HomeMy WebLinkAboutCO Workforce Consortium IGADESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 110/17/141 Department: IBoccl
Contractor/Supplier/Consultant Name: ,-I_---'
Contractor Contact: IDave Doylel Contractor Phone #: 1388-6625]
Type of Document: IGA -Workforce Consortium
Goods and/or Services: N/A
Background & History: Local workforce areas were established by the Workforce
Investment Act of 1998, as amended by the Workforce Innovation and Opportunity Act
of 2014. The Governor has directed that existing workforce areas be brokern down into
regional units overseen by local governing body officials. This IGA will establish the
Central Oregon workforce unit, to include 10 Central Oregon counties. The BOCC
must ratify this IGA by ordinance (scheduled for October 29,2014). The Governor, as
represented by Agnes Balassa, has pledged financial assistance to help get the
consortium and the local workforce board (likely a 501 (c) (3) entity) up and running.
Agreement Starting Date: 112/01/14 Ending Date: '--------'
Annual Value or Total Payment: fIQ]
D Insurance Certificate Receiied (CieCk box)
Insurance Expiration Date:
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? [g] Yes D No
If No, has budget amendment been submitted? D Yes No
Is this a Grant Agreement providing revenue to the County? DYes [g] No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
10/1712014
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance:
Name:
Phone #:
,-I_---'
IDepaimental Contact and Title: David Doyle, Legal Phone #:
Department Director Approval: --\-Of1--14c~---,\f'{Lr!.......+-.:.::::----
Signature
Distribution of Document: County Counsel.
Official Review:
County Signature Required (check One):>(,BOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. )
Legal Review 1QC" ~ Date !O-(7=-li:.
Document Number Document No. 2014-570
10/17/2014
REVlEWED
oa~
LEGAL COUNSEL
Central Oregon Workforce Consortium (COWC)
Date: October 20, 2014
Parties: Crook County,
Deschutes County,
Gilliam County,
Hood River County,
Jefferson County,
Klamath County,
Lake County,
Sherman County,
Wasco County, and
Wheeler County
Subject Matter: Intergovernmental Agreement Creating the Central
Oregon Workforce Consortium (COWC)
WHEREAS, ORS 190.010 authorizes units of local government to enter into
written agreements with other units of local governments for the
performance of authorized functions; and
WHEREAS, the parties to this agreement wish to create COWC as an ORS 190
entity; and
WHEREAS, COWC shall consist of a governing body made up of one elected
official from each of the ten (10) identified parties; and
WHEREAS, each party will, prior to the date of entity creation stated herein,
enact an ordinance ratifying this intergovernmental agreement as required
by ORS 190.085, now therefore,
IT IS AGREED AS FOLLOWS:
1. Effective Date: This agreement shall take effect on December 1, 2014
or whenever all the parties approve it, whichever occurs last.
IGA -Document No. 2014-570 Page 1
DC 201 4 -57 0
2. Purpose: The purpose of this agreement is to establish a consortium
oflocal governing body elected officials for the Central Oregon
workforce area. Local workforce areas were established by the
Workforce Investment Act of 1998 ("WIN') as amended by the
Workforce Innovation and Opportunity Act of 2014 (tlWIOA"). Chapter
190 of the Oregon Revised Statutes authorizes intergovernmental
agreements.
3. Non-Agency: No party to this agreement is an agent of any other
party; to the extent applicable each party is solely liable for any
workers compensation coverage.
4. Consortium Composition: The Central Oregon Workforce
Consortium ("COWC") shall have a board consisting of one county
elected official chosen by each of the ten counties that are parties to
this agreement. Each county may also designate an alternate county
elected official who may act as a COWC board member and count
towards a quorum in the absence of the regular COWC board member.
5. The COWC Chair: The COWC shall elect a Chair and a Vice Chair in
accordance with its bylaws. The Chair shall be the workforce area's
chief elected official and shall perform chief elected official
responsibilities described in WIOA, in other applicable Federal and
State statutes, rules, policies, procedures, in workforce contracts and
grant agreements, in this agreement and in COWe's bylaws. The Vice
Chair shall perform the Chair's responsibilities when the Chair is
absent is absent.
6. Consortium Decisions: Each of the ten members of COWe's board
shall have one vote. A quorum shall consist of six or more COWC
board members. Decisions shall require the approval of a majority of
COWC board members at a meeting when a quorum is present and no
less than five favorable votes. Board members may attend meetings in
person or electronically as permitted by Oregon laws. COWC shall
adopt bylaws covering meetings and procedures.
7. Workforce Board Appointments: The COWC board shall authorize
the Chair to make Central Oregon Workforce Board (the "Workforce
Board") appointments. The Workforce Board shall meet WIOA Section
107 composition requirements and certification requirements
established by the Oregon Workforce Investment Board ("OWIB") and
the Governor. Workforce Board members shall serve staggered three
year terms and shall continue serving until (a) reSignation, (b)
removal by the COWC board, (c) ceasing to work in and effectively
IGA -Document No. 2014-570 Page 2
represent the sector they were chosen to represent, or (d) until a
successor is chosen by the COWC, whichever occurs first.
8. The Strategic Workforce Plan and Budget: COWC shall review and
approve the Central Oregon workforce area's strategic plan and
annual budget, including major modifications thereto.
9. The Grant Subrecipient and Administrative Agency: The COWC
shall designate the Workforce Board as the Central Oregon workforce
area's grant recipient and administrative agency. The designation
shall be included in the partnership agreement with the Workforce
Board. The Workforce Board must be a neutral broker and convener
of Central Oregon's workforce system and may not directly deliver
adult, dislocated worker or youth services funded by WIA, WIOA or
the State of Oregon.
10.0versight: The COWC board shall receive and review Central Oregon
workforce area monitoring and audit reports and shall carry out all
local elected official oversight functions described in grant
agreements, in applicable Federal and State statutes, rules and
policies and in the partnership agreement with the Workforce Board.
11.Code of Conduct: COWC and the Workforce Board shall mutually
adopt a Code of Conduct covering all Central Oregon workforce area
activities and expenditures.
12.Liability: The Workforce Board shall hold the CLEO, the COWC board
and the parties to this agreement harmless from any and all claims,
court costs, fees and penalties, settlements, judgments, legal costs and
any other liabilities of any kind arising from the management of the
Central Oregon workforce area. An indemnification clause shall be
included in the partnership agreement between the COWC and the
Workforce Board. If there is any residual liability for COWC or the
Counties which are parties to this agreement, liability shall be
apportioned as follows: (a) the County or Counties in which the action
or inaction occurred giving rise to the residual liability shall hold the
other parties harmless; (b) if a specific County or group of Counties
are not directly associated with the residual liability, the parties shall
each be liable in proportion to their respective populations as
determined by the last available census data at the time the actions or
inaction causing the residual liability occurred.
13.Agreement Adoption and Termination: This agreement may be
executed in one or more counterparts which, when combined, shall
constitute the entire COWC agreement. This agreement shall remain
in effect until terminated by three or more of the parties by giving
IGA -Document No. 2014-570 Page 3
notice of intent to terminate on or before December 31 st of any year.
Termination shall be effective at midnight on the subsequent June
30th, the end ofthe Central Oregon workforce area's program year.
This agreement may also be terminated by a unanimous vote of COWC
board members or by operation of law.
14.Agreement Amendment: This agreement may be amended at any
time if all ten parties so agree.
The Parties agree to all the terms of this ORS 190 Intergovernmental
Agreement by signing below:
For Deschutes County:
Date Tammy Baney, Chair
*************************************************
For Crook County:
Date
For Gilliam County:
Date
For Hood River County:
Date
IGA -Document No. 2014-570 Page 4
For Jefferson County:
Date
For Klamath County:
Date
For Lake County:
Date
For Sherman County:
Date
For Wasco County:
Date
For Wheeler County:
Date
IGA -Document No. 2014-570 Page 5