HomeMy WebLinkAboutFair-Expo Staff DocumentsFOOD & BEVERAGE
Introduction of Butch Graham — Food/Beverage Manager
Overview of Food/Beverage Plan (attached)
Results of September Food/Beverage (attached)
Discussion items:
Utilize 4H/Extension — Farm to Market Program
Festival of Trees Event — Tate & Tate
Marketing Food/Beverage program
DESCHUTES COUNTY FAIR & EXPO CENTER
FOOD & BEVERAGE PLAN
On September 1, 2014 the Deschutes County Fair & Expo Center took control of all food &
beverage at the facility. We have hired Butch Graham as our food/beverage manager who has
over 30 years experience in the industry, which covers catering, concessions and alcohol
management.
CATERING
We will develop our own menus and strategies for our own catering functions, while
allowing outside catering companies to provide service as well. All outside caterers will come
from a preferred list (pre -qualified), which the event may choose from. If an outside catering
company is chosen and does not require use of our kitchen there will be a 10 — 15% charged
based on gross sales. The volume of business the outside caterer does with us will determine
the 10 — 15%. If they chose to utilize our kitchen facilities and flatware there will be an
additional charge (see attached sheet). This will be overseen by the Food/Beverage manager.
CONCESSIONS
We will provide concessions for all events, which will be managed by our F/B manager.
We will allow outside concessionaires for some events as needed. They will come from a
preferred list (pre -qualified) and be required to pay 25% of gross sales.
ALCOHOL
All alcohol service will be managed by the F/B manager, no outside alcohol service will
be allowed.
ADDITION INFORMATION
As we develop our new website we will begin to promote/advertise our menus along
with other catering companies that satisfy our requirements.
J
Deschutes County
Food and Beverage at the Fair and Expo Center
September 2014
Revenues $17,350.34
Cost of Goods Sold
Beginning Food & Beverage Inventory Note 1
Purchases
Food & Beverage 1047.55
Ending Food & Beverage Inventory
Cost of Food & Beverage 1,047.55
Labor 2,334.40
Cost of Goods Sold 3,381.95
Gross Profit 13,968.39
Expenses/Expenditures
Personnel 8,519.65
Building & Grounds R & M 295.00
Fees & Permits 805.20
Minor Equipment 795.00
Total Expenses/Expenditures 10 414.85
Income - Food & Beverages Activities $ 3,553.54
Note 1: Cost of beginning and ending Inventory of Food & Beverages
not yet available
EX
cENTER
On Site Concessions & Catering
Please Rate Excellent Very Good Good fair Poor Comments
Quality of Food
Customer Service
Timeliness
J
Food Presentation
Rental Facility / Operations
Please Rate Excellent Vcry Good Good
Fair
Poor
Continents
Cleanliness
Room Set-up
Responsiveness of
Staff
Staff Appearance
Attention to detail
1
Sales Manager
Please Rate
Excellent Very Good Good Fair Poor Comments
Responsiveness
Communication
Follow-up
Number of participants?tQ
°it, of Out -of -Town? 1s_
Restaurants visited?
Nun ber of Attendants? / 74)
Where did you stay? dalil aier 1,54LL/&5 % 2 ,I' tvr he. 1944r."
Area Attractions visited? P i`'e s e-
gif parte
How do you rate your overall Central Oregon Experienc ? Excellent Good Fair Poor
COMMENTS
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