HomeMy WebLinkAboutOutdoor Mass Gathering - 4 PeaksCommunity Development Department
Planning Division Building Safety Division Environmental Soils Division
P O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005
(541)388-6575 FAX (541)385-1764
http://www.co.deschutes.or.us/cdd/
MEMORANDUM
TO: Board of County Commissioners
FROM: Cynthia Smidt, Associate Planner
DATE: January 21, 2014
RE: Work Session for an Outdoor Mass Gathering, File No. OMG-13-1
PURPOSE
The Deschutes Board of County Commissioners ("Board") will hold a public hearing on February
12, 2014 to consider a proposal by 4 Peaks Presents, LLC for an Outdoor Mass Gathering
(OMG) permit to hold a music festival on a 19.5-acre parcel owned by Garret A. and Lisa J.
Armstrong. The music festival would include RV and tent camping, parking, and food and drink
for an estimated 1,000 people.
PROPOSAL
The applicant, 4 Peaks Presents, LLC, is proposing to hold a music festival at the subject
property, which is located at 19449 Tumalo Reservoir Road. The applicant has held a music
festival at this site for six of the last seven years. In 2007 and 2008, the festival was much
larger, allowing up to 3,000 people and it occurred on multiple properties. The festival did not
occur in 2009 (File Nos. OMG-07-1 and OMG-08-1). During the four years from 2010 to 2013,
the County approved a smaller and refined festival. allowing no more than SOO people (Event
Permit Nos. 2010-28, 2011-02, 2012-01, and 2013-02). The current proposal is a request for an
outdoor mass gathering permit that would allow up to 1,000 people.
The subject property is approximately 19.5 acres and is developed with a single-family dwelling
and accessory structures. The surrounding area consists of farm and residential use.
The event dates are June 20-22, 2014. Specific event dates and hours are as follows.
Tuesday, June 17 -Preparation and set-up will begin no earlier than 7:00 a.m.
Thursday, June 19 -Camping will be provided beginning on Thursday evening.
Friday, June 20 -Music festival will be from 12:00 noon to 10:00 p.m.
Saturday, June 21 -Music festival will be from 10:00 a.m. to 10:00 p.m.
Sunday, June 22 -Camping patrons will depart and clean-up begins of the premises.
Monday, June 23 -Break down of equipment and site clean-up will conclude by 4:00 p.m.
Tuesday, June 24 -Any remaining debris and rubbish will be removed.
Quality Serl.1ices Perfonned with Pri,le
For the festival event, the subject property has been divided into six specific areas. The main
activity area is referred to as the "Music Pasture" and contains the stages, vendors, restrooms,
water, first aid, ticket will call, trash collection, and basic operational aspects of the festival.
Three specific areas are designated as camping and day-use parking. There are two areas that
are either off-limits or for authorized personnel only. The applicant has addressed in their
proposal the requirements involving insurance, sanitary facilities, water supply, fire protection,
medical services, public safety and enforcement, parking facilities, alcohol and dangerous
drugs, and hours of operation.
OUTDOOR MASS GATHERING REQUIREMENTS/CRITERIA
Deschutes County Code (DCC) Chapter 8.16 provides approval criteria for an Outdoor Mass
Gathering permit. The applicant has satisfied the requirements contained in Section 8.16.160
with the exception of obtaining all necessary agency signatures on the application form and final
approval by the Bend Fire Department. The Bend Fire Department has reviewed the proposal
and has provided the Planning Division with general and specific requirements. Final approval
by the Bend Fire Department will be determined after inspection on June 18, 2014. The
applicant is working to obtain the necessary signatures on the application form prior to the
public hearing.
The applicant is requesting a waiver from the requirements to maintain an ambulance on-site
during the festival. However, no waiver is sought for the first aid station and the applicant
indicates it will comply with County Code. The applicant has provided a Medical Service Plan,
which includes five members from the medical profession. In addition, the proposed plan
includes an AED Device at first aid station. The Board may waive permit requirements, in this
case ambulance service, upon showing good cause by the event organizer (see DCC
8.16.150(B». If the Board determines no County law enforcement or other services are
necessary and no significant public health, safety, or welfare issues are involved, the Board ma~
waive a requirement. The closest fire station, Tumalo Fire Station #302, located at 1985041
Street, is less than 1.5 miles from the event site. The travel time to the subject property,
according to the applicant, is about four minutes. Based on discussions the applicant had with
Steve O'Malley, Deputy Chief of EMS, it was determined that positioning an ambulance at the
Tumalo Fire Station is the preferred option.
PUBLIC NOTICE
The Planning Division mailed notice to several agencies. Comments received will be noted in
the Staff Report and are included with this memorandum. Public notice was published in the
Bend Bulletin on January 19, 2014. In addition, the Planning Division sent notice of the
proposal to all property owners within 750 feet of the subject property.
Staff believes that 4 Peaks Presents, LLC has met or can meet through conditions of approval
the approval criteria outlined in Chapter 8.16 for Outdoor Mass Gatherings.
Attachments
1. OMG-13-1 Application Materials
2. Agency Comments
File No.: OMG-13-1 Page 2 of 2