HomeMy WebLinkAbout2014-02-12 Work Session Minutes
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, FEBRUARY 12, 2014
___________________________
Present were Commissioners Tammy Baney, Alan Unger and Anthony DeBone.
Also present were Erik Kropp, Deputy County Administrator; and, for a portion of
the meeting, Judith Ure, Administration; Anna Johnson, Communications; Peter
Russell, Community Development; Chris Doty and George Kolb, Road
Department; Tom Kuhn and Eric Mone, Health Department; Rick Silbaugh, 9-1-1;
Mark Pilliod, County Counsel, and seven other citizens including Doug Kelly of
Redmond Fire & Rescue and Jared Jeffcott, Sunriver Fire Department.
Chair Baney opened the meeting at 1:30 p.m.
___________________________
1. Update on Venture Catalyst Program.
Jim Boedekker said is the new person handling the venture catalyst program for
EDCO. He provided an overview of the program. He is overseeing the
entrepreneur portion and providing assistance with infrastructure development.
They started out with Pub Talks, then developed a Bend Venture Conference.
The small business development center at COCC has been rolled in to provide
assistance.
TechSpace is low-cost office space that is used by start-ups, individual
technologists and others. The BVC concept award is for brand new companies
that need help getting started.
FoundersPad was started several years ago to help build companies through
organizational assessment and mentor support. It readies companies so they
can talk to investors. COCC opened the Center for Entrepreneurial Excellence
that provides the fundament knowledge needed. Craft3 helps companies with
more risk factors. These are active businesses that are not quite bankable. The
Startup Weekend is concentrated work that sometimes results in successful
ventures. Cascade Angels also plays a part in this.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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The infrastructure is there and they hope to build on this. The initiatives for
2014 include affirming the vision with key sponsors, while he manages
EDCO’s entrepreneurial assets. The advisory piece is critical. The stable of
experts has grown to over 100 members who donate their time to help
companies get started.
He hopes to facilitate organizational collaboration through establishing
meetings, identifying opportunities and creating a database and communication
tools that all can use. There is a strong emergence of awareness of Bend being
entrepreneurial. FoundersPad and Seven Peaks have had some interesting first
tests in drawing this kind of talent to the area.
Most work is done in Bend and that is where most startups are. However, they
have people in all communities in the region. They want to see if they can
create the same culture in other cities. They also want to monitor ecosystem
infrastructure development and expand it accordingly.
Commissioner Unger asked what the County’s support should be and how
important is it. It is valuable to continue this kind of work.
Mr. Boedekker said that companies in their early formation need advisory
support. Someone has to connect the dots. They need a business model that is
sustainable so they can become bankable.
Commissioner Unger asked if the funds are leveraged or matched. Mr.
Boedekker stated that originally, it was based on a federal grant, and then Bank
of the Cascades donated for a couple of years. Some individuals are also
involved. This helps grow businesses right here. Events are a big part of what
they do, along with any activities that bring people together.
Commissioner DeBone asked if the COIC small business loan fund fits this.
Commissioner Unger said that it supports the banking side of things, where the
bank will commit some funds but not the whole amount.
Molly Mount of FoundersPad said that they are involved at the college level
and has much the same vision.
Chair Baney stated that the City of Bend should be providing funding as well.
Mr. Boedekker said they do, as well as other large businesses.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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Chair Baney said it has been purposeful to identify Bend, but she would like to
see the other communities on the same track. A lot of the growth in the future
will not necessarily be in Bend. They can be as purposeful in identifying other
communities.
Commissioner Unger said he likes the idea of the entire area, but Bend is a
good place to start. There is synergy with other communities.
2. EDCO – Economic Development Activities Update.
See previous notes.
3. FoundersPad Update.
Molly Mount, program manager of FoundersPad, said they run a 12-week
program to help businesses to get launched. The reason entrepreneurs need to
be supported is because 100% of new job growth is in startups. One tech
company generates four other support jobs.
They have run three of these sessions. About twenty individuals have gone
through, created 14 companies and 44 jobs, resulting in earnings of about $3.2
million dollars.
They receive funding from various companies and individuals. The city has
failed to help them because they are an LLC. They take a small equity piece of
companies that come through the program, which if and when it comes back, it
goes to the mentors and supporters. They can’t be a nonprofit because of this,
but there is no revenue or profit at this point. Cities and other governmental
entities across the country are involved in this type of effort.
They have their own facility in the Old Mill District, next to Seven Peaks
Ventures, who helps with the overhead. The launch track is traditional, and the
growth track is with Seven Peaks seeding those that are on their way.
Commissioner DeBone stated that this has to be reviewed each year, in regard
to how lottery funds are applied. They contract with EDCO for enhancing basic
economic activity. Commissioner Unger likes this in terms of oversight as
well.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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4. Discussion of an Ambulance Service Area (ASA) Committee
Recommendation that Non-Emergency Service Providers Not be Permitted
to Provide Mutual Aid for 911 Emergency Calls.
Tom Kuhn said there have been a series of meetings of the ASA, and they
learned Bend Fire was in a mutual aid agreement with a vendor, CMT. This
could potentially be a violation of the ordinance. There could be ways the
ordinance might be misinterpreted. After many discussions, it was brought to a
motion that a non-emergency service provider cannot provide mutual aid for 9-
1-1 emergency calls. Six of the members agreed and a couple did not.
This involves approval from the Board and they would need to tighten up the
language in the ordinance so there are no misunderstandings.
Commissioner Unger stated they thought it was going the right direction and
empowering the ASA Committee. He is surprised that the franchisees don’t
want to have more control over how they manage emergency services in their
area. If they choose to work with CMT and the expertise is there, perhaps this
should be supported. He is more interested in supporting the franchisees doing
what benefits the area.
Commissioner DeBone said that he does not understand the intricacies.
Mr. Kelley said they wanted to manage the non-emergency piece and the intent
was not necessarily to contract out the emergency part of this. This issue is a
twist on this, for public safety. It is not a matter of limiting who is coming in,
but handling critical access patients. The changes were to limit how these
companies are to operate. The ASA Committee feels this is a public safety
issue. It was created at Bend Fire Department some time ago and is almost a
moot issue today. They are revamping how they do things now.
Commissioner Unger stated that if there is a small department, they might not
be able to hire someone for ambulance service s. This allows them more time to
deal with the fire side of things.
Mr. Kelley said that they looked at the non-emergency piece previously. This is
a different topic. There is opportunity every five years for any company to
come in.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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Chair Baney asked about the issue regarding air ambulance service providers.
There is no reciprocal agreement between the two and it is creating issues with
citizens.
Mr. Kuhn said that they would have to work on the language anyway, as it is a
very complicated matter. Mark Pilliod said that they would run into problems
at the federal level, through the FAA. There have been successful challenges to
local regulations of this kind in the past. People want to be able to make
choices.
Patrick Hannon, CMT of Oregon, said there is a slight difference in what they
charge, about a 20% reduction. Regarding a public safety issues, his
paramedics have gone through the same training. They are not looking at
taking over franchises.
Mr. Kuhn stated it was widely advertised and would have been nice at that time
this could have been addressed, but it was brought up instead right after the
current ordinance was adopted.
Mr. Kelly noted that some did reach out to Bend Fire Department and Redmond
Fire Department. Larry Langston told AMR this, so they did not apply. He
does not know if it is an all or nothing situation, or for overflow. This would be
in the rare instance of mutual aid when someone is allocated elsewhere.
Chair Baney would like to empower the franchisee. It is a business decision for
Bend and Redmond Fire Departments, and they should be able to contract if
they want..
Mr. Kelly said that they have trained people, but the non-emergency teams
seldom have to use this training. From a patient care advocacy standpoint, it
would be contrary to what the ASA wants. They are specifically talking about
how this contract was written. He wants to see care on scene as quickly as
possible but EMS vary widely.
Mr. Hannon said they do respond to events, stabilize the patient and then call
the other services. They handled two recently, and then were told to cease.
There could have been more because sometimes mutual aid is needed and the
provider is some distance away. They can be called when the provider’s last
vehicle is out.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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Mr. Kelly stated this situation is very dynamic, and that is where mutual aid
comes in. Whoever transports can bill, but most cannot bill if they provide care
but don’t also transport.
Jared Feffiott of Sunriver Fire Department said that some entities will pay either
way. Medicare does not.
Rick Silbaugh noted that some private providers do not have the same
equipment due to cost. It is a convoluted issue.
Commissioner DeBone asked if they can offer services to a private company for
non-emergency transport. Mr. Hannon replied this is what they mostly do, but
want to offer other services if there is a need. They have two crews operating
each day, with others on call.
Mr. Kelly said that the ASA felt this was not in the best interest of patients. Mr.
Silbaugh asked if there is a provision in the ordinance that if there is a severe
emergency and resources are depleted. Mr. Kelly responded that this would be
only in a mass casualty situation; not the basic mutual aid scenario. Having
someone on scene more quickly is not necessarily bad, but it is not the non-
emergency services provider’s main business.
Chair Baney asked how many calls are received each year. Mr. Silbaugh said
9-1-1 receives about 30,000. Chair Baney noted that she would prefer a “Hail
Mary” pass if needed rather than no help at all. Maybe they are not doing this
work every day, but they are trained at some level and can be backup.
Mr. Silbaugh said he was not there for the vote. He has concerns on how 9-1-1
will dispatch if there are a bunch of agreements out there. Dispatchers need to
know, and there needs to be a consistent process. They send ladder trucks
because they have paramedics on board. Private providers for certain scenarios
will not have that equipment. He wants to see consistency, with a department
that is staffed, paid and trained to do specific things. CMT is good, but what if
some other company of that type comes in and is not so good. They need to
look at the whole picture, and it was short-sighted for Bend Fire Department to
go outside the norm.
Mr. Kelly noted that Bend Fire Department is not here today. They are talking
only about non-emergency providers handling primary emergency services.
They can contract for backup if they want, direct.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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Commissioner Unger said that maybe Bend Fire is short-staffed and Redmond
has to go to Bend. He wants them to be able to manage their own franchises.
Mutual aid may not always be efficient.
Chair Baney stated that it resonates that 9-1-1 should not have to try to figure it
out. Perhaps the franchisee can make the determination, but it has to be with
someone who can provide the same continuity of service. 9-1-1 should not
have to try to figure out who to call at the time.
Erik Kropp said there could be contracts between franchisees and contractors,
with certain standards.
Mark Pilliod stated they could enable franchisees to provide emergency
transport services through either own agency or a contractor. Beyond that, the
contracts they enter into is a matter for the ASA Committee to flesh out, in
conjunction with 9-1-1. The Board can give direction, but the franchisees need
to oversee what is required.
Chair Baney asked about emergencies when everyone is busy. Maybe this can
be for overflow and backup purposes. Mr. Kelly said that the ASA Committee
made its recommendations after a lot of work. He is concerned about the lack
of support of the Board for the Committee’s decisions. Nothing is broken, but
they need guidance. In a practical sense, there will always be coverage
provided. There are daily operations, and there is what the franchisees want to
do on the side. Commissioner Unger said they need to read the contacts and
understand the issue better.
Mr. Hannon said they can’t transport at this point even if they are fully
equipped. Mr. Kelly noted that there are others who want to come in. On-
scene care is one thing; transport is another. This involves a separate contract
between the Bend Fire Department and CMT.
Mr. Kuhn stated that it needs to be within Code and run through the ASA
Committee. The current arrangement was not done within the process.
Mr. Kelly said that Central Oregon mutual aid encompasses the tri -county area,
and dictates that they have to be dispatched by 9-1-1, and there is a flow and
process. This includes EMS, wildland and structural fires. They do not want to
see others who are not properly trained coming in. Every agency has different
resources. They call for mutual aid when a call comes in, if they are depleted .
The ASA Committee has researched this particular situation at length.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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Mr. Kuhn said they will provide copies of documents to the Board, but it might
take several weeks.
Chair Baney stated she does not want to minimize the work of the Committee.
She is hearing there are concerns about opening this up. Two members voted
no – Bend and La Pine Fire. She asked what their concerns were.
Mr. Jeffcott said that education on this matter is huge. They might want to look
at Washington County’s plan. Commissioner DeBone said he wants to learn
more about the 9-1-1 decision tree as well.
Mr. Silbaugh noted that the problem with Bend Fire is theirs was a short -
sighted decision, and did not take into account the whole picture, or how it
might affect other agencies and dispatch.
Commissioner Unger asked about where they go from here regarding air
service. At this time, people have to buy two different policies.
Mr. Kuhn replied that this is a very complex issue and they are trying to deal
with it. Mr. Kelly said that both agencies should come together and create a
joint membership program and fee. He has asked for solutions from them, but
they don’t want to be reciprocal.
5. Discussion of Transportation Capital Improvement Plan (CIP) Project
Ranking and Prioritization.
Chris Doty gave an overview of the purpose and objectives, along with cash
flow estimates, a 5-year CIP ranking and prioritization. He asked for Board
direction regarding a resolution.
He reviewed various cash flow scenarios. Assuming no additional PILT or
Secure Rural Schools funding, he estimated $400,000 in SDC revenue. Chair
Baney asked if this could be broken out as to location, since this is heavily
based on the tourism conversation. This would strengthen the resorts
discussion.
Another scenario is with some PILT/SRS but deescalating amounts into the CIP
program. Gas tax does not increase but inflation has an impact on projects.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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They need to invest in equipment and overlay programs and want to maintain
this component for reserves and match.
He went over priority CIP projects. Transportation demand management is
directly funded by the Road Department through the gas tax, and handled
through Commute Options.
There are a lot of projects on the list, so they need to focus on the higher
priority ones. The Board can favor one over another. There are not a lot of new
road segments, but there are intersection improvements, and modernization of
roads (widening, etc.), reclaiming the roads and making improvements. This
could be through an overlay. Bridges are a part of the plan; bike lanes and
sidewalks are a small piece. In some of these instances, it is a shared cost with
another agency. The ratio of 8:10 can change based on overall costs.
Commissioner Unger asked about locations with access issues across the
railroad tracks. Peter Russell said everyone favors getting rid of at-grade
railroad crossings.
First priority is Powell Butte Highway/Neff-Alfalfa Market Road. They have
high crash data on this location. They tried counter-measures but they are not
doing enough. Injury accidents are prevalent, and these are not just fender-
benders due to speed. The count is twice as high as it normally would be for
the traffic counts. A roundabout is likely there.
Commissioner Unger asked about Canal Boulevard and Helmholtz. Mr. Doty
said this is listed under Old Bend-Redmond Highway.
Priority #2 involves turn lanes and realignment at Burgess and Day Road.
There are some driveway issues and no predesign work has been done.
Priority #3 is Huntington Road/Deer Run paving. This is partially graveled and
potentially they can disconnect a subdivision from the highway. They should
be able to move forward on this soon. La Pine Rural Fire Protection District
weighed in on this and is supportive, as it would improve response times.
There are some issues with the BLM.
Priority #4 is South Canal Boulevard at Helmholtz. There are safety issues, and
this location needs a left turn lane. It has a higher than average crash rate and is
barely acceptable as is.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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Priority #5 is paving Rickard Road, Groff Road to U.S. 20. It is now gravel.
This would provide system redundancy and better access for Baker and Knott
Road. Gravel takes more maintenance there due to its high use. The cost will
approach being neutral but it will become a beneficial collector.
Priority #6 might be additional investments in South Canal or the area north of
Highway 126 where there are grade issues. There is also a blind corner on
Antler Avenue.
Other possible projects are La Pine storm water improvements at Huntington
and Third Avenue. They will partner with the City if possible; perhaps the City
can maintain. The existing system has silted out. They might pipe the outlet to
the slough. This is proposed for Fiscal Year 2015.
Commissioner Unger said the Habitat Conservation Plan might come into play.
The County is at risk in this area, with impurities coming off the street. Mr.
Doty stated that they are doing some due diligence with the DSL and DEQ.
George Kolb added that they would have inlets with filters that are regularly
cleaned, and they can treat fuel waste. It is no different from a swale alongside
a road. As it is, there are significant runoff issues for local buildings.
Mr. Doty said the annual traffic safety items will cost about $50,000 total, for
guardrails, intersection realignments and so on.
The current projects obligated in the queue are Skyliners Road, Fall Creek
Bridge and Tetherow Bridge. They will move forward with Powell Butte
Highway, then La Pine, and others by priority. They can move these around if
the Board feels it is appropriate. Some are a modernization piece that ties into
others.
The County has not adopted a resolution for this kind of thing for about eight
years. It is time for an update. He hopes to reaffirm this each year in the future.
Commissioner Unger stated that the Redmond CIP looked at where funding
came from. It is harder to follow the money here. Mr. Doty said it can be
comingled but they have to track it all by law. They have been successful
getting grants for bridgework and hope to be successful with other projects.
Many projects do not lend themselves to grant funding since they are local
system projects and not tied to a state highway. Most of the projects discussed
today would not be funded except by the County finding a way.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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Commissioner Unger asked about Millican Road, in particular the short piece in
Deschutes County with the rest being in Crook County. He is not sure this fits
into the plan. Chair Baney said Senate Bill 1502 might be a legislative fix. The
truckers are pushing this one, and it would be a win-win if it passes. It would
come with some federal funds and takes out the jurisdictional transfer piece.
Commissioner Unger said the regional foresters are frustrated with the change
in membership regarding federal forest lands. They lost a seat at the table and
AOC gained one. The US Forest Service says this is how they got money for
Skyliners Road, but they have lost their influence. Care needs to be taken to
strategize well with AOC. Mr. Doty noted that he thinks the current
configuration benefits the County. Sometimes the Forest Service wants the
money to improve fish passage, but uses transportation dollars. It would be
better used for bridges and similar projects.
___________________________
Chair Baney said that if the I-5 bridge project does not happen soon, there may
be some funds to solicit. She asked if the County has participated in this. Mr.
Doty said it is a list-making endeavor at COACT. He did not know if the list
was built with this in mind.
Chair Baney noted that politically no one wants to say this, but they need to get
projects in the hopper just in case. The OTC will look at things that intersect
with highways. There will be a fair amount of money. She wants to be sure the
County and region get in line. The work needs to be of statewide significance.
Mr. Russell said that passing lanes on Highway 97 are always a good idea,
along with better access to the Suttle Lake area. ODOT already has design
work on Tumalo and Highway 20, plus preliminary work at O’Neil Highway
and the railroad, and the Bend North Corridor area.
Mr. Doty added that ODOT Region 4 does a good job of getting projects
shovel-ready, like at Wickiup Junction.
Chair Baney stated that some are phased so far in advance that by the time they
get there, the community is not as supportive or other changes have occurred.
Mr. Russell said that passing lanes are not politically motivated, even tho ugh
some people don’t like having trees cut down for this.
The Board indicated support of the direction of the Road Department on these
priorities.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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6. Discussion of Community Grant Process and Recommendations.
Judith Ure presented recommendations reflecting changes the Board wanted last
year. The organization needs to be a 501(c)(3). Some are member supported.
This program is restricted to public benefit and excludes churches. There were
23 applications and 21 were reviewed. Some did not understand th e part about
a fixed dollar amount. Arts Central did not apply, but got a fundraising grant
earlier. They can’t be both a service partner and a community partner.
Some needed to send in more information. A review panel was established.
Some were not selected by consensus. The individual ratings came out about
the same, and the results were sent to the panel to confirm. Points were
assigned based on criteria. #1 was clear, #2 was a tie.
This is a carve-out from the lottery pool. They have two quarters in already.
(She referred to a handout.) Green columns would receive an award as
recommended. Yellow needs discussion.
Chair Baney said she did not like either #2. She asked if they don’t have arts
programs through the schools. The High Desert Museum has plenty of support.
The panel liked the Stage Right application. Others did not apply.
The Board was supportive of #1.
In the Health, Mental Health and Addictions category, there was a clear break.
Three rose to the top. These are basic support for services already being
provided.
Chair Baney asked about Volunteers in Medicine. She said the people using
those services should now be insured. She wanted clarification on the role of
VIM in the new arena of health care. Ms. Ure said they have a lot of catching
up to do this year. They can track it better next year. Chair Baney asked what
goes to the FQHC system and what goes elsewhere. The new health care world
should be catching more of these.
Ms. Ure stated they have to provide for the vulnerable, and this is a year in
transition. There may be new criteria for next year.
Chair Baney said that Deschutes Family Recovery is handled by Judge Brady.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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There was a decision to move #2 to #4.
Essential Services includes Volunteers in Action. Commissioner Unger said
they help people stay in their homes with improved safety features. He wanted
to find out if COVA does the same thing. They also deal with transportation
basic services. He wants to be sure they coordinate with others.
Big Brothers Big Sisters would be for mentoring. This was approved.
Regarding the Humane Society of Central Oregon application, Chair Baney said
this is a no. They receive funding through licensing. They were also supposed
to pool spay/neuter grant funds with others for projects. She never meant for
this request to land here.
Community Grants and Service Partners were discussed. Ms. Ure said that one
rater felt very strongly about the vision foundation. Commissioner DeBone
asked about the Lion’s Club. Commissioner Unger said they collect glasses but
he thought this was mostly for overseas work.
Commissioner Unger would like to see more support for the local Red Cross.
They should be a supported partner. Ms. Ure reminded the group they got a
discretionary grant.
Chair Baney said they could give $5,000 to Vision Foundation and $5,000 to
the Red Cross. Ms. Ure stated she needs to be sure they can work around this.
Chair Baney suggested they could create a local government pool for the Red
Cross, and ask others to contribute. There should be more overall ownership,
with the County perhaps taking the leadership role. Ms. Ure said they could not
be a service partner. Chair Baney said to ask them to help with a local
government-focused campaign.
The Board asked that Volunteers in Medicine be reduced to $8,000, with $2,000
going to ICON City, which does a lot with very little.
Ms. Ure stated that a few can do a lot with $10,000 than a lot can do with $500
to $1,000. Also, the application process is burdensome. However, some might
not be able to manage an award of $10,000.
Minutes of Board of Commissioners’ Work Session Wednesday, February 12, 2014
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7. Other Items.
Eric Mone spoke about the exempt facilities program, which is based on
calendar year. He asked that the Board offset these inspection costs. The State
has added four that have to be licensed and inspected, which adds to the
unfunded mandate burden. The other part is the feasibility of changing the
model and charging in the future. He would like this to be discussed at some
point.
Chair Baney noted that it is also a burden if the County has to provide services
that the nonprofits are doing now. It would be good to gauge how this is being
done.
Mr. Kropp said four new ones are different. The nonprofits that serve
Deschutes County are different from the Community College, which has a
broader tax base. However, State law now requires this. These taxing districts
are already getting taxpayer money. This is a general fund transfer to the
department. Tom Anderson has directed that this be addressed each year rather
than building it into the budget.
Mr. Kropp added that these are the schools with culinary classes and catering
service to generate funds for their programs. This is not the school lunchroom
programs through the Department of Education.
UNGER: Move these expenses be taken out of general fund.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
___________________________
Commissioner Unger presented a copy of a rural communities support letter
(Document No. 2014-065).
UNGER: Move Board signature.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
I
Commissioner Unger said he was at a Sage Grouse meeting, and Steve Grasty
was looking for rural community alternatives. He wants everyone on the same
I
page. The County helped draft almost all they are working on. The Board Iindicated support. I I
Mr. Kropp said they need to consider Mark Pilliod's employment contract,
which expires soon. He would like to see it extended through February 28 and
provide for 14 days' notice before he should stop work. They have to
determine the start date of the new person.
UNGER: Move approval.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
The group talked about putting out a press release for permits for rural
commercial events, reminding people if they have such an event planned, they
need a permit. Nick Lelack drafted most of it. The Board was supportive of
this.
Commissioner DeBone asked about receiving the Capitol Press newspaper. A
subscription is $50 a year, the same price for hard copy and electronic versions.
The Board was supportive.
Chair Baney said Joe Stutler secured an opportunity in late April to go to
Washington, D.C. to work on fuels treatment grants. Some dinners are
sponsored as well. She sees value in a visit to the Hill. Airline tickets are about
$500, and the trip would be Tuesday through Saturday in the last part of April.
Commissioner Unger said he is supportive if it will help with FEMA. The
current path is not going anywhere. Chair Baney said Mr. Stutler paid for the
rest through other funds. There will be other representatives from various areas J
and states. Commissioner Unger noted it would be helpful to have an elected \
official there, and Commissioner DeBone agreed. Chair Baney will attend.
Minutes of Board of Commissioners' Work Session Wednesday, February 12,2014
I
IPage 15 of 16
Being no further items addressed, the meeting adjourned at 6:05 p.m.
DATED this ~ Dayof YnVL ciA--2014 for the
Deschutes County Board of Commissioners.
Ta ~
Anthony DeBone, Vice Chair
ATTEST:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, February 12,2014
Page 16of16
______________________________________
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues; or other
issues under ORS 192.660(2), executive session.
______________________________________
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners’ m eeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
_________ ______________________________________
Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is
accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6571, or
send an e-mail to bonnie.baker@deschutes.org.
_________ ______________________________________
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, FEBRUARY 12, 2014
___________________________
1. Update on Venture Catalyst Program – Jim Boedekker, EDCO
2. EDCO – Economic Development Activities Update
3. FoundersPad Update – Molly Mount, Program Manager
4. Discussion of an Ambulance Service Area (ASA) Committee Recommendation
that Non-Emergency Service Providers Not be Permitted to Provide Mutual Aid
for 911 emergency Calls – Tom Kuhn, Health Services & ASA Administrator;
Doug Kelly, ASA Committee Chair
5. Discussion of Transportation Capital Improvement Plan (CIP) Project Ranking
and Prioritization – Chris Doty, Road
6. Discussion of Community Grant Process and Recommendations – Judith Ure
7. Other Items
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SEVEN PEAKSCapital VENTURES
MEMORANDUM
DATE: February 12, 2014
TO: BOCC
THROUGH: Tom Anderson, County Administrator
FROM: Chris Doty, Road Department Director
RE: 5-year Capital Improvement Plan program prioritization and discussion
Recent discussion regarding the reconstitution of the Road Department’s Capital Improvement
Plan (CIP) program has highlighted the need to obtain BOCC direction on the prioritization and
ranking of capital projects. Per County Code Section 12.52.010, the BOCC is required to adopt
an annual resolution identifying priorities for transportation projects in County right -of-way.
The purpose of this memorandum is to:
a. Initiate discussion of the 5-year CIP ranking and prioritization.
b. Review cash flow estimates for the 5-year CIP Program.
c. Discuss a staff proposal for initial 5-year CIP ranking and prioritization.
d. Obtain BOCC direction at the February 12th work session regarding a future resolution
as required by DCC 12.52.010.
Capital Improvement Plan Project Discussion:
The County’s current 20-year CIP was initially adopted upon approval of the Transportation
System Plan (2012), and was amended and incorporated by reference as an attachment to the
System Development Charge resolution (2013-020) in June of 2013. The CIP represents the
list of modernization improvements, intersection improvements, new roadway segments and
other significant projects affecting the County transportation system. The CIP ranks projects as
high-medium-low and as such, provides general guidance to the capital program and a refined
5-year plan.
The approved CIP is available via the following link:
http://www.deschutes.org/DeschutesOrg/files/02/02cfc8a0-27e9-4758-9084-14282623b02f.pdf
In addition to CIP Projects, other capital projects budgeted annually within the Road Fund
include special maintenance projects and small scale traffic safety projects.
Expenses associated with the Road Department’s Pavement Management Program (PMP) are
contained within the Road Fund’s material/services category and are not considered or
budgeted as capital improvements. PMP expenses include chip seal, overlay (thin lift and
structural) as well as full depth reclamation.
Cash Flow Estimates for the 5-Year CIP:
The Road Department’s budget goal is to achieve a fiscal operational balance such that routine
maintenance can be funded exclusively via routine funding sources. In this scenario, revenue
from non-routine and unreliable funding sources, such as federal SRS and PILT programs can
be directed to the CIP program.
Whereas the Road Department budget has achieved this funding goal through the past several
budget cycles, future inflation in operating costs without equivalent indexing of operational
funding sources will require the use of SRS/PILT to fund operations. That said, recent
extensions of SRS/PILT, coupled with the existence of prior reserved SRS/PILT revenue has
enabled the Road Department to demonstrate the availability of resources to proceed with a
limited CIP program. The below tables demonstrate two cash flow scenarios with funding
assumptions based with and without the availability of SRS/PILT program extensions beyond
what is currently authorized.
Table 1: Cash flow assuming SRS/PILT thru 2015 only
Table 2: Cash flow assuming full SRS/PILT – with deescalating contributions to CIP
The deescalating contribution from SRS/PILT in Table 2 is based on the assumption that
overlay and equipment investments will be returned to pre-recession (sustainable) levels and
that inflation in expenses will outpace escalation in operating revenue (gas tax).
The 5-year cash flow analysis demonstrates the availability of $9.2M to $10.5M in resources.
Assuming a goal of maintaining a minimum CIP/SDC reserve of $1.0M to $2.0M, the 5-year CIP
program can target projects totaling $7.2M to $9.5M.
Staff Proposal of 5-Year CIP Projects:
Road Department staff has prepared a recommendation to the BOCC for an initial 5-year CIP
program based on engineering judgment of system needs, safety analysis, and customer
requests.
The staff recommended 5-year CIP program projects are as follows:
Project #1: Powell Butte Highway/Neff Road-Alfalfa Market Road intersection improvements
(east Bend area).
a. Description: Installation of a roundabout or other intersection improvements.
b. Justification: The intersection experiences the highest crash rate in the County system
at approximately twice the rate of what would normally be expected based on location
and volume. Previously installed traffic safety countermeasures have not positively
influenced the crash rate at the high speed intersection.
c. Cost estimate: $2,500,000
d. Other issues: An initial feasibility has been conducted for the purposes of identifying
possible solutions including roundabout installation and offsetting both legs of the
Cashflow (Existing Resources and "authorized" federal PILT/SRS)
Current, $2015 2016 2017 2018 2019
Existing Reserves 4,600,000$ 1,035,423$
SDC Reserves/Projections 1,600,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$
Total (no PILT/SRS)6,200,000$ 1,435,423$ 400,000$ 400,000$ 400,000$ 400,000$
Cumulative Total 6,200,000$ 7,635,423$ 8,035,423$ 8,435,423$ 8,835,423$ 9,235,423$
Cashflow (Existing Resources and assumed PILT/SRS)
Current, $2015 2016 2017 2018 2019
Reserves plus PILT/SRS 4,600,000$ 1,035,423$ 744,081$ 435,302$ 108,220$ -$
SDC Reserves/Projections 1,600,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$
Total (with PILT/SRS)6,200,000$ 1,435,423$ 1,144,081$ 835,302$ 508,220$ 400,000$
Cumulative Total 6,200,000$ 7,635,423$ 8,779,504$ 9,614,806$ 10,123,026$ 10,523,026$
intersection to create two T-intersections. This project will require significant outreach
and public discussion. Staff has gathered appropriate information to begin the outreach
and design process immediately.
Project #2: Intersection improvements at Burgess Road/Day Road (La Pine area)
a. Description: Installation of a center turn lane in Burgess Road and realignment of Pine
Forest Drive to address offset alignment issues at the intersection. May include
installation of right-turn deceleration lanes on Burgess Road.
b. Justification: Turn lane warrants are met and the intersection experiences congestion
and a higher than normal crash rate due to traffic volume and driver perception.
c. Cost estimate: $650,000
d. Other issues: Staff has not initiated any pre-design or feasibility work. Potential
driveway conflicts may require additional resources to resolve.
Project #3: Huntington Road paving (MP 5.39 to 7.68), north La Pine area
a. Description: The project will pave and modernize the existing 2.4 mile unpaved section
of Huntington Road which is currently bypassed by Riverview Drive. Project includes
paving of Deer Run Lane (Pinecrest to Huntington) to provide local system access to a
rural subdivision currently served via US 97. The Project may include turn lanes at the
north and south connections to Riverview Drive.
b. Justification: As a high volume collector facility, Huntington Road provides a parallel
north-south route to US 97 connecting La Pine to Sunriver. The existing 2.4-mile
unpaved section requires above normal levels of gravel road maintenance. Lack of
paving forces traffic to bypass the unpaved section via Riverview Drive – a curvilinear
facility not designed to accommodate collector level traffic volumes. This project is
frequently requested by residents and has been touted by the La Pine Rural Fire
Protection District as a project that will improve public safety response times.
c. Cost estimate: $1,800,000
d. Other issues: The project has previously been designed however is not shovel-ready
due to the need to acquire right-of-way or easement from the BLM at the southerly
connection to Riverview Drive.
Project #4: Left turn lane on S. Canal Boulevard at Helmholtz Way (south Redmond area)
a. Description: Installation of a left turn lane in S. Canal Boulevard at Helmholtz Way.
b. Justification: This intersection is high volume arterial-collector intersection with limited
sight distance to the north. Installation of a left turn lane will improve safety and
operations.
c. Cost estimate: $650,000
d. Other issues: Staff has not initiated any pre-design or feasibility work.
Project #5: Rickard Road paving (MP 4.31 to 7.01), east Bend area.
a. Description: Project will complete the 2.7 mile unpaved portion of Rickard Road from
Groff Road to US 20. Once complete, this segment will provide a complete paved
collector facility connecting Knott Road to US 20.
b. Justification: This is a system improvement that will improve an unpaved collector
facility. Similar to Huntington Road, this is a higher volume gravel section that requires
above normal maintenance activity.
c. Cost estimate: $800,000
d. Other issues: Staff has not initiated any pre-design or feasibility work, although the
project is straightforward given the existing alignment and right-of-way.
Additional Projects:
In addition to CIP projects, the program also funds major maintenance and special projects not
considered a portion of the Pavement Management Program. An additional project proposed by
staff relates to stormwater improvements in the downtown La Pine area, as follows:
Special Project #1 : La Pine stormwater improvements at Huntington Road and Third Street.
a. Description: Project will install a stormwater line that will alleviate localized flooding at
the intersection of Huntington Road/Third Street by piping stormwater from the
intersection to the east (slough).
b. Justification: During significant rain and snowmelt events, the intersection floods due
to the lack of appropriate stormwater disposal infrastructure. The flooding is frequent
and significantly impacts area businesses and access. The majority of the roads within
downtown La Pine are County facilities.
c. Cost estimate: $200,000
d. Other issues: Staff has performed limited feasibility work pertaining to the profile of the
pipe and disposal area. The City of La Pine has expressed an interest to partner on the
project.
Special Project #2: Annual Traffic Safety Improvements
Within the CIP Program, annual traffic safety improvements are budgeted in the amount of
$50,000 to address small projects such as new guardrail installation, etc.
The Staff Proposal below provides a schedule of the above projects through the five year period
such that an approximate $1.0M to $2.0M reserve amount remains in 2019 depending on the
level of funding supplied via SRS/PILT.
Table 3: Staff Proposal of 5-Year CIP Projects:
Proposed Project
Current Obligations 2015 2016 2017 2018 2019
Skyliners Road (match)1,000,000$
Tetherow Bridge (match)250,000$
Fall Creek Bridge (match)120,000$
PBH/Neff-Alfalfa Improvement 2,500,000$
La Pine Downtown Stormwtr.200,000$
Burgess/Day Turn Lanes 650,000$
Huntington/Deer Run Paving 1,800,000$
S Canal Blvd Imps 650,000$
Rickard Paving 800,000$
Traffic Safety (annual)50,000$ 50,000$ 50,000$ 50,000$ 50,000$
Net Cash (no PILT/SRS)4,830,000$ 3,515,423$ 3,215,423$ 1,765,423$ 1,465,423$ 1,015,423$
Net Cash (with PILT/SRS)4,830,000$ 3,515,423$ 3,959,504$ 2,944,806$ 2,753,026$ 2,303,026$
FY Obligation
Deschutes County Transportation CIP and SDC Project List
RESOLUTION 2013-020
EXHIBIT B
Current Existing County SDC Com. Rec
Proposed Functional Road Standard Construction Engineering &Project SDC Eligible
Road Name From To Treatment Class Section (ft.)Section (ft.)Cost Administration cost cost Priority
County Improvement Projects (intersection only)
Intersection Location 100%
POWELL BUTTE HWY./NEFF-ALFALFA MKT. ROAD Rural/Bend Area Install Roundabout Arterial/Arterial 720,000$ 180,000$ 900,000$ 900,000$ High
POWELL BUTTE HWY./BUTLER MARKET ROAD Rural/Bend Area Install Roundabout Arterial/Arterial 720,000$ 180,000$ 900,000$ 900,000$ High
BURGESS RD AT DAY RD Rural / South County Area Add turn lanes to Burgess Road Arterial/Collector 225,000$ 56,250$ 281,250$ 281,250$ Medium
OLD REDMOND-BEND HWY
AT TUMALO RD
Rural / Tumalo Area Add turn lanes to Old Redmond-Bend Hwy
and improve intersection sight distance
Arterial/Collector $ 200,000 $ 50,000 $ 250,000
250,000$
Medium
BAKER ROAD AND CINDER BUTTE ROAD Rural/ Deschutes River Woods Install Roundabout Arterial/Collector 720,000$ 180,000$ 900,000$ 900,000$ Medium
CANAL BLVD/HELMHOLTZ Rural /Redmond Area Install Roundabout Arterial/Collector 720,000$ 180,000$ 900,000$ 900,000$ Medium
DESCHUTES MKT/HAMEHOOK Rural/Bend Area Install Roundabout Collector 720,000$ 180,000$ 900,000$ 900,000$ Medium
SOUTH CENTURY/SPRING RIVER ROAD Rural / South County Area Install Roundabout Collector/Arterial 720,000$ 180,000$ 900,000$ 900,000$ Medium
HUNTINGTON RD AT SOUTH CENTURY DRIVE Rural / South County Area Install Roundabout Collector 720,000$ 180,000$ 900,000$ 900,000$ Low
COYNER RD AT NORTHWEST WAY Rural / North County Area Add turn lanes to Northwest Way Collector 200,000$ 50,000$ 250,000$ 250,000$ Low
Subtotal 7,081,250$ 7,081,250$
Transportation System Management (TSM) and Transportation Demand Management (TDM) Projects
Project 0%
Regional TDM Program Countywide County share to continue funding of Commute Options (per year)8,000$ 160,000$ -$ High
Rideshare Lots Countywide Install regional rideshare lots at various future locations 45,000$ 45,000$ -$ Medium
Subtotal 205,000$ -$
State Highway Improvement Projects (ODOT Projects with County participation)
Highway 0%
U.S. 97 11TH AVE. - O'NEIL HWY add travel lanes each direction Principal Arterial 9,000,000$ -$ 9,000,000$ -$ High
U.S. 97 South Century - La Pine Rec add travel lanes each direction Principal Arterial 25,300,000$ -$ 25,300,000$ -$ High
U.S. 20 HAWK'S BEARD TO RAIL WAY add travel lanes each direction Principal Arterial 20,000,000$ -$ 20,000,000$ -$ High
U.S. 97 La Pine Rec - DRAFTER add travel lanes each direction Principal Arterial 11,800,000$ -$ 11,800,000$ -$ Medium
U.S. 20 COUCH MARKET - GERKING MARKET add travel lanes each direction Principal Arterial 4,900,000$ -$ 4,900,000$ -$ Medium
U.S. 20 PROVIDENCE - HAMBY add travel lanes each direction Principal Arterial 2,000,000$ -$ 2,000,000$ -$ Medium
U.S. 20 OB Riley - Cooley add travel lanes each direction Principal Arterial 2,400,000$ -$ 2,400,000$ -$ Medium
OR 126 QUAIL TREE DR. - 2 MI. EAST add travel lanes each direction Principal Arterial 7,900,000$ -$ 7,900,000$ -$ Medium
OR 126 CLINE FALLS HWY. - HELMHOLTZ add travel lanes each direction Principal Arterial 9,600,000$ -$ 9,600,000$ -$ Medium
OR 126 SHERMAN - CROOK CO.add travel lanes each direction Principal Arterial 6,100,000$ -$ 6,100,000$ -$ Medium
OR 370 U.S. 97 TO 1/2 MILE WEST overpass, geometric improvments Principal Arterial 26,100,000$ -$ 26,100,000$ -$ Low
Subtotal 125,100,000$ -$
State Highway Intersection Improvement Projects (ODOT Projects with County participation)
Intersection Location 2.70%
U.S. 97/LOWER BRIDGE WAY Rural/Terrebonne Area Grade separate from U.S. 97 Principal Arterial/Arterial 21,000,000$ -$ 21,000,000$ 567,000$ High
U.S. 20/COOK AVE/O.B. RILEY RD.Rural / Tumalo Area Overpass with jughandles Principal Arterial/Collector 15,500,000$ -$ 15,500,000$ 418,500$ High
U.S. 97/WICKIUP JUNCTION INTERCHANGE PHASE I Rural/South County Area grade separation, realignment Principal Arterial 30,000,000$ -$ 30,000,000$ 810,000$ Medium
U.S. 97/PERSHALL-O'NEIL HWY Rural/Terrebonne Area Simple Overpass Principal Arterial/Collector 9,500,000$ -$ 9,500,000$ 256,500$ Medium
OR 126/HELMHOLTZ Rural/Redmond Area Traffic Signal Principal Arterial/Collector 1,250,000$ -$ 1,250,000$ 33,750$ Medium
U.S. 97/QUARRY ROAD INTERCHANGE Rural/Redmond Area grade separation Principal Arterial 15,000,000$ -$ 15,000,000$ 405,000$ Low
U.S. 97/VANDEVERT Rural/South County Area Disconnect from U.S. 97 Principal Arterial/Collector 2,300,000$ -$ 2,300,000$ 62,100$ Low
U.S. 20/HAMBY/WARD Rural/Bend Area Install Roundabout Principal Arterial/Collector 1,000,000$ -$ 1,000,000$ 27,000$ Low
U.S. 20/POWELL BUTTE HIGHWAY Rural/Bend Area Install Roundabout Principal Arterial/Arterial 1,000,000$ -$ 1,000,000$ 27,000$ Low
OR 31/U.S. 97 Rural/South County Area Directional Interchange Principal Arterials 19,000,000$ -$ 19,000,000$ 513,000$ Low
Subtotal 115,550,000$ 3,119,850$
Length (mi)
New Road Segments (urban and rural)(may include intersections)
100%
0.76 HUNNELL ROAD COOLEY ROAD RODGERS ROAD New Road Collector 30 602,000$ 150,500$ 752,500$ 752,500$ High
0.66 COOLEY ROAD 18TH STREET DESCHUTES MARKET ROAD New Road Arterial 32 522,730$ 130,683$ 653,413$ 653,413$ Low
0.2 CROOKED RIVER DR WILCOX DR SMITH ROCK WAY New Road Collector 30 158,400$ 39,600$ 198,000$ 198,000$ Low
1.5 NEW ROAD MASTEN RD 6TH ST New Road Collector 30 1,188,000$ 297,000$ 1,485,000$ 1,485,000$ Low
0.2 BRITTA EXTENSION END OF BRITTA HWY 20/ROBAL RD New Road Collector 30 300,000$ 75,000$ 375,000$ 375,000$ Low
Subtotal 3,463,913$ 3,463,913$
Length (mi)
8/23/2013 Resolution 2013-020 Page 1
Deschutes County Transportation CIP and SDC Project List
RESOLUTION 2013-020
EXHIBIT B
Current Existing County SDC Com. Rec
Proposed Functional Road Standard Construction Engineering &Project SDC Eligible
Road Name From To Treatment Class Section (ft.)Section (ft.)Cost Administration cost cost Priority
Other Prioritized Modernization Projects (for roads with more than 1,000 ADT in 2011)
Project 18%
0.318 DEER RUN LANE PINECREST LANE HUNTINGTON ROAD Reconstruction/ pave Local 22-24 28 251,856$ 62,964$ 314,820$ 56,668$ High
2.32 FOSTER ROAD SOUTH CENTURY DRIVE LA PINE REC. ROAD Reconstruction/ pave Collector 20 30 2,500,000$ 625,000$ 3,125,000$ 562,500$ High
2.7 HUNNELL ROAD RODGERS ROAD TUMALO ROAD Reconstruction/ pave Collector 22-24 30 2,020,000$ 505,000$ 2,525,000$ 454,500$ High
2.3 HUNTINGTON ROAD RIVERVIEW DR. (N)RIVERVIEW DR. (S)Reconstruction/ pave Future Collector 22-24 30 1,158,860$ 289,715$ 1,448,575$ 260,744$ High
1.93 RICKARD ROAD GROFF ROAD HIGHWAY 20 Reconstruction/ pave Collector 20 30 617,600$ 154,400$ 772,000$ 138,960$ High
1.1 CANAL BLVD.61ST/QUARRY HELMHOLTZ Add Center Turn Lane Arterial 32 56 407,100$ 101,775$ 508,875$ 91,598$ High
4.23 HELMHOLTZ ELKHORN MAPLE Travel Lane each direction/center turn lane Collector 25-28 66 4,906,000$ 1,226,500$ 6,132,500$ 1,103,850$ High
1.55 BURGESS ROAD DAY ROAD HUNTINGTON ROAD Center turn lane/widen bridge Arterial 30 44 867,675$ 216,919$ 1,084,594$ 195,227$ High
0.82 5TH STREET AMBER LANE LAPINE STATE REC. ROAD Widen & Overlay Collector 25 28 205,000$ 51,250$ 256,250$ 46,125$ Medium
1 17TH STREET NE NEGUS WAY HIGHWAY 370 Widen & Overlay Collector 21 28 250,000$ 62,500$ 312,500$ 56,250$ Medium
0.51 W. ANTLER AVE NW 35TH STREET NW HELMHOLTZ WAY Widen & Overlay Collector 24 28 127,500$ 31,875$ 159,375$ 28,688$ Medium
1.39 N. CANAL BOULEVARD REDMOND CITY LIMITS HIGHWAY 97 Widen & Overlay Collector 21-24 30 347,500$ 86,875$ 434,375$ 78,188$ Medium
1.03 GOSNEY ROAD HIGHWAY 20 COID CANAL BRIDGE Widen & Overlay Collector 26 28 257,500$ 64,375$ 321,875$ 57,938$ Medium
8.49 NW LOWER BRIDGE WAY 43RD STREET HOLMES ROAD Widen & Overlay Collector 24 30 2,122,500$ 530,625$ 2,653,125$ 477,563$ Medium
1.45 NE NEGUS WAY REDMOND CITY LIMITS NE 17TH STREET Widen & Overlay Collector 21-26 30 362,500$ 90,625$ 453,125$ 81,563$ Medium
4.27 BUCKHORN ROAD LOWER BRIDGE HIGHWAY 126 Reconstruction/ pave Collector 20 30 1,366,400$ 341,600$ 1,708,000$ 307,440$ Medium
1 31ST STREET NW SEDGEWICK NW LOWER BRIDGE WAY Widen & Overlay Arterial 24 30 250,000$ 62,500$ 312,500$ 56,250$ Low
1.57 NW 35TH STREET NW HEMLOCK AVE.NW UPAS AVE.Widen & Overlay Collector 24 30 392,500$ 98,125$ 490,625$ 88,313$ Low
2.13 61ST STREET S. CANAL BLVD HWY 97 Widen & Overlay Collector 24 28 532,500$ 133,125$ 665,625$ 119,813$ Low
0.53 NW ALMETER WAY NORTHWEST WAY NW SEDGEWICK AVE Widen & Overlay Arterial 25 30 132,500$ 33,125$ 165,625$ 29,813$ Low
0.98 BAILEY RD US 20 TUMALO RESERVOIR RD Widen & Overlay Collector 23 30 245,000$ 61,250$ 306,250$ 55,125$ Low
2.78 BEAR CREEK ROAD CITY LIMITS HIGHWAY 20 Widen & Overlay Collector 23-28 30 695,000$ 173,750$ 868,750$ 156,375$ Low
1.835 CHINA HAT ROAD KNOTT ROAD END MAINTENANCE Widen & Overlay FS Collector 24 30 458,750$ 114,688$ 573,438$ 103,219$ Low
1.41 CINDER BUTTE BAKER RD MINNETONKA LN Widen & Overlay Collector 25 28 352,500$ 88,125$ 440,625$ 79,313$ Low
0.315 COOLEY ROAD HIGHWAY 20 O.B. RILEY ROAD Widen & Overlay Collector 22 30 78,750$ 19,688$ 98,438$ 17,719$ Low
1.33 NW HELMHOLTZ W. ANTLER AVE Maple NW WALNUT AVE Widen & Overlay Collector 25 28 332,500$ 83,125$ 415,625$ 74,813$ Low
0.8 SW HELMHOLTZ W. ANTLER AVE Elkhorn HIGHWAY 126 S Canal Blvd Widen & Overlay Collector 25 28 200,000$ 50,000$ 250,000$ 45,000$ Low
6.604 HUNTINGTON ROAD SOUTH CENTURY DRIVE BURGESS ROAD (less 2.3mi)Widen & Overlay Collector 24 28 1,651,000$ 412,750$ 2,063,750$ 371,475$ Low
1.01 SW OBSIDIAN AVE.REDMOND CITY LIMITS UGB Widen & Overlay Collector 20 30 252,500$ 63,125$ 315,625$ 56,813$ Low
0.31 SMITH ROCK WAY HIGHWAY 97 RR XING/UGB TERREBONNE Widen & Overlay Arterial 25 30 77,500$ 19,375$ 96,875$ 17,438$ Low
1.04 STEVENS ROAD BEND CITY LIMITS WARD ROAD Widen & Overlay Collector 27 30 260,000$ 65,000$ 325,000$ 58,500$ Low
4.61 TUMALO RESERVOIR RD OB RILEY COLLINS RD Widen & Overlay Collector 21-23 30 1,152,500$ 288,125$ 1,440,625$ 259,313$ Low
0.51 SW WICKIUP AVE.SW HELMHOLTZ WAY SW 58TH STREET24-26 Widen & Overlay Collector 20 30 127,500$ 31,875$ 159,375$ 28,688$ Low
0.3 BOZEMAN TRAIL CHISOLM TRAIL RICKARD ROAD Reconstruction/ pave Local 22-24 28 237,600$ 59,400$ 297,000$ 53,460$ Low
2.13 NW WAY COYNER MAPLE Travel Lane each direction/center turn lane Collector 32 70 2,339,100$ 584,775$ 2,923,875$ 526,298$ Medium
CLINE FALLS HIGHWAY AT NUTCRACKER DRIVE Disconnect from Cline Falls Hwy.Arterial 30 30 60,000$ 15,000$ 75,000$ 13,500$ Low
Subtotal 34,494,614$ 6,209,030$
Length (mi)
Federal Lands Access Program Projects (primarily federal funding)
Project 10%
8.36 SKYLINERS ROAD UGB BEND END CO. MAINTENANCE Reconstruction Collector 24 34 9,000,000$ 2,250,000$ 11,250,000$ 1,125,000$ High
3.62 BURGESS RD PRINGLE FALLS SOUTH CENTURY DR Reconstruction Collector 24 32 3,300,000$ 825,000$ 4,125,000$ 412,500$ Low
Subtotal 15,375,000$ 1,537,500$
(L.F.)
Prioritized Other Bike and Pedestrian Projects
Road Bike Projects Proposed Treatment
Tumalo 0%
300 7th Street U.S. 20 Cook Avenue 5' sidewalk both sides Local 8,500$ 2,125$ 10,625$ -$ High
220 4th Street Wood Avenue Bruce Avenue 5' sidewalks on both sides Local 10,500$ 2,625$ 13,125$ -$ Medium
575 5th Street Wood Avenue Cook Avenue 5' sidewalks on both sides Local 21,000$ 5,250$ 26,250$ -$ Medium
450 8th Street Cook Avenue Riverview Avenue 5' sidewalks both sides Local 14,000$ 3,500$ 17,500$ -$ Low
Trails/Other Projects -$
6200 Tumalo Trail Tumalo State Park Riverview Avenue 10' Multi-use trail 128,000$ 32,000$ 160,000$ -$ High
Subtotal 227,500$ -$
Terrebonne -$
450 5th Street B Avenue C Avenue 5' sidewalk on east side only Local 9,000$ 2,250$ 11,250$ -$ Medium
1046 C Avenue 6th U.S. 97 5' sidewalk both sides Local 36,000$ 9,000$ 45,000$ -$ Medium
260 B Avenue 5th Street 6th Street future 5' sidewalk, north side only Local 4,700$ 1,175$ 5,875$ -$ Medium
8/23/2013 Resolution 2013-020 Page 2
Deschutes County Transportation CIP and SDC Project List
RESOLUTION 2013-020
EXHIBIT B
Current Existing County SDC Com. Rec
Proposed Functional Road Standard Construction Engineering &Project SDC Eligible
Road Name From To Treatment Class Section (ft.)Section (ft.)Cost Administration cost cost Priority
1080 A Avenue 11th Street 15th Street future 5' sidewalks both sides Local 40,000$ 10,000$ 50,000$ -$ Low
1090 Smith Rock Way 11th Street 15th Street 5' sidewalks on both sides Arterial 40,000$ 10,000$ 50,000$ -$ Low
1550 C Avenue U.S. 97 16th Street 5' sidewalk on south side only Local 31,000$ 7,750$ 38,750$ -$ Low
1725 11th Street Central Ave U.S. 97 5' sidewalks on both sides Local 65,000$ 16,250$ 81,250$ -$ High
Trails/Other Projects -$
Canal "H"13th Street 12th Street 10' sandseal trail Local 1,500$ 375$ 1,875$ -$ Low
Canal "H"12th Street 400' south of A Avenue 10' sandseal trail Local 5,500$ 1,375$ 6,875$ -$ Low
B Avenue East end of west segment West end of east segment 300' stairway Local 21,000$ 5,250$ 26,250$ -$ Low
4th Street North Forster Drive 300' stairway Local 21,000$ 5,250$ 26,250$ -$ Low
Subtotal 343,375$ -$
Bike and Pedestrian Subtotal 570,875$ -$
Bridge Projects
Location Sufficiency Rating Treatment Posting Required 18%
TETHEROW RD 32.4 New Bridge Yes 1,266,000$ 316,500$ 1,582,500$ 284,850$ High
CASCADES LAKES (Fall River)46.6 New Bridge Yes 637,000$ 159,250$ 796,250$ 143,325$ High
GRIBBLING RD 24 New Bridge Yes 180,000$ 45,000$ 225,000$ 40,500$ Low
WILCOX AVE 47.2 New Bridge Yes 120,000$ 30,000$ 150,000$ 27,000$ Low
SISEMORE ROAD 49.1 New Bridge No 550,000$ 137,500$ 687,500$ 123,750$ Low
Subtotal 3,441,250$ 619,425$
TOTAL 305,281,901$ 22,030,968$
8/23/2013 Resolution 2013-020 Page 3
DESCHUTES COUNTY
ROAD DEPARTMENT
CIP PROGRAM RANKING/PRIORITIZATION
FEBRUARY 12, 2014
Review cash flow
estimates for the 5-
year CIP Program.
Initiate discussion
of the 5-year CIP
ranking and
prioritization.
Discuss a staff
proposal for initial
5-year CIP ranking
and prioritization.
Obtain BOCC
direction regarding
a CIP resolution as
required by DCC
12.52.010 as well
as FY 15 budget
prep assistance.
PURPOSE/OBJECTIVE OF DISCUSSION
CIP PROGRAM CASH FLOW
Cashflow (Existing Resources and "authorized" federal PILT/SRS)
Current, $2015 2016 2017 2018 2019
Existing Reserves 4,600,000$ 1,035,423$
SDC Reserves/Projections 1,600,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$
Total (no PILT/SRS)6,200,000$ 1,435,423$ 400,000$ 400,000$ 400,000$ 400,000$
Cumulative Total 6,200,000$ 7,635,423$ 8,035,423$ 8,435,423$ 8,835,423$ 9,235,423$
Cashflow (Existing Resources and assumed PILT/SRS)
Current, $2015 2016 2017 2018 2019
Reserves plus PILT/SRS 4,600,000$ 1,035,423$ 744,081$ 435,302$ 108,220$ -$
SDC Reserves/Projections 1,600,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$
Total (with PILT/SRS)6,200,000$ 1,435,423$ 1,144,081$ 835,302$ 508,220$ 400,000$
Cumulative Total 6,200,000$ 7,635,423$ 8,779,504$ 9,614,806$ 10,123,026$ 10,523,026$
Scenario 1: No PILT/SRS – other than what has been currently funded.
Scenario 2: With assumed PILT/SRS – deescalated investment in CIP program.
Scenario 3: 100% PILT/SRS to CIP Program.
* No deescalated investment in CIP Program
**Add $4.0M to cumulative total.
High priority projects in CIP:
STAFF PROPOSAL: PRIORITY CIP
PROJECTS
Proposed Project SDC Eligible Non-SDC
Road Name Treatment cost cost Funding
POWELL BU. HWY./NEFF-ALFALFA MKT. ROAD Install Roundabout 2,000,000$ 900,000$ 1,100,000$
POWELL BU. HWY/BUTLER MARKET ROAD Install Roundabout 900,000$ 900,000$ -$
Regional TDM Program Commute Options Program 160,000$ -$ 160,000$
U.S. 97/LOWER BRIDGE WAY Grade separate from U.S. 97 -$ -$ -$
U.S. 20/COOK AVE/O.B. RILEY RD.Overpass with jughandles -$ -$ -$
HUNNELL ROAD (Cooley to Rodgers)New Road 752,500$ 752,500$ -$
DEER RUN LANE (Pinecrest to Huntington)Reconstruction/ pave 314,820$ 56,668$ 258,152$
FOSTER ROAD (S Cent to LRR)Reconstruction/ pave 3,125,000$ 562,500$ 2,562,500$
HUNNELL ROAD (Rodgers to Tumalo)Reconstruction/ pave 2,525,000$ 454,500$ 2,070,500$
HUNTINGTON ROAD (Riverview N to S)Reconstruction/ pave 1,448,575$ 260,744$ 1,187,832$
RICKARD ROAD (Groff to Hwy 20)Reconstruction/ pave 772,000$ 138,960$ 633,040$
S CANAL BLVD. (Quarry to Helm)Add Center Turn Lane 508,875$ 91,598$ 417,278$
HELMHOLTZ (Elkhorn to Maple)Travel Lane each direction/center turn lane 6,132,500$ 1,103,850$ 5,028,650$
BURGESS ROAD (Day to Huntington)Center turn lane/widen bridge 1,084,594$ 195,227$ 889,367$
7th Street (US 20 to Cook)5' sidewalk both sides 10,625$ -$ 10,625$
Tumalo Trail (multi-use)10' Multi-use trail 160,000$ -$ 160,000$
11th Street (Central to US 97)5' sidewalks on both sides 81,250$ -$ 81,250$
TOTAL HIGH PRIORITY 19,975,739$ 5,416,545$ 14,559,193$
Approved project
list per Ord 2012 -
005 and Res. 2013 -
020.
High -Medium -Low
ranking.
20-YEAR CIP PROJECT LIST
REC #1: POWELL BUTTE HWY /NEFF -
ALFALFA
Project #1: Powell Butte Highway/Neff Road-Alfalfa Market Road intersection improvements
(east Bend area).
a. Description: Installation of a roundabout or other intersection improvements.
b. Justification: The intersection experiences the highest crash rate in the County system
at approximately twice the rate of what would normally be expected based on location
and volume. Previously installed traffic safety countermeasures have not positively
influenced the crash rate at the high speed intersection.
c. Cost estimate: $2,500,000
d. Other issues: An initial feasibility has been conducted for the purposes of identifying
possible solutions including roundabout installation and offsetting both legs of the
intersection to create two T-intersections. This project will require significant outreach
and public discussion. Staff has gathered appropriate information to begin the outreach
and design process immediately.
REC #1: POWELL BUTTE HWY /NEFF -
ALFALFA, CONT.
Customer inquiry:
I heard a concept last year that I would like to
hear more of, a roundabout at the Powell Butte
- Alfalfa intersection. I know they can be
lightning rods for critics, but it seems the usual
complaints can be alleviated by making them
large enough. I have a hard time picturing a
light working well here, and leaving it alone will
only continue it's legacy as one of the
dangerous places to drive. I have lived in the
neighborhood for 35 years, driven through it for
27, responded many times as a paramedic for
20. All too soon my daughters will be driving
through it themselves.
I know there are many stakeholders in a
project like this, most important the traffic
engineers. I would be willing to help were I
can. Let me know.
REC #2: TURN LANE/REALIGNMENT AT
BURGESS/DAY (LA PINE)
Project #2: Intersection improvements at Burgess Road/Day Road (La Pine area)
a. Description: Installation of a center turn lane in Burgess Road and realignment of Pine
Forest Drive to address offset alignment issues at the intersection. May include
installation of right-turn deceleration lanes on Burgess Road.
b. Justification: Turn lane warrants are met and the intersection experiences congestion
and a higher than normal crash rate due to traffic volume and driver perception.
c. Cost estimate: $650,000
d. Other issues: Staff has not initiated any pre-design or feasibility work. Potential
driveway conflicts may require additional resources to resolve.
REC #3: HUNTINGTON ROAD/DEER RUN
PAVING (LA PINE)
Project #3: Huntington Road paving (MP 5.39 to 7.68), north La Pine area
a. Description: The project will pave and modernize the existing 2.4 mile unpaved section
of Huntington Road which is currently bypassed by Riverview Drive. Project includes
paving of Deer Run Lane (Pinecrest to Huntington) to provide local system access to a
rural subdivision currently served via US 97. The Project may include turn lanes at the
north and south connections to Riverview Drive.
b. Justification: As a high volume collector facility, Huntington Road provides a parallel
north-south route to US 97 connecting La Pine to Sunriver. The existing 2.4-mile
unpaved section requires above normal levels of gravel road maintenance. Lack of
paving forces traffic to bypass the unpaved section via Riverview Drive – a curvilinear
facility not designed to accommodate collector level traffic volumes. This project is
frequently requested by residents and has been touted by the La Pine Rural Fire
Protection District as a project that will improve public safety response times.
c. Cost estimate: $1,800,000
d. Other issues: The project has previously been designed however is not shovel-ready
due to the need to acquire right-of-way or easement from the BLM at the southerly
connection to Riverview Drive.
REC #4: S CANAL BLVD /HELMHOLTZ LEFT
TURN LANE (REDMOND )
Project #4: Left turn lane on S. Canal Boulevard at Helmholtz Way (south Redmond area)
a. Description: Installation of a left turn lane in S. Canal Boulevard at Helmholtz Way.
b. Justification: This intersection is high volume arterial-collector intersection with limited
sight distance to the north. Installation of a left turn lane will improve safety and
operations.
c. Cost estimate: $650,000
d. Other issues: Staff has not initiated any pre-design or feasibility work.
REC #5: RICKARD ROAD PAVING:
GROFF TO US 20
Project #5: Rickard Road paving (MP 4.31 to 7.01), east Bend area.
a. Description: Project will complete the 2.7 mile unpaved portion of Rickard Road from
Groff Road to US 20. Once complete, this segment will provide a complete paved
collector facility connecting Knott Road to US 20.
b. Justification: This is a system improvement that will improve an unpaved collector
facility. Similar to Huntington Road, this is a higher volume gravel section that requires
above normal maintenance activity.
c. Cost estimate: $800,000
La Pine Stormwater
Improvements at
Huntington/3 rd Street.
$200,000
Partner with City
Piped outlet to the slough.
Proposed FY15
Annual Traffic Safety
$50,000
Guardrail, etc.
OTHER PROJECTS
LA PINE STORMWATER ISSUES
Proposed project delivery schedule
Other projects to consider ?
PROPOSED TIMING
Looking for feedback on ranking/prioritization.
Additional information requested by BOCC?
Will use direction to prepare the CIP Resolution and FY 15
Budget.
Other questions?
Discuss specific project development details, time permitting.
BOCC DIRECTION
Ambulance Service Area (ASA) Committee
2577 NE Courtney Dr.
Bend, OR 97701
(541) 322-7410
MEMORANDUM
DATE: February 12, 2014
TO: Deschutes County Commissioners
FROM: Doug Kelly, EMS Chief, Redmond Fire & Rescue and ASA Committee Chair;
Tom Kuhn, Community Health Manager, Health Services and ASA Administrator.
RE: Ambulance Service Area Committee Recommendations to Commissioners
The purpose of this request is to propose that the Commissioners approve a recommendation
decided by the Ambulance Service Area (ASA) Committee that Non-Emergency Service Providers
not be permitted to provide mutual aid for 911 emergency calls. Along with this recommendation,
language changes will need to be made by the committee to the Ambulance Service Area (ASA)
Plan and Ordinance Chapter 8.30 to reflect this decision.
I. Background
In July 2013, a complaint was brought forward to the ASA Committee of a possible violation or
misinterpretation of Deschutes County Code (DCC) 8.30. It was discovered that The City of Bend
Fire Department had engaged in a Mutual Aid Agreement with Cascade Medical Transport of
Oregon (CMT) to provide emergency transports in Deschutes County. This was identified as a
conflict since DCC 8.30 explicitly states that “Effective May 14, 1997, no person shall provide
emergency ambulance services within Deschutes County unless such person is franchised in
accordance with DCC 8.30…The franchisee may subcontract non-emergency or inter-facility
ambulance transports as defined in the ASA Plan.” Following several meetings between the ASA
Committee, Bend Fire and CMT, the committee decided during the November 18, 2013 ASA
meeting by a six (6) to two (2) vote that a non-emergency service provider can not be mutual aid
for 911 emergency calls. In addition, the committee acknowledged that DCC 8.30 and the ASA
Plan needed language changes made as there were multiple discrepancies discovered during this
process which must be clarified.
II. Recommendation
The Deschutes County ASA Committee would like to recommend that the Deschutes County
Board of County Commissioners approve the following:
1. That the recommendation that “a non-emergency service provider can not be mutual aid for
911 emergency calls,” be approved, therefore voiding the Mutual Aid Agreement between Bend
Fire and CMT for emergency services and;
2. That the ASA Committee be permitted to make language changes to DCC 8.30 and the ASA
Plan to more strongly reflect the above recommendation, as well as clarify all other
discrepancies identified. These language changes would then be brought back to the BOCC
for final approval.
III. Justification
No County within the State of Oregon allows a non-franchised non-emergency provider
to mutual aid on 911 emergency medical services calls. The ASA Committee had
several conversations regarding the mutual aid contract and made a decision not to
allow mutual aid contracts between franchised emergency and non-franchised non-
emergency providers.
The mutual aid contract that was presented allowed a non-franchised non-emergency
medical provider to treat and transport emergency medical patients. The ASA
Committee determined that was not in the best interest of patient care.
Response times are not affected by mutual aid contracts because there is no
guarantee that the requested agency is available or clo se to the incident. Response
time standards in the ASA Plan are for 90% of the time; mutual aid requests are not
frequent enough to increase overall response times in most jurisdictions.
There are no cost savings associated with any mutual aid contracts within Central
Oregon. In all cases the transporting agency bills for services.
Date: February 12,2014
To: Deschutes County Board of Commissioners
From: Judith Ure, Management Analyst
Subject: Community Grant Award Recommendations
Changes to Community Grant Program
In May 2013, while prioritizing the use of video lottery funds, the Board of Commissioners made
the following changes to the Deschutes County Community Grant program:
1. Transferred responsibility for administering funding for emergency food, clothing, and
shelter grants to United Way of Deschutes County.
2. Established a set number of awards for fixed dollar amounts in the categories of Arts and
Culture, Health, Mental Health, and Addiction Services.
3. Affirmed that applicant organizations must be 501 (c)3 entities as recognized by the Internal
Revenue Service.
4. Determined that current Deschutes County Service Partners are ineligible to apply for
Community Grant funds.
These changes were reflected in the solicitation notice, funding guidelines, and application form.
Applications Submitted
Deschutes County received 23 applications in response to the 2013-14 Community Grant
solicitation as follows:
Arts and Culture
• Deschutes County Historical Society
• High Desert Museum
• Stage Right Productions
Health, Mental Health, and Addictions Services
• Advantage Smiles for Kids
• Central Oregon Teen Challenge
• Deschutes County Healthy Beginnings
Enhancing the Lives of Citizens by Delivering Quality Services in a Cost-Effective Manner
• Deschutes Family Recovery
• Redmond Alano Club
• Volunteers in Medicine Clinic of the Cascades
Other Essential Services
• American Red Cross -Oregon Mountain River Chapter
• Assistance League of Bend
• Big Brothers Big Sisters of Central Oregon
• Boys and Girls Clubs of Central Oregon
• Children's Vision Foundation
• Families Forward
• Humane Society of Central Oregon
• ICON City
• Oregon Adaptive Sports
• Pregnancy Resource Centers of Central Oregon
• Redmond Adventist Community Services
• The Center Foundation
• Volunteers In Action
• Wonderland Express
Review Process
A three-person panel reviewed the 2013-14 Community Grant applications, assigning numerical
points distributed between four evaluation criteria that included organizational strength; financial
stability; proposed program, project, or activity benefit; and perfonnance management
capability. Points assigned by members of the review panel were averaged; applications were
ranked using the averaged points; and the results were compared to individual ratings to ensure
confonnity. The review panelists were then given an opportunity to confinn that the highest
ranking applications reflected a consensus recommendation.
Recommendations
Specific recommendations will be presented to the Board of Commissioners for discussion
during a regularly scheduled work session.
.., -
Deschutes County Community Grant Program
2013-14 Award Recommendations
Arts & Culture Category
2 Awards of $3,000 Each
Applicant
Deschutes County Historical Society
Description
Upgrade of Desch utes Histori cal Museum website to provide
Points
87 .33
Ranking
1
community access to collections, r esearch , and educational interactive
Hi gh D es ert M us eum
Stage Ri ght Productio ns
app li cations.
Pl ateau Indian Bags publi c exhibit fea turing cornhus k and beaded bags
fr o m the Pla tea u regio n .
Playrigbt s Plat fo rm program co mpetiti o n w hi ch re views a nd bel p s to
produ ce th e atrical wo rks s ubmitted by amate urs .
---
8 3.3 3
83 .33
~----
2
2
-
Health, Mental Health, and Addictions Category
3 Awards of $10,000 Each
Applicant Description Points Ranking
Advantage Smiles fo r Kids Orthodontics for At-Ri s k Childre n Program providing orthodontic care
for childr~ll.w ho could not o therwise afford to rece~~e braces.
91.67 3
Central Oregon Teen Challenge Twelve months of residential treatment services in Central Oregon Teen
Challenge'S Men's Outreach Center for men with life-controlling
substance abuse issues.
65.00 5
Deschutes Family Recovery, Inc. Deschutes County Family Drug Court Flexible Funding Program to
assist with housing, transportation , health care, and other necessities
required to stabilize clients.
85.67 4
Deschutes County Healthy Beginnings Increase health care access to low-income and vulnerable young
children in Deschutes County.
93 .00 2
,
I
Redmond Alano Club Replace broken and old furniture and equipment and provide small
custodial budget for Alano Club facility.
61.67 6
Vo1unteers in M edicine C linic of the
Cascades1.YJM)
Sponsorship of o ne year of comprehensive h ealth care for 34 low-
income, vulneraple:L uninsured Deschutes COWlty adults.
94.67 I
I
------
------
Other Essential Services Category
3 Awards of $10,000 Each
Applicant Description Points Ranking
American Red Cross Prepare! Deschutes County Initiative to improve emergency 82.33 7
preparedness and increase resilience to disasters.
Assistance League of Bend Operation School Bell which will provide new clothing for 1,914
children during the 2013-14 school year.
Note: Ineligible -Consistent with criteria/or Emergency Food,
Clothing, and Shelter funds directed to United Way (received $5, 000).
Community-Based Mentoring Project which recruits, trains, and 92.00Big Brothers Big Sisters of Central 2
Oregon supports volunteers and identifies children facing adversity who could
benefit from havin~a trusted adult in their lives. -Formula for Impact Program which will use data to measure, track, Boys and Girls Clubs of Central Oregon 85.00 6
assess, and report metrics and outcomes for the purpose of evaluating
impacts.
Children's Vision Foundation Seven Step Children's Vision Screenings which will screen over 3,300 91.33 5
children attending over 18 schools in Deschutes county for vision
problems.
Families Forward 85.00 6
Program to help unemployed and underemployed individuals secure
Steps to Economic and Personal Success Employment Readiness
i
employment and establish a career path .
Hwnane Society of Central Oregon Central Oregon Cat Alliance Feral Cat Quality Control Program which 91.67 3
provides sterilization services to unowned cats in Deschutes c.ounty in
order to reduce shelter~pulation of unwanted animals.
ICON City Be Remedy Text Line used to deliver requested items of 52 individuals 85.00 6 I
and produce an annual video for outreach services. I
Oregon Adaptive Sports Expand Outdoor Access for All Project to provide accessible outdoor 69.00 10
activities to individuals with disabilities during the summer months in
addition to opportunities currently offered during the winter months .
Pregnancy Resource Centers of Central 73.33 9Increase outreach and services to Deschutes County youth who are
IOregon seeking advice with pregnancy, sexuality, and relationship issues. I
Redmond Adventist Community Services Emergency clothing program.
Note: Ineligible -Consistent with criteria for Emergency Food,
Clothing, and Shelter funds directed to United Way and not a 501 (c)3
organization.
'"
The Center Foundation Middle School Concussion Program to develop and implement a
concussion identification, management, and education program in Bend-
La Pine school district middle schools.
86.00 4
Volunteers in Action Safety an d Accessibility Program which builds accessibility ramps and
ins talls grab bars in bathtubs and showers in the homes of older an d/or
disabled residents of Desch ut es County.
94.33 1
Wonderland Express
-------------------
Wonderland Express holiday event that offers dinner, an ice cream
sundae bar, gifts family photos, crafts , hay rides, clown and magic
shows, visits with Santa Clause, and other activities to vulnerable
children attending public schools in Gilchrist, La Pine, Sunriver, Bend,
}~~d_~ol1d_'_ ~nQ §i~t~r~ ___________ -
76.67 8
2013-14 EXEMPT FACILITIES
NAME OF FACILITY
Bend's Community Center
Bend Elks Lodge No. 1371
Bethlehem Inn
City Center Foursquare Church
Door at Three Rivers Community Church
La Pine Community Kitchen
La Pine Senior Center
Redmond Council for Senior Citizens
Salvation Army
Sisters Senior Center
St Helens Center -Family Kitchen
St Thomas Parish Center
Bend Senior High School
Mountain View High School
Summit High School
Elevation Cafe at COCC
TOTAL EXEMPT AMOUNT
NUMBER
OF SEATS
250
110
50
25
36
75
140
170
80
80
72
400
0
0
0
80
FEE FEE IF NOT
CHARGED EXEMPT
0 $930.00
0 $830.00
0 $700.00
0 $700.00
0 $700.00
0 $830.00
0 $830.00
0 $930.00
0 $830.00
0 $830.00
0 $830.00
0 $930.00
0 $645.00
0 $645.00
0 $645,00
0 $830.00
$12,635.00