contract for Installation of a traffic signal at the intersection of
Burgess Road and Huntington Road
NOTICE OF INTENT TO AWARD CONTRACT
On November 24, 2008, the Board of County Commissioners of Deschutes County,
Oregon, considered bids for the above -referenced project. The Board of County
Commissioners determined that the apparent low responsive, responsible bidder for the
project was Tomco Electric, Inc. of Bend, Oregon, with a bid of Two Hundred Seventy
Five Thousand Eight Hundred Seventy Three and NO/100 DOLLARS ($275,873.00).
This Notice of Intent to Award Contract is issued pursuant to Oregon Administrative
Rule (OAR) 137-047-0610. A copy of this Notice is being provided to each firm or
person that submitted a bid for the project. Any firm or person who believes that they
are adversely affected or aggrieved by the intended award of contract set forth in this
Notice may submit a written protest within seven (7) calendar days after the issuance of
this Notice of Intent to Award Contract to the Board of County Commissioners of
Deschutes County, Oregon, at the above address. The seven (7) calendar day protest
period will expire at 5:00 PM on Monday, December 1, 2008.
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost -Effective Manner
Tomco Electric, Inc.
November 24, 2008
Page 2
Any protest must be in writing and specify any grounds upon which the protest is based.
If a protest is filed, a hearing will be held at 10:00 a.m. on Wednesday, December 10,
2008 before the Board of County Commissioners of Deschutes County Oregon, acting
as the Contract Review Board, in the Deschutes County Services Center, 1300 NW
Wall Street, Bend, Oregon 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract
becomes an Award of Contract without further action by the Board of County
Commissioners unless the Board, for good cause, rescinds this Notice before the
expiration of the protest period. The successful bidder on a Deschutes County project
is required to execute three (3) copies of the Contract, which will be provided when the
bids are finally determined. In addition to the execution of Contract, the contractor will
be required to provide a performance bond, payment bond, and certificate of insurance.
All contract copies will need to be returned to the County for execution. After all parties
have signed the contract, a copy of the contract will be forwarded to you along with a
notice to proceed.
If you have any questions regarding this Notice of Intent to Award Contract, or the
procedures under which the County is proceeding, please contact Mark Pilliod,
Deschutes County Legal Counsel Bend, OR 97701, telephone (541) 388-6625 or FAX
(541) 383-0496.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
Dennis R. Luke, Chair
Enclosures: OAR 137-303-0104
cc w/enc: Transmitted by Facsimile and First Class Mail on November 24, 2008 to
All Bidders (3 pages) See attached List
BIDDER'S LIST FOR
INSTALLATION OF A TRAFFIC SIGNAL
AT THE INTERSECTION OF
BURGESS ROAD AND HUNTINGTON ROAD
Tomco Electric, Inc.
P.O. Box 6388
Bend, OR 97708
(541) 389-5424
Fax (541) 317-0494
Cherry City Electric
1596 22nd Street SE
Salem, OR 97302
(503) 566-5600
Fax (503) 589-2995
Tice Electric
5405 N. Lagoon Ave.
Portland, OR 97217
(503) 233-8801
Fax (503) 231-3372
Pacific Electrical Contractors
P.O. Box 1430
Medford, OR 97501
(541) 773-7751
Fax (541) 779-2072
Signal Construction Group, LLC
P.O. Box 1060
Woodburn, OR 97071
(971) 216-0060
Fax (971) 216-0079
EC Company
P.O. Box 925
Albany, OR 97321
(541) 926-4266
Fax (541) 926-4268