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HomeMy WebLinkAbout2014-09-29 Work Session Minutes Minutes of Board of Commissioners’ Work Session Monday, September 29, 2014 Page 1 of 5 Pages For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, SEPTEMBER 29, 2014 ___________________________ Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, ; and, for a part of the meeting, Ken Harms, Laurie Smith and Robin Edwards, Risk Management. Chair Baney opened the meeting at 1:30 p.m. ___________________________ 1. Discussion of Solid Waste Diversion. This item will be addressed at a future meeting. 2. Risk Management Update/Performance Review. Robin Edwards gave an update on event permits. Four permits were approved this year for one location, Fraley Ranch off Gosney Road. Once Code is revised to mirror State law, this use may change. Erik Kropp said that Visit Bend has been sending events to this location because it can accommodate larger events. The property owner is going to examine the possibility of it becoming a private park. Event organizers have been made aware of poten tial changes. No complaints have been received regarding the events on this property thus far. ___________________________ Minutes of Board of Commissioners’ Work Session Monday, September 29, 2014 Page 2 of 5 Pages Laurie Smith said they are updating forms and adding ADA verbiage and making accessing information more user friendly on the website. OLCC language has been added, and information on zoning and EFU uses is being investigated. Mr. Kropp stated they strive for public service, and even though there is a ninety-day advance notice required for events, the County remains flexible and tries to accommodate the public. ___________________________ Mr. Kropp stated that an event permit involves a fee for 50 to 500 attendees, if the property is not already set up or zoned for events. Most are for bicycle races and a few music events. Tom Anderson said that Shepherd saga continues, so action on how some events might be handled is being pushed out until this is resolved. The Shepherd hearing will probably not be until January. ___________________________ Chair Baney stated she has overheard conversations of Risk employees while interacting with the public, and is impressed by how well the calls are handled. ___________________________ Ms. Smith said that the RM-1 Policy regarding employee drug use, last updated in 2006, has been updated since a lot has changed over the years. The vehicle accident packets were updated and made simpler. The Sheriff vehicles and other County vehicles will contain the same information. The Risk Management intranet site is being updated as well. Chair Baney asked how the changes would be communicated. Mr. Kropp stated he will do an ‘everyone’ e-mail for most items. ___________________________ Commissioner DeBone asked about ADA compliance. Ken Harms said there is no enforcement ability by the County, but organizers of events need to know their responsibilities. The OLCC information is included so people can contact that agency if appropriate. ___________________________ Commissioner DeBone asked if the department would need to increase in size in the future. Mr. Harms said that they are managing all employees more actively. It is a big job but they try to streamline as much as possible. Property & Facilities has done a good job keeping ADA requirements up to date. A few years ago, the Risk department had five employees, but some of the training they used to provide has been passed on to the departments. ___________________________ Minutes of Board of Commissioners’ Work Session Monday, September 29, 2014 Page 3 of 5 Pages Commissioner Unger stated that the City of Bend has an ADA committee , and are constantly being written up. Mr. Harms said there is a barrier removal process the County follows, but they get probably less than one complaint a year. The County does not have many sidewalks, so most issues are related to buildings. Sidewalk ramps, bus stops and curb cuts are a big issue at the City level. The County actually has more handicapped parking available at its facilities than required. ___________________________ Chair Baney asked if continuity is an issue. Mr. Harms said that they have a safety committee that meets regularly, with representatives of all departments. Mr. Anderson said that the accident rate is very low, below the industry standard for workers’ compensation claims. Mr. Harms said is the best it has been in four years. ___________________________ Commissioner Unger asked how many vehicular accidents the County handles annually. Mr. Kropp said that there are perhaps ten per year, and most of those are in the parking lot. There are some deer hits, but most serious accidents involve law enforcement and high-speed driving activities. The County puts about 4.5 million miles a year on its vehicles. Employees are also required to take driving classes regularly as a refresher. 3. Other Items. Commissioner DeBone will be in Portland for a Governor’s Clean Fuels Advisory Committee meeting the next couple of days. ___________________________ Commissioner Unger attended a workforce meeting with representatives of 10 counties, working on documents that are supportive of County standards for a governance of the workforce board, which would be a 190 with a governing body. David Doyle said that this is a way for this group to address workforce issues. Commissioner Unger said the established group is 24 counties and this would make the group more localized. It would be paid by federal funds and much of this is through Deschutes County due to population. Another meeting will take place through AOC. ___________________________ Minutes of Board of Commissioners’ Work Session Monday, September 29, 2014 Page 4 of 5 Pages Chair Baney stated a follow-up e-mail would be sent to employees regarding the transplant issue. There are still some e-mails and letters coming in on this. Mr. Anderson stated that they have received a draft letter from the attorney and Dave Doyle is working on it. The other party is not interested in any kind of joint statement. ___________________________ Regarding the purchase of jail beds as a fundraiser, those can be purchased personally or a donation made to the Wounded Warriors Foundation. Commissioner DeBone said he already bought a bed. Chair Baney asked about using lottery funds for this purpose. Commissioner DeBone said that there are many individual donations already shown on line. UNGER: Move $500 total from his and Chair Baney’s lottery funds. BANEY: Second. VOTE: UNGER: Yes. DEBONE: Yes. BANEY: Chair votes yes. The Commissioners will attend the open house and speak for a few minutes. Chair Baney said she had a letter of congratulations from the Governor but the Sheriff was not entirely pleased by it. ___________________________ Bend 2030 is doing a housing study, and Chair Baney has been asked to weigh in. The Affordable Housing Committee has made recommendations to the City of Bend, but wants some of their ideas also presented to the public. Bend 2030 essentially has no funds. The County should support housing in general and perhaps should help them to gather information from the public. Commissioner Unger would be supportive if there is a plan for an outco me and some kind of goals. The City has employees working on this already and there should be more visible results. Chair Baney said they work on SDC’s and with builders. They hope to reach more people who are not actively involved but who might need help with housing options. Commissioner DeBone would also like to see a specific request and some stated outcomes. ___________________________ Regarding a meeting with the City of Sisters, it should be held before the end of the year. Mr. Anderson said that the City is pleased with the help provided by the EDCO representative. Commissioner Unger would like to compare what the cities are doing with these funds and the activities involved. Commissioner DeBone said he will attend a meeting soon and will find out what he can. Chair Baney would like to know the cities' sustainability plans for the future. Chair Baney is hearing a lot about Connect Oregon funds, and some are trying to get the OTC to make their projects next in line. There is no process in place, and nothing she or the Board can do at this point. Commissioner Unger said the idea of a private/public partnership sounds good, but they need to pay attention to the details. It is a good time to plan. Chair Baney stated that she does not know if the current group has the capacity to take this further. Being no further items discussed, the meeting adjourned at 2:30 p.m. O =-.;...-=-----fH.A--/DATED this :J6~ Day of_~~~____2014 for the Deschutes County Board of Commissioners. Tammy Baney, C a Anthony DeB one, Vice Chair ATTEST: Alan Unger, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners' Work Session Monday, September 29,2014 Page 5 of 5 Pages Deschutes County Board of Commissioners l300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, SEPTEMBER 29,2014 1. Discussion of Solid Waste Diversion Timm Schimke 2. Risk Management Update/Performance Review 3. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)( d), labor negotiations; or ORS \92.660(2) (b), personnel issues; or other issues under ORS 192.660(2), executive session. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board o/Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated, lfyou have questions regarding a meeting, please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6571, or send an e-mail to bonnie.baker@deschutes,org. BOCC Work Session September 29,2014,2:30 pm Risk Management Erik Kropp, Ken Harms, Laurie Smith, Robin Edwards • Event Permits • Policy No. RM-1, Driving on County Business and Vehicle Operation • Vehicle Accident Packets • Risk Management Intranet site