HomeMy WebLinkAbout2014-01-29 Work Session Minutes
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 1 of 13
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JANUARY 29, 2014
___________________________
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger;
County Administrator Tom Anderson; Deputy County Administrator Erik Kropp;
and, for a portion of the meeting, Hillary Saraceno, Health Services; Ken Hales
and Deevy Holcomb, Community Corrections; Chris Doty, Road Department; Nick
Lelack and Cynthia Smidt, Community Development; Capt. Erik Utter and Lt.
Deron McMasters, Sheriff’s Office; Laurie Craghead, County Counsel; Anna
Johnson, Communications; Judith Ure, Administration; and Elon Glucklich of The
Bulletin.
Chair Baney opened the meeting at 1:30 p.m.
___________________________
1. Briefing/Update on “Trip 97”.
Tom Anderson said that each group involved in this process would tailor a
presentation to its own audience. Chris Doty said this Board has been very
supportive. They will take this to a more extended list of stakeholders soon.
The concept is that current practice results in projects that are large scale and
not affordable. They cannot build their way out of congestion. The volume to
capacity ratio comes into play. Projects must be reasonably likely to be funded,
but few agencies have the resources to do this. The Transportation Planning
Rule (TRP) often conflicts with land use and employment growth. There have
been many opportunities lost due to the time and constraints involved.
The idea is that perhaps the rules being used now are not a solution. They need
a balance between land use, congestion, and mobility goals. Often this speaks
to peak demand hours, which is not the norm, but is supposed to lead to reserve
capacity years later.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 2 of 13
Chair Baney asked how the standard and targets are factored when adjustments
are made. Mr. Doty said that some of the shifts being made would
accommodate more. They are looking at a system approach versus location -by-
location improvements.
Commissioner Unger said this is tripped when there is a zoning change, but
does this come into play for increased development in an already rezoned area.
Mr. Doty said these are separate concerns.
In addition to considering capacity, hey have to expand performance metrics to
take into account safety reliability, redundancy, environment, other modes of
transportation, and economic development.
They have to decide on the best value for the corridor rather than focusing on
one particular area. Funding has to be obtained from different sources and
pooled resources. There will be specific Trip 97 partners on the corridor, from
La Pine through Madras, about 80 miles. It would be a partnership that will
decide on the best investments to be made.
Chair Baney said if this group recommends projects or funding, how they go
about getting the funding. Mr. Doty said ideally they would prioritize the
investment needed and approach various agencies for funding. They will seek
out the pressure points and make decisions on that basis.
The performance measures, funding options and governance all have to work
together.
Commissioner Unger asked about through movement and local movement. Mr.
Doty said that they should be able to pull out each type.
Phase I deliverables are proposed new performance measures; funding goals,
and recommended governance options. Collectively the Trip 97 concept
appears viable, but needs refinement before implementation. The alternative is
congestion and turning away business.
The highway should be an economic engine for the region. There are lower -
cost improvements that can be addressed.
Performance measures include mobility, reliability, safety, environment,
redundancy, accessibility and alternative modes.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 3 of 13
Commissioner DeBone asked how much of this should be done by the State.
Mr. Doty said they are all in this together is not easily accommodated. Funding
goals stem from a cursory review of all the projects and how the small projects
are measured. Small bite from many sources, which can be pooled.
Specific funding measurements: To generate $1 million annually, the
partnership needs to target $5 mi llion to fund debt service. The source could be
a gas tax, higher vehicle registration fees, tolls, utility fees, STD’s, property tax,
income tax, general fund, urban renewal, sales tax, payroll tax or lodging tax.
Chair Baney said a gas tax was addressed in the past, but the cities would
receive a significant amount of that. They would all have to agree on where it
will be used. Mr. Doty said laws would have to change for some of this to be
implemented.
The foundation could be income tax financing or property tax financing,
including urban renewal and funding through existing taxing districts. This
would allow for growth. This is done in other states, with some going to the
State but a small portion would remain locally for this kind of project. The
State is now dipping into the general fund for some funding for growth, which
in turn generates more revenue. Laws would have to be changed to make this
beneficial at the local level. It would involve two counties, Jefferson and
Deschutes.
Mr. Anderson said property tax sequestration could involve just certain zones
that would benefit from the enhancements made. This would be a more direct
nexus between the two. Mr. Doty said they can assume a certain percentage
would happen within specific areas.
Commissioner Unger asked about diverting revenue from certain developments
for a period of years. Mr. Doty said the two small bites have the least impact
and basically just redirect some of the revenue.
Governance options promote regional collaboration, from something as simple
as an intergovernmental agreement to as complicated as a special district.
The steering committee recommended an IGA or memorandum of
understanding, to work as a partnership. They need to refine economic
performance measures and find a way to implement methodologies, and
continue to consider compliance with the TPR.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 4 of 13
Funding would require refining funding mechanism concepts. They would
need to identify appropriate paths and strategies and make is clear which ones
they feel are not acceptable.
Commissioner DeBone said that if one area is deemed to be a hot spot, they
might get all the funding and the other agencies and cities might object.
Commissioner Unger said that this might allow for opportunities for economic
development overall. Mr. Anderson stated there were lots of things that did not
happen because of the TPR issues. Mr. Doty said that this would involve
coordination of land use on a regional basis. They need to continue to decide
what needs to be done and whether simple changes might help get them where
they need to be, at less cost.
Difficult conversations must happen in view of the fact that the current process
does not get them where they need to be. Mr. Anderson said that if there is a
collective agreement to make change happen, this is the time for those changes
to take it to the next step.
Mr. Doty the group will develop an agreement based on how the various
entities want to proceed.
Chair Baney does not want to set up more government, like a special di strict.
She asked how they not have Trip 97 draw all the funds when this is not the
only corridor for mobility, such as Highway 20 and Highway 126. This is an
important corridor for goods and services but they cannot draw from the others.
Also, how do they make sure gas tax and other funds flow properly through
ODOT and go along with COACT’s goals. OTC had a group that wanted to
branch off, and the OTC felt the acts were already well defined, and there
would be so many groups if this happens, regional prioritization would not
happen as it should. They can branch off but their recommendations may not
be recognized.
She asked from an OTC perspective, local priorities are being viewed
differently. They need to be doing more in technology and less in capital
expenditures. They are allowing communities to have more congestion but
have the same travel times overall.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 5 of 13
Mr. Doty stated that Trip 97 accommodates the movement of the department,
but ODOT has had little influence over local funding. This is where it comes
into play. The State is positioning itself to be ready for something like this.
Chair Baney said for instance that there has been money set aside for Tumalo
for improvements there. The funds would be matched. She asked how this can
be reconciled. Tough questions have to be asked and answered due to all the
conflicting needs. Mr. Doty said each entity has its own transportation model
and it will be challenging to put them together. The idea has legs and there is
potential for it to work.
Commissioner Unger stated that the opportunity for economic development and
the needs of transportation have to come together. All parties need to recognize
the good and the bad, and cities can decide how much congestion they can live
with. Chair Baney said that things are so rigid at the State level and the
communities are unable to be flexible. ODOT is trying to make some changes
outside of their confined rules. It cannot be punitive, and needs to be
cooperative. Mr. Doty stated they can plant some seeds but try to avoid tax
increases to improve transportation locally.
Commissioner DeBone asked if there is a list of known transportation failures
or where improvements need to be made sooner rather than later. This is where
you look to get people to buy into it. Mr. Doty stated that each community has
a transportation system plan with projects that might impact the highway.
Commissioner Unger said the freight mobility plan looks at bottlenecks as well.
He said the bottleneck for Central Oregon is at Gresham and how trucks get to
Highway 97.
Mr. Anderson asked if the Commissioners are supportive of proceeding to
Phase II of Trip 97, knowing they will need funding and time. Chair Baney
stated they need to focus on more than just revenue. There is more to it than
Highway 97. Other areas are deteriorating due to a lack of funding for
infrastructure. She does not want this process to dilute other efforts.
Commissioner Unger said they chose an area that is small enough to do a
process like this. They could create other focus areas eventually, but have to
start somewhere.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 6 of 13
Chair Baney is supportive, but wants to be clear they should not forget the other
areas. The answers will come through more work of this group. Each local
jurisdiction has a responsibility to think of more than just Highway 97. Maybe
if they need 1.4 cents for Trip 97, maybe make it 2 cents and add another area.
They cannot be all things to everyone, but if it is more inclusive, it might be
easier to get it through.
Mr. Doty said a mileage tax may ultimately replace the current gas tax.
Commissioner DeBone stated that it needs to be obvious what is going on. It
needs to be clear up front what will be done and what it will take to do it. Mr.
Anderson emphasized it is not just to fit the roads, but to add to economic
prosperity.
Commissioner Unger asked about the cost of improvements, per mile or
whatever. Mr. Doty said that they are trying to look at the big picture , and those
variables depend on the project and location. He wants to know if the Board is
supportive of them continuing their work as a partner of an IGA, wi th goals to
move this forward. They indicated support for the next step in the process.
2. Youth Development Council Update.
Ken Hales said he wants to clarify all are on the same page with the Youth
Development Council’s plans and the House Bill that changes the funding.
They are depending on language that says funding should be proportionate, but
the Bill would make the distribution competitive to providers in the community
instead. Coordination would happen at the State level. He wants to be sure that
the Board opposes this change, and that legislators and stakeholders should be
made aware.
The position of Juvenile Department Directors is to oppose that Bill and keep
the current language. AOC also opposes this and will take the lead, and should
advise the counties if more support is needed.
Hillary Saraceno said they already did this with Youth Investment, and it will
be very difficult on counties that are not able to compete. Mr. Hales added that
they are taking $6 million meant for high-risk youth and it will be repurposed
for other than juvenile crime prevention. This is about a $200,000 hit for the
County for these programs. It is disappointing because the Juvenile Justice
Directors have been able to show effective and positive outcomes.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 7 of 13
Chair Baney said they need to connect the dots between the ELC and YDC.
Ms. Saraceno noted that the ELC is really focused on preschool, but the YDC is
for the older age group.
___________________________
Mr. Hales explained the initiative for risk assessments, and will be briefing
PSCC on this next week. Deevy Holcomb said that since late summer they
have been developing a structure to use as a guideline for admission of youth,
and have an advisory council of law enforcement and District Attorneys to look
at the risk criteria regarding public safety values and what research shows.
They derived a tool with a lot of consensus behind it. Their automated system
will help eliminate errors, but it is taking more time to integrate it into the
Juvenile Justice system. The partners worked well together, and they will meet
regularly to make sure it is proceeding as planned.
3. Briefing on Outdoor Mass Gathering Application & February 12 Hearing
(Four Peaks Music Festival).
Cynthia Smidt explained this event has occurred six out of seven years, and has
allowed for 500 attendees. They want to double attendance this time, so there
is a hearing on February 12. The Planning Commission often weighs in on
event applications for less than 500 attendees, but this would go to the Board.
They have obtained four of five agencies’ signatures and did a mailing to the
area. This group is more organized now than they were in previous years.
Insurance is in place and they have a letter endorsing a waiver of an ambulance
being on site.
Chair Baney asked about some safety issues and other situations, given the size
of the event. Noise is a big problem. Capt. Erik Utter indicated that one
neighbor in particular is not excited about this event and continually raises
issues.
Within the application, they identify how many security staff there will be for
each 100 people. They intend to have six, but should have ten for 1,000 people.
They also need to have security for overnight camping. Also, while they
understand there would be an ambulance at the Tumalo Station, if it is called
away, they need to know where one would come from. This contingency plan
needs to be identified.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 8 of 13
Ms. Smidt stated they have a medical plan with four doctors and an AED on
site. Capt. Utter said they need to have these anyway, but transport is separate.
Lt. McMasters observed that he discussed the security issues with them, and
pointed out no one would be there after 2 AM. Also, they will have a flagger
for traffic control, but that person needs to be certified. They had asked about
having a contract ambulance.
Ms. Smidt said the applicant will be made aware of these issues ahead of time.
Chair Baney asked that someone from each agency be at the hearing. Ms.
Smidt will find out more about transports and other concerns. Chair Baney
asked what the qualification of a security officer would be. Capt. Utter said that
DPSST standards have to be met.
Ms. Smidt said that in the past, the group has offered hotel rooms to the
neighbor while the event is underway, but he has refused. Capt. Utter said that
at 10 PM, the event needs to end but sometimes the performers or attendees still
generate some noise afterwards. That is when the phone calls come to the
Sheriff’s Office.
Ms. Smidt stated that this person has a noise reader , and sounds do travel a long
way in the country. She has asked for law enforcement staff to be at the hearing.
Commissioner Unger said that the County allows this type of event under
certain conditions, and realizes there may be some pushback. There are not a
lot of these events and the organizers do try to reach out to the area to address
problems. Capt. Utter stated that they want to meet what the application states
and have some guidelines to assure the residents this will be followed.
Commissioner DeBone asked if this is a yes or no vote. Laurie Craghead noted
that the hearing can be extended if needed for a short time. Ms. Smidt said that
it has been put together about as well as it can be right now. Ms. Craghead
stated that the Sheriff can add specific language to cover their concerns.
Commissioner Unger asked if they have to address any issues with livestock.
Ms. Smidt replied that this is not a condition. The Board is the hearings body,
but it is not land use. Community Development handles the paperwork but it is
a decision of the Board under statute. Mr. Kropp noted that if there are under
500 people it takes an event permit, but this is for more people than that. Ms.
Craghead explained that they almost have to allow it if the applicant meets the
set criteria.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 9 of 13
4. Consideration of Discretionary Grant Applications.
OSU/Deschutes County Extension – Living on a Few Acres Conference
(LOAFA) - $2,000
The Board is supportive of what has been done in the past, $1,500 total, one-
third each.
High Desert Makers – Tax Exempt Application - $1,500 (fundraising
category)
Ms. Ure said that this group helps people learn how to use equipment so they
can utilize these skills to make money. They are not a nonprofit at this
point, but are working under another nonprofit. They are asking for funds to
create their own nonprofit. Commissioner DeBone said he left a message
for one of the people. They have done some projects already and he is
familiar with their work.
Commissioner Unger asked if there is another way to handle this. Ms. Ure
stated that there is a ‘makers' movement’ and the Wiscons in nonprofit
probably charges local groups. Commissioner Unger feels this is an
entrepreneurial effort and thinks it is a good concept. Commissioner
DeBone said he spent some time with them learning how to do welding with
others, and it was a new way to learn. The Board was supportive of this
request.
NOVA – Volunteer of the Year Event - $1,500
Commissioner DeBone said this event works, but overall NOVA is lacking
in leadership. Ms. Ure stated that this is their signature event, but they have
a new person at the State DHS overseeing the group, and it is in transition.
The Commissioners agreed to fund this one-third each.
American Red Cross – Preparedness Pals - $1,000
Ms. Ure said the Board had asked for more information previously so the
Red Cross gave a presentation. This involves the school program where
they show children how to be prepared for emergencies. It starts in February
and goes through the school year. Commissioner Unger stated that this
group has to get local dollars to operate and perhaps should be a community
partner. They might be eligible for some support through forest funding.
The Board is supportive of the grant request.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 10 of 13
Sunriver Anglers – Educational Brochure - $925
Commissioner Unger was impressed by how many other groups this one
supports and improves; those that do environmental work and in turn help
with the economy. It is not a big request. The Commissioners agreed to
support this at $930, one-third each.
Family Access Network – Luncheon for Children - $2,500 (fundraising
category)
This is the annual fundraiser for this group. The Commissioners are
supportive of the request.
La Pine High School Junior ROTC - La Pine Veteran’s Park - $600
Commissioner Unger stated they have a big vision of where they want this to
go. Commissioner DeBone said they will use the funds to clean up the park
and fix the benches, and are applying for other funds to do more. This area
is in the ODOT right of way. Perhaps ODOT would help with this location
in the future.
The Board is supportive, but hopes the group can pursue funding for other
improvements through different entities. Commissioner Unger would like
them pursue a local match for future work.
5. Other Items.
Commissioner Unger stated the Deschutes Basin Study Work Group is applying
for a Bureau of Reclamation planning grant. A support letter is being
requested.
UNGER: Move approval of the letter of support.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
___________________________
Commissioner Unger stated the Nature Conservancy asked for support for a
letter they are drafting to move forward with the Farm Bill. He had filled out a
form to sign on to this effort. The Commissioners support this action.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 11 of 13
___________________________
Commissioner DeBone stated that he talked with the Eastern Oregon Counties
organization, in regard to Ron Wyden’s Bill. Commissioner DeBone says they
want to focus more on a collaborative. Therefore, no letter was generated. He
has not heard anything more since then. Commission er Unger said they should
maybe address this regionally, whether to support things coming from Union or
Wallowa counties that do not support the State Senator. Commissioner DeBone
feels that maybe not having the Bill would be good.
Commissioner Unger stated that all of this is already in play and it may bring
some funds for eastern Oregon forests. He does not see this problem being
addressed until it is understood how they should get to healthy forests. He does
not see all of these bills passing anywa y, as they may end up in committee and
never go anywhere. They should not get involved at this point. Commissioner
Unger said that big industry in eastern Oregon, like Boise Cascade, really
influences the local government.
___________________________
There is a meeting on the Sage Grouse tomorrow, and Chair Baney and
Commissioner Unger will attend. Peter Gutowsky will not be there. The
County has done the work and now is in a supportive role for Baker County and
others.
___________________________
Chair Baney would like to host a tri-county meeting this year. They have much
to talk about, including health care reform, the Rod & Gun Club, forestry
issues, transportation and other issues of interest to the counties.
___________________________
Mr. Anderson said the Alfalfa Fire District has made a formal application for a
loan. The Board said to proceed with this effort, and present it at a regular
meeting.
___________________________
Mr. Anderson stated regarding the TGM Transportation and Growth
Management) grant for OSU-Cascades, the County has been asked to withdraw
its application. The cost of what is being done will exceed the total amount of
the potential grant. In fact, they have asked for funding from other entities to
cover the overage. Mr. Anderson said they want $25,000 from the County,
which is one-fourth of the $100,000 that is in excess of the grant amount.
Minutes of Board of Commissioners’ Work Session Wednesday, January 29, 2014
Page 12 of 13
Commissioner Unger wants the City to understand that this process should
allow for the County to develop its land eventually. The County needs to get
some assurances from this process and funds. Mr. Anderson asked what forum
the Board would like to receive this request.
Chair Baney asked if this cost is extraordinary. She would like County staff to
look at this and indicate whether the $200,000 or more is customary. The City
may be aiming for a Cadillac rather than a Ford. Mr. Anderson said that Peter
Gutowsky can take a look at it. The Commissioners feel a city representative
should come to a work session to explain it further.
Commissioner Unger stated they need to be responsible and their feet kept to
the fire. Commissioner DeBone wants to show support for the project so
maybe it should be more visible. Chair Baney feels this might be the first
request of many for additional funds.
Mr. Anderson said they do not need the County to hire a consultant, and he is
not sure if the County was involved in this process. The County is part of the
work group. Chair Baney would like to invite the Mayor and maybe one or two
of the Council. It would be difficult to get a full-fledged meeting of the Council
and County anytime soon.
___________________________
Mr. Anderson said that they need to do a recruitment for a Sisters area resident
to be on the Planning Commission. Commissioner Unger will help with this
process.
Being no further items discussed, the meeting adjourned at 4:15 p.m., at which
time the Board went into executive session.
DATED this !fUJ-Dayof ~ 2014 for the
Deschutes County Board of Commissioners.
Tam~
A~hair
ATTEST:
Alan Unger, Commissioner
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, January 29,2014
Page 13 of 13
______________________________________
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues; or other
issues under ORS 192.660(2), executive session.
______________________________________
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners’ meeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
_________ ______________________________________
Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is
accessible to people with disabilities. If you need accommodations to make participation poss ible, please call (541) 388-6571, or
send an e-mail to bonnie.baker@deschutes.org.
_________ ______________________________________
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, JANUARY 29, 2014
___________________________
1. Briefing/Update on “Trip 97” – Chris Doty
2. Youth Development Council Update – Ken Hales & Hillary Saraceno
3. Briefing on Outdoor Mass Gathering Application & February 12 Hearing (Fou r
Peaks Music Festival) – Cynthia Smidt
4. Consideration of Discretionary Grant Applications – Judith Ure
OSU/Deschutes County Extension – Living on a Few Acres Conference
(LOAFA) - $2,000
High Desert Makers – Tax Exempt Application - $1,500 (fundraising
category)
NOVA – Volunteer of the Year Event - $1,500
American Red Cross – Preparedness Pals - $1,000
Sunriver Anglers – Educational Brochure - $925
Family Access Network – Luncheon for Children - $2,500 (fundraising
category)
La Pine High School Junior ROTC - La Pine Veteran’s Park - $600
5. Other Items
~~
I {~~ Q~"') 'V
~ '" ~ :tl'" Q) s... ~ "'C ~"'C t~ ro ~ q;~ V' '" 1.~ ')ro ~ ~~ E ~ J PI ~
Q) .,. ~~ )
'->
~ ~ 0 ~ ~~ M
Q) r\-. ~ VI ~ c -» ......
0 ~ ~ (V1 I'f'.c I
0.. \ r.l
I ('... ~ ~ ('I-N ~\1') f{\ -('(\~
~
'" '" Q) s...
"'C
"'C «
~
'iii
:E
<:! ~ C ~\::) t;;J) . .c, ~\J\. ~ . -
~ ~ j ~I-~ , --j
c ' c. ~ ~ ~ ~ ~ ---.-S:\...i \ '-J C« \..) ~
d VI ~ Q ~ Z;~ p
~ VI
i
I 1 ~, ~ ~ ro
0..C ~ ~ --\I '~0 ---v ~~s;t,.f:: ~~ ~ V\ ~ V\ ~ Q) ~ Vi r"",UOJ E .....
V\ ~ ro \!' ~ 0
.:Y. Z 1~~ ~:3s... ItJ s:. ~
0 ~ ~ ,
~ ~ ~ ~ ~ ~~ y "It:
~ ~;; -:-::t'-.J co
0..
Update to BOCC
Transportation Reinvestment Innovation Planning
January 29, 2014
•The current planning practice can result in transportation
projects that are large scale and unaffordable.
•Yet these projects must be “reasonably likely” to be
funded – in an environment of decreasing federal and
state funding.
•At times, the intent of the Transportation Planning Rule
(TPR) conflicts with land use and employment growth.
The Problem
The Solution
Redefine Performance Measurement
•System approach versus location by location (e.g. an
improvement in Bend may provide mitigation benefit
to development projects in La Pine, Redmond, Madras,
etc.)
•Expand performance metrics to account for safety,
reliability, system redundancy, environment, non-
vehicular modes, and economic development
The Solution (Cont’d)
Establish New/Unique Funding Mechanisms
•Small bites from many different sources
•Allow for investment of pooled resources
Create Local/State/Federal Partnerships
•Prioritize Regional Investment Strategies
•Best-value approach within the region
The Solution (Cont’d)
TRIP97 Study Area
US 97 Corridor
•Deschutes and Jefferson Counties,
Madras south to La Pine (80 miles)
•“Corridor” is defined more widely
than the highway pavement, to
include review of other parallel
multi-modal infrastructure and
services
TRIP 97 Phase I Deliverables
•Proposed new Performance Measures.
•Funding goals and initial funding tool overview
(30,000 foot).
•Recommended Governance Options for the TRIP 97
Partnership.
•Collectively, the TRIP 97 “concept” appears viable –
but with need for refinement prior to moving
forward with implementation.
TRIP97 Vision
US 97 continuing to serve as an economic engine for
Central Oregon
TRIP97 Benefits
Wide range of lower cost improvement options
TRIP97 Performance Measures
•Mobility: Travel Time, Reliability, Side Street Delay
•Economy: Job Potential/Funding Revenue
•Safety: Crash Frequency
•Environment: Emissions
•System Redundancy: Percent North-South Traffic on
US 97
•Accessibility: Turning Movement Opportunities
•Alternative Modes: Multimodal Performance
TRIP97 Performance Measures
TRIP97
Evaluation
Approach
Corridor Metrics: Focused on the entire US 97
Corridor
Segment Metrics: Used to assess individual
urban/rural sections
Use Cases: Narrative description from the user
perspective to assess tradeoffs
TRIP97 Funding Goals
•20-year total funding amount of $60M in local
funding share of project investments
–Estimated 40% local share of projects/investments.
•Robust local “match” designed to attract state /
federal participation in identified corridor
investments
TRIP97 Funding Approach
•Develop funding sources
via small bites from
many different sources
•Pooled within the
corridor, invested based
on priorities established
through corridor-centric
evaluation tools and
governance mechanisms
Funding Tool Examples: What source and rate is
necessary to generate $1M annually?
Category Name Rate Needed to Raise
$1,000,000 Annually Who Pays
Tr
a
n
s
.
R
e
l
a
t
e
d
Local Gas Tax 1.4 cents/gallon Fuel purchasers in both counties
Vehicle Registration Fee $4.50/vehicle/yr Registered vehicles in both counties
Tolls $0.33/vehicle Vehicles entering TRIP 97 corridor
Transportation Utility Fees $13.75/household Households in both counties
Gr
o
w
t
h
R
e
l
a
t
e
d
Income Tax Increment Financing
Sequestration
15% of income tax growth
in sequestration areas State foregoes income tax revenue
Property Tax Increment Financing
Sequestration
15% of income tax growth
in sequestration areas
Local taxing districts forego
property tax revenue
System Development Charges $500 per peak hour trip (or
dwelling unit) New development
Urban Renewal $80M in frozen base value Local taxing districts forego
property tax revenue
Ot
h
e
r
General Fund 1.2% of GF budgets TRIP 97 Partners
Property Tax $0.05 per $1000 assessed Property owners in both counties
Income Tax $0.04% of personal income Income earners in both counties
Sales Tax 0.2% of retail sales Shoppers in both counties
Payroll Tax 0.05% of payroll Employers in both counties
Transient Lodging Tax 1% of all lodging sales Tourists in both counties
•Target $5.5M
annually (to
fund debt
service)
•Refinement
needed on
some
concepts
•What is our
comfort level
with various
mechanisms?
TRIP97 Governance Approach
TRIP97 Governance Starting Place
Steering Team recommendation to initiate TRIP97 with
an IGA or MOU that will:
•Create a Partnership-style governance structure
•Allow the Partnership to pool resources for system-
focused highway improvements
•Provide flexibility to transition into a more robust
governance structure as desired
Next Steps for TRIP 97
Performance Measures/Methodology
•Conduct stakeholder outreach on the Performance
Measure Methodology recommendations
•Further refine “Economic” performance measure
•Test ability to implement methodologies
•Continue to consider compliance with the TPR
Next Steps (Cont’d)
Funding
•Refine funding mechanism concepts.
•Identify the appropriate paths and strategies to
implementation for proposed/contemplated funding
mechanisms.
Next Steps (Cont’d)
Governance
•Move forward with drafting IGAs and/or MOUs
•Agreements should include approach to regional
coordination on land use
Next Steps (Cont’d)
Corridor Investment Strategies
•Develop broad investment categories and types such
as TDM, alternate modes, and ITS
•Test TRIP97 Framework to rank and prioritize
investment strategies
Questions?
For more information: www.trip97.com
These accomplishments will lead to…
• Regional collaboration and mutually supportive transportation
investments
• Inclusion of low-cost high-value corridor management strategies
• Enhanced support for alternative travel modes
• Expanded range of funding opportunities tailored to the means and
capacity of Partnership agencies
• An expedited corridor planning and development review process
• Increased economic development opportunities and improved
quality of life
What needs to happen next?
• Refinement and calibration of analysis tools, models, and
procedures
• Further refinement of the planned funding and investment
strategies
• Adoption of implementing policies, agreements, and ordinances
at the local, regional, and State levels
Since its formation in 2010, the TRIP97 Partnership has…
• Developed a shared vision for integrating US 97 into each of
the affected jurisdictions
• Created a diverse range of performance measures to address
Partnership goals
• Produced a corridor-wide evaluation approach that considers
all users
• Identified a comprehensive funding approach
• Documented governance strategy
The TRIP97 Partnership was created to…
• Increase system performance emphasis on regional job creation,
safety, accessibility, and alternative travel modes
• Allow a range of investments that include lower-cost management and
maintenance options in addition to capital strategies
• Prioritize corridor investments by the partnership to address system
needs across jurisdictional lines
• Utilize growth allowed by TRIP97 to help fund the identified system
improvements
The US 97 corridor serves as the economic engine for Central Oregon, connecting the area’s
major cities to regional destinations.
Within Central Oregon, challenges
in meeting highway performance
standards and management policies
have come into conflict with land use
and economic development objectives.
These challenges, coupled with the
strategic importance of the highway,
heightened focus on safety and travel reliability, and increased emphasis on system management
has led elected leaders and government officials along the corridor to form a Partnership. This
Partnership is operating with the shared vision of US 97 continuing to serve as an economic
engine for Central Oregon today
and into the future, and is pursuing
collaborative solutions that maximize
investments and make the best
corridor management decisions for the
region.
The TRIP97 Framework was
developed to support and assess
progress toward this vision. Central
to this Framework is a mutually
supportive structure of performance measures, funding sources, and regional governance.
Performance measures incorporate innovative metrics to reflect the management and
multimodal system goals of a safe and functional corridor. The funding approach explores ways
to generate stable revenue from multiple approaches that are equitable, locally controlled, and
tied to growth. Regional governance
options allow pooling of resources,
collaborative problem solving,
and prioritized investments by the
Partnership. The combination of these
three elements bring the region an
improved ability to compete for State
and Federal funding to further leverage
investments by the Partnership.
PARTNERSHIPFRAMEWORK SUMMARY This Partnership is operating with the shared vision of US 97 continuing to
serve as an economic engine for Central Oregon today and into the future,
and is pursuing collaborative solutions that maximize investments and make
the best corridor management decisions for the region.
“Everyone knows we can’t build our way out
of congestion. TRIP 97 is the paradigm change
that is needed to maximize use of the existing
transportation system and minimize the cost to
the tax payer through regional partnership.”
—Alan Unger
Deschutes County Commissioner
“TRIP97 is an innovation that will analyze
a corridor of a major state highway asset to
determine a more efficient way to effectively
use the facility.”
—George Endicott, Mayor
City of Redmond
“TRIP 97 puts economic development and job
creation front and center in making the right
kind of investments for US 97.”
—Eric King, City Manager
City of Bend
CONTEXT SOLUTIONS BENEFITS
0
50,000
100,000
150,000
200,000
250,000
300,000
1980 1990 2000 2010 2020 2030 2040 2050
Co
o
r
d
i
n
a
t
e
d
P
o
p
u
l
a
t
i
o
n
P
r
o
j
e
c
t
i
o
n
Jefferson County
Deschutes County
Empowering agencies to use management strategies
provides a wider range of low-cost improvement
options than conventional asphalt projects.
Facilitating regional collaboration among jurisdictions
on infrastructure, facility management, and
economic development priorities.
Shifting how we BALANCE land use and growth in communities with
transportation demands and mobility goals.
Performance Measures that address a
broad range of partnership goals.
An Evaluation Approach that assesses the
corridor holistically and for all users.
A Funding Approach that provides a manageable
and sustainable source of support taking small
bites from many sourcesGovernance Approach that promotes
regional collaboration.
The Transportation Planning Rule was established
to emphasize the relationship between land use
and transportation.
The population in Deschutes County has tripled since
1980, with high growth anticipated to continue
Stringent mobility and design standards and decreasing
funding led to the creation of the TRIP97 Partnership
to prevent infrastructure projects from becoming a
barrier to economic development.
Local Street Connections
Ped &Bike Improvements
Traveler Information
Safety Enhancements
Transit
Rail
Traffic Operations
Incident Management
Road Widening
Intersection Improvements
Maintenance
PARTNERSHIP
JEFFERSON
DESCHUTES
CROOK
Central OregonEconomic Development
G R O W T H R E L A T E D
T
R
A
N
S
P
O
R
T
ATION RELATED
Travel Time
Corridor Management
Congestion Management
Intersection Improvement
Community Development Department
PI,.nnlng Division Building Safety DIvision Environmental Soils Division
P O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005
(541)388-6575 FAX (541)385-1764
http://www.co.deschutes.or.us/cdd/
MEMORANDUM
TO: Board of County Commissioners
FROM: Cynthia Smidt, Associate Planner
DATE: January 21,2014
RE: Work Session for an Outdoor Mass Gathering, File No. OMG-13-1
PURPOSE
The Deschutes Board of County Commissioners ("Board") will hold a public hearing on February
12, 2014 to consider a proposal by 4 Peaks Presents, LLC for an Outdoor Mass Gathering
(OMG) permit to hold a music festival on a 19.5-acre parcel owned by Garret A. and Lisa J.
Armstrong. The music festival would include RV and tent camping, parking, and food and drink
for an estimated 1,000 people.
PROPOSAL
The applicant, 4 Peaks Presents, LLC, is proposing to hold a music festival at the subject
property, which is located at 19449 Tumalo Reservoir Road. The applicant has held a music
festival at this site for six of the last seven years. In 2007 and 2008, the festival was much
larger, allowing up to 3,000 people and it occurred on multiple properties. The festival did not
occur in 2009 (File Nos. OMG-07-1 and OMG-08-1). During the four years from 2010 to 2013,
the County approved a smaller and refined festival, allowing no more than 500 people (Event
Permit Nos. 2010-28, 2011-02, 2012-01, and 2013-02). The current proposal is a request for an
outdoor mass gathering permit that would allow up to 1,000 people.
The subject property is approximately 19.5 acres and is developed with a single-family dwelling
and accessory structures. The surrounding area consists of farm and residential use.
The event dates are June 20-22,2014. Specific event dates and hours are as follows.
Tuesday, June 17 -Preparation and set-up will begin no earlier than 7:00 a.m.
Thursday, June 19 -Camping will be provided beginning on Thursday evening.
Friday, June 20 -Music festival will be from 12:00 noon to 10:00 p.m.
Saturday, June 21 -Music festival will be from 10:00 a.m. to 10:00 p.m.
Sunday, June 22 -Camping patrons will depart and clean-up begins of the premises.
Monday, June 23 -Break down of equipment and site clean-up will conclude by 4:00 p.m.
Tuesday, June 24 -Any remaining debris and rubbish will be removed.
Quality Services Perfonned with Pride
For the festival event, the subject property has been divided into six specific areas. The main
activity area is referred to as the "Music Pasture" and contains the stages, vendors, restrooms,
water, first aid, ticket will call, trash collection, and basic operational aspects of the festival.
Three specific areas are designated as camping and day-use parking. There are two areas that
are either off-limits or for authorized personnel only. The applicant has addressed in their
proposal the requirements involving insurance, sanitary facilities, water supply, fire protection,
medical services, public safety and enforcement, parking facilities, alcohol and dangerous
drugs, and hours of operation.
OUTDOOR MASS GATHERING REQUIREMENTS/CRITERIA
Deschutes County Code (DCC) Chapter 8.16 provides approval criteria for an Outdoor Mass
Gathering permit. The applicant has satisfied the requirements contained in Section 8.16.160
with the exception of obtaining all necessary agency signatures on the application form and final
approval by the Bend Fire Department. The Bend Fire Department has reviewed the proposal
and has provided the Planning Division with general and specific requirements. Final approval
by the Bend Fire Department will be determined after inspection on June 18, 2014. The
applicant is working to obtain the necessary signatures on the application form prior to the
public hearing.
The applicant is requesting a waiver from the requirements to maintain an ambulance on-site
during the festival. However, no waiver is sought for the first aid station and the applicant
indicates it will comply with County Code. The applicant has provided a Medical Service Plan,
which includes five members from the medical profession. In addition, the proposed plan
includes an AED Device at first aid station. The Board may waive permit requirements, in this
case ambulance service, upon showing good cause by the event organizer (see DCC
8.16.150(B)). If the Board determines no County law enforcement or other services are
necessary and no significant public health, safety, or welfare issues are involved, the Board ma~
waive a requirement. The closest fire station, Tumalo Fire Station #302, located at 19850 41
Street, is less than 1.5 miles from the event site. The travel time to the subject property,
according to the applicant, is about four minutes. Based on discussions the applicant had with
Steve O'Malley, Deputy Chief of EMS, it was determined that positioning an ambulance at the
Tumalo Fire Station is the preferred option.
PUBLIC NOTICE
The Planning Division mailed notice to several agencies. Comments received will be noted in
the Staff Report and are included with this memorandum. Public notice was published in the
Bend Bulletin on January 19, 2014. In addition, the Planning Division sent notice of the
proposal to all property owners within 750 feet of the subject property.
Staff believes that 4 Peaks Presents, LLC has met or can meet through conditions of approval
the approval criteria outlined in Chapter 8.16 for Outdoor Mass Gatherings.
Attachments
1. OMG-13-1 Application Materials
2. Agency Comments
File No.: OMG-13-1 Page 2 of 2
Beginning Balance 20,000.00$ Beginning Balance $21,166.00 Beginning Balance 20,000.00 Beginning Balance $20,000.00
Q1 -4,651.00 Q1 -3,650.00 Q1 -4,499.00 Q1 -4,500.00
Q2 -1,866.00 Q2 -1,867.00 Q2 -1,867.00 Q2
Q3 Q3 Q3 Q3
Q4 Q4 Q4 Q4
Total Spent -6,517.00 Total Spent -5,517.00 Total Spent -6,366.00 Total Spent -4,500.00
Balance Remaining 13,483.00$ Balance Remaining $15,649.00 Balance Remaining 13,634.00 Balance Remaining $15,500.00
Notes:
Total Available in FY 2013-14 = $81,666
* Allocated for Fundraising Activities: $20,000
* Allocated for Commissioner Awards: $61,666
(Includes $1,666 unspent in FY 2012-13 by Commissioner Baney)
Commissioner Unger Commissioner Baney Commissioner DeBone Fundraising Activities
Deschutes County Discretionary Grant Program
Status as of 1/22/14
Organization Funded Qtr Reviewed Req Unger Baney DeBone Fundraising Total Description
Central Oregon Forest Stewardship Y 1 8/5/2013 $2,500.00 $1,500.00 $500.00 $500.00 $0.00 $1,000.00 Deschutes Collaborative Forest Project Support
Latino Community Association Y 1 8/26/2013 $1,500.00 $500.00 $500.00 $500.00 $0.00 $1,000.00 7th Annual Festival of Cultures
Arts Central Y 1 8/26/2013 $1,500.00 $0.00 $0.00 $0.00 $1,500.00 $1,500.00 Black & White Fundraising Event
Deschutes Water Alliance Y 1 10/2/2013 $2,000.00 $668.00 $666.00 $666.00 $0.00 $1,332.00 Annual Dues
Leadership Bend Foundation Y 1 10/2/2013 $1,500.00 $500.00 $500.00 $500.00 $0.00 $1,000.00 Leadership Bend Class of 2014
American Red Cross P 1 & 2
10/2/2013 &
1/22/14 $1,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 Preparedness Pals Program
Hospice of Redmond Y 1 10/2/2013 $3,000.00 $0.00 $0.00 $0.00 $3,000.00 $3,000.00 2013 Festival of Trees
Western Cave Conservancy Y 1 10/2/2013 $2,500.00 $500.00 $500.00 $1,000.00 $0.00 $1,500.00 Central Oregon Caves Graffiti Removal Project
La Pine Blue Lightning Mat Club Y 1 10/2/2013 $800.00 $150.00 $150.00 $500.00 $0.00 $650.00 Rental fees for new practice facility for 2013-14.
Winning Over Anger and Violence Y 1 10/2/2013 $2,500.00 $833.00 $834.00 $833.00 $0.00 $1,667.00 Winning Over Youth Counseling Program
Bend Heroes Foundation Y 2 12/18/2013 $1,500.00 $500.00 $500.00 $500.00 $0.00 $1,000.00 Honor Flight for Veterans
NeighborImpact Y 2 1/22/2014 $2,000.00 $666.00 $667.00 $667.00 $0.00 $1,334.00 Point in Time Homeless Count
Leadership Redmond Y 2 1/22/2014 $600.00 $200.00 $200.00 $200.00 $0.00 $400.00 Leadership Redmond
Center for Research and Forecasting Y 2 1/22/2014 $1,500.00 $500.00 $500.00 $500.00 $0.00 $1,000.00 Annual Forecasting Event
OSU / Deschutes County Extension 2 1/29/2014 $2,000.00 $0.00
Network of Volunteer Administrators (NOVA)2 1/29/2014 $1,500.00 $0.00
Sunriver Anglers 2 1/29/2014 $925.00 $0.00
La Pine High School Junior ROTC 2 1/29/2014 $600.00 $0.00
Family Access Network (FAN 2 1/29/2014 $2,500.00 $0.00
High Desert Makers 2 1/29/2014 $1,500.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Expended Year to Date $6,517.00 $5,517.00 $6,366.00 $4,500.00 $16,383.00
FY 2013-2014 Discretionary Grant Applications
Lorri Lee, Regional Director January 31, 2014
Pacific Northwest Regional Office
1150 North Curtis Road, Suite 100
Boise, Idaho 83706-1234
Dear Ms. Lee,
On behalf of Deschutes County, we are offering this letter in support of the Deschutes Basin Board of
Control’s Proposal to the US Bureau of Reclamation for a Basin Study, on behalf of the Deschutes Basin
Study Work Group.
Valuable progress has been made in the Deschutes Basin identifying agricultural, municipal, and
instream water supply needs into the future, and partners have taken significant steps to address the
supply and demand imbalance. Much work remains to be done, however, and a Basin Study would
provide much-needed expertise and resources to move this forward.
Approximately twenty partners have capitalized on the history of collaboration in the Deschutes to form
the Basin Study Work Group. The group has balanced representation from agricultural, municipal and
instream interests, and provides the appropriate collaborative planning forum to work with the US
Bureau of Reclamation to address these issues.
Deschutes County supports the water supply and demand planning updates, climate change analysis,
and development and analysis of options for meeting water demands proposed in the Deschutes Basin
Study.
We at Deschutes County understand that the Basin Study is a critical step for leveraging the best science
and analysis to implement a long-term water management plan that mitigates water imbalances into
the future.
Sincerely,
The Deschutes County Board of Commissioners
Tammy Baney, Chair
Anthony DeBone, Vice Chair
Alan Unger, Commissioner