HomeMy WebLinkAbout2008-12-15 Business Meeting MinutesDeschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, DECEMBER 15, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke and Tammy Baney; Commissioner
Michael M Daly was out of the office. Also present were Dave Kanner, County
Administrator; Marty Wynne, Finance; Chris Bedsaul and Doreen Biome',
Community Development; Tom Blust and George Kolb, Road Department; Laurie
Craghead, Legal Counsel; and five other citizens.
Chair Luke opened the meeting at 10:00 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Second Reading by Title Only, and
Adoption of Ordinance No. 2008 -030, a Text Amendment to Title 17 (TA-
087), Adopting New Language per ORS regarding Improperly Created
Parcels (Applicant: Yager).
Chris Bedsaul said that no comments have been received.
BANEY: Move second reading by title only of Ordinance No. 2008 -030.
LUKE:
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
Chair Luke conducted the second reading, by title only.
BANEY: Move adoption of Ordinance No. 2008 -030.
LUKE: Second.
Minutes of Board of Commissioners' Business Meeting Monday, December 15, 2008
Page 1 of 7 Pages
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
3. Before the Board was Consideration of Signature of Order No. 2008 -086,
Accepting a Petition for Designation of Territory as "Lazy River West No
Shooting District ", and Setting a Public Hearing for January 5, 2009.
Doreen Blome' gave a brief overview of the item. She said 64% of the
registered voters support the petition.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
4. Before the Board was Consideration of Signature of Order No. 2008 -091,
Accepting Road Improvements and Setting a Public Hearing Date on the
Final Assessment for Improvements in the Beaver Special Road District
Local Improvement District.
George Kolb stated that the hearing would be set for January 14, 2009. The
properties would then be appropriately assessed.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
5. Before the Board was Consideration of Chair Signature of Document No.
2008 -603, the Chemical Dependency Organization Contract Renewal with
the State of Oregon.
Jeff Emrick explained the item, the funding for which appears to be stable. It is
federally funding, with the State being the pass- through agency. There are over
100 people currently receiving care. Most of the clients are adults, although
there are young people who should be enrolled but aren't. The number of
uninsured people in the area is high and is rising.
Minutes of Board of Commissioners' Business Meeting Monday, December 15, 2008
Page 2 of 7 Pages
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
6. Before the Board was Consideration of Signature of Order No. 2008 -102,
Relating to the Hospital Revenue Bonds for Cascade Healthcare
Community, Inc.
Jim Diegel, Joe Smith and Mike McGuinness, representing Cascade Healthcare
Community, and Marty Wynne came before the Board.
Mr. McGuinness gave a brief overview of the item. It was pointed out that
there is no liability to the County for its part in this approval.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
It was pointed out that Commissioner Daly is the current representative of the
County, and a different Commissioner will need to be appointed after
Commissioner Daly leaves office.
Before the Board was Consideration of Approval of the Consent Agenda.
BANEY: Move approval of the Consent Agenda.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
Consent Agenda Items
7. Signature of Order No. 2008 -101, Establishing a Procedure for Administering
Oregon Liquor Control License Application Recommendation Requests
8. Signature of a Letter Accepting the Resignation of Chuck Frazier from the
Addictions and Mental Health Advisory Board, and Thanking Him for His
Service
Minutes of Board of Commissioners' Business Meeting Monday, December 15, 2008
Page 3 of 7 Pages
9. Signature of Letters Reappointing Glenda Lantis and Bert Swift to the Mental
Health, Alcohol and Drug Advisory Board, through December 31, 2011
10. Signature of a Letter Reappointing Bruce Barrett to the Deschutes County
Budget Committee, though December 31, 2011
11. Signature of a Letter Reappointing Gary Miller to the Board of Special Road
District No. 8, through December 31,2011
12. Signature of Letters Reappointing Cheryl Davidson and David Bishop to the
Fair Board through December 31, 2011
13. Signature of a Letter Accepting the Resignation of Jim Keller from the
Deschutes County Audit Committee, and Thanking Him for His Service
14. Signature of Resolution No. 2008 -147, Authorizing a Change Fund for the
Mental Health Department
15. Signature of Resolution No. 2008 -149, Establishing a Petty Cash Fund in the
Mental Health Department
16. Signature of Resolution No. 2008 -150, Establishing an Imprest Checking
Account for the Mental Health Department
17. Signature of Resolution No. 2008 -151, Transferring Appropriations in the
General Fund
18. Approval of Minutes:
• Business Meeting: December 10, 2008
• Work Session: December 10, 2008
CONVENED AS THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
19. Before the Board was Consideration of Signature of Resolution No. 2008-
153, Appropriating a New Grant for the Sunriver Service District.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, December 15, 2008
Page 4 of 7 Pages
CONVENED AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
20. Before the Board was Consideration of Signature of a Letter Reappointing
Bruce Barrett to the Deschutes County 9 -1 -1 County Service District
Budget Committee, though December 31, 2011.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
21. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9 -1 -1 County Service District.
The amount was not available at this time, so will be considered at the next
business meeting.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
22. Before the Board was Consideration of Signature of a Letter Appointing
Alicia Sarinana to the Extension /4 -H County Service District Advisory
Council, through December 31, 2009.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
23. Before the Board was Consideration of Signature of a Letter Reappointing
Joseph Lymp to the Extension /4 -H County Service District Advisory
Council, through December 31, 2011.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, December 15, 2008
Page 5 of 7 Pages
24. Before the Board was Consideration of Signature of a Letter Appointing
Terry Penhollow to the Extension /4 -H County Service District Budget
Committee, through June 30, 2011.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
25. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the Extension /4 -H County Service District.
The amount was not available at this time, so will be considered at the next
business meeting.
CONVENED AS THE GOVERNING BODY OF COUNTYWIDE LAW
ENFORCEMENT DISTRICT #1
26. Before the Board was Consideration of Signature of a Letter Reappointing
Bruce Barrett to Countywide Law Enforcement District #1 Budget
Committee, though December 31, 2011.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF RURAL LAW
ENFORCEMENT DISTRICT #2
27. Signature of a Letter Reappointing Bruce Barrett to Rural Law
Enforcement District #2 Budget Committee, though December 31, 2011.
BANEY: Move approval.
LUKE: Second.
VOTE: BANEY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Monday, December 15, 2008
Page 6 of 7 Pages
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
28. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for Deschutes County.
The amount was not available at this time, so will be considered at the next
business meeting.
29. Before the Board was Consideration of Additions to the Agenda.
None was offered.
Being no further items to come before the Board, the meeting adjourned at
10:40 a.m.
DATED this 15th Day of December 2008 for the Deschutes County
Board of Commissioners.
ATTEST:
1344,,
Recording Secretary
De 'L'e,
. a
Tammy Ba =may, Vice hair
ichael M. Daly, Cgxf'imissioner
Minutes of Board of Commissioners' Business Meeting Monday, December 15, 2008
Page 7 of 7 Pages
IF YOU WISH TO TESTIFY
Please complete this card & turn
it in to a County staff erson.
Na me: .1i 41
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Subject: -/ ,--6- .t.. ><..e ,
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{ Deschutes County Board of Commissioner
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org,
BUSINESS MEETING AGENDA — FOR THE WEEK
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, DECEMBER 15, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Second Reading by Title Only, and Adoption of
Ordinance No. 2008 -030, a Text Amendment to Title 17 (TA -087), Adopting
New Language per ORS regarding Improperly Created Parcels (Applicant:
Yager) — Chris Bedsaul, Community Development Department
3. CONSIDERATION of Signature of Order No. 2008 -086, Accepting a
Petition for Designation of Territory as "Lazy River West No Shooting
District ", and Setting a Public Hearing for January 5, 2009 — Doreen Biome',
Community Development Department
4. CONSIDERATION of Signature of Order No. 2008 -091, Accepting Road
Improvements and Setting a Public Hearing Date on the Final Assessment for
Improvements in the Beaver Special Road District Local Improvement District
— George Kolb, Road Department
5. CONSIDERATION of Signature of Document No. 2008 -603, the Chemical
Dependency Organization Contract Renewal with the State of Oregon — Jeff
Emrick, Mental Health Department
Board of Commissioners' Business Meeting Agenda Monday, December 15, 2008
Page 1 of 10 Pages
6. CONSIDERATION of Signature of Order No. 2008 -102, Relating to the
Hospital Revenue Bonds for Cascade Healthcare Community, Inc. —
Representatives of Cascade Healthcare Community
CONSENT AGENDA
7. Signature of Order No. 2008 -101, Establishing a Procedure for Administering
Oregon Liquor Control License Recommendation Requests
8. Signature of a Letter Accepting the Resignation of Chuck Frazier from the
Addictions and Mental Health Advisory Board, and Thanking Him for His
Service
9. Signature of Letters Reappointing Glenda Lantis and Bert Swift to the Mental
Health, Alcohol and Drug Advisory Board, through December 31, 2011
10. Signature of a Letter Reappointing Bruce Barrett to the Deschutes County
Budget Committee, though December 31, 2011
11. Signature of a Letter Reappointing Gary Miller to the Board of Special Road
District No. 8, through December 31,2011
12. Signature of Letters Reappointing Cheryl Davidson and David Bishop to the
Fair Board through December 31, 2011
13. Signature of a Letter Accepting the Resignation of Jim Keller from the
Deschutes County Audit Committee, and Thanking Him for His Service
14. Signature of Resolution No. 2008 -147, Authorizing a Change Fund for the
Mental Health Department
15. Signature of Resolution No. 2008 -149, Establishing a Petty Cash Fund in the
Mental Health Department
16. Signature of Resolution No. 2008 -150, Establishing an Imprest Checking
Account for the Mental Health Department
17. Signature of Resolution No. 2008 -151, Transferring Appropriations in the
General Fund
18. Approval of Minutes:
• Business Meeting: December 10, 2008
• Work Session: December 10, 2008
Board of Commissioners' Business Meeting Agenda Monday, December 15, 2008
Page 2 of 10 Pages
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
19. Signature of Resolution No. 2008 -153, Appropriating a New Grant for the
Sunriver Service District
CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
20. CONSIDERATION of Signature of a Letter Reappointing Bruce Barrett to
the Deschutes County 9 -1 -1 County Service District Budget Committee, though
December 31, 2011
21. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1
County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
22. CONSIDERATION of Signature of a Letter Appointing Alicia Sarinana to
the Extension/4 -H County Service District Advisory Council, through
December 31, 2009
23. CONSIDERATION of Signature of a Letter Reappointing Joseph Lymp to
the Extension/4 -H County Service District Advisory Council, through
December 31, 2011
24. CONSIDERATION of Signature of a Letter Appointing Terry Penhollow to
the Extension/4 -H County Service District Budget Committee, through June 30,
2011
25. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension /4 -H County Service District
CONVENE AS THE GOVERNING BODY OF COUNTYWIDE LAW
ENFORCEMENT DISTRICT #1
26. Signature of a Letter Reappointing Bruce Barrett to Countywide Law
Enforcement District #1 Budget Committee, though December 31, 2011
Board of Commissioners' Business Meeting Agenda Monday, December 15, 2008
Page 3 of 10 Pages
CONVENE AS THE GOVERNING BODY OF RURAL LAW
ENFORCEMENT DISTRICT #1
27. Signature of a Letter Reappointing Bruce Barrett to Rural Law Enforcement
District #1 Budget Committee, though December 31, 2011
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
28. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County
29. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388- 6572.)
Monday, December 15, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, December 17, 2008
10:00 a.m. Youth Challenge Graduation Ceremony
1:30 p.m. Administrative Work Session — could include executive session(s)
5:30 p.m. Continued Hearing on Surface Mining Zone Change to Rural Residential (Lower
Bridge Way)
Board of Commissioners' Business Meeting Agenda Monday, December 15, 2008
Page 4 of 10 Pages
Thursday, December 18, 2008
9:00 a.m. Quarterly Update with Fair & Expo
10:00 a.m. Quarterly Update with Community Justice
3:00 p.m. Quarterly Update with the Commission on Children & Families
Monday, December 22, 2008
10:00 a.m. (Tentative) Board of Commissioners' Meeting — only if needed
1:30 p.m. (Tentative) Administrative Work Session — could include executive session(s) — only
if needed
Thursday, December 25, 2008
Most County offices will be closed to observe Christmas.
Monday, December 29, 2008
10:00 a.m. (Tentative) Board of Commissioners' Meeting — only if needed
1:30 p.m. (Tentative) Administrative Work Session — could include executive session(s) — only
if needed
Wednesday, December 31, 2008
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. (Tentative) Administrative Work Session — could include executive session(s) — only
if needed
Thursday, January 1, 2009
Most County offices will be closed to observe New Years Day.
Monday. January 5, 2009
8:00 a.m. Elected Officials Swearing -in Ceremony, Judge Sullivan's Courtroom
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Tuesday, January 6, 2009
1:30 p.m. Budget Committee Overview and Update
Board of Commissioners' Business Meeting Agenda Monday, December 15, 2008
Page 5 of 10 Pages
Wednesday, January 7, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, January 8, 2009
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
Wednesday, January 14, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, January 19, 2009
Most County offices will be closed to observe Martin Luther King, Jr. Day
Tuesday, January 20, 2009
1:00 p.m. Health Department — Incident Command System Training for Executives
Wednesday, January 21, 2009
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, January 22, 2009
8:00 a.m. Administration/Board of Commissioners Annual Planning Retreat — Fair & Expo
Center
Monday, January 26, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, January 28, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, January 29, 2009
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Board of Commissioners' Business Meeting Agenda Monday, December 15, 2008
Page 6 of 10 Pages
Monday, February 2, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, February 4, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:00 p.m. Regular Meeting with City of La Pine Council, in La Pine — Midstate Community
Room
Monday, February 9, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, February 11, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, February 16, 2009
Most County offices will be closed to observe President's Day.
Tuesday, February 17, 2009
12:00 noon Regular Meeting of Board and Department Directors
Wednesday, February 19, 2009
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, February 25, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, December 15, 2008
Page 7 of 10 Pages
Wednesday, February 27, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, March 2, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, March 4, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, March 5, 2009
10:00 a.m. Regular Update with District Attorney
11:00 a.m. Regular Update with Community Development Department
1:30 p.m. Regular Update with Road Department
Monday, March 9, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, March 11, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, March 12, 2009
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
11:00 a.m. Regular Update with Mental Health Department
1:00 a.m. Regular Update with Health Department
Board of Commissioners' Business Meeting Agenda Monday, December 15, 2008
Page 8 of 10 Pages
Monday, March 16, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, March 18, 2009
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, March 19, 2009
10:00 a.m. Regular Update with Community Justice Department
Monday, March 23, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, March 25, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, March 26, 2009
9:00 a.m. Regular Meeting with Fair & Expo Department
11:00 a.m. Regular Meeting with Commission on Children & Families
Monday, March 30, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, April 1, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, April 2, 2009
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Board of Commissioners' Business Meeting Agenda Monday, December 15, 2008
Page 9 of 10 Pages
Monday, April 6, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, April 8, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Monday, December 15, 200
Page 10 of 10 Pages