HomeMy WebLinkAboutRoad Capital Improv Plan Update
MEMORANDUM
DATE: February 12, 2014
TO: BOCC
THROUGH: Tom Anderson, County Administrator
FROM: Chris Doty, Road Department Director
RE: 5-year Capital Improvement Plan program prioritization and discussion
Recent discussion regarding the reconstitution of the Road Department’s Capital Improvement
Plan (CIP) program has highlighted the need to obtain BOCC direction on the prioritization and
ranking of capital projects. Per County Code Section 12.52.010, the BOCC is required to adopt
an annual resolution identifying priorities for transportation projects in County right -of-way.
The purpose of this memorandum is to:
a. Initiate discussion of the 5-year CIP ranking and prioritization.
b. Review cash flow estimates for the 5-year CIP Program.
c. Discuss a staff proposal for initial 5-year CIP ranking and prioritization.
d. Obtain BOCC direction at the February 12th work session regarding a future resolution
as required by DCC 12.52.010.
Capital Improvement Plan Project Discussion:
The County’s current 20-year CIP was initially adopted upon approval of the Transportation
System Plan (2012), and was amended and incorporated by reference as an attachment to the
System Development Charge resolution (2013-020) in June of 2013. The CIP represents the
list of modernization improvements, intersection improvements, new roadway segments and
other significant projects affecting the County transportation system. The CIP ranks projects as
high-medium-low and as such, provides general guidance to the capital program and a refined
5-year plan.
The approved CIP is available via the following link:
http://www.deschutes.org/DeschutesOrg/files/02/02cfc8a0-27e9-4758-9084-14282623b02f.pdf
In addition to CIP Projects, other capital projects budgeted annually within the Road Fund
include special maintenance projects and small scale traffic safety projects.
Expenses associated with the Road Department’s Pavement Management Program (PMP) are
contained within the Road Fund’s material/services category and are not considered or
budgeted as capital improvements. PMP expenses include chip seal, overlay (thin lift and
structural) as well as full depth reclamation.
Cash Flow Estimates for the 5-Year CIP:
The Road Department’s budget goal is to achieve a fiscal operational balance such that routine
maintenance can be funded exclusively via routine funding sources. In this scenario, revenue
from non-routine and unreliable funding sources, such as federal SRS and PILT programs can
be directed to the CIP program.
Whereas the Road Department budget has achieved this funding goal through the past several
budget cycles, future inflation in operating costs without equivalent indexing of operational
funding sources will require the use of SRS/PILT to fund operations. That said, recent
extensions of SRS/PILT, coupled with the existence of prior reserved SRS/PILT revenue has
enabled the Road Department to demonstrate the availability of resources to proceed with a
limited CIP program. The below tables demonstrate two cash flow scenarios with funding
assumptions based with and without the availability of SRS/PILT program extensions beyond
what is currently authorized.
Table 1: Cash flow assuming SRS/PILT thru 2015 only
Table 2: Cash flow assuming full SRS/PILT – with deescalating contributions to CIP
The deescalating contribution from SRS/PILT in Table 2 is based on the assumption that
overlay and equipment investments will be returned to pre-recession (sustainable) levels and
that inflation in expenses will outpace escalation in operating revenue (gas tax).
The 5-year cash flow analysis demonstrates the availability of $9.2M to $10.5M in resources.
Assuming a goal of maintaining a minimum CIP/SDC reserve of $1.0M to $2.0M, the 5-year CIP
program can target projects totaling $7.2M to $9.5M.
Staff Proposal of 5-Year CIP Projects:
Road Department staff has prepared a recommendation to the BOCC for an initial 5-year CIP
program based on engineering judgment of system needs, safety analysis, and customer
requests.
The staff recommended 5-year CIP program projects are as follows:
Project #1: Powell Butte Highway/Neff Road-Alfalfa Market Road intersection improvements
(east Bend area).
a. Description: Installation of a roundabout or other intersection improvements.
b. Justification: The intersection experiences the highest crash rate in the County system
at approximately twice the rate of what would normally be expected based on location
and volume. Previously installed traffic safety countermeasures have not positively
influenced the crash rate at the high speed intersection.
c. Cost estimate: $2,500,000
d. Other issues: An initial feasibility has been conducted for the purposes of identifying
possible solutions including roundabout installation and offsetting both legs of the
Cashflow (Existing Resources and "authorized" federal PILT/SRS)
Current, $2015 2016 2017 2018 2019
Existing Reserves 4,600,000$ 1,035,423$
SDC Reserves/Projections 1,600,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$
Total (no PILT/SRS)6,200,000$ 1,435,423$ 400,000$ 400,000$ 400,000$ 400,000$
Cumulative Total 6,200,000$ 7,635,423$ 8,035,423$ 8,435,423$ 8,835,423$ 9,235,423$
Cashflow (Existing Resources and assumed PILT/SRS)
Current, $2015 2016 2017 2018 2019
Reserves plus PILT/SRS 4,600,000$ 1,035,423$ 744,081$ 435,302$ 108,220$ -$
SDC Reserves/Projections 1,600,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$
Total (with PILT/SRS)6,200,000$ 1,435,423$ 1,144,081$ 835,302$ 508,220$ 400,000$
Cumulative Total 6,200,000$ 7,635,423$ 8,779,504$ 9,614,806$ 10,123,026$ 10,523,026$
intersection to create two T-intersections. This project will require significant outreach
and public discussion. Staff has gathered appropriate information to begin the outreach
and design process immediately.
Project #2: Intersection improvements at Burgess Road/Day Road (La Pine area)
a. Description: Installation of a center turn lane in Burgess Road and realignment of Pine
Forest Drive to address offset alignment issues at the intersection. May include
installation of right-turn deceleration lanes on Burgess Road.
b. Justification: Turn lane warrants are met and the intersection experiences congestion
and a higher than normal crash rate due to traffic volume and driver perception.
c. Cost estimate: $650,000
d. Other issues: Staff has not initiated any pre-design or feasibility work. Potential
driveway conflicts may require additional resources to resolve.
Project #3: Huntington Road paving (MP 5.39 to 7.68), north La Pine area
a. Description: The project will pave and modernize the existing 2.4 mile unpaved section
of Huntington Road which is currently bypassed by Riverview Drive. Project includes
paving of Deer Run Lane (Pinecrest to Huntington) to provide local system access to a
rural subdivision currently served via US 97. The Project may include turn lanes at the
north and south connections to Riverview Drive.
b. Justification: As a high volume collector facility, Huntington Road provides a parallel
north-south route to US 97 connecting La Pine to Sunriver. The existing 2.4-mile
unpaved section requires above normal levels of gravel road maintenance. Lack of
paving forces traffic to bypass the unpaved section via Riverview Drive – a curvilinear
facility not designed to accommodate collector level traffic volumes. This project is
frequently requested by residents and has been touted by the La Pine Rural Fire
Protection District as a project that will improve public safety response times.
c. Cost estimate: $1,800,000
d. Other issues: The project has previously been designed however is not shovel-ready
due to the need to acquire right-of-way or easement from the BLM at the southerly
connection to Riverview Drive.
Project #4: Left turn lane on S. Canal Boulevard at Helmholtz Way (south Redmond area)
a. Description: Installation of a left turn lane in S. Canal Boulevard at Helmholtz Way.
b. Justification: This intersection is high volume arterial-collector intersection with limited
sight distance to the north. Installation of a left turn lane will improve safety and
operations.
c. Cost estimate: $650,000
d. Other issues: Staff has not initiated any pre-design or feasibility work.
Project #5: Rickard Road paving (MP 4.31 to 7.01), east Bend area.
a. Description: Project will complete the 2.7 mile unpaved portion of Rickard Road from
Groff Road to US 20. Once complete, this segment will provide a complete paved
collector facility connecting Knott Road to US 20.
b. Justification: This is a system improvement that will improve an unpaved collector
facility. Similar to Huntington Road, this is a higher volume gravel section that requires
above normal maintenance activity.
c. Cost estimate: $800,000
d. Other issues: Staff has not initiated any pre-design or feasibility work, although the
project is straightforward given the existing alignment and right-of-way.
Additional Projects:
In addition to CIP projects, the program also funds major maintenance and special projects not
considered a portion of the Pavement Management Program. An additional project proposed by
staff relates to stormwater improvements in the downtown La Pine area, as follows:
Special Project #1 : La Pine stormwater improvements at Huntington Road and Third Street.
a. Description: Project will install a stormwater line that will alleviate localized flooding at
the intersection of Huntington Road/Third Street by piping stormwater from the
intersection to the east (slough).
b. Justification: During significant rain and snowmelt events, the intersection floods due
to the lack of appropriate stormwater disposal infrastructure. The flooding is frequent
and significantly impacts area businesses and access. The majority of the roads within
downtown La Pine are County facilities.
c. Cost estimate: $200,000
d. Other issues: Staff has performed limited feasibility work pertaining to the profile of the
pipe and disposal area. The City of La Pine has expressed an interest to partner on the
project.
Special Project #2: Annual Traffic Safety Improvements
Within the CIP Program, annual traffic safety improvements are budgeted in the amount of
$50,000 to address small projects such as new guardrail installation, etc.
The Staff Proposal below provides a schedule of the above projects through the five year period
such that an approximate $1.0M to $2.0M reserve amount remains in 2019 depending on the
level of funding supplied via SRS/PILT.
Table 3: Staff Proposal of 5-Year CIP Projects:
Proposed Project
Current Obligations 2015 2016 2017 2018 2019
Skyliners Road (match)1,000,000$
Tetherow Bridge (match)250,000$
Fall Creek Bridge (match)120,000$
PBH/Neff-Alfalfa Improvement 2,500,000$
La Pine Downtown Stormwtr.200,000$
Burgess/Day Turn Lanes 650,000$
Huntington/Deer Run Paving 1,800,000$
S Canal Blvd Imps 650,000$
Rickard Paving 800,000$
Traffic Safety (annual)50,000$ 50,000$ 50,000$ 50,000$ 50,000$
Net Cash (no PILT/SRS)4,830,000$ 3,515,423$ 3,215,423$ 1,765,423$ 1,465,423$ 1,015,423$
Net Cash (with PILT/SRS)4,830,000$ 3,515,423$ 3,959,504$ 2,944,806$ 2,753,026$ 2,303,026$
FY Obligation