HomeMy WebLinkAbout2008-12-31 Business Meeting Minutes-(ES
C.,
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701 -1960
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, DECEMBER 31, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
Present were Commissioners Dennis R. Luke, Tammy Baney and Michael M Daly.
Also present were Dave Kanner, County Administrator; Mark Pilliod and Laurie
Craghead, Legal Counsel; Marty Wynne and Teri Maerki, Finance; Cynthia Smidt,
Community Development; Commissioner -elect Alan Unger; and media
representative Hillary Borrud of The Bulletin.
Chair Luke opened the meeting at 8:02 a.m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was Consideration of Signature of Findings and Decision
regarding the Vander Zanden Appeal (Home Occupation - Cabinet Shop).
Cynthia Smidt gave a brief overview of the item. She said some changes were
made as previously discussed. Laurie Craghead added that the trailer was
included as equipment but it was decided that the trailer was actually
equipment, not a vehicle. It will need to be appropriately screened, however.
Regarding the five parking spaces, they realize that was not part of the public
hearing process. The applicant will likely not appeal this issue as it would
delay their progress, and it is clear in Code what it means.
Commissioner Baney thanked Ms. Smidt and Ms. Craghead on their work
regarding all of the details on this issue.
Chair Luke expressed concern that there is a different burden of proof since
they want five employees and not two.
Minutes of Board of Commissioners' Business Meeting Wednesday, December 31, 2008
Page 1 of 5 Pages
BANEY: Move adoption of the decision as amended by staff.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes no. (Split vote.)
3. Before the Board was a Public Hearing and Consideration of Signature of
Resolution No. 2008 -154, Adopting a Supplemental Budget of the
Deschutes County Budget for Fiscal Year 2008 -09.
Marty Wynne and Teri Maerki came before the Board. Mr. Wynne stated that
a few changes have been made to what was advertised. The total net amount is
off about $88,000. The main change is the 9 -1 -1 construction project is now
included as a County budget item. This reduced the budget for the Oregon
State Police and 9 -1 -1 building project.
Mr. Wynne then went over changes on four pages. One page 1, there were
changes to the general fund and Welcome Center funds. The City of Bend has
now paid off the balance owed to the County. Mark Pilliod said that there was
a notice given for the 9 -1 -1 County Service District but that hearing will not be
necessary. There were some changes to timber payments to the Road fund.
The other pages detail Information Technology needs for more working capital.
The next portion has to do with the loans to the Humane Society of Redmond;
money is being moved from and to the appropriate funds. Two new funds were
created. The OSP /9 -1 -1 project and the telecare project are addressed as well.
Having a separate construction fund for 9 -1 -1 will allow for better accounting.
It is rare to have two projects in the same building.
Chair Luke opened the public hearing at this time. Being no testimony offered,
he closed the hearing.
BANEY: Move approval of the Resolution.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
Minutes of Board of Commissioners' Business Meeting Wednesday, December 31, 2008
Page 2 of 5 Pages
Before the Board was Consideration of Approval of the Consent Agenda.
Dave Kanner brought up that the term ex- officio does not necessarily mean
non - voting, and clarified that the reappointment of Jeff Eager to the
Commission on Children & Families should reflect that he is a non - voting
member.
Consent Agenda Items
4. Signature of a Letter Reappointing William Davidson to the Board of the
Commission on Children & Families, through December 31, 2012
5. Signature of a Letter Accepting the Resignation of Stephanie Anderson Stroup
from the Board of the Commission on Children & Families, and Thanking Her
for Her Service
6. Signature of a Letter Reappointing Jeff Eager as an Ex- officio, Non - voting
Member of the Board of the Commission on Children & Families
7. Signature of Letters Appointing John McLeod and Chris Bellusci to the Board of
Central Oregon Intergovernmental Council, through December 31, 2009
8. Signature of a Letter Appointing Mike Schmidt to the Board of Central Oregon
Intergovernmental Council, through December 31, 2010
9. Signature of a Letter Accepting the Resignation of Neal Henderson from the
Board of Deschutes River Recreation Homesites Unit 6 Special Road District
10. Signature of a Letter Reappointing Brent Johnson to the Board of Deschutes
River Recreation Homesites Unit 6 Special Road District, through December 31,
2011
11. Signature of a Letter Appointing Adena Glassow to the Board of Deschutes River
Recreation Homesites Unit 6 Special Road District, through December 31, 2009
12. Signature of a Letter Reappointing Douglas Wilson to the Board of Newberry
Estates Special Road District, through December 31, 2011
13. Signature of a Letter Correcting the Term of Jim Diegel's Membership on the
Redmond Airport Commission to December 31, 2012
14. Approval of Minutes:
• Business Meeting:
• Work Session: December 22, 2008
Minutes of Board of Commissioners' Business Meeting Wednesday, December 31, 2008
Page 3 of 5 Pages
CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
15. Before the Board was Consideration of Signature of Resolution No. 2008-
155, Adopting a Supplemental Budget of the Deschutes County 9 -1 -1
County Service District Budget for Fiscal Year 2008 -09.
This item was deleted from the agenda.
16. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the 9 -1 -1 County Service District in the Amount of $9,180.65.
BANEY: Move approval.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
17. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for the Extension /4 -H County Service District in the Amount of
$1,378.82.
BANEY: Move approval.
DALY: Second.
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
18. Before the Board was Consideration of Approval of Accounts Payable
Vouchers for Deschutes County in the Amount of $388,351.28.
BANEY: Move approval.
DALY: Second.
Minutes of Board of Commissioners' Business Meeting Wednesday, December 31, 2008
Page 4 of 5 Pages
VOTE: BANEY: Yes.
DALY: Yes.
LUKE: Chair votes yes.
19. Before the Board were Additions to the Agenda.
Discussion occurred regarding the Telecare project. Commissioner Baney said
she would like to have a better idea of the liability involved. Dave Kanner
stated that there has to be some guarantee from the State that they will hold up
their end of the transaction regarding the number of beds and financing issues.
Commissioner Daly adjourned the meeting at 8:35 a.m. as his final, formal act
as a Commissioner.
DATED this 31st Day of December 2008 for the Deschutes County
Board of Commissioners.
ATTEST:
(f)v—ke*
Recording Secretary
Dennis R. Luke, Chair
Tammy Baney, Vice ' hair
Michael M. Daly,
ommissioner
Minutes of Board of Commissioners' Business Meeting Wednesday, December 31, 2008
Page 5 of 5 Pages
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❑ � � Deschutes County Board of Commissioner;
1300 NW Wall St., Bend, OR 97701 -196(
(541) 388 -6570 - Fax (541) 385 -3202 - www.deschutes.or£
BUSINESS MEETING AGENDA — FOR THE WEEK
PLEASE NOTE DIFFERENT TIME
DESCHUTES COUNTY BOARD OF COMMISSIONERS
8:00 A.M., WEDNESDAY, DECEMBER 31, 2008
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
1. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Citizens who wish to speak
should sign up prior to the beginning of the meeting on the sign -up cards provided. Please
use the microphone and also state your name and address at the time the Board calls on you
to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject
of a public hearing will NOT be included in the record of that hearing.
2. CONSIDERATION of Signature of Findings and Decision regarding the
Vander Zanden Appeal (Cabinet Shop) — Cynthia Smidt, Community
Development
3. CONSIDERATION of Signature of Resolution No. 2008 -154, Adopting a
Supplemental Budget of the Deschutes County Budget for Fiscal Year 2008 -09
— Marty Wynne, Finance
CONSENT AGENDA
4. Signature of a Letter Reappointing William Davidson to the Board of the
Commission on Children & Families, through December 31, 2012
5. Signature of a Letter Accepting the Resignation of Stephanie Anderson Stroup
from the Board of the Commission on Children & Families, and Thanking Her
for Her Service
6. Signature of a Letter Reappointing Jeff Eager as an Ex- Officio Member of the
Board of the Commission on Children & Families
Board of Commissioners' Business Meeting Agenda Wednesday, December 31, 2008
Page 1 of 8 Pages
7. Signature of Letters Appointing John McLeod and Chris Bellusci to the Board
of Central Oregon Intergovernmental Council, through December 31, 2009
8. Signature of a Letter Appointing Mike Schmidt to the Board of Central Oregon
Intergovernmental Council, through December 31, 2010
9. Signature of a Letter Accepting the Resignation of Neal Henderson from the
Board of Deschutes River Recreation Homesites Unit 6 Special Road District
10. Signature of a Letter Reappointing Brent Johnson to the Board of Deschutes
River Recreation Homesites Unit 6 Special Road District, through December
31, 2011
11. Signature of a Letter Appointing Adena Glassow to the Board of Deschutes
River Recreation Homesites Unit 6 Special Road District, through December
31, 2009
12. Signature of a Letter Reappointing Douglas Wilson to the Board of Newberry
Estates Special Road District, through December 31, 2011
13. Signature of a Letter Correcting the Term of Jim Diegel's Membership on the
Redmond Airport Commission to December 31, 2012
14. Approval of Minutes:
• Business Meeting:
• Work Session: December 22, 2008
CONVENE AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT
15. CONSIDERATION of Signature of Resolution No. 2008 -155, Adopting a
Supplemental Budget of the Deschutes County 9 -1 -1 County Service District
Budget for Fiscal Year 2008 -09
CONVENE AS THE GOVERNING BODY OF THE 9 -1 -1 COUNTY
SERVICE DISTRICT
16. CONSIDERATION of Approval of Accounts Payable Vouchers for the 9 -1 -1
County Service District
Board of Commissioners' Business Meeting Agenda Wednesday, December 31, 2008
Page 2 of 8 Pages
CONVENE AS THE GOVERNING BODY OF THE EXTENSION /4 -H
COUNTY SERVICE DISTRICT
17. CONSIDERATION of Approval of Accounts Payable Vouchers for the
Extension/4 -H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
18. CONSIDERATION of Approval of Accounts Payable Vouchers for
Deschutes County
19. ADDITIONS TO THE AGENDA
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions
regarding a meeting, please call 388 - 6572.)
Thursday, January 1, 2009
Most County offices will be closed to observe New Years Day.
Monday, January 5, 2009
8:30 a.m. Elected Officials Swearing -in Ceremony, Judge Sullivan's Courtroom
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Board of Commissioners' Business Meeting Agenda Wednesday, December 31, 2008
Page 3 of 8 Pages
Tuesday, January 6, 2009
1:30 p.m. Budget Committee Overview and Update
Wednesday, January 7, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, January 8, 2009
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
Wednesday, January 14, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:30 p.m. Annual Dinner with the Judges and Court Administrator
Thursday, January 15, 2009
11:30 a.m. Regular Meeting with Commission on Children & Families' Board
Monday, January 19, 2009
Most County offices will be closed to observe Martin Luther King, Jr. Day
Tuesday, January 20, 2009
1:00 p.m. Health Department — Incident Command System Training for Executives
Wednesday, January 21, 2009
1:30 p.m. Administrative Work Session — could include executive session(s)
5:00 p.m. Public Hearing — Latham Mine Land Use Appeal
Thursday, January 22, 2009
8:00 a.m. Administration/Board of Commissioners Annual Planning Retreat — Fair & Expo
Center
Board of Commissioners' Business Meeting Agenda Wednesday, December 31, 2001,
Page 4 of 8 Pages
Monday, January 26, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, January 28, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, January 29, 2009
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Monday, February 2, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
3:30 p.m. Regular Meeting of LPSCC (Local Public Safety Coordinating Council)
Wednesday, February 4, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
5:00 p.m. Regular Meeting with City of La Pine Council — Midstate Community Room, La Pine
Wednesday, February 11, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, February 16, 2009
Most County offices will be closed to observe President's Day.
Tuesday, February 17, 2009
12:00 noon Regular Meeting of Board and Department Directors
Wednesday, February 19, 2009
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, December 31, 200,
Page 5 of 8 Pages
Monday, February 23, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, February 25, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Monday, March 2, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, March 4, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, March 5, 2009
10:00 a.m. Regular Update with District Attorney
11:00 a.m. Regular Update with Community Development Department
1:30 p.m. Regular Update with Road Department
Monday, March 9, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, March 11, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, December 31, 200:
Page 6 of 8 Pages
Thursday, March 12, 2009
7:00 a.m. Regular Meeting with the City of Redmond Council, in Redmond
11:00 a.m. Regular Update with Mental Health Department
1:00 a.m. Regular Update with Health Department
Monday, March 16, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, March 18, 2009
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, March 19, 2009
10:00 a.m. Regular Update with Community Justice Department
1:30 p.m. Regular Update with Solid Waste Department
Monday, March 23, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, March 25, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, March 26, 2009
9:00 a.m. Regular Meeting with Fair & Expo Department
11:00 a.m. Regular Meeting with Commission on Children & Families
Monday, March 30, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Board of Commissioners' Business Meeting Agenda Wednesday, December 31, 2001.
Page 7 of 8 Pages
Wednesday, April 1, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Thursday, April 2, 2009
8:00 a.m. Regular Meeting with the City of Sisters Council, Sisters City Hall
Monday, April 6, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Wednesday, April 8, 2009
10:00 a.m. Board of Commissioners' Meeting
1:30 p.m. Administrative Work Session — could include executive session(s)
Deschutes County meeting locations are wheelchair accessible.
Deschutes County provides reasonable accommodations for persons with disabilities.
For deaf, hearing impaired or speech disabled, dial 7 -1 -1 to access the state transfer relay service for TTY.
Please call (541) 388 -6571 regarding alternative formats or for further information.
Board of Commissioners' Business Meeting Agenda Wednesday, December 31, 200'
Page 8 of 8 Pages
Bonnie Baker
From: Cynthia Smidt
Sent: Tuesday, December 30, 2008 10:39 AM
To: Bonnie Baker
Cc: Laurie Craghead
Subject: Vander Zanden appeal decision - changes
Bonnie,
Below are two Findings that staff changed in the Vander Zanden decision. Staff will provide you and the
commissioners with paper copies of the decision reflecting these changes at tomorrow's meeting.
And...
Page 1 of 2
8. Has adequate access and on -site parking for not more than five (5) customer, employee, or
delivery vehicles at any given time.
FINDING: The Board finds that the applicant provided a drawing of the subject property showing that
the site has ample room for the five parking spaces just to the north where the cabinet manufacturing will
occur. The Hearings Officer found that the applicant indicated, "There will be one 18 -foot encbsed utility
trailer related to the business. Trailer parking is designated behind (south) of the existing machine
shop/barn portion of the structure. These parking spaces allow for the loading /unloading area in front of
the building to remain open." Additionally, the Hearings Officer found that the trailer, which is equipment
for the business, will be adequately screen and that "there may be ample room for two or three more
vehicles in front of, north, the accessory structure and next to the existing corral fencing." The Board
adopts those Hearings Officer findings and adds that the applicant must provide for no more than five
parking spaces in front (north) of the accessory structure to accommodate the employees, any delivery
vehicles, and the potential customer. The Board notes that, unless the employees' carpool, the number of
the onsite parking spaces may limit the number of allowed employees given that one or two spaces will be
necessary for the delivery vehicles or customers. That leaves only three spaces for employees.
As for the adequate access, the Board adopts the Hearings Officer's findings that access to the site it taken
from SW McVey Avenue in the northwest corner of the property but that it has no direct access to that
street. The applicants presented testimony that they are close to having a signed agreement with the
adjacent property owners, the Corbetts, owners of Tax Lot 1612020000602. Therefore, the Board finds
that it is feasible that the applicants will have adequate physical access to the property, as discussed by the
Hearings Officer. Further, compliance with this criterion includes a condition of approval requiring the
applicant, prior to initiation of the use or issuance of a building or septic permit, to obtain long -term
access easement across tax lot 600 of Deschutes County Assessor's map 16- 12 -02C.
14. May include outside storage of equipment and materials on parcels approved for a home
occupation, not to be included in the 35 percent of combined floor area.
FINDING: The Hearings Officer found that the 18 -foot enclosed utility trailer is equipment for the
business and parked behind (south) of the existing machine shop/barn. The trailer parking does not count
against the parking required to accommodate employees, any delivery vehicles, and customers. The
Hearings Officer also found that the business related equipment will be adequately screened from SW
McVey Avenue and surrounding neighboring properties. The Board adopts the Hearings Officer's
findings on this criterion.
Thanks for your time.
12/30/2008
Page 2 of 2
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12/30/2008