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Deschutes County Board of County Commissioners Discretionary Grant Program FUNDRAISING ACTIVITY Board Meeting Date: July 9, 2014 Organization: Boys & Girls Clubs of Central Oregon Organization Description: Boys and Girls Clubs of Central Oregon was created to provide school-age children with opportunities that support lifelong learning, good character, and healthy lifestyles. The organization operates four sites in Deschutes County and serves 1,860 you annually. Project Name: Be Great Luncheon Project Description: Annual fundraising luncheon to support operations and services. Project Period: September 16, 2014 Amount of Request: $1,200 Previous Grants: 8/1/1999 12/1/1999 12/1/1999 12/10/1999 6/1/2000 4/1/2001 11/27/2001 12/20/2001 4/17/2002 10/9/2002 11/7/2002 10/13/2003 11/14/2003 6/3/2004 8/5/2004 1/24/2005 9/20/2005 2/6/2006 4/18/2006 4/17/2007 2/8/2010 4/7/2014 $ 188.00 210.00 $ 2,500.00 $ 188.00 $ 1,000.00 $ 1,000.00 $ 2,000.00 $ 2,400,00 $ 1,000.00 11,800.00 $ 3,250.00 $ 3,250.00 $ 2,600.00 $ 3,900.00 $ 3,559.63 $ 1,420.00 $ 6,500.00 $ 2,000.00 $ 2,000.00 S 2,000.00 $ 1,500.00 $ 5,000.00 Landfill sign (Carlson Sign Company) Area lights (Midstate Electric Cooperative) Permits and costs of moving building Carlson Signs July 4th expenses Parking lot improvements in Terrebonne Sponsorship of four corporate tables Teen after-school activities and annual fundraiser "Campaign for Kids" kickoff breakfast - corporate table After-school activities for youth Annual kickoff event Club activities Accounting software Building and land use permit fees Terrebonne Expansion Membership Services Coordinator Technology Grant Server Upgrade Operational expenses Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Project Beginning Date: Amount Requested: Project Name: Name of Applicant Organization: Address: -HA I cam. Ise✓ [Akin( Non Project End Date: Date Funds Needed: q- 1(9- Zo v4 c 4m i Or c,v) NO L tL1 'tel City & Zip Code: Contact Name(s): Fax #: P t> I 'l.‘ >'l c-C;Q tnwle✓1 all - Z611 Email Address: Tax ID #: Telephone #: ,gIion 7a1 onic:ienimeo e..c Old On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item bi 1 el JUN 20 2014 BOARD OF CIOMM1SSONERS Be GREAT Luncheon A proposal to Deschutes County Board of Commissioners From Boys & Girls Clubs of Central Oregon ABOUT BOYS & GIRL CLUBS OF CENTRAL OREGON: Since 1994, it has been the vision of Boys & Girls Clubs of Central Oregon (BGCCO) to be recognized as a premiere youth serving organization in Deschutes County, serving as a catalyst to create hope and opportunities for school aged kids, inspiring success and igniting a passion for lifelong learning, good character and living healthy lifestyles. It is the mission of Boys & Girls Clubs of Central Oregon to inspire and enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens. Currently, at four locations in Deschutes County and with an annual budget of $1,176,661.00, we serve 1,860 youth members annually. BGCCO's Annual Youth Membership grew 21% in 2013, with the daily average attendance, in after-school programming, growing to 333, from 283 the prior year. Each Club is guided by outcome driven programming, focusing on three key pillars: Academic Success, Character and Citizenship, and Healthy Lifestyles. Helping Club Members prepare for their future is attained by: keeping members on track to graduate from high school, staying fit for life, being ready to serve the community, and having a rewarding career. The Clubs are a platform for youth member's success. Today, BGCCO's approach has changed. Youth development programs focus on quality outcomes and are designed to meet the needs of local Club Members. These outcomes have led BGCCO to fine tune our existing data collection efforts, set specific quantifiable goals, and to become more accountable for youth members achievement and social development. Data collection shapes the quality, participation and effectiveness of the Clubs. We are seeking to accomplish even better outcomes for our youth, as we recognize young adults are not prepared for college and the workforce. For that reason, BGCCO is embarking on a bold strategic plan in an effort to deepen our impact. Our strategic plan, steered by a rich body of youth development research and implementation locally, calls for BGCCO to focus on the three key pillars: proven to have a tremendous influence on a young person's success. MEETING ESSENTIAL NEEDS Safe, Positive Environment I Fun, Relevant Programming On -Going Supportive Relationships Opportunities and Expectations I Recognition I Nutrition POSITIVE APPROACH FOR 2 ELEMENTARY. MIDDLE AND HIGH SCHOOL Positive Youth Development I Prevention I Intervention High -Yield Learning Activities, Targeted Programs, Regular Attendance 3 IMPACTING YOUTH THROUGH 3 CORE AREAS Academic Success I Character and Citizenship I Healthy Lifestyles PROVIDING TRANSFORMATIONAL OPPORTUNITIES Active Learning I Supporting Academic and Career Pathways Creative Learning Environments Utilizing Industry Experts as Volunteers BE GREAT LUNCHEON: Behind each and every GREAT kid is a GREAT adult, setting a GREAT example. For Twenty years, Boys & Girls Clubs of Central Oregon has created a positive place where young people are encouraged to discover their talents and achieve their dreams. It is all because of your support. Together, we can be Be GREAT Luncheon A proposal to Deschutes County Board of Commissioners From Boys & Girls Clubs of Central Oregon influential in kids lives and the future of our community. Because every child has the potential for greatness and so do you! This signature fundraising event ensures that the doors to the Club remain open and accessible for children living in Bend, Oregon. Our two local Clubs, in Bend, offer a variety of high impact affordable programs where youth discover talents, develop skills and build confidence. We provide caring adult role models in a safe positive place for boys and girls ages 6-18. Programming focuses on three main areas: Academic Success, Healthy Lifestyles, Good Character & Citizenship, with a goal of preparing all youth to graduate high school with a concrete plan for the future. Programs are designed to have the most impact while kids are at the Club and engaged. Examples of programs that fall within each programming area include: • Academic Success - o Power Hour -Homework help and tutoring program. o Project Learn- BGCCO works directly with the schools and educators to help youth succeed. • Healthy Lifestyles - o SMART Moves (Skills Mastery and Resistance Training) -Helps young people resist alcohol, tobacco, and other drug uses as well as premature sexual activity. o Triple Play -Improves the overall health of Club Members by increasing daily physical activity, teaching good nutrition and fitness habit, and encouraging them to develop healthy relationships. • Good Character & Citizenship - o Keystone/Torch Club -Club Members work together to implement activities in four areas: service to Club and community, education, health and fitness, and social recreation. BE GREAT LUNCHEON TIMELINE: Be Great Luncheon Tuesday, September 16, 2014 Noon-1:OOpm GRANT FUNDING: As a community-based organization, Boys & Girls Clubs of Central Oregon is uniquely positioned to positively affect the lives of the youth we serve. To strengthen core services, through our annual fundraising luncheon, we would like to request the amount of $1,200. This donation will help Boys & Girls Clubs of Central Oregon provide lunch items (main entree and sides) for our 400 guests. Deschutes County has been a partner in providing the resources to help the youth in Central Oregon. We thank you for considering this request. Together, we can assure that our community's youth go on to have great futures. Deschutes County Board of County Commissioners Discretionary Grant Program FUNDRAISING ACTIVITY Board Meeting Date: July 9, 2014 Organization: Central Oregon Council on Aging Organization Description: Designated Area Agency on Aging dedicated to promoting dignity, well-being, security, and independence for Central Oregon's senior citizens and disabled adults. Project Name: Direct Mail Project Description: Direct mail campaign to support operations and services. Project Period: September 2014 Amount of Request: $500 Previous Grants: 11/1/1999 $ 1,500.00 Senior Day Sponsorship 4/12/2001 $ 750.00 2/10/2003 $ 500.00 Sponsorship of Booth at Senior Fair and Health Expo 1/24/2005 $ 1,000.00 Senior Fair & Health Expo 3/2/2006 $ 1,000.00 Senior Fair and Expo 4/7/2014 $ 1,200.00 Donor Management System Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION o67c9/zciy- Project Name: atte4 D/rtc-/-' / L t Project Beginning Date: Seple.r •x''7-'1 Project End Date: Amount Requested: _5L0 Name of Applicant Organization: Address: Date Funds Needed: SIG krua✓ e,DtL`n Aber ,, ,zD /4- L'evrYal Ore‘ , ('Dukei/ "R. i /r/ .,t' 'e) 'A 3-73 /1/k- lr' Greek uJDoo/"�vc-pu City & Zip Code: Contact Name(s): Fax #: /t- He ._9'7?d. e- /a l Email Address: 1540.64 CZE R9 Tax ID #: Telephone #: -v6.;6'/22- C.547J-l)6Fs3 alem lc ' Cvu HiI I GS 3, -, 8Yt- On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status, * Applicant may be contacted during the review process and asked to provide a complete line item budget. 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The Central Oregon Council on Aging (COCOA) seeks to prevent hunger, improve health, and promote well-being, security, and independence among Central Oregon's most vulnerable seniors. Incorporated as a non-profit in 1975, and designated the Area Agency on Aging for Central Oregon under the Older Americans Act, COCOA is the only organization in Deschutes County providing services such as Meals on Wheels to seniors in need. In addition to Meals on Wheels, COCOA provides congregate dining through Bend's Community Center and the Bend Senior Center and conducts case management and nutrition education with clients. COCOA also offers caregiver support including respite care; provides no -cost legal aid and health insurance advising (the latter through SHIBA, the Senior Health Insurance Benefits Assistance program); operates the Senior Corps — Foster Grandparent Program; and provides information and referral to seniors as well as disabled adults through its Aging and Disability Resource Connection (ADRC). COCOA's Executive Officer, with direction from COCOA's eight - member board and Advisory Council, leads the organization in implementing activities, and in realizing goals and objectives, as articulated in COCOA's strategic plan. 2. Describe the proposed project or activity. COCOA respectfully requests $500 to defray expenses related to its Holiday Direct Mail Appeal. COCOA conducts two direct mail campaigns each year which together raise up to $30,000 in donor support. The Holiday Appeal is sent to up to 1,000 COCOA donors. For FY 2015, COCOA will send its Holiday Appeal in November 2014, tying it to the Thanksgiving holiday and connecting both the idea of meals and thanksgiving to COCOA's work in providing seniors with nutritious meals delivered by a cadre of volunteer drivers. 3. Provide a timeline for completing the proposed project or activity. • September — Write copy for Holiday Appeal; engage designer to create the appeal letter, donation form, envelope and return envelope. • October — Finalize adds to COCOA's new donor database (funded through a prior Board of County Commissioners discretionary grant award) in order to mail to up to 1,000 COCOA donors and potential donors. • Late October — Generate letters and mailing labels; stuff mailing and deliver it to the post office. • Early November — Donors receive Holiday Appeal. • November through end of December 2014 — COCOA receives and processes Holiday Appeal donations; COCOA sends thank you letters to donors. • January 2015 — COCOA closes out Holiday Appeal; staff review appeal for funds raised, new donors engaged, and average size gift. 4. Explain how the proposed project or activity will positively impact the community. COCOA's direct mail appeals are one of the main ways in which COCOA engages new donors while maintaining relationships with existing donors. And due to the generosity of these donors, COCOA is able to sustain programs and services of great value to Deschutes County seniors, including Meals on Wheels. Each year, COCOA delivers approximately 65,750 Meals on Wheels and provides about 27,850 congregate meals, for a total of 93,600 meals for Deschutes County seniors. At a cost of $3.50 per meal, this represents $327,600 of meals made available to Deschutes County's homebound, low-income, and high-risk seniors. Harder to value, but equally beneficial to the community, are the friendly visits by COCOA's 220 volunteer drivers that help to end the social isolation experienced by Meals on Wheels homebound seniors. 5. Identify the specific communities or groups that will benefit. The funds raised through COCOA's Holiday Appeal will benefit: • Homebound Meals on Wheels seniors • Seniors who share meals via congregrate dining offered at sites such as Bend's Community Center and the Bend Senior Center • Caregivers of seniors • Seniors and disabled adults served through COCOA's Aging and Disability Resource Connection • Seniors struggling to understand health insurance and Medicare options • Seniors in need of no -cost legal aid • Recipients of the direct mail appeal, who often are reminded — and subsequently take advantage — of services for seniors on behalf of their aging parents, spouses, siblings, friends or themselves Fundraising also helps to maintain COCOA's staff, which includes four Case Managers, the ADRC coordinator, nutrition coordinator, Foster Grandparent and SHIBA coordinator, compliance coordinator, and volunteer drivers. 6. Describe how the grant funds will be used and sources and amounts of matching funds or in-kind contributions. Itemize expenditures. Central Oregon Council on Aging (COCOA) Holiday Appeal Expenses First-class mailing of up to 1,000 appeal letters, 49 cents ea $490 Printing of letters, donation forms, and envelopes $400 Staff time to prepare and conduct mailing, —40 hours @ $15/hour $600 TOTAL EXPENSES $1,490 Revenue BOCC grant $500 COCOA $390 COCOA in-kind/staff time $600 TOTAL REVENUE $1,490 7. If the grant will support an ongoing activity, explain how it will be funded in the future. While this particular appeal (Holiday Appeal FY2015) will be one-time, COCOA's fundraising activities are necessarily ongoing. And, given cuts to COCOA's government funding, the organization is increasing its fundraising activities. COCOA has been exploring grant opportunities, such as capacity building grants, that might support fundraising. A Board of County Commissioners discretionary grant in the fundraising category would greatly assist COCOA in advancing its fundraising agenda to maintain existing, and to engage new, donors who have interest in and passion for supporting our seniors. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9, 2014 Organization: Bend Spay and Neuter Project Organization Description: Bend Spay and Neuter Project provides affordable, preventative services for dogs and cats in Central Oregon, including sterilizations for pets; Trap, Neuter, Return (TNR) for feral and stray cats; preventative wellness; a pet food bank; and a lost pet network. Since 2004, the organization has provided services for over 37,000 cats and dogs in Central Oregon. Project Name: Free Rabies Vaccine Clinic Project Description: Hold two annual free clinics to make free rabies vaccinations available for dogs and cats. Although the clinics will be available to anyone on a first-come, first-served basis, clinics are planned to be held near government subsidized housing complexes to encourage those with low income to participate. Project Period: Fall 2014 and Spring 2015 Amount of Request: $1,000 Previous Grants: 8/21/2006 9/19/2007 7/13/2005 10/25/2005 7/23/2008 1/1/2009 $ 6,100.00 $ 5,500.00 $ 4,000.00 $ 3,000.00 $ 2,500.00 $ 1,300.00 Improvements Capital Projects Facilities Improvements Educational Campaign and Technology Project Spay and Neuter Grant Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: svww.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 57/5//i/ Project Beginning Date: Amount Requested: Project Name: 4;000 Name of Applicant Organization: Address:. Free , ;bies Vderoi e CG is roject End Date: Date Funds Needed: &.pt a -0i4 ,rid ,4dtt a. lit) s5 M Lsoi a City & Zip Code: Contact Name(s): Fax #: put Trio 2- f11t'jii;Il�! L�lel�[Zilf ';1I- (ply 1D7 Tax lD #: Telephone #: 7) -097759g 50 417- lo /o Email Address: ��'c l ii Gd' bk d s . p,o ri On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complc. ii item cjJ;et. 5 2014 BOARD OF COMMISSIONERS ADMIWTRATION 4"114iii ea ,41 Aqe SPAY+ NEUMR I" PROJECT -} Deschutes County Discretionary Grant Application 2014 Bend Spay and Neuter Project 1. Bend Spay and Neuter Project provides affordable, preventative veterinary care for cats and dogs at risk of suffering in Central Oregon in order to create a more humane community. All of our programs are geared towards keeping pets out of our local shelters and in loving homes. BSNP provides affordable sterilization for owned animals, trap, neuter, return (TNR) for feral and stray cats, affordable preventative wellness services, operates the HOPE pet food bank in conjunction with Bend Pet Express, and recently created a lost pet network called Furry Friend Finder to help reunite lost pets with their owners. BSNP has provided services to over 37,000 cats and dogs in Central Oregon since 2004. BSNP is governed by a Board of Directors, and daily operations are led by the Executive Director, Megan Wellinghoff, and Medical Director, Dr. Katie Bahr. 2. Bend Spay and Neuter Project is proposing holding two annual free clinics where free rabies vaccinations would be provided for dogs and cats. Clinics would tentatively be held in Ponderosa Park, due to it's proximity to government subsidized housing complexes. Rabies clinics would be available to anyone on a first come, first served basis. 3. The timeline for the project would be to hold one clinic in September of 2014 and one clinic in April of 2015. Each clinic would be held on a Saturday for 4-5 hours. 4. Free Rabies Vaccine Clinics would benefit our community in three ways. First and foremost, by helping to ensure that all pets in our area receive at least one rabies vaccine in their lifetime. Although rabies is not very common in this area, approximately 1 in 100 bats in our area do carry the disease. Vaccinating pets against rabies is the first step in reducing the risk that there will be an outbreak of rabies in Deschutes County. By partnering with BSNP on this project, Deschutes County will improve public health for residents in our community. In addition to improved public health, low-income pet owners will have an opportunity to provide their beloved pets with the basic care they need to stay healthy. This clinic would also provide BSNP the opportunity to distribute vouchers for affordable or free (pending funding) vouchers for spay and neuter services to community members most likely to contribute to the pet overpopulation problem, those living at or below the poverty line. Statistically, 85% of dog bites involve intact dogs, by offering both rabies vaccinations and vouchers for spay/neuter services, the partnership between Deschutes County and BSNP could significantly reduce the chances of a rabies outbreak in Deschutes County, while working to decrease the number of dog bites occurring annually. 5. Free Rabies Vaccine Clinics would benefit low-income residents in our community, specifically those living at or below the poverty line. BSNP is prepared to offer as many free rabies vaccinations as we can provide within a 4-5 hour period. We anticipate being able to provide 100 vaccinations at each clinic. It would also afford an opportunity to reach the population most likely to have unaltered pets, and encourage them to spay/neuter their pets, improving the lives of the pet, their owner and public safety. 6. Grant funding from Deschutes County would be used to provide medical staff from BSNP to administer the vaccination clinics in the amount of $500 per clinic. Boehringer Ingelheim Medical Supply company will provide rabies vaccinations free of charge for these clinics. Bend Spay and Neuter Project will provide advertising for the event. 7. We hope to continue doing bi-annual free vaccination clinics, and we hope to continue to partner with Deschutes County to improve public health in our community. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9, 2014 Organization: Central Oregon Veterans Outreach Organization Description: Established in 2005 to act as a clearinghouse of information for veterans and to assist homeless and disabled veterans with basic essentials for living and to support their reintegration into safer and healthier living environments. Project Name: Making Our Service Count Project Description: Develop a software program to maintain accurate records of clients and provide information about services. The program will be developed by a volunteer using FileMaker Pro. Project Period: July 15, 2014 and ongoing Amount of Request: $970 Previous Grants: None recorded Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.ort; DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION May 13, 2014 Project Beginning Date: Amount Requested: Project Name: July 15, 2014 $970.00 Name of Applicant Organization: Address: Making Our Services Count Project End Date: Date Funds Needed: Ongoing July 1, 2014 Central Oregon Veterans Outreach 61510 S Hwy 97 Suite 100 City & Zip Code: Contact Name(s): Fax #: Bend, OR 97702 Jerry Hollis, Executive Director 541-389-5106 Email Address: Tax ID #: Telephone #: 76-0782755 541-383-2793 jerry.hollis@covo-us.org 0 n a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. if the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item BOARD AMIN COMMISSIONERS 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The mission of Central Oregon Veterans' Outreach (hereafter "COVO") is "To serve, assist and create support for the veterans of Central Oregon." In 2005, three disabled Vietnam veterans started COVO to assist homeless and disabled veterans with basic essentials for living and support their reintegration to safer and healthier living environments. Our relationships with veteran groups in Central Oregon and our partners in the community allow us to act as a clearing house of information for veterans. The first outreach efforts focused on the homeless camps scattered around Central Oregon. Help was given to anyone in need. As trust began to build, COVO began to provide suitable, affordable housing for veterans. The first housing project was The Horne of the Brave, a six -bedroom transitional house for homeless veterans who have no income. Currently, a case manager is on site to provide employment and continuing education counseling, supporting veterans in developing life skills that will eventually allow these individuals to live independently. COVO has since expanded housing opportunities to include a duplex for women veterans, twelve (two- bedroom) apartments, a single-family home and a seven -unit house for long- term housing. Additionally, COVO provides case management for veterans at Bethlehem Inn, the local homeless shelter. COVO currently holds the contract for the Supportive Services for Veterans Family Program. This program assists homeless veterans and those in danger of being homeless in either maintaining or gaining stable housing. COVO has also increased outreach services to include medical and dental mobile units, pension and disability claims assistance and reintegration services in the area of housing and employment. The leadership structure of COVO is comprised of a seven -member Board of Directors made up of retired military veterans and community business people. The full-time Executive Director oversees operations and staff. There are currently 13 paid staff and 35 volunteers. These volunteers assist the organization in various capacities ranging from working the reception desk, assisting in outreach, to delivering food and supplies to homeless camps. COVO has just moved into new offices where the walk-in clients (veteran and non -veteran alike) can be better served with basic needs support. Clothing, shoes, toiletries, sleeping bags, tents, propane, and food are available every weekday. 2. Describe the proposed project or activity. The title of our project is: Making Our Services Count. The heart of our proposed project is to develop a software program that will allow us to keep accurate records of our clients. Currently, when a veteran comes to us for assistance, we take down a name, what branch of the military he/she served and what type of service is being offered. If that same veteran comes back two days later, he/she is recorded again. While we employ an institutional memory of frequency and type of ongoing services, and even though our various program directors keep clear and definitive records, there is no central data base of our clients and the services and goods they have received. This is problematic for a variety of reasons. First and foremost is the difficulty in justifying the good work of Central Oregon Veterans Outreach. It is awkward to apply for outside funding and grants, because the numbers are inflated. The most compelling reason though is that with the current system, our clients are reduced to being a number. A data base, like the one being proposed, would show the story of how COVO has assisted each individual it serves. Each client would be entered in the data base with vital information such as their military branch of service, address of record, and next of kin. We would list the types of services that have been provided ranging from housing assistance, job placement and outreach support. This one entry could show how a person might have moved from a homeless situation to one of self-sufficiency - true stories of inspiration and hope. We currently have a volunteer on site who is certified as a developer in FileMaker Pro. He has volunteered to develop our database to accommodate our needs. He plans to also include our donors in the database - a service we are paying for on a monthly basis. With this effort we will be able to rely on data to tell our story in compelling ways and thus ensure a more steady stream of outside support from grant -makers and donors. 3. Provide a timeline for completing the proposed project or activity. If the Deschutes County Discretionary Grant Program is awarded to Central Oregon Veterans Outreach, our programmer/developer would begin meeting immediately with staff to determine the needs of the organization relating to the proposed database. He would begin writing program and would work with FileMaker Pro - Northwest Consultant (Stephen Day) to order the necessary site licenses and install them on existing Dell computers. Timeline: Meeting with staff -- one week Software development -- two weeks Training for staff -- one week The developer and staff realize that development of this database is ongoing. As Central Oregon Veterans Outreach grows, so do the programs, and the database will be expanded. If funds were received by July 1, 2014 - the program could be up and running by the beginning of August, 2014. 4. Explain how the proposed project or activity will positively impact the community. "The willingness with which our young people are likely to serve in any war, no matter how justified, shall be directly proportional to how they perceive veterans of early wars were treated and appreciated by our nation." - -President George Washington "On the battlefield, the military pledges to leave no soldier behind. As a nation, let it be our pledge that when they return home, we leave no veteran behind." - - Dan Lipinski In truth, the Bend community cares about our veterans. They want to see our service men and women come home and find affordable housing, work in a job they enjoy and maintain a healthy life-style. The ability to assist our veterans and the homeless population in general will be greatly enhanced by a database that can accurately track our clients, tell of their success and assist our organization in providing resources through grants and donor support. 5. Identify the specific communities or groups that will benefit. As described throughout this proposal - veterans, their families and the homeless population living in and around Central Oregon will be the primary recipients. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize aniticpated expenditures*. Amount Requested: $970.00 Itemized Expenditures: • $194 per FileMaker Pro License for 5 computers $970.00 One computer will be designated as the server - "Peer to Peer" no extra cost **Volunteer to develop database specifically for COVO no cost Total expenditures $970.00 7. If the grant will support an ongoing activity, explain how it will be funded in the future. This proposal is requesting a one-time grant for purchase of FileMaker software. All other cost for personnel as well as set-up and maintenance requirements will be the responsibility of Central Oregon Veterans' Outreach. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9, 2014 Organization: Serendipity West Foundation Organization Description: A 501(c)3 organization created in 2007 with the goal of bringing programs that empower Central Oregon youth to create positive change for themselves and their communities. Project Name: Challenge Day in Bend -La Pine Middle and High Schools. Project Description: Support for Challenge Day, a nationally -recognized youth program of intensive three-day workshops for middle and high school youth and school staff to learn positive ways to interact and deal with issues surrounding their lives. Project Period: September 1, 2014 through May 29, 2015 Amount of Request: $1,000 Previous Grants: 3/25/2013 $ 1,000.00 Challenge Days in Bend -La Pine Schools Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Project Beginning Date: Amount Requested: Project Name: Name of Applicant Organization: Address: 10 4 L t, Lam. 6 t; O 4-tir t o3' PtM 10 CA-ki t c9 t—S Project End Date: Date Funds Needed: hb( y Y n f I 1 to rl W GLA4 O' -T oN City & Zip Code: Contact Name(s): Fax it: L. (9X r(.2i Email Address: ° Tax ID #: Telephone #: ,©6 —1 °8I bLio. Ste --?;219a- io On a separate sheet(s), please briefly answer the following questions: 1_ Describe the applicant organization, including its purpose, Leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7_ If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item bu BOARD OF ADMINISTRATIONCC�1NERS Serendipity West Foundation Proposal to Deschutes County Commissioners Discretionary Grant Program Questions 1. Describe the applicant organization, including its purpose, leadership structure, and activities: Serendipity West Foundation is a 501(c)(3) non-profit organization located in Bend, Oregon. The organization was created in 2007 by Carol Oxenrider, a retired school teacher, with the goal of bringing programs to the youth of Central Oregon that help empower them to create positive change for themselves and their communities. To this end, Serendipity West Foundation sponsors day programs and experiential workshops for youth that focus on issues such as teasing, bullying, stereotyping, racism, violence, suicide and drug and alcohol abuse. Youth participants focus on addressing these issues through lessons of diversity and truthful expression with themselves and their peers. Beyond the scope of its programs and workshops, Serendipity West Foundation supports long-range teen leadership by providing support for students to create community-based projects. To date, Serendipity West Foundation has sponsored programs that have reached over 6,000 middle and high-school students and 1900 adult volunteers in 16 schools. It is the goal of the organization to reach over 2000 more youth in the 2014-2015 school year and to continue to support them as they become leaders for positive change in their schools and communities. 2. Describe the proposed project or activity: Based on previous success sponsoring Challenge Day and other provided workshops for middle and high schools throughout Central Oregon, Serendipity West Foundation is focusing on increasing its efforts to bring this program to all of the youth and schools in Central Oregon, Serendipity West Foundation also provides post -event, follow-up programs to schools to continue the positive changes following workshops and events. These have included a Bullying Prevention & Bystander Empowerment program, as well as presenting peer pressure and self- esteem films like Fat Boy Chronicles and Bully with accompanying author/panel activities and open -discussion forums. Challenge Day is a nationally -recognized youth program that focuses on creating change through intensive three-day workshops in which middle and high-school youth and school staff learn positive ways to interact with one another and deal with the issues surrounding their lives. As mental health issues, substance abuse, and violence increase in schools, it is critical that students are provided with the skills needed to deal with these situations without succumbing to negative outcomes. After attending the three-day program, students and adult volunteers are able to set and move toward achieving goals that positively impact their lives and the lives of those around them. Among the outcomes achieved by participants are realizations of self-limiting thoughts and behaviors, a greater understanding of the impact of their actions on others, a greater respect for all diversity, and the desire to lead service-oriented lives, Serendipity West Foundation has witnessed the results of the Challenge Day workshops and wants to expand its reach throughout Central Oregon. Serendipity West Foundation is seeking $1,000.00 in funding support from Deschutes County for program costs to bring Challenge Day to Deschutes County schools. We are in the process of scheduling Deschutes County Middle Schools and High Schools in 2014-2015. These workshops will reach an expected 800 teens and 200 adult staff. 3. Provide a timeline for completing the proposed project or activity: We are in the process of scheduling Deschutes County Middle and High Schools in the 2014- 2015 school year. 4. Explain how the proposed project or activity will impact the community's economic health: The Challenge Day workshop and other provided workshops are not simply programs that provide youth with the skills needed to manage their lives and confront the struggles that face them daily, Challenge Day is also centered on building an inclusive and cooperative community and instilling in youth a sense of service toward those around them. Developing these skills and sensibilities at an early age will allow the young people of Central Oregon to be better prepared to transition into roles as productive, committed members of their neighborhoods and communities. The skills that young people learn from participation in the Challenge Day workshop are the very same skill sets that will make them successful in their careers. Having a workforce -ready generation of young people is critical to the sustained success of the Central Oregon area. As the economic health of any community is directly linked to the ways in which it seeks to serve and develop its younger generations, it is certainly in the best interest of Deschutes County to support programming such as Challenge Day which fosters the growth of youth into future leaders and community supporters. 5. Identify the specific communities or groups that will benefit: Through the Challenge Day events carried out to date in Central Oregon schools, the wide- ranging effects and impacts for a number of groups have already been seen. Obviously Challenge Day has directly impacted students and their schools. Following the workshops, school officials and safety personnel have reported fewer incidences of conflict among students. While the immediate impact of this result is evident in a safer, more accepting school environment, a reduction in violent and non-violent conflict among young people has the added benefit of decreasing the burden on community juvenile justice departments and personnel. A safer community is also beneficial to the economic vitality of the area. In fact, community business owners have also experienced the positive outcomes of the workshops. These businesses have reported decreases in crimes committed by teens during school breaks, lunch periods, and afterschool hours. Challenge Day workshops also incorporate the use of adult volunteers who participate along side students. These volunteers represent a cross-section of the community and have consisted of parents, business owners, police officers, therapists, and school administrators. Adult volunteers are able to bring the mission of Challenge Day back with them into the community to support young people and add to the value of the program. Giving young people the ability to understand the ramifications of their actions on others and providing them with ways to positively deal with adversity is of benefit to the entire community, as these young people will soon make their way into the community. To ensure that these young people are community supporters, rather than a community burden is of the utmost importance and should be the goal, not only of the Serendipity West Foundation, but of all of the citizens and leaders of Central Oregon. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures. The Challenge Day program cost is $3,200 per day and directly supports 100 teens. Grant funds from Deschutes County will directly support the cost of the upcoming scheduled Challenge Day workshops. Below is a listing of current and anticipated funds and in-kind donations for the workshops to be scheduled in the 2014-2015 school year: OCF Foundation $15,000.00 Rotary Club of Greater Bend (Duck Race) $ 9,717.33 Lumbermens Insurance Services $ 400.00 Structus Building Technologies $ 500.00 Microsoft Matching Gift Program $ 680.00 Whole Foods $ 912.50 Pahlisch Homes $ 4,000.00 5 Fusion Fundraiser, May 5, 2014 $ 2,000.00 - $3,000.00 anticipated Total - $33,209.83 - $34,209.83 In -Kind Donations: Comfort Inn & Suites $ 800.00 Chow Restaurant $3..000.00 Total - $ 3,800.00 Expenditures: 8 Challenge Days $25,600.00 Total - $25,600.00 7. If the grant will support an ongoing activity, how will it be funded in the future: Future Challenge Day workshops are supported by committed funding from corporate sponsorships, grants, school collaborative fundraising, and annual fundraisers. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9, 2014 Organization: La Pine Park and Recreation Foundation Organization Description: The La Pine Park and Recreation Foundation supports the ongoing operations and special initiatives of the La Pine Park and Recreation District by developing funding, securing resources, and marketing the District's programs to existing or potential constituents. Project Name: La Pine Frontier Heritage Park Outdoor Restrooms Project Description: Add a rest area and restroom to Frontier Heritage Park. Project Period: May 15, 2014 — July 15, 2015 Amount of Request: $2,500 Previous Grants: 4/20/2001 5/8/2001 4/10/2002 6/28/2005 4/30/2008 6/9/2008 7/7/2008 8/13/2008 3/29/2010 822/2012 6/24/2013 $ 1,400.00 $ 1,064.56 $ 1,250.00 $ 2,500.00 $ 1,000.00 $ 2,381.57 $ 1,357.10 $ 5,000.00 $ 1,500.00 $ 2,000.00 $ 900.00 Install electrical service at White School Park Complex Interim General Manager Teen Lounge Summer Kids Program 2006 and 2007 Elections Security Measures Jade's Jazz Festival Rosland Campground Improvements Community Water Feature and Courtyard Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION May 21, 2014 Project Beginning Date: Amount Requested: Project Name: May 15, 2014 $2,500.00 Name of Applicant Organization: Address: La Pine Frontier Heritage Park Outdoor Restrooms Project End Date: Date Funds Needed: July 15, 2015 IJuly 15, 2014 La Pine Park and Recreation Foundation P.O. Box 664 City & Zip Code: Contact Name(s): Fax #: La Pine, OR 97739 Vicki Russell Email Address: Tax ID #: Telephone #: 27-3214817 541-420-1383 Vickir@vickrussellconstruction.com On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Page 2 Deschutes County Discretionary Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure, and activities: La Pine Parks and Recreation Foundation's mission is: To support the La Pine Parks and Recreation District area and enhance access to recreational activities for all community members. We act primarily as a fundraising arm and have raised dollars for capital projects (e.g. La Pine Community Center, numerous parks) as well as programs (e.g. the HUB, La Pine Adult Education Programs). 2. Describe the proposed project or activity: The addition of the rest area (and restroom) at Frontier Heritage Park will create a fully functional hub for the community, reflect La Pine's pride and vitality, and increase events and tourism. 3. Provide a timelinefor completing the proposed project or activity: Our target finish date is July 15, 2015 — or sooner as supplies, contractor services and weather cooperate. 4. Explain how the proposed protect or activity will positively impact the community. Outdoor restrooms are a long standing need for health and safety in several ways: A) Tourism needs is likely our largest income factor for the outdoor restrooms. Reportedly, 90,000 travelers have no restroom facilities along the highways after Summer Lake, K. Falls' Beaver Marsh, or Oakridge. Nor are their convenient restroom facilities driving through Bend or Redmond. We believe La Pine will become a destination for that needed restroom stop — which will end up including a meal, shopping, reading flyers on local features, etc. B) This Park has been the location for large community events (fairs, musical gatherings, talent shows, etc) C) The community and visitors using the playgrounds and fountain -gardens that are already established 5. Mentz ; the s.eci tc communities or •ou. s that will bene it. Everybody in La Pine's and those traveling through Newberry Country have access and will appreciate the facilities - whether enjoying our Special Events or a day in the park. 6. Describe how grant fundi will be used and include the source and (mounts of matchingfunds or in- kind contributions, if any. The City of La Pine has approved a $2,000.00 donation. We have many fundraisers on the calendar and will be seeking other funding partners. Itemize anticipated expenditures*. A preliminary bid stated $25,000. Now that we have plans, we are in the process of costing out the engineered building materials and seeking construction bids — (see attachments) 7. 'Lithe grant will support an ongoing activity, explain how it will be funded in the future. Built on the property of La Pine Parks and Recreation, I have a statement from the Director stating it will be maintained by their staff. (See the attachment) Attachments: Proof of the applicant organization's non-profit status. Restroom plans Restroom maintenance statement Budget Form Organization Name: La Pine Cohort 4 Project Title: Public Restrooms Budget Year * : 1-1-14 to 12-31-14 Revenue Org Budget Project Budget The Ford Family Foundation Funds Funds Requested from The Ford Family Foundation Other Foundations Government grants and contracts Donations from businesses Donations from individuals Special events Program fees Investment income In-kind Other: La Pine Chamber of Commerce Other: La Pine Park & Rec District Other: [Add source of revenue] Other: [Add source of revenue] $ 5,000 $ 5,000 $ 3,000 $ 400 $ 10,650 $ 4,650 $ 500 $ 3,000 Total Revenue = $ - $ 27,200 $ 5,000 Expenses In Kind Contract Services Contract Services Materials Fundraising expenses Printing and Promotion Postage Supplies Advertising Taxes In-kind Other: [Add expense Other: [Add expense Other: [Add expense Other: [Add expense description] description] description] description] Org Budget Project Budget The Ford Family Foundation Funds 4,650 7,350 15,000 5,000 100 25 25 50 Total Expenses = 27,200 5,000 * If request is for multi-year support provide Yr 1 budget information only. LA PINE'S FRONTIER HERITAGE PARK OUTDOOR RESTROOM MAINTENANCE Our maintenance person would clean daily in the morning during the restrooms open days. Bob Schulz Director La Pine Parks & Recreation District T. 541.536.2223 E. Bob.Schulz(a�Iapineparks.org www.lapineparks.orq Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9, 2014 Organization: Cloverdale Volunteer Fire Fighters Association Organization Description: The Cloverdale Rural Fire Protection District provides emergency response services to the Cloverdale community. The organization includes a paid Chief and Training Officer, but is otherwise staffed by volunteers. Project Name: Cloverdale Fire Hydraulic Rescue Tools Project Description: Purchase a used hydraulic extrication tool system (Jaws of Life) to enable emergency responders to remove occupants from motor vehicles which have been involved in serious accidents. The used system will cost $7,500 of which $2,500 will be provided by the Cloverdale Rural Fire Protection District and $2,500 by the Cloverdale Volunteer Fire Fighters Association as a result of previous fundraising efforts. Project Period: March 1, 2014 — June 30, 2014 Amount of Request: $2,500 Previous Grants: 11/21/2012 11/1/2010 $ 3,000.00 1,500.00 Volunteer Program / Building Construction Thermal Imaging Camera Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION s /ls/��y Project Beginning Date: Amount Requested: Project Name: Mka. 1 zo/y Z , roo Name of Applicant Organization: Address: LovE1tbk.E rutE QgsGvg Too+.S Project End Date: Date Funds Needed: 3uAE 4S /IP C ov j- j.E IloLvorrElt- Fifa- Fi6H7Es15 AssocraTroA) L 4g 78-7 GEORGE CYR-us 1 City & Zip Code: Contact Name(s): Fax #: SrS rEfs Qz751 /}n1o' FA u To5 Email Address: Tax ID #: Telephone #: SNS_ 5-6f- 03 aq otaw ov raL Ie c; rt. c.ow\ On a separate sheet(s), please briefly answer the following questions: 1. 2. 3. 4. 5. 6. 7. Describe the applicant organization, including its purpose, leadership structure, and activities. Describe the proposed project or activity. Provide a timeline for completing the proposed project or activity. Explain how the proposed project or activity will positively impact the community. Identify the specific communities or groups that will benefit. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. May 12, 2014 Deschutes County Board of Commissioners 1300 NW Wall St. Bend, OR 97701-1960 Re: Discretionary Grant Program Application for Hydraulic Rescue Tools Dear Commissioners, BOARD OF COMMISSIONERS ADMINISTRATION The Cloverdale Rural Fire Protection District (CRFPD) is staffed by a paid Chief and a paid Training Officer, and operates on a budget funded with the lowest tax rate in Deschutes County. The remainder of the officers and firefighters are unpaid volunteers. These volunteers donate literally thousands of hours of their time to drills and emergency responses in order to provide the community with an outstanding level of service. The Cloverdale Volunteer Fire Fighters Association (CVFFA) is comprised of these volunteers. Through donations and fundraisers, the CVFFA has been able to purchase and maintain its life saving Automated External Defibrillator (AED) program, which has allowed us to place these units in our first response vehicles and have already resulted in lives saved. We have also been able to purchase additional lighting to improve our effectiveness during night time incidents, as well as stabilization equipment to improve rescuer and patient safety during automobile extrications. This year we are trying to raise money to purchase a used hydraulic extrication tool system (AKA The Jaws of Life). This unit is a very valuable tool for enabling firefighters to remove occupants from motor vehicles which have been involved in significant crashes. With two major highways (126 & 20) running through the heart of our district, we respond to numerous crashes every year. These highways carry a high volume of passenger car traffic along with commercial freight. The combination of high volume, high speeds, extreme weather conditions, and breathtaking distractions (i.e. wildlife, natural vistas, etc.) have proven to have a historically fatal result. Our current equipment is simply not capable of dealing with today's technology. Modern vehicles are manufactured with tougher, lighter materials which have been proven resistant to the cutting technology of older generation tools. Recently we experienced significant failure of our equipment when attempting to perform extrication on a newer vehicle. Our current system is also unreliable at best and has consumed more maintenance resources than our small department can afford. New hydraulic extrication tool systems generally cost over $30,000. We have been able to locate a used Holmatro system equipped with a cutter, a spreader, a ram, two sets of supply hoses and a 1 year warranty for $7,500. This system would more than double our capability since it also allows two tools to operate at the same time and is completely compatible with our neighboring departments (Sisters -Camp Sherman Fire, Black Butte Fire, Bend Fire, and Redmond Fire) which is important since we often operate in cooperation on highway incidents. We would like to request a grant of $2,500 to be matched by $2,500 from the CRFPD as well as $2,500 of funds already raised by the CVFFA. The system will be available for purchase in June of 2014. We would appreciate your consideration in assisting us with the purchase of this Hydraulic Rescue Tool system. Sincerely, 7,04*•14. Damon E Frutos, President Cloverdale Volunteer Fire Fighters Association 68787 George Cyrus Road Sisters, Oregon 97759 Admin 541-389-2345 Substation 541-548-4815 cvffa@cloverdalefire.com www.cloverdalefire.com Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9, 2014 Organization: NeighborImpact Organization Description: NeighborImpact serves 55,000 residents of Crook, Deschutes, and Jefferson Counties by providing food, housing and energy assistance, and early childhood education. The organization is governed by a 15 -member board of directors which represent government, education, business, and health and human services sectors in all three counties. Project Name: Transitional Housing Program Project Description: Hire a Case Manager to administer the Transitional Housing Program which assists homeless families and people facing an immediate housing crisis by providing rental assistance and supportive services. The Case Manager position is required to secure $200,000 in funding from the U.S. Department of Housing and Urban Development (HUD). However, HUD funds cannot be used for this purpose. Project Period: July 1, 2014 through June 30, 2015 Amount of Request: $2,500 Previous Grants: 7/7/2008 2/8/2010 8/2/2010 3/2/2011 8/22/2012 10/10/12012 1/22/2014 $ 3,000.00 $ 2,000.00 $ 2,000.00 $ 600.00 $ 2,000.00 $ 5,000.00 $ 2,000.00 Head Start Mobile Dental Van Food Bank Expansion Redmond Child Care Provider Network Veterans Supportive Services Grants Application Redmond Childcare Alliance Network La Pine Low/Mod Income Family Assistance Point in Time Homeless Count Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION May 5, 2014 Project Beginning Date: Amount Requested: Project Name: July 1, 2014 $2500 Name of Applicant Organization: Address: Transitional Housing Program Project End Date: Date Funds Needed: June 30, 2015 July 2014 Neighborlmpact 2303 SW First Street City & Zip Code: Contact Name(s): Fax #: Redmond, OR 97756 William Kemp 541-548-2380 Email Address: Tax ID #: Telephone #: 93-0884929 541-323-6501 billk@neighborimpact.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item but BOARD OF COMMISSIONERS ADMINISTRATION Deschutes County Discretionary Grant Program Application 2014 Neighborlmpact 1. Describe the applicant organization, including its purpose, leadership structure, and activities. "Supporting people, strengthening communities" is not only the mission of Neighborlmpact, it is at the heart of every decision we make. Our purpose is to empower individuals and families to succeed and help people make better choices for a brighter future. Since 1985, Neighborlmpact has served Crook, Deschutes and Jefferson counties in Central Oregon. Our organization is considered the largest nonprofit in our region on a client -served basis, serving 55,000 residents annually. Neighborlmpact programs support people in our community who need it the most as well people who need a temporary boost. In fact, our programs benefit 1 in 4 residents of Central Oregon and we are the region's leading provider of food, housing services, energy assistance, and early childhood education services. We are governed by a 15 -member board of directors representing all three counties and multiple sectors of the community such as government, education, business, and health and human services. As per our bylaws, one-third of our board represents the economically disadvantaged from Crook, Deschutes, and Jefferson Counties. 2. Describe the proposed project or activity. Neighborlmpact seeks funding for our Transitional Housing Program (THP). This program assists homeless families and people dealing with an immediate housing crisis by providing rent assistance and supportive services. These services provide stability and help those we serve secure permanent housing. Recently, Neighborlmpact has been given the opportunity to secure an additional $200,000 in transitional housing funds through the U.S. Department of Housing and Urban Development (HUD). This is great news for our Transitional Housing Program, however, the HUD funding necessitates that our organization hire a Case Manager to run the program but does not include money for this position. In order to receive the HUD money, our organization needs to raise an additional $30,000 for the Case Manager position. We are hoping that the Deschutes County Commissioners will be a part of this effort and see the benefit of investing $2500 in order for our organization to secure the $200,000 in federal funding. The Case Manager will provide important support for those in transition from homelessness to stable, permanent housing. This support includes job search training, mental health referrals, and ensuring that children attend school. The Case Manager is also responsible for parenting skills referrals, budget preparation and training, and debt reduction counseling with clients. Securing the additional $200,000 from the U.S. Department of Housing and Urban Development will allow Neighborlmpact to serve an additional 25 households as they transition from the family shelter to their own apartments. Transitioning from homelessness to stability is a turning point for the clients we serve and this opportunity will make an incredible impact in the lives of local families in Central Oregon. 3. Provide a timeline for completing the proposed project or activity. The timeline for this program will run during our fiscal year, July 1, 2014 through June 30, 2015. The Case Manager will work with clients who reside in Neighborlmpact's Nancy's House Family Shelter and, based on their individual needs, create an action plan that guides them from homelessness to obtaining and maintaining permanent housing. Participants may remain in the program and receive a rent subsidy for up to one year while working towards becoming self-sufficient. Our families agree to a case management plan and meet with a case manager on a scheduled basis. Continuation in the program is contingent upon following established guidelines and making progress towards meeting established goals. 4. Explain how the proposed project or activity will positively impact the community. Our Transitional Housing Program benefits the community by providing families with children with a safe, drug-free environment and the support necessary to help them move forward in life. At the shelter, our clients have their own beds, eat regularly, and are connected with health and counseling services. Children are able to focus on schoolwork instead of worrying about where they will sleep or where their next meal will come from. This security can help create a more positive classroom environment at school and more positive interactions with peers. The adults we serve learn new life skills and how to make healthier choices for themselves and their families. Our clients are better able to take care of their families economically and emotionally. When adults are better equipped to care for and support their own families, it reduces the burden on society. The need for physical and mental health care, law enforcement services, and drug and alcohol programs is diminished. Finally, 80% of families we serve move from Nancy's House Family Shelter into stable housing. This has a tremendous financial impact on the citizens in Deschutes County. Adults are able to secure and maintain employment and manage their finances. As a result, our clients pay their bills on time, benefitting landlords, utility companies, and business owners. 5. Identify the specific communities or groups that will benefit. The children, families and citizens of Deschutes County will benefit from this investment of $2500. In return, Neighborlmpact will receive $200,000 in federal funding to run this program and 25 additional families will receive intensive care and support as they make their way from homelessness to stability. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Funds from the Deschutes County Commissioners Discretionary Grants Program will be used as match funding for our Transitional Housing Program. Specifically, it will be used to pay for our Case Manager while the U.S. Department of Housing and Urban Development will provide $200,000 in program support. This is included in the attached Transitional Housing Program budget and marked with an asterisk (*). Please see "Attachment A" for the general Transitional Housing Program budget and "Attachment B" for the specific Case Manager budget. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Although the HUD funding is only guaranteed for one year, Neighborlmpact believes that it will be awarded again after 2015. Therefore, we will continue to diversify our revenue sources in order to pay for the Case Manager position. We will apply for federal, state, and local grants, cultivate individual donors, and introduce new sponsors to our organization in order to ensure short- and long-term funding. NeighborImpact NeighborImpact Statement of Revenues and Expenditures - Unposted Transactions Included In Report From 7/1/2013 Through 6/30/2014 Transitional Housing Program Budget Revenue Federal Grants Program 434,076.00 " HUD Included Program Delivery 67,441.00 Administration 6,287.00 Total Federal Grants 507,804.00 Total Revenue 507,804.00 Expenses Salaries Administrative Salaries 38,276.81 Total Salaries 38,276.81 Benefits Employer Paid FICA 2,373.16 Employer Paid Med FICA 555.01 Retirement - SEP 1,913.84 State Unemployment Insurance 1,416.24 Workmans Compensation Insurance 968,40 Health Insurance 6,675.67 Dental Insurance 434,30 Life Insurance 62.38 125 Plan Benefit 0.00 Employee Assistance Program 0.00 Unreimb Med Fee 0.00 Total Benefits 14,399.00 Supply & Expense Supplies 500.00 Other Fees / Services 0.00 Total Supply & Expense 500.00 Client Services Child Care & Mileage 0.00 Client Support Payment 7,561.00 Rental Assistance 409,873.19 Training Client 0.00 Total Client Services 417,434.19 Contractual Sub -Contracts 25,000 00 Total Contractual 25,000.00 Utilities & Telephone Cell Phones 950.00 Telephone 800.00 Total Utilities & Telephone 1,750.00 Vehicle & Transportation Mileage Reimbursements -Tri-County 3000.00 - Staff Total Vehicle & Transportation 3,000.00 Shared Cost Allocation Pool Fiscal 4,457,00 HR 1,830.00 IT 1,157.00 Total Shared Cost Allocation Pool 7444.00 Total Expenses 507,804.00 Balance 0.00 Total Balance 0.00 Page: 1 Dale: 5/6/2014, 1:02 PM Neighborlmpacf Transitional Housing Program Case Manager Budget ITevenue Transfers Urrestrcled Issuefo of Unnal rind Pumas 20 i_ Oa Total Unrestricted 22,000 00 Total Transfus 3000_ 11/00 Telal Revmuc 30,000.011 Salaries A dnanislmlive Salaries 1/220011 Total Salaries 16,300 W Benefits Employer Paid FICA 1,015 56 F.no 1oson Po/4 Mc1FICA 237 51 Retirement -S1)1' 0,00 Slate Unemployment Inntenn. 6061)1 Walunnns Compcnsolon Insurance 414 41 Hcoilh insurance 0AKI Dental Insurance 0041 Life Insurance 0101 125 Plan Benefit 010' Employee Assistance Program 01111 Unrcimb Med Fee u_ut fowl Benefts 2,273 54 Client Services Client Support Payment 4�6'AG 16 Total Client Services 9,690 9h Travel and Training Ti mining (Employees only) 2,00000 'Patel Travel and Training 2;000.00 Vchek RYie lid ion Mllenge Re nbumemenls 201- 3,1300.00 County - Staff Total Veinale &Trmuputation 3000 00 Shared Cosi Allocation Pool Fiscal 90900 NR 750 W Total Slurred Cost Allocnlnn Pool „,1,a022 Fotal Expenses 30;000.00 IB94ncc 11002 10641 Balance' 0.02 Pale 5/U2014.1243 PM Neighborlmpact SNlenient ofRevenms and Expenditures-Unposted Transactions Included In Report From 7/1/2013 'Through 6/30/2014 Desderten County Carrusthsiersha Emilie Gamelin Fund Scottlsag Individual Donor Chambers Foundetlon Bend Foundation Waniingten Federal Foundallon Bend Broadband Total MMENIM $ 8,000.00 $ 500.00 0,00000 MOE 111 $ 5,000.00 COB 00 s x,000.00 0 0000D Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: July 9, 2014 Organization: La Pine Community Kitchen Organization Description: La Pine Community Kitchen is a 501(C)3 non-profit organization which operates a volunteer -based program that provides hot meals, emergency food boxes, fresh produce, clothing, bedding, personal hygiene items, and pet food to those in need. Project Name: Produce Repair & Build Project Description: Repair deteriorating floor and fully enclose waiting area in existing produce distribution building. Project Period: September 1 through October 31, 2014 Amount of Request: $1,000 Previous Grants: 1/15/2002 9/2/2002 6/22/2006 5/2/2007 6/27/2007 $ 500.00 $ 1,000.00 $ 3,000.00 $ 2,500.00 $ 5,000.00 Kitchen equipment and services Approved: Declined: JUN 2 7 2014 BOARD OF COMMISSIONERS ADMINISTRATION Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, fiend, OR `1 elephone: 541-388-6571 Fax: 5=11-385-3202 Website: www.deschutes.Qrg D.ESCHUTESCOUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Today's Date: I June 26 , 2014 Project Beginning Date: Amount Requested: Project Name: September 1 2014 $1,000.00 Produce Repair & Build Project End Date: Date Funds Needed: October 31, 2014 August 2014 Name of Applicant Organization:. La Pine Community Kitchen Address:) 16480 Finley Butte Rd, PO Box 813 City & Zip Code: La Pine, Oregon 97739 Contact Name(s):1 Kim Hafermalz Fax #: Tax ID #: Telephone #: 20-2087631 541-536-1312 541-536-1312 l Entail Address: [ director@lapinecommunitykitchen.org On a separate sheet(s), please briefly answer the .following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4- Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will he used and include the source and amounts of matching funds or in-kind contributions. if any. Itemize anticipated expenditures*. 7. Utile grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may he contacted during the review process and asked to provide. a complete line item budget. June 25, 2014 La Pine Community Kitchen 16480 Finley Butte Road - P.O. Box 813 - La Pine, OR. 97739 Judith Ure Deschutes County department of Administrative services PO Box 6005 Bend, OR 97708-6005 Dear Ms Ure, The La Pine Community Kitchen is a 501©3 non-profit that began January 3, 2002. It is a volunteer based program that provides hot meals, emergency food boxes, fresh produce, clothing, bedding, personal hygiene items, and pet food to those in need. These services are provided free to low or no income families with children, seniors, singles, homeless, disabled and veterans in Southern Deschutes County, Northern, Klamath County and Western Lake County. During 2013, we were privileged to provide 16,125 hot meals; 2,215 food boxes to 5,961 people; with 44,836 items of clothing; 6,456 families; 5,909 families with fresh produce. We have also provided 861 families with pet food. Our produce area is our current concern. The flooring is old and in need of repair. Walls and windows need to be constructed so that clients can keep warm during the winter and the winter and cooler during the summer while waiting for their turn to shop. In the past twelve years we have not lost sight of our original goals. We still serve hot meals, and give out food boxes, fresh produce, clothing and pet food to those in our community. La Pine Community Kitchen appreciates Deschutes County department of Administrative Services for its consideration of this grant proposal. Yours truly, Kim Hafermalz Executive Director La Pine Community Kitchen We are a registered 501 © 3 in the state of Oregon under the tax Ib # 20-2087631 Proposed Project The La Pine Community Kitchen in partnership with Neighborlmpact and Fresh Alliance offer free produce, juice, and dairy products to low and no income people of Southern Deschutes County. Our produce distribution area is housed in a building that used to be a chicken coop. It has been thoroughly cleaned and insulated. It is serving the Community Kitchen well, but the part of the floor that we have our refrigerators and freezers on is deteriorating. Attached to the produce distribution building we have a semi -enclosed waiting area for our guests to sit and wait for their turn to "shop". They can wait as long as an hour and a half. Our goal is to repair the deteriorating floor and fully enclose the waiting area. Project Timeline The floor situation is dire, and because of the harshness of the winter weather here in La Pine Our goal is to complete both projects by the end of October 2014. Positive Impact on the Community During the first five months of 2014, the La Pine Community Kitchen gave out 61,192 pounds of fresh produce, juice, and dairy products. We are currently open to the public two days a week. That is 2,353.53 pounds of food that we give to the residents of Southern Deschutes County every day we are open. First, the safety situation we face because of the deteriorating floor is a major concern for our volunteers who work in that area. Second, to subject our guests, some of whom are elderly or otherwise vulnerable, to long waiting times in an area that is only protected from the harsh weather conditions by plastic sheeting is inhumane. By doing the floor repair and completely enclosing the waiting area we will better protect the health and well being of our hard working volunteers and our vulnerable guests. The Groups the Project will Benefit The La pine Community Kitchen serves families with children, seniors, the disabled, veterans, and the homeless. All of these groups take advantage of our free produce, juice, and dairy products. Our hard working volunteers will benefit by having a safer area to work in. How the Funds will be Used The funds we are asking for today will be used to purchase wood, hardware, and polycarbonate sheeting (for windows). The majority of the labor will be volunteers, but we have budgeted 20 hours of day labor at minimum wage. See the following table. Source Item Quantity Price Total La Pine Ace Hardware 3/4' 4x8 CDX Graded Plywood 10 26.99 269.90 La Pine Ace Hardware 2x6 — 12' GRN Fir #2 20 6.49 129.80 La Pine Ace Hardware Face Mount Hangers 1 3/4' screws — 51b box 24 89 21.36 La Pine Ace Hardware 1 24.99 24.99 La Pine Ace Hardware 3" screws — lib box 2 5.99 11.98 La Pine Ace Hardware 1/2" 4x8 CDX Graded Plywood 10 3 19.99 29.99 199.90 89.97 La Pine Ace Hardware 10' Clear Suntuf La Pine Ace Hardware 1x4 - Fir 3 2.99 8.97 Volunteer Labor 40 hours 0 0 Day Labor 20 hours 9.10 182.00 TOTAL 938.87 The La Pine Community Kitchen has also applied for a grant from the Sunriver Rotary Club for $5,000.00 general expenses and $2,500.00 for building maintenance. The grant from Sunriver Rotary Club will be awarded in December, so although The Kitchen will probably receive all or a portion of that grant request it will arrive later than our desired completion date of October 2014. La Pine Community Kitchen 3/7/2014 Proposed Budget Proposed Actual Actual Budget Fiscal Yr Fiscal Yr 2014 2013 2012 Income Contributions Government 15,000 14,798 11,000 Agencies 22,500 6,274 27,878 Foundations 6,500 1,420 1,400 Contributions Donations 5,240 4,884 5,391 Individuals 21,500 33,977 30,092 Corporations 23,500 15,974 5,408 Inkind Donations 32,500 45,325 32,374 Fundraisers 11,280 4,218 10,171 Other Income 300 50 355 Total Income 138,320 126,920 124,069 Expenses Salaries 21,600 20,077 21,600 Payroll Taxes 2,700 4,940 2,629 Kitchen Food Program 20,000 31,377 19,234 Pantry Food Program 32,000 33,167 36,882 Clothes Closet 650 858 146 Fundraiser Expenses 750 718 402 Maintenance/Repair 4,000 5,209 6,834 Insurance 4,600 2,864 4,402 Equipment 309 532 Supplies 4,200 4,653 5,798 Contract Services 900 0 200 Travel Expenses 6,000 9,728 9,036 Utilities 9,500 8,675 12,111 Other Expenses 3,000 1,703 929 Construction 0 2,571 9,741 Total Expenses 109,900 126,849 130,476 Profit (Loss) Total 28,420 71 (6,407)