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Home My WebLink AboutFamily Access Network FundraiserDeschutes County Board of Commissioners Discretionary_ Grant Pro ram und:raising Application Summary Board Meeting Date: October 6, 2014 Organization: Family Access Network (FAN) Organization Description: Serves local disadvantaged families by providing advocates in 43 public school sites and 3 early childhood sites and by linking children with needed services. Project Name: Family Access Network Luncheon for Children Project Description: Ninth annual fundraising event with a goal of securing enough money to serve 500 children with FAN services during the school year. Project Period: April 14, 2015 Amount of Request: $2,500 Previous Grants: Family Access Network (FAN) 9/26/2002 Family Access Network (FAN) 1/24/2007 Family Access Network (FAN) 2/11/2008 Family Access Network (FAN) 7/7/2008 Family Access Network (FAN) 2/2/2009 Family Access Network (FAN) 2/8/2010 Family Access Network (FAN) 12/6/2010 Family Access Network (FAN) 10/12/2011 Family Access Network (FAN) 12/12/2012 —Family Access Network (FAN) 1/29/2014 Approved: Declined: $ 1,500.00 $ 2,000.00 $ 3,000.00 $ 1,375.00 $ 3,000.00 $ 1,500.00 $ 1,575.00 $ 2,500.00 $ 1,500.00 $ 2,500.00 Fundraising event Breakfast Fundraiser Golf Tournament Fundraiser Luncheon Fundraiser Luncheon Fundraiser Luncheon Fundraiser Luncheon Fundraiser Luncheon for Children Fundraiser Luncheon for Children Fundraiser Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend OR 97701-6005 1300 NW Wall St., Suite 200, Bend, OR Telephone: 541-388-6570 Fax 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 9-18-14 Project Beginning Date: Project Name: [ Family Access Network Luncheon for Children April 14, 2015 Amount of Request: Applicant/Organization: Address: $2,500 Project End Date: Date Funds Needed: April 14, 2015 January 1, 2015 Family Access Network Foundation 2125 NE Daggett Lane City & Zip Code: Contact Name(s): Fax #: Bend, 97701 Julie N. Lyche (541) 693-5651 Email Address: Tax ID #: 20-3534560 Telephone #: (541) 693-5677 julie.lyche@hdesd.org On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in- kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Family Access Network DISCRETIONARY GRANT PROGRAM APPLICATION Submitted Septemberi8, 2014 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The Family Access Network (FAN) has been serving local disadvantaged families since 1993. Currently, FAN has 23 advocates in 43 public school sites and three early childhood sites. FAN is unique to Deschutes County in two ways. First, FAN created a network of health and social service providers, schools, businesses, community organizations and individuals who collaborate to ensure children receive the services they need most. Second, FAN provides advocates in all Deschutes County public schools and three early childhood sites. FAN advocates are hired by the schools as service brokers who link children and families to critical social supports in the community. Working through one dedicated advocate, a child or parent is referred for dental work, job opportunities, clothing, rent assistance, childcare support, health insurance and more. The High Desert ESD manages the countywide FAN program with a director and one support staff position, working closely with FAN advocates. The FAN Foundation was established in September 2005, to ensure fiscal stability and long-term support of FAN. The expansion of FAN to include the FAN Foundation has enabled the organization to increase the number of disadvantaged children served through FAN advocates. FAN has seen a 27% increase in clients served over the last four years. The Foundation has allocated $197,411 for FAN advocate salaries and $32,000 for client emergency funds to Deschutes County schools this fiscal year and will continue to boost support as fundraising increases. Thanks to successful fundraising efforts of the FAN Foundation, the FAN advocate at Terrebonne Elementary has increased hours and the Bend/LaPine School District has a full-time Latino Family FAN advocate, serving the specific needs of our Spanish speaking families. The FAN Foundation is working hard to prepare for two new schools in Bend/LaPine School District next year and a new school in Redmond in the next couple years. 2. Describe the proposed project or activity. The FAN Foundation is conducting its ninth annual fundraiser on April 14, 2015 at a luncheon at St. Charles Medical Center. The goal of this event is to raise enough money to serve 500 children with FAN services during the school year. Through community sponsorship and individual donations, the target is $53,600. Due in large part to this event, FAN acquired thirty-nine new business partners last year. Sponsorship funds provided through the Deschutes County Discretionary Grant Program will be used for direct support along with other local sponsors and event contributors. 3. Provide a timeline for completing the proposed project or activity. FAN 2014 Luncheon Fundraiser Timeline May 2014 Reserve location and date for FAN luncheon fundraiser - done August 2014 Begin recruitment of community sponsors in process September 2014 Develop written materials for event - in process January 2015 Recruit table captains for individual attendees February 2015 Finalize speakers, including FAN advocate, youth and family March 2015 Complete guest list March 2015 Finalize community sponsorships April 14, 2015 Conduct event End of April Report back to sponsors 4. Explain how the proposed project or activity will impact the community. The Family Access Network works with families in dire need within Deschutes County. These are often the working poor. More than half of the families served through FAN receive assistance only once or twice, based on life transition due to a job change, domestic violence, a medical issue, or another life occurrence. With assistance, these families are able to continue to support themselves and avoid the long-term cycle of poverty. FAN works with many families who have never needed help in the past. Families who have become homeless due to foreclosure, bankruptcy or employment lay-offs are walking through the doors of our FAN offices. Many of these families have been donors to FAN in the past. FAN advocates are working to help these families navigate a social service system they have never been in need of prior to their current struggles. Through support of the FAN luncheon fundraiser, the Discretionary Grant Program will assist in building upon the current successes of our FAN advocates. By helping families move to the next level, out of poverty and into a self-supporting family situation, our work impacts the economic health of our community. The FAN Foundation is dedicated to pursuing sustainable funding for this very important piece of our social service network. Through FAN, we are able to help break the cycle of poverty, assist families in improving their living situation and ensure children are healthy and in school. 5. Identify the specific communities or groups that will benefit. During the 2013-2014 school year, FAN improved the lives of more than 10,000 children and family members by connecting them to these services: o clothed 4,682 children and family members o connected families with improved housing options 2,026 times o linked families to food assistance over 3,085 times o provided 2,546 referrals to heating assistance o assisted with health coverage or health care 2,888 times Many of these families are struggling to make ends meet. The group benefiting from this request is one of our most fragile populations — children in poverty. A 2009 report published by Education Policy Research Unit, a joint project of Arizona State University and the University of Colorado found that out-of-school factors (OSF) significantly impact school performance, especially for families living in poverty. The report says these six factors limit what schools can accomplish on their own: (1) low birth weight and non - genetic prenatal influences (2) inadequate medical, dental, and vision care, (3) food insecurity; (4) environmental pollutants; (5) family relations and family stress; and (6) neighborhood characteristics. These OSFs are related to a host of poverty -induced physical, sociological, and psychological problems that children often bring to school, ranging from neurological damage and attention disorders to excessive absenteeism, linguistic underdevelopment and oppositional behavior. FAN addresses many of these OSFs by connecting children to food, stable housing, healthcare and other vital services. Advocacy and creative problem solving by FAN advocates has eased some of the burden for these children and families. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Grant funds received will be used as community sponsorship of the FAN luncheon fundraiser. The goal is to raise over $53,000 in corporate/community sponsorship and individual donations at the event. Sponsorships will be used to leverage and challenge individual contributors to attain the goal of 500 children served through the event. Listed below are the event expenses, pending and committed sponsorship contributions and the funding goal. Project Expenses Fundraiser food costs for 200 guests 2,800 (Discounted through St. Charles) Printing costs 300 Shuttle Services (Discounted) 50 Total $3,150 Below is a partial list of previous sponsors from whom we intend to request sponsorships again this year. Corporate Contributions St. Charles Medical Center 72o Confirmed — in kind space Bank of the Cascades 3,000 Past sponsor Les Schwab (title sponsor) 2,500 Past sponsor Quota 1,500 Past sponsor Big Foot Beverages 1,500 Past sponsor Deschutes Brewery 1,000 Past sponsor Northwest Health Foundation 1,000 Past sponsor OnPoint Community Credit Union 1,000 Past sponsor SELCO Credit Union 1,000 Past sponsor Director's Mortgage 1,000 Past sponsor Fincham Financial 1,000 Past sponsor G5 500 Past sponsor WCP Solutions 500 Past sponsor Consumer Cellular 500 Past sponsor Black Butte Ranch 500 Past sponsor Bend Premier Real Estate 500 Past sponsor Coldwell Banker Morris Real Estate 500 Past sponsor Total $18,22o FAN Fundraiser Goal: $53,600 (over5oo children) 7. If the grant will support an ongoing activity, explain how it will be funded in the future. This grant and the event are one component of the larger sustainability plan developed for the Family Access Network. There is no obligation to support an ongoing activity through the proposal. Local sponsorship will be secured on a year by year basis. Attached: proof of non-profit status. 11-19-2008 01:05 HIGH DESERT ESD 5416935701 INTERNAL REVENUE SERVICE P. O. BOX 2;08 CINCINNATI, OH 45201 Date: APR 12 2006 FAMILY ACCESS NETWORK FOUNDATION C/O JULIE N I,YCHE 2480 NE TWIN KNOLLS DR STE 201 BEND, OR 97701 PAGE2 DFPAkTMENT OF THE TREASURY Employer,Idontification Number: 20-3534560 DLN: 17053061009046 Contact Person: RENEE RAILEY NORTON Contact Telephone Number: (877) 829-5500 Accounting Period Ending: June 30 Public Charity Status: 170 (b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: December 30, 2005 Contribution Deductibility: Yes Advance Ruling Ending Date: June 30, 2010 ID# 31172 Dear Applicant: we are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. YOu are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(0)(3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period begins with Che effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Information for Exempt Organizations Under Section 501(c)(3) for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO/CC) 11-19-2008 01:05 HIGH DESERT ESD 5416935701 PAGE3 FAMILY ACCESS NETWORK FOUNDATION -2- Sincerely, obi Lois G. Lerner Director, Exempt Organizations Rulings and Agreements Enclosures: Information for Organizations Exempt Under Section 501(c)(3) Statute Extension Letter 1045 (DO/CG)