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Home My WebLink AboutGrant Applications IDeschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 29, 2014 Organization: Oregon State University / Deschutes County Extension Organization Description: Established in 1916 to provide research -based knowledge and education that focuses on strengthening communities and economies, sustaining natural resources, and promoting healthy families and individuals. Offers programs related to small farms, horticulture, forestry, 4-H Youth Development, and Family and Community Health. Project Name: Living on a Few Acres (LOAFA) Conference Project Description: A one -day conference which targets small acreage landowners and farmers with education in the topics of livestock care, crop production, farm business management, basic rural living, and land stewardship. Project Period: March 15, 2014 Amount of Request: $2,000 Previous Grants: OSU/Deschutes County Extension 12/6/2010 OSU/Deschutes County Extension 12/12/2012 S h000.00 S 1,500.00 Living on a Few Acres Conference Living on a Few Acres Conference Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 12/4/2013 Project Beginning Date: Amount Requested: Project Name: Planning process ongoing $2,000 Name of Applicant Organization: Address: Living on a Few Acres Project End Date: Date Funds Needed: March 15, 2014 January, 2014 OSU/Deschutes County Extension 3893 SW Airport Way City & Zip Code: Contact Name(s): Fax #: Redmond, OR 97756 Toni Stephan 541-548-8919 Email Address: Tax ID#: Telephone #: 93-6002292 541-548-6088 x7959 toni.stephan@oregonstate.edu On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Discretionary Grant Program: December4, 2013 Toni Stephan, OSU Extension/Central Oregon Horticulture/Small Farms Instructor; toni.stephan@oregonstate.edu OSU Extension Mission Statement (in collaboration with SmART) Oregon State University Extension Service engages the people of Oregon with research -based knowledge and education that focus on strengthening communities and economies, sustaining natural resources, and promoting healthy families and individuals. In Deschutes County, the OSU Extension Service was established in 1916. A permanent tax base was passed in 1982 to support Deschutes Extension programming which covers the areas of Small Farms, Horticulture, Forestry, 4-H Youth Development and Family and Community Health. Proposed Program Living on a Few Acres (LOAFA) is a one -day conference which targets small acreage landowners and farmers of all sizes. As more people move to small acreages, they need to be educated in the areas of livestock care, crop production, farm business management, basic rural living and land stewardship. The LOAFA conference has been taking place for over 26 years and last year had 312 participants (including 63 Master Gardeners). The number of participants has increased steadily over the past two years due to collaborative efforts of many local organizations. Still, it is amazing how many people need and want this information but have not heard of this event. In 2014, we are bringing more new classes, as well as including some of the highest attended classes from last year. Our goal is to make LOAFA the premier annual conference of its type east of the Cascades, bringing more dollars into Central Oregon. To accomplish this, OSU Extension continues to collaborate with SmART (Small Acreage Resource Team) to plan, coordinate, market and facilitate this conference. We will offer at least 8 concurrent sessions in 4 time slots for a total of over 30 classes. The LOAFA conference will be held on March 15, 2014, at the Deschutes County Fairgrounds and Expo Center. A wide variety of topics will be covered. Major topics being covered include: small farm production, small farm business, wildlife/weeds, livestock production and care, field management, water quality, specialty crops, tractor training, and food safety and preservation. A tradeshow will introduce landowners to local vendors, encouraging networking and shopping with our local businesses. Timeline Oct. 7, 2013: Nov. 14, 2013: Nov. 2013: Dec. 2013: Jan. 2014: Feb, 2014: Mar. 2014: Apr. 2014: Organizational meeting with SmART group, classes and speakers discussed, assignments given, send out "Save the Date" emails to group lists Planning progress updated, class progress updated, lunch time networking discussed Sponsors sent response forms, apply for grants Continue planning, marketing strategies discussed, update progress continue marketing (advertising, posters, press releases), progress meeting Process registrations, continue marketing, organizational meeting Last organizational meeting, LOAFA conference takes place Wrap up and review Impact on Community Health Those of us involved in agriculture and natural resources are noticing that as more people move to rural acreages, many do not understand what is involved in the management and care of their land. They want to make good use of the land so it doesn't become weed infested. People have the desire to raise livestock and need to know how to care for animals. They know it's important to follow the regulations of water quality and water rights but may not be aware of the correct practices. Some want to produce food that can be marketed locally and need the tools to become financially viable. The list is long with what people would like to learn and the opportunity is available through LOAFA as informed and experienced instructors will teach the classes. Educating our landowners is a high priority so we can all be better neighbors and stewards of our resources. Specific communities/groups that will benefit Once people hear about LOAFA, land owners in Central Oregon and beyond our region will benefit from this conference. Hotel rooms are reserved for out-of-town speakers, and as the event grows, it will help local businesses as even more people travel here for LOAFA. Anticipated Expenditures LOAFA is mostly self-supporting through the small registration fee of $45/person or $80/couple and the vendor booth charge. We are currently seeking sponsorship to cover the expense of lunch which is included with registration. We are requesting $2000 from the Deschutes County Discretionary Grant Program, primarily to cover marketing and advertising expenses for this conference. We need to get the word out about this event and believe that advertising is vital to the success of LOAFA. Marketing efforts will include the publishing and distribution of posters and brochures, paid advertisements, email lists, newspaper articles, press releases and other media outlets. Budget $1800.00 Paid advertisements in local media $ 250.00 1000 color brochures and flyers @ $0.25 each $ 75.00 250 color posters @ $0.25 each $ 90.00 1800 pages/registration/class handouts $1700.00 Facilitator for LOAFA event To date, we have solicited sponsorship from: Deschutes County Farm Bureau, Helena Chemical Company, Big R and COID to help cover lunch ($17.00/person) In-kind: Superior Tractor, SmART team partners (time and materials) SmART partners include: Ed Keith (Deschutes County), Tammy Harty (DSWCD), Debe Chadwick (JSWCD), Karlie Wyman (NRCS), Larry Roofener (COID), Spring Olson, Rick Leeper (Field consultant, Helena), Gen Hubert (Deschutes River Conservancy), Mylen Bohle, Dana Martin and Toni Stephan (OSU Extension Service) Thank you for your consideration of our grant request. Deschutes County Finance Department Marty Wynne, Finance Director and Treasurer P.O. Box 6005 • Bend, OR 97708-6005 1300 NW Wall St, Suite 200 • Bend, OR 97701-1960 [541) 388-6559 • Fax [541) 749-2909 www.co.deschutes.or.us Deschutes County, Oregon Political Subdivision of the State of Oregon Tax Exemption Certificate This is to certify that Deschutes County, Oregon is a political subdivision, Local County Government, of the State of Oregon, established under Oregon Revised Statutes 201.005 and 201.260 and is organized under Section 170(c)(1) of the Internal Revenue Code. Deschutes County understands that the fraudulent use of this certificate for the purpose of securing an exemption from the Federal Excise Tax imposed by Section 4251 or state and local sales tax may subject us to fines. Federal Tax ID#: 93-6002292 (tax exempt) Marty Wynne Finance Director o5-- IS— 1-2-- Date: ZDate: Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 29, 2014 Organization: Network of Volunteer Administrators (NOVA) Organization Description: Consists of volunteer coordinators from Deschutes County non- profit agencies who directly support new and experienced Volunteer Coordinators in professional development through networking and education in partnership with the regional Volunteer Center. Project Name: NOVA Volunteer of the Year Event Project Description: Award ceremony recognizing an adult and youth Volunteer of the Year from a pool of candidates nominated by member agencies and chosentby a panel of judges from the Deschutes County community. Project Period: May 2, 2014 Amount of Request: $1,500 Previous Grants: Network of Volunteer Administrators Network of Volunteer Administrators Network of Volunteer Administrators Network of Volunteer Administrators Network of Volunteer Administrators Network of Volunteer Administrators Network of Volunteer Administrators Network of Volunteer Administrators 3/2/2006 2/26/2007 3/12/2008 2/17/2009 2/8/2010 1/19/2011 1/30/2012 3/25/2013 $ 1,000.00 $ 2,000.00 $ 2,000.00 S 500.00 $ 1,500.00 $ 1,000.00 $ 1,500.00 $ 1,500.00 2006 Volunteer of the Year Event 2007 Volunteer of the Year Event 2008 Volunteer of the Year Event 2009 Volunteer of the Year Event 2010 Volunteer of the Year Event 2011 Volunteer of the Year Event 2012 Volunteer of the Year Event 2013 Volunteer of the Year Event Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Project Beginning Date: Project Name: —/ 4 meet End Date: Amount Requested: IT'? sop , [ Date liunds Needed: Name of Applicant Organization: / D VP (/t�YcP! Vo/u r° 4 & r - Address: 0/0 N b1LJf rSbrU1 s i (3cD nu) ! I y[i'1 n Y3J City & Zip Code: 6 Gfra d O._ '! 10 I Tax ID #: 3 le2i4 1,4 1 tjj Contact Name(s): , It ie hone #: (101%A I/o(unitevo�'1p, 4(5o—lel Fax #: -3rG)7....+ f Email Address: rc y ' rativIt1111S. 013 On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of thatching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1. The Network of Volunteer Administrators (NOVA) is made up of volunteer coordinators from Deschutes County non-profit agencies. The NOVA Mission Statement: NOVA directly supports new and experienced Volunteer Coordinators in professional development through networking and education in partnership with the regional Volunteer Center. NOVA annually recognizes outstanding volunteer efforts throughout Central Oregon by hosting the Central Oregon Volunteer of the Year awards. The 25th NOVA Central Oregon Volunteer Recognition event will be held at the Bend Elks Club on May 2, 2014. The theme for this year's event has not yet been determined. NOVA Officers for 2014 are: Membership Chair: Judy England (interim) / Deschutes County Library Treasurer: Darcy Justice / Healing Reins Therapeutic Riding Center. 2. Prior to the NOVA Volunteer of the Year event, each member agency has the opportunity to nominate an adult and a youth volunteer for the honor of Volunteer of the year. The nominations are independently read and voted on by a panel of judges chosen from Deschutes County community members. Member agencies invite their volunteers to attend the event, held this year on May 2, 2014. Nominees and member programs are introduced at the event and recognized by the local media. NOVA members have always relied heavily on community and business donations to provide food for the event as well as gifts for the Volunteers of the Year. NOVA's only source of income is a $50.00 yearly membership fee which is also used for training or meeting expenses during the year. Previously those funds have been used to buy items needed for the event that weren't donated. It has become increasingly difficult in today's economy to find donations due to the growing number of request made to businesses and restaurants each year. NOVA is asking the Deschutes County Economic Development Fund for $1,500 to help defray costs of producing the 2014 Volunteer of the Year event. 3. Timeline • January—committee assignments; reserve space; pick theme • February—develop invitation; finalize assignments • March—develop nomination packets and mail mid -month; secure community members to serve as judges • April—committees meet to finalize tasks; pick up prize donations; develop packets of completed nominations to deliver to community judges for Volunteer of the Year selection. Committee meets to open judge's ballots; order awards for adult & youth Volunteers of the Year; prepare certificates for all nominees; prepare basket of prizes for Volunteers of the Year • May—members meet at 3:00 to decorate on May 2n4; set up food/desserts/beverages; event begins at 6:00 p.m. 4. Volunteerism is a vital part of a healthy community. Increasing volunteerism is a goal of the Deschutes County 2001-2010 Community Plan. Organizations such as NOVA and the Volunteer of the Year event help to increase awareness of the need for volunteers and of the organizations and programs in the area that provide services to the communities. As Deschutes County continues to grow both the opportunity for volunteerism and the need for services volunteers provide will increase. Due to the state of our economy we have noticed a continued increase in 2013. 5. Raising the visibility of the event will benefit both NOVA member agencies and local communities—Bend, Redmond, Sisters, Terrebonne, Tumalo, Crooked River Ranch, Sunriver, and LaPine—by increasing awareness of the services provided by agencies and volunteers which is a valuable marketing tool for the county. 6. Budget: Table cloth/napkin rental: $ 100.00 Entertainment 300.00 Food 1,500.00 Beverages 100.00 Flowers/decorations 300.00 Plaques/awards 200.00 Certificates/frames 150.00 Paper products/utensils 50.00 Gift certificates for Volunteers of the Year 200.00 Gift certificates for Volunteer MC's 100.00 Total $3,000.00 We hope to receive in-kind donations for this event such as door prizes for the volunteers attending the event, pizza/beverages for the volunteers setting up the tables and cleaning up after the event, coffee/condiments; items for the baskets given to the Volunteers of the Year; baskets; insurance policy for the event provided by the Oregon Department of Human Services; postage for mailing packets to member programs and desserts. 2014 NOVA Participating Agencies/Programs: American Cancer Society American Red Cross Blood Services Bend Area Habitat for Humanity Bethlehem Inn CASA of Central Oregon Central Oregon Veterans Outreach Department of Human Services Deschutes Public Library Grandma's House Healing Reins Therapeutic Riding Center Healthy Beginnings MountainStar Family Relief Nursery Neighbor Impact Ronald McDonald House Charities Volunteer Connect Volunteers in Action Respectfully submitted, Darcy Justice NOVA Treasurer 60575 Billadeau Road Bend, OR 97702 darcvi@healingreins.org Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 29, 2014 Organization: Sunriver Anglers Organization Description: Established in 1977 to promote sport fishing and conservation in Central Oregon. Project Name: Educational Brochure Project Description: Expand educational services in Deschutes County by developing and distributing a tri -fold, four-color brochure. Project Period: 2/1/14 — 4/15/14 Amount of Request: $925 Previous Grants: None recorded. Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Project Beginning Date: Amount Requested: Project Name: 2/0 Name of Applicant Organization: Address: City & Zip Code: Contact Name(s): Fax #: ESOCCr 1 / (, `ri ix 5 rc e i P,t Project End Date: Date Funds Needed: S�+ •� r, v er A 4, J e r s P 0 Be ci 2 73 Suvi river dry 1 770'7 . rr� 1.4t/btorcl Email Address: Tax ID #: Telephone #: 93— oq5-`030 cLir 390 9-79 J i1vt at.ci Deli, a 01 tees Ctt.4krCt On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: 7'S -1.44--4.•.,4' ) SUNRIVER ANGLERS PO BOX 4273 SUNRIVER, OR 97707-4273 DEPARTMENT OF THE TREASURY Employer Identification Number: 93-0950301 DLN: 17053022756065 Contact Person: DOROTHY M LAWRENCE ID# 31450 Contact Telephone Number: (877) 829-5500 Public Charity Status: 170 (b) (1) (A) (vi) Dear Applicant: Our letter dated MAY, 2000, stated you would be exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c) (3) of the Code. Publication 557, Tax -Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading between 8:30 a.m. - 5:30 p.m. Eastern time. Please keep this letter in your permanent records. Sincerely yours, Y Lois G. Lerier Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) January 15, 2014 Deschutes County Discretionary Grant Program Project Name: Educational Brochure Project Beginning Date: 2/1/2014 Project End Date: 4/15/14 Amount Requested: $925 Date Funds Needed: 2/1/14 Organization: Sunriver Anglers PO BOX 4273, Sunriver OR 97707 Tax ID 93-0950301 Contact: Jerry Hubbard, President, Sunriver Anglers. 541 390 9798 E Mail: ihubbard c(�chamberscable.com Organization: Since 1977, the Sunriver Anglers have been promoting sport fishing and conservation in Central Oregon. The Sunriver Anglers mission is: • To broaden the public's knowledge, understanding, and enjoyment of the sport of fishing through instruction, events, and service. • To encourage, advocate, and support conservation and protection of watersheds, fish habitat, and wild fish populations. • To provide educational opportunities for school children to learn about fish, fish habitat, and related aspects of the environment; and to learn basic fishing skills, principles of stewardship, ethical conduct, and safety around the water. • To promote good sportsmanship and a code of ethics among all anglers. Since 2006, the Sunriver Anglers has invested over $168,000 in improving sport fishing in Central Oregon, supporting organizations working on stabilizing water flows on the Upper Deschutes and Little Deschutes Rivers, removing invasive fish from our high lakes and partnering with Federal, State, County and other groups. The Sunriver Anglers has 145 dues paying members and a 16 member Board of Directors, The Sunriver Anglers has a number of yearly educational and other events, such as: • Co-sponsor the Kokanee Karnival for area students providing educational activities related to hatcheries, rivers and fisheries. • Host and feed over 200 kids at our annual Free Fishing Day. • Support the Deschutes River Conservancy which is the lead entity attempting to restore winter water flows on the Upper Deschutes River. • Award scholarships to qualified OSU Fish & Wildlife graduate students. • Participate in stream restoration and habitat renewal. • Sponsor outings, seminars and presentations related to fishing and the environment. Over the years the Sunriver Anglers has purchased tools for a summit High School advanced Biology class, completed interpretive sign projects at the Fall River Hatchery and in Sunriver and donated fish incubators to Three Rivers School for biology classes. The Club also has financially supported ODFW Crane Prairie fish genetics study, Oregon Trout/Deschutes Watershed Council's Healthy Waters Institute, and the Upper Deschutes River Coalition. The following is a listing of our investments in conservation • Deschutes River Conservancy • Kokanee Karnival Student Education o Wolftree • Oregon State University Scholarships o 13 scholarships • Sunriver Trail Educational Signs • Crane Prairie Fish Genetic Study • Tui Chub Fish Removal • Healing Waters Veterans • Healthy Waters Institute • Free Fishing Day for Children • Edmund Well Wildlife Sanctuary • Kokanee Karnival Fall River Kids Ed. • Upper Deschutes Bank Restoration • Upper Deschutes River Coalition • Deschutes Land Trust • Sunriver Nature Center • Three Rivers School • Fast Camp Children Ed • Other Proposed Activity: and education since 2006: $55,325 $28,500 $2,000 $22,500 $23,800 $5,664 $4,600 $2,700 $1,600 $4,000 $3,000 $3,000 $2,500 $2,000 $1,500 $750 $525 $500 $8,000 One of the 2014 goals of the Sunriver Anglers is to expand its educational services in Deschutes County by developing and distributing a tri -fold four color brochure. The brochure will describe the four missions of the Anglers with relevant photos, a membership application and a request for donations. The Anglers have a mock up of the brochure. The brochures will be displayed in plastic holders in outdoor types of stores in the La Pine to Bend area. The brochures will be used to obtain new members and donations. The Anglers do not have a current brochure. Time Line: The Sunriver Anglers will start the design and text in January and hire a local design/printing firm to produce the brochure. The brochure will be ready in March 2014 and will be distributed in April. Three thousand copies will be printed. Community Impact: Since 2006, the Sunriver Anglers has invested over $168,000 in improving sport fishing in Central Oregon, supporting organizations working on stabilizing water flows on the Upper Deschutes and Little Deschutes Rivers, removing invasive fish from our high lakes, education children and the public and partnering with Federal, State, County and other groups. The brochure will increase visibility of the Sunriver Anglers in our service area resulting in: • Increased membership and member involvement in events and outings. • Increased financial support. • Improved public understanding of the Anglers missions. • More public involvement in volunteer projects, such as the Tui Chub removal at East and Paulina Lakes. • A new tool to assist in obtaining foundation and corporate grants and sponsorships. Specific groups and or communities that will benefit are Bend La Pine area schools such as Three Rivers School in Sunriver, children and families involved Angler events such as Free Fishing day, anglers who fish at East and Paulina Lakes where Tui Chubs have been removed and trout fishing has improved, increased tourism and a improved economy, and a better educated public and stewardship of our natural resources. Grant Funds: Budget: $2,629 County Funds: $925 $300 brochure design $450 printing 3,000 brochures $75 plastic brochure holders $100 project management Sunriver Anglers Funds: $1,704 $1,704 In-kind hours at $24 hour, total 71 hours. Brochure design — 24 hours Board Review - 12 hours Project Mgr. — 20 hours Distribution of brochures — 15 hours The Sunriver Anglers are working to educate students, families and the public on Central Oregon fisheries to serve as good stewards of our environment. Thank you for considering a grant to develop a brochure and in educating area children, families and the public. Sincerely, Jerry Hubbai'c9"and Bob Hickman, Co -Presidents, 2014 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 29, 2014 Organization: La Pine High School Junior ROTC Organization Description: Led by Commander Tim Allen and Master Gunnery Sergeant Don Wiilborn who lead cadets in initiating and participating in community service projects in the greater La Pine area. Project Name: Veterans' Park in La Pine Project Description: Renovate and beautify La Pine Veterans' Park. Project Period: 10/1/2013 — 5/31/2014 Amount of Request: $600 Previous Grants: None recorded. Approved: Declined: 9oct- 10/3 , Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Project Beginning Date: Amount Requested: Project Name: 1 °Cr 24/3 (Qoo. 00 Name of Applicant Organization: Address: Vet,Vetoret Aff Pad Project End Date: Date Funds Needed: 3i AN/ LOIY /5 Q ct 2.oi3 1. A PI X,e /Iii, 3'6k, o JL' florc 5_(033 e4c+ ,21 City & Zip Code: Contact Name(s): Fax #: 497739 Email Address: Tax ID #: Telephone #: 'y -600o 35,3 sql . 355- 8Y 70 4-1 /Y10 -M y . On a separate sheet(s), please briefly answer the following questions: 1. 2. 3. 4. 5. 6. 7. Describe the applicant organization, including its purpose, leadership structure, and activities. Describe the proposed project or activity. Provide a timeline for completing the proposed project or activity. Explain how the proposed project or activity will positively impact the community. Identify the specific communities or groups that will benefit. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. or.0 5 Supplemental Information for Deschutes County Discretionary Grant Application 1. LaPine HS Navy Junior ROTC Program is heavily involved in community service projects in the greater LaPine area. Last spring during a community cleanup at "No Name Park" near McDonalds restaurant, one of our cadets had the brilliant idea for the NJROTC to adopt the park and turn its presently degraded condition into a neatly manicured place that would also host a veterans memorial. The LPHS NJROTC Program is led by Commander Tim Allen and Master Gunnery Sergeant Don Wilborn, and this project would be under their close supervision until completion. 2. There are several purposes for this project: a. Beautify LaPine's "downtown" area b. Give the cadets an additional avenue for community service c. Honor the veterans of Central Oregon d. Increase tourism and business in the downtown area by providing a beautiful place to stop, sit, and enjoy. 3. Ribbon cutting ceremony planned for the end of May 2014 4. The park currently is in total disrepair, overgrown with trees and weeds, and totally Tacks public appeal. This project will not only beautify a central piece of land in the middle of our town, but also honor fallen veterans. (See attached artist rendition of what we envision for the memorial section). 5. All of the veterans groups in LaPine (American Legion, VFW, Band of Brothers, Central OR Vets etc.) will benefit from this renovation since our town currently Tacks a public memorial to fallen service members. 6. Grant funds will be used to purchase materials to renovate the picnic tables, walking paths, and log arch entry ways planned on 3 sides of the park. The park currently has 3 tables that are in desperate need of new wood, stain, and varnish (see below). We are in the process of writing letters to the veterans groups to ask them for financial support and help generating the name list of fallen veterans. 7. The grant money will only be used to renovate the park until completion in May 2014. ale. 186$ B E N D LAP I N E S c h o o l s ED UOAT111 O TAI1 V 1 NO CJTI EXN ■ July 1, 2012 To Whom it May Concern: BUSINESS OFFICE 4 , Scation, CRATr , 5z o NW Wall Street Bend, Oregon 3701-693 FAX (54, ,355-1128. RE: Tax Exempt Status of Bend -La Pine Schools Bend -La Pine Schools is often asked to provide information as to its tax-exempt status. The purpose of this letter is to explain that status. The school district's tax identification number is 93-6000393 and the name attached to this number (legal name) is Administrative School District No 1, Deschutes County, Oregon. We are also known as Bend -La Pine Schools. Bend -La Pine Schools is tax exempt under Section 170 of the Internal Revenue Code. That section excludes state and local governments from federal income taxation. This is an automatic exemption from federal taxation. The Internal Revenue Service does not issue determination letters for state and local governments. Bend -La Pine Schools is not a Section 501(c)(3) tax-exempt entity because it is a Section 170 tax- exempt entity, and the internal Revenue Code does not provide for a public school district to file Internal Revenue Service Form 990 for its activities as a local government. For out-of-state vendors, please note there is not a sales tax implemented in the State of Oregon. If you have further questions regarding the tax-exempt status of Bend -La Pine Schools, please forward those questions to: Marcia Copple Lead Accountant Bend -La Pine Schools 520 NW Wall Street Bend, Oregon 97701-2699 marcia.copple@bend.k12.or.us 541-355-1134 Sincerely, Business Manager zhai.logan@bend.k12.or.us 541-355-1131 Accounts Payable (VendorsA-L) 355-1133 • Accounts Payabfe (VendorsM-Z) 355-1132 A xounting355-1135 or 355'113¢ • Pgrof f 3'55.-1123 • Supervisor 355-1131 a) co 0 CU 0 0 bAcO LL Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: January 29, 2014 Organization: American Red Cross — Oregon Mountain River Chapter Organization Description: Provides disaster relief, support for military families, and preparedness/community resilience training. Project Name: Preparedness Pals Project Description: Deliver Red Cross age-appropriate, interactive disaster preparedness training for youth, including fire, earthquake, and winter storm safety. Project Period: 9/15/2014 — 6/15/2014 Amount of Request: $1,000 Previous Grants: American Red Cross 3/25/2012 S 1.000.00 2012 Sisters Preparedness Fair Note: This application was reviewed and denied during the 1' quarter of 2013-14. The Board requested that the Red Cross resubmit an application for this project or an alternative for reconsideration. The Red Cross opted to resubmit an application for this project and was unable to provide an alternative at this time. Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY VIDEO LOTTERY FUND DISCRETIONARY GRANT PROGRAM APPLICATION Project Beginning Date: Amount Requested: Project Name: L )bDjl.D0 Name of Applicant Organization: Address: plcC1e /r,A Ree.c1 jj Cfniss Project End Date: Date Funds Needed: (0 -16- A slyit [' 1 C d\ 9.. C f r) S -( �j t r Ct ay) { +f'1 \6 uo e \\ City &Zip Code: LSen c) (z_ C\rnc Contact Name(s): Fax #: Email Address: Tax ID #: Telephone #: On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. -'' '1/4. * Applicant may be contacted during the review process and asked to provide a complete line item budget. cfp z<13) American Red Cross Oregon Mountain River Chapter DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 1. The Oregon Mountain River Chapter of The American Red Cross provides: • Disaster Relief —house fires, wildfire, flood, winter storms, and other disasters or emergencies that affect families in our community o Our teams are on call 24/7 and stand ready to respond when called o We provide shelter, food, clothing, mental health services, hope, support, and recovery assistance o Our chapter operates with 2.5 staff members and 169 trained volunteers o We have supplies positioned throughout our service area so that we can provide mass feeding and shelter when needed o Our local volunteers are trained and can respond to national disasters when called upon • Supporting military families o Emergency communication services for local families with a family member who is deployed o Resources and assistance to local military families o Resources and assistance to local military veterans • Preparedness training /Community resiliency o We provide free disaster preparedness training to schools, families, churches, agencies, and community groups o We provide business specific disaster preparedness training to local businesses and organizations • Youth Club Program o We provide trained Red Cross volunteers to mentor youth clubs in for middle and high school age students. These clubs can work on projects including International Humanitarian Work, Service to the Armed Forces, Blood Drive, First Aid/CPR, Preparedness Training, and more. 1 2. Project: PREPAREDNESS PALS - preparedness training for children and • Red Cross age appropriate disaster preparedness training for youth. The presentation is done by Red Cross staff using the Red Cross Cool Cat, Disaster Dog, and Ready Rabbit as our Preparedness Pals. This presentation is interactive and engaging • Training covers fire safety, earthquake safety, and winter storm safety • Training is done in an environment that is safe and familiar to the children • Colorful booklets are provided for each participant to take home. Materials include follow up activities that reinforce the lessons learned in class, help engage the family, and give the Red Cross feedback on the effectiveness of the presentations • Red Cross Safety Whistle (with backpack clip) is provided for each student who completes this program 3. Timeline: • The program will be available through the 2013/2014 school year 4. Positive Impact: • It is important that children know how to respond when there is a disaster, and what it means to be prepared. Often children are able to teach their parents and families about what they learned. Engaging youth with the message of preparedness helps to build good habits, and encourages preparedness as a part of our culture. Our presentation is designed to engage and educate, and to also promote action by providing encouragement and incentive to "take those first steps" to getting prepared 5. Community groups reached • This program will reach diverse groups of youth. This includes children from low income families who are especially vulnerable to the lasting effects of a disaster. Preparedness training and awareness allows them the ability to be proactive as well as educated on escape routes, and safe spots • This program will be made available to Deschutes County elementary schools, Head Start programs, Scout programs, and other youth focused programs that would like the training provided 6. Grant funds • Funds will be used specifically for program materials. These materials are colorful, comprehensive, and designed to engage the child during and after the presentation. Each participant will have materials to take home that will include preparedness activities for the whole family • Our staff and volunteers have been trained and are ready to present the Preparedness Pals program. We are looking for funding to cover the cost of the booklets and materials that will be given to participants 7. Project future • This program is being used with great success around the state. If well received here in Deschutes County, we will continue the program next year, and will seek funding and/or sponsors for materials to continue 2 Thank you for considering our proposal. For further information, please contact me anytime. Lisa Stroup 1Executive Director American Red Cross Oregon Mountain River Chapter 815 SW Bond St., Suite 110 Bend, OR. 97702 (541) 749-4196 (p) 1 (541) 306-1238 (0 1 (541) 330-1080 (0 Lisa.Stroup@redcross.org 1 www.redcross.org/bend 3 Internal Revenue Service Date: July 20, 2006 Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Person to Contact: AMERICAN NATIONAL RED CROSS Ms, Dalton 31-07967 2025 E ST NW Customer Service Specialist WASHINGTON DC 20006-5009 Toil Free Telephone Number: 877-829-5500 Federal Identification Number: 53-0196605 Dear Sir or Madam: This is in response to your request of July 20, 2006, regarding your organization's tax-exempt status. Our records indicate that the American National Red Cross is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code of 1986 and is classified as a publicly supported organization, and not a private foundation, because it is described in sections 509(a)(1) and 170(b)(1)(a)(vi) of the Code. Donors may deduct contributions to it as provided in section 170 of the Code. This organization was recognized as exempt in December 1938: Even though the American National Red Cross was issued an individual ruling, this ruling covers its chapters, branches, and auxiliaries. If you have any questions, please call us at the telephone number shown in the heading of this letter Sincerely, diedUta X/11:"At) Janna K. Skufca, Director, TE/GE Customer Account Services