HomeMy WebLinkAboutRes 147 - Auth Change Fund - Mental HealthcG�v'CE5
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.or:;
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of December 15, 2008
Please see directions for completing this document on the next page.
DATE: December 9, 2008
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2008-147, authorizing a change fund for the Deschutes
County Mental Health Department.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2008-147 authorizing a cash change fund for the Deschutes County
Mental Health Department in the amount of $50 to transact it's business.
FISCAL IMPLICATIONS:
Adequate funds are available.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2008-147.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Scott Johnson, Mental Health 322-7502
Sherri Pinner, Mental Health 322-7509
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Creating a Change Fund
For Deschutes County Mental Health Department * RESOLUTION NO. 2008-147
In the amount of $50. *
WHEREAS, the Deschutes County Mental Health Department needs a cash change fund in t ne
amount of $50 to transact its business; and,
WHEREAS, the Deschutes County Mental Health Department will maintain such change funds
at the Main Clinic now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTF S
COUNTY, OREGON, as follows:
Section 1. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this th day of December, 2008.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
DENNIS R. LUKE, Chair
ATTEST: TAMMY BANEY, Vice -Chair
Recording Secretary MICHAEL M. DALY, Commissioner
PAGE 1 OF 1 -RESOLUTION NO. 2008-147 (12/15/08)
Lacy Nichols
From: Jeanine Faria
Sent: Tuesday, November 18, 2008 8:42 AM
To: Sherri Pinner
Cc: David Givans; Lacy Nichols
Subject: RE: Change funds/petty cash funds
The best way to deal with this is to prepare a new resolution authorizing the change fund
and petty cash funds. (From your email, it appears that the Imprest checking is
appropriately authorized.) The new resolution can specifically rescind prior resolut:.ons.
I think that you've included sufficient detail in your email for Lacy to prepare a dr.tft.
As payroll is upon us, this will be delayed until early December.
Jeanine
Original Message
From: Sherri Pinner
Sent: Monday, November 17, 2008 2:48 PM
To: Jeanine Faria
Cc: David Givans
Subject: Change funds/petty cash funds
Hi Jeanine,
After researching the history of our change and petty cash funds and determining the
discrepancy between prior resolutions and current funds, Dave Givans recommended I have a
discussion with you on how to get a corrected resolution processed.
I was unsure of exactly how to go about this as I believe the original resolution
authorizing petty cash funds at satellite locations was either incorrect or the petty cash
funds were not established.
I have confirmed the following:
Change fund $ 50.00 Main Clinic- Reception
Petty cash
$150.00 Main Clinic - Loretta Anderson
$ 50.00 Emma's Place - Sarah Haefele - resolution #2002-108
$100.00 Community Support Services - Sarah Haefele
$ 50.00 ECOS Program - Tim Malone (check cut 10/20/04) resolution
Imprest Checking $1,000.00 Main Clinic - Resolution 2002-107
Resolution #2003-018 for $200.00 exists for petty cash funds that are not at the locEtions
listed in the resolution.
I was unsure of what details to include in a request for Marty to create a resolutio3., any
thoughts?
I appreciate your help.
Thanks,
Sherri Pinner
Business/Operations Manager
Deschutes County Mental Health Department
541-322-7509
541-322-7565 fax
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