HomeMy WebLinkAbout2014-11-12 Work Session Minutes
Minutes of Board of Commissioners’ Work Session Wednesday, November 12, 2014
Page 1 of 6 Pages
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, NOVEMBER 12, 2014
___________________________
Present were Commissioners Tammy Baney, Anthony DeBone and Alan Unger.
Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy
County Administrator; David Doyle, County Counsel; and, for a portion of the
meeting, Tom Kuhn, Penny Pritchard and Jane Smilie, Health Services; Chris
Doty, Thomas Shamberger and Chuck Shute, Road Department; and Judith Ure,
Management Analyst. Minuets were taken by Sharon Ross.
Chair Baney opened the meeting at 1:30 p.m.
___________________________
1. Snow and Ice Plan Review.
(See the attached Power Point Presentation for details of the update.).
Chris Doty explained that the changes reflect staffing and equipment necessary
to prepare for snow and ice conditions. The previous plan was in a policy
format, and the update has changed the format from a technical policy to a
narrative. On the agenda of an upcoming Board business meeting, the
Department will ask the Board to consider approval of the Snow and Ice Plan
through adoption of a Resolution. Discussion was held regarding the major
elements of the plan.
Minutes of Board of Commissioners’ Work Session Wednesday, November 12, 2014
Page 2 of 6 Pages
Application forms are available at the Road Department for elderly or disabled
residents for driveway plowing. Tom Anderson commented on the low amount
of calls coming into the Board of Commissioner’s Office regarding snow
plowing concerns, and commends the Road Department for taking care of the
public’s needs. Mr. Doty noted that the plan will have an annual update and a
Resolution will come before the Board for annual adoption.
Commissioner DeBone commented that he would like to have a copy of the
original plan for review.
Commissioner Unger asked how the Department has found ways to improve for
safety and accident prevention. Mr. Doty replied that road conditions are topics
for training in safety meetings and there are reminders to staff to watch for
pedestrians wearing dark clothes.
Commissioner DeBone pointed out a statement on page 3 relating to review of
volunteer projects and maintaining roads. Mr. Doty said he would add an
additional paragraph for further explanation. Another item Mr. Doty will revise
is in the last sentence on page 4, where the statement of “limited resources
available” will be re-worded.
Commissioner DeBone suggested hosting a Rural Unmaintained Roads Summit
for public awareness.
2. Discretionary Grant Review.
Judith Ure received two fundraising applications and one grant application.
The first fundraising application was from the Latino Community Association
for $800 for an Empowering Families Breakfast 2014. The Commissioners
would like them to know they would attend except they have a prior
commitment. Ms. Ure said this would be included in the award letter.
UNGER: Move approval of the fundraising request from the Latino
Community Association in the amount of $800.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
Minutes of Board of Commissioners’ Work Session Wednesday, November 12, 2014
Page 3 of 6 Pages
___________________________
Another fundraising application was from The Boys and Girls Club of
Redmond/Terrebonne for $1,500 for a Community Appreciation Luncheon.
Commissioner Baney recalled a recent capital campaign for the Boys and Girls
Club building in Redmond.
UNGER: Move approval of the fundraising request of The Boys and Girls
Club of Redmond/Terrebonne amount of $1,500.
DEBONE: Second.
VOTE: UNGER: Yes.
DEBONE: Yes.
BANEY: Chair votes yes.
___________________________
The Salvation Army has submitted a Discretionary Grant application for The
Salvation Army Christmas Distribution for the requested amount of $2,500.
One concern voiced is that the application notes the funding would be used for
emergency food and shelter and should be instead a community grant instead of
a discretionary grant. Discussion held on the best option for this need.
DEBONE: Move approval of the Salvation Army Grant Application in the
amount of $1,500 for the support of the food request ($500 per
Commissioner).
UNGER: Second
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
___________________________
Ms. Ure also noted the Salvation Army submitted a second application, but she
pointed out the submission of discretionary funds applications are allowed once
per year.
___________________________
Ms. Ure also commented on scheduling legislative conference calls for next
year. Discussions are to be held on the best days of the week. The suggestion
was for Tuesdays or Thursdays and at whatever time works best for the
legislators.
Minutes of Board of Commissioners’ Work Session Wednesday, November 12, 2014
Page 4 of 6 Pages
3. Other Items
Behavioral Health Electronic Health Record Grant Application
Jane Smilie reported the Department has a chance to apply for a grant to
cover the costs of the initial conversion to the E.H.R. system. This funding
will come from Oregon Health Authority and the estimated implementation
cost is $138,000. She asked the Board for permission to apply for the grant,
and explained that Oregon Health Authority submitted requests for proposals
for Tele-health Pilot Projects, and those applications are due December 10,
2014.
DEBONE: Move approval of applying for the Tele-health Pilot Program.
UNGER: Second
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
Tobacco-Free Campus Work
Ms. Smilie reported there are concerns about clients smoking in the
downtown campus area and other county properties. Tom Kuhn, Public
Health Program Manager, announced this is something they have wanted to
be proactive about for staff awareness. Mr. Kuhn reviewed the history of the
policy when the Tobacco Free Facilities and Grounds Policy was
implemented at a work session on February 27, 2012.
Penny Pritchard, Health Education commented non-smokers are feeling it is
unfair, since smokers take longer breaks to smoke. She commented they
would like to take a comprehensive approach and by offering the video on a
tobacco-free campus, it could serve as an educational tool.
Discussion was held on the most effective way to approach a smoker. The
group showed a video from Portland Community College on Tobacco-Free
Campus Work. Discussion took place on how to approach the State side of
the campus, and what to do about ash receptacles and the outside
maintenance around the entrance. Ms. Pritchard will speak with the State
employees. The group spoke about effective means of communication to
inform staff and visitors of the tobacco-free campus. Another area that
needs review will be education on e-cigarettes.
Minutes of Board of Commissioners’ Work Session Wednesday, November 12, 2014
Page 5 of 6 Pages
Commissioner Baney commented she would like all departments to provide
grant information and other items ahead of time for review.
___________________________
Commissioner Unger said he met with the Butte Walkers and they would like to
make Pilot Butte a more friendly area for exercising. There are concern with
cars and traffic. Signage would be beneficial to alert drivers about pedestrians.
Commissioner Unger would like the Board to help facilitate conversations with
representatives of State Parks.
___________________________
Commissioner Unger commented that a letter was received recently, criticizing
the County’s practice of having taxpayers submit checks for property taxes to
Portland, and he did create a letter of response.
___________________________
Mr. Anderson presented the Board with an amendment to Dave Doyle’s
employment agreement, which has been reviewed by outside legal counsel
Bruce Bischof.
DEBONE: Move approval of Document No. 2014-598, amending David
Doyle’s employment agreement.
UNGER: Second
VOTE: DEBONE: Yes.
UNGER: Yes.
BANEY: Chair votes yes.
___________________________
Tom Anderson noted there is an Audit Committee meeting tomorrow, and one
of the agenda topics will consist of the issue of finding the most productive and
positive relationship between the Board and the Audit Committee. This item
will be addressed at the beginning of the meeting, to allow the Commissioners
to be present to discuss the best met hods to document recommendations of the
Audit Committee.
The Board was given a handout that defines the role of the Audit Committee,
and another handout with information compiling historical information on the
Electronic Health Record process over the past few years.
Commissioner Baney reported Jim Diegel will be leaving St. Charles, and she
would like the Board to acknowledge him somehow at an upcoming meeting.
There could possibly be a letter of appreciation from the Board, and some type
of gift that speaks towards his service, so they can wish him well with his new
ventures.
Commissioner Baney said she received a request to use the County logo on a
Sisters tech event. Erik. Kropp suggested they contact Anna Johnson.
Commissioner DeBone stated he has inquired about attending the Oregon
Business Plan January summit. It is a valuable tool for networking.
Commissioner Baney said she will be speaking at a NACo transportation
symposium in Maui on December 1 through 5, and AOC and ODOT are
covering her travel expenses. She is also attending a conference sponsored by
St. Charles on December 6 through 12.
Being no further items discussed, the meeting adjourned at 3:40 p.m.
DATED this I~ Dayof ~ 2014 for the
Deschutes Couuty Board of Commissioners. ~
Tam111)1BaI1eY,Cha
Anthony DeBone, Vice Chair
ATTEST SIGNATURES:
Alan Unger, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Work Session Wednesday, November 12, 2014
Page 6 of 6 Pages
______________________________________
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real
property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues; or other
issues under ORS 192.660(2), executive session.
______________________________________
Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board of Commissioners’ m eeting rooms at
1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572.
_________ ______________________________________
Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is
accessible to people with disabilities. If you need accommodations to make participation poss ible, please call (541) 388-6571, or
send an e-mail to bonnie.baker@deschutes.org.
_________ ______________________________________
Deschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
1:30 P.M., WEDNESDAY, NOVEMBER 12, 2014
___________________________
1. Snow and Ice Plan Review – Chris Doty
2. Discretionary Grant Review – Judith Ure
3. Other Items
Behavioral Health Electronic Health Record Grant Application – Jane Smilie
Tobacco-Free Campus Work – Jane Smilie
SNOW/ICE
PLAN
FY 14/15
Deschutes County
Road Department
Deschutes County Road Department Snow/Ice Plan
Page 1 of 33
PRELUDE
One of the primary requirements of operating a transportation system is reacting to inclement
weather conditions. Extreme winter weather conditions are commonplace in Deschutes County.
As such, snow/ice response is one of the core services of the Deschutes County Road
Department.
Although a core service, the level of investment in snow/ice response related personnel,
materials, and equipment must compete with other systems needs such as pavement
maintenance/preservation, capital improvement projects, equipment replacement and other
system needs – our transportation system resources are finite and limited.
Funding investment levels in snow/ice response is a delicate balance between public safety
(providing a reliable and safe transportation system during inclement weather) and system
sustainability (sustaining the quality of the $500M transportation asset). At the center of this
discussion are the expectations of levels of service desired by our customers.
This plan represents the Road Department’s approach to snow/ice events in Deschutes County.
It is the result of an iterative process that has occurred over decades of response to snow/ice
events on the system. This plan does not provide a level of service guarantee nor does it
assure safety of the driving public – constantly changing weather conditions do not permit the
ability to do so. Rather this plan outlines the process for responding to snow/ice events with the
resources at the disposal of the Road Department.
In addition to outlining the Road Department’s snow/ice response, embedded within this plan
are policy elements addressing:
• Seasonal road closures
• Use of traction material (including anti-ice)
• Identification of areas in which no winter maintenance is provided
• Driveway clearing responsibility
• Mailbox area clearing responsibility
• Mailbox damage responsibility for repair/replacement.
Every snow/ice event requires a measured response and judgment in use of resources to
address the conditions. This plan seeks to identify and articulate the priorities, objectives,
resources and strategies of Deschutes County while responding to snow/ice events on county
road facilities – and therefore inform that judgment.
Deschutes County Road Department Snow/Ice Plan
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SECTION I: PURPOSE AND GOALS
PURPOSE STATEMENT
The purpose of the Snow/Ice Plan is to identify and articulate the priorities, objectives,
resources and strategies of Deschutes County while responding to snow/ice events on county
road facilities.
It is not the purpose of this plan to assure the safe operation of motor vehicles upon
County roads.
GOALS
1. Within available budget, personnel resources and equipment resources, respond in an
adequate manner to the accumulation of snow and ice on county roads to facilitate motor
vehicle travel within the limits imposed by the adverse driving conditions.
2. To prioritize and define the level of service provided by the Road Department to snow and
ice accumulation on county road facilities.
3. To identify operational response and service priorities by location and functional
classification of county road facilities.
4. To arrange for supplemental resources during times of severe conditions through
intergovernmental agreements and private service contracts.
5. To identify roads, portions of roads, or general areas to be closed to the public throughout
the snow season.
Deschutes County Road Department Snow/Ice Plan
Page 3 of 33
SECTION II: SUMMARY OF THE COUNTY SYSTEM AND TYPICAL
WEATHER CONDITIONS
Deschutes County is located in Central Oregon east of the crest of the Cascade Mountain
Range. Elevations of roads within the County vary from 3,100 feet to 6,300 feet. Roads at
higher elevations may experience greater accumulations of snow and ice than roads at lower
elevations. Rapidly changing weather patterns result in different snow and ice conditions
throughout the County during the snow season.
The County contains the cities
of Bend, Redmond, La Pine,
and Sisters. With the
exception of La Pine, each city
maintains the city streets
within their respective
jurisdiction. Although the
majority of the streets within
the incorporated limits of the
City of La Pine remain county
facilities, the City of La Pine
provides contract snow
removal services to Deschutes
County for numerous county
facilities located within the city
limits via an intergovernmental
agreement.
Additional road jurisdictions
within the County include the Oregon Department of Transportation (ODOT, state highways),
the United States Forest Service (USFS facilities), and the Bureau of Land Management (BLM
facilities). Several Special Road Districts within Deschutes County provide snow and ice
maintenance as do several homeowners associations on local access roads not accepted within
Deschutes County’s maintenance system. Several hundred miles of local access roads (not
included in a road district or HOA) exist within Deschutes County in which maintenance and
snow and ice response is not provided by any entity, but rather on a volunteer basis by road
users.
Deschutes County’s road system consists of approximately 900 miles of roads of which
approximately 700 miles are paved. The 900 mile network includes 84 miles of arterial facilities,
239 miles of collector facilities, and 102 miles of forest highway (a special type of arterial
roadway); the remaining miles are classified as local roads.
Deschutes County has a dry climate. Annual average precipitation (in the form of rain and
snow) in the City of Bend is 12 inches. Over six inches of precipitation in the form of s now falls
between November and February in the City of Bend. At Mt. Bachelor, located west and south
of Bend, snow depths can reach 180 inches. County roads receive snow levels within this
range with occasional absence of snow in the northern and eastern portions of the County.
Winter conditions are intermittently encountered in the high desert in the eastern part of the
County. The high elevation and openness of the eastern portion of the County is conducive to
Deschutes County Road Department Snow/Ice Plan
Page 4 of 33
snow drifting. The occurrence of a snow event may be county-wide, but more likely will be
confined to a limited geographical area of the County.
The location and amount of snow and rain the County receives varies from year to year and
from location to location. Rapid changes in temperature and wind as well as the presence of
micro-climates provide little predictability as to the conditions affecting county roads at any
specific time or date during the snow and ice season.
Given the nature of varied, unforeseeable and rapidly changing climatic conditions within
Deschutes County, and the limited resources available to the County to combat such conditions,
a measured and limited response during the snow season may be provided.
Deschutes County Road Department Snow/Ice Plan
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SECTION III: SNOW/ICE PLAN - OPERATIONS
OPERATING STRATEGY
Implementation of the Snow/Ice Plan in response to a snow/ice event occurs through a six-
phase process as follows:
Phase 1: Notice of adverse County road conditions
• As defined within the plan.
Phase 2: Undertake needs assessment.
• Per the judgment of the Operations Manager or others as assigned.
Phase 3: Activate resources if a snow event or ice formation on curves and intersections is
occurring.
• Providing a measured response to the weather conditions as anticipated or as
occurring.
Phase 4: Implement plan.
• Based on the priorities established within the plan.
Phase 5: Continue needs assessment.
• Per the judgment of the Operations Manager or others as assigned.
Phase 6: Deactivate resources.
SERVICE PRIORITY FACTORS
Each snow/ice event is different and requires a prioritization of effort and resource allocation.
The following factors were taken into consideration in establishing service priorities, especially
for snow/ice events occurring in multiple snow zones within the county – or in some cases – the
entire county:
1. Provide service for major population centers using available resources efficiently within the
least amount of time.
2. Prioritize arterial and collector facilities.
3. Prioritize providing service to routes to public safety facilities, medical facilities, employment
centers, and governmental facilities.
4. If possible, avoid road closures by responding to early snowfalls.
5. In accordance with service priorities above, provide service to roads with steep grades,
curves and intersections.
Deschutes County Road Department Snow/Ice Plan
Page 6 of 33
SNOW ZONE AREAS
The Road Department has divided the county into 16 snow zones in an effort to geographically
assign equipment/personnel during events, triage and establish priorities, and contract snow
removal efforts when warranted. Individual maps of the snow zones are included in the
appendix of this document and are approximated in the following table:
Snow
Zone
Approximate Geographical
Location Major Road Facilities in Zone
1000-A West of Bend city limits Skyliners Road, Johnson Mkt Road, OB Riley
Road
1000-B Tumalo area to Hwy 126 Cline Falls Hwy
1000-C Sisters area Camp Polk Road, Holmes Road
2000-A Terrebonne area and NE
Redmond area Lower Bridge Way, Smith Rock Way
2000-B NW and SW Redmond Area Helmholtz Way, Old Bend-Redmond Hwy
3000-A NE Bend Area Powell Butte Highway, Deschutes Market Road
3000-B East of Bend Alfalfa Market Road
3000-C SE Bend Area Arnold Market Road, Rickard Road
3000-D South of Bend City Limits, DRW Knott Road, Baker Road
4000-A Sunriver Area S Century Drive, Spring River Road, River
Summit Drive, Cottonwood Road
4000-B South of Sunriver S Century Drive, N Huntington Road
4000-C North of La Pine State Rec Road, Riverview Drive, Huntington
Road
4000-D West and NW La Pine Area Day Road, Burgess Road, Dorrance Meadow
Road
4000 E La Pine city limits Huntington Road, 1st Street, Finley Butte Road
4000-F East and South of La Pine Masten Road, Darlene Way, Newberry Road
5000 East of Horse Ridge (Brothers
Area)
No pre-emptive snow/ice maintenance is
provided in this area. Service provided via
request only. Map of area not included in
appendix.
SNOW REMOVAL INITIATION AND PRIORITIZATION
When the snow accumulation reaches four inches on county roads within a given zone, plows
will be dispatched to plow snow from one lane in each direction on arterial and collector roads.
When weather forecasting information indicates a high likelihood of accumulation in excess of
four inches, plows may be dispatched prior to accumulation of four inches of snow. Plows will
continue to plow these lanes until no further snow accumulates. After snow accumulation stops,
remaining lanes, shoulders and local roads will be plowed.
Snow management operating hours will be from 4:00 a.m. 10:00 p.m. When conditions require
continual response outside the snow management operating hours, plows will only be used on
arterial and collector roads.
Deschutes County Road Department Snow/Ice Plan
Page 7 of 33
When a storm covers more than one snow zone, arterial and collector roads will be plowed in
the following sequence:
First Priority: Snow Zones 1000-B, 1000-C, 2000-B, 3000-A, 3000-D, 4000-A, 4000-C,
4000-D and 4000-E.
Second Priority: Snow Zones 1000-A, 2000-A, 3000-B, 3000-C, 4000-B, and 4000-F.
Third Priority: Local roads (thru roads) in the above zones.
Fourth Priority: Dead end roads over 1/2 mile in length.
Last Priority: Dead end roads less than 1/2 mile in length and cul-de-sacs.
Notes:
1. Given the low traffic volumes, seasonal nature of use, and the remote location, county road
facilities within snow zone 5000 (eastern portion of Deschutes County) will not receive
priority snow and ice response. Major road facilities are signed to reflect the lack of winter
maintenance. Service is provided upon request and prioritized based on the availability of
resources and other system needs.
2. Equipment may not remove snow from local roads where there is a high risk for property
damage such as vehicles parked on roadway or other obstructions in or close to the
roadway.
TRACTION AND CHEMICAL (ANTI-ICE) MATERIAL APPLICATION POLICY
During adverse ice and snow conditions, Deschutes County utilizes traction and chemical
materials on County roads in an attempt to provide safer driving conditions for the general
driving public. There is a potential for property damage to individual vehicles as a result of the
application of these materials. The County has determined that the safety benefit to the general
public from the application of these materials outweighs the potential for property damage to
individual vehicles, which may result from the application of these materials.
It is the policy of Deschutes County to continue to apply traction and chemical materials on
County roads during adverse ice and snow conditions when such application will tend to
enhance safer driving conditions even when such application may result in damage to individual
vehicles.
TRACTION MATERIAL APPLICATION PRIORITY
Snow zones identified for traction material will be the same as those for snow removal. Priority
zones and operating hours will be the same as those for snow removal.
Application of traction materials shall begin in the snow zones with noticeable icy conditions.
Other criteria for application of traction control materials include:
1. Upon notice of ice on a county road facility.
2. The occurrence of freeze/thaw cycles resulting in the presence of ice on a previously plowed
county road.
Deschutes County Road Department Snow/Ice Plan
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3. After repeated snow removal on roads in which previously applied traction control material
was removed.
TRACTION MATERIAL APPLICATION PROCEDURE
In accordance with this plan, traction materials will be applied only to intersections where
vehicle stops are required, steep grades and curves. If the Road Department receives actual
notice of an area which would benefit from the application of traction materials, the Operations
Manager shall evaluate the need in accordance with the priorities of this plan. Traction
materials will not be applied to straight level roads. During snow events, traction materials will
be applied only after plowing operations have ended.
The application of traction materials (or “sanding”) will begin in snow zones in accordance with
this plan when the Road Department receives notice of ice present on county roads.
STOCKPILE LOCATIONS
The County will stage traction material stockpile sites throughout the various snow zones and
partner with other area agencies where practical. The following are existing stockpile locations
of traction control material:
Area 1: ODOT Sisters Site (Highway 126).
Area 2: City of Redmond Public Works and Negus Transfer Station
Area 3: Deschutes County Road Department facility
Area 4: Ann’s Butte and Deschutes County La Pine facility
Area 5: ODOT Horse Ridge site
USE OF CHEMICAL (ANTI-ICE) MATERIAL
Roadway anti-icing is application of chemicals that impede the formation of ice or the
development of bond between snow and the roadway surface. This is achieved by the
application of a chemical freezing-point depressant. The technology uses various solutions of
chlorides and corrosion inhibitors applied to the roadway
prior to moisture reaching the freezing point.
Anti-icing application is typically used as a pre-treatment or
preventative measure up to 48 hours before a winter storm
to prevent a bond from forming between the pavement and
the snow and ice after a storm begins. The Road
Department may use anti-ice material when a snow or ice
storm is predicted and when pavement temperatures are
above 15 degrees Fahrenheit. It should be noted that anti-
ice application is limited by atmospheric conditions, such
as rain or extreme cold, which can render it ineffective.
Due to resource limitations and atmospheric conditions which
are difficult to predict in the micro-climates of the area and frequently on the borderline of
conditions recommended for use, the Road Department operates a limited anti-ice program.
Deschutes County Road Department Snow/Ice Plan
Page 9 of 33
CHEMICAL (ANTI-ICE) MATERIAL APPLICATION PROCEDURE/PRIORITY
Similar to the application procedure for traction material, chemical use will be applied only to
intersections where vehicle stops are required, steep grades and curves.
To the extent that atmospheric conditions and weather forecasting allow, use of anti-ice material
in priority zones and operating hours will be the same as those for snow removal.
CONTRACT SNOW REMOVAL
The Road Department operates a minimally sized operations crew capable of responding to the
majority of snow/ice events routinely experienced within the micro-climates of the region.
Occasionally a snow event may exceed the operational capacity of the Road Department to
provide acceptable snow plow response to all areas of the County. During significant County-
wide snow events, the use of contractors is recommended.
Utilizing the procurement processes required in Deschutes County Code, the Road Department
shall contract as necessary to enable on-call snow removal services.
In addition to contracting for significant snow events, the Road Department will also contract
with various cities, special road districts, and homeowners associations for routine snow
removal operations when and where portions of the County system are more efficiently served
by other service providers operating in the area.
ROAD CLOSURE
In cooperation with the USFS, the Road Department will close a portion of the Cascade Lakes
Highway (Dutchman Flat to Deschutes Bridge) and Paulina Lake Road (Newberry Road to East
Lake) from approximately mid-November
to Memorial Day weekend of each year.
If early winter storms occur or a
significant event is forecasted prior to the
annual scheduled road closures,
Cascade Lakes Highway and Paulina
Lake Road may require preemptive,
immediate closure. Additionally,
significant winter snow accumulation may
hinder efforts to guarantee opening of
these facilities by Memorial Day
weekend.
While not gated, the section of Cascade
Lakes Highway from Deschutes Bridge to the Klamath County line is not plowed during winter
months. Signage notifies drivers of the lack of winter maintenance on the facility.
Deschutes County Road Department Snow/Ice Plan
Page 10 of 33
Note: Paulina Lake Road (from Newberry Road to the 10-mile Snow Park) is plowed by a
separate organization under agreement with Oregon Department of Transportation, for the
express purpose of providing a route to winter recreation areas.
CLEAN-UP
Clean-up of traction control material remaining on county roads after the snow season shall
begin after May 1 of each year or as soon as weather forecasting indicates winter snow events
have concluded. Cycling routes will be prioritized for removal efforts. Assistance from other
agencies including the cities of Bend and Redmond may be utilized in quasi-urban areas.
Cleanup of traction control material shall be completed by August 1 of each year.
Deschutes County Road Department Snow/Ice Plan
Page 11 of 33
SECTION IV: SNOW/ICE PLAN - ADMINISTRATION AND RESOURCES
The Road Department maintains a fleet of equipment and a roster of employees capable of
executing the Snow/Ice Plan.
The following equipment is available for use during snow and ice events:
AVAILABLE EQUIPMENT RESOURCES
Equipment # of each
6-Wheel Truck with 750 gallon anti-icing distributor 1
6-Wheel Truck with 1000 gallon anti-icing distributor 2
10-Wheel, 12 Yard dump trucks with 12-ft side delivery plows 10
6-Wheel, 6 yard dump truck with 10-ft angle plow 1
10-Wheel, chassis mounted sanders with spinners (3 underbody plows) 7
6-Wheel, 1-ton flatbed trucks with V-plows 2
Motor Graders with 14-ft moldboards 5
Motor Grader V-plow (attachment) 1
Motor Grader front plow (attachment) 1
Backhoes with 2-yd bucket 2
Wheel Loader with 4-yd bucket 1
Wheel Loader with 3-yd bucket 3
Skid steer loader with 1-yd bucket and blower attachments 1
Loader mounted snow blower (3000 tons per hour) 1
Field Equipment repair truck with crane 1
Field equipment fuel/lube truck 1
Pickup support vehicles 33
AVAILABLE ROAD DEPARTMENT PERSONNEL RESOURCES AND PRIMARY DUTIES
The below list of Road Department personnel resources is available for snow/ice response.
Position # of FTE General Duties
Operations Manager 1 Implementation of Snow/Ice Plan.
Supervisors 3 Field assessment and supervision of conditions
and effort.
Equipment Operators 23 Operate snow removal, traction control, and anti-
ice equipment as directed.
Traffic Device Specialist 1 Respond to downed traffic control devices as
necessary
Equipment Mechanics 7
Prepare and repair equipment for snow/ice plan
implementation. Operate equipment as needed
and as qualifications allow.
Fleet/Equipment Manager 1 Direct activities of Fleet/Equipment personnel
and communicate with Operations Manager and
Deschutes County Road Department Snow/Ice Plan
Page 12 of 33
Supervisor regarding equipment needs and
readiness.
Office Support Staff 3 Provide communication interface between public
and Operations Manager/Supervisors.
Department Director 1 Communicate with County Administrator, elected
officials, media, and others as conditions dictate.
ANNUAL BUDGET CONSIDERATION/RESOURCE ALLOCATION
The Road Department’s annual budget is adopted by July 1 of each year as a portion of the
County’s comprehensive budget. The budget includes all recommended requirements for
personnel, equipment and material necessary for the various activities of the Department.
During budget preparation, consideration is given to the Snow/Ice Plan requirements based on
historical data and anticipated needs.
Materials, personnel and equipment
are budgeted within numerous budget
lines within the Departmental budget.
Cost accounting is utilized to track
time, material, and equipment
expenditures for the snow/ice related
activities.
Prolonged snow and ice events can
have a significant budget impact,
primarily in the areas of overtime and
contract snow removal. Multiple
events throughout a winter season can
have an impact that may require use
of reserves and/or a budget
amendment. The Road Department
budget does not contain reserve funds
specifically allocated for winter
maintenance. As budgeted funding
becomes depleted, additional funding for priority snow/ice event response – which is a priority
public safety function of the Road Department – may be utilized and other expenditures may be
deferred, such as projects (capital, pavement preservation) or equipment
replacement/purchase.
OPERATIONS MANAGER FUNCTIONS
The Operations Manager is responsible for implementing the Snow/Ice Plan. The Operations
Manager may delegate implementation to others as appropriate.
In accordance with this Snow/Ice Plan, the Operations Manager shall:
1. Determine the phase of operations.
2. Determine appropriate treatments.
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3. Determine timing of services according to priorities.
4. Determine the need for resources and deploy such resources.
5. Report on the effectiveness and adequacy of services provided.
SUPERVISOR FUNCTIONS
The on-call Supervisor shall perform all those administration actions necessary to ensure that
services are provided according to the adopted plan in a timely manner. The Supervisor shall
keep the Operations Manager informed as to the actions they have taken and intend to take,
and the effectiveness of such efforts. They shall maintain field assessment of conditions
throughout a snow event and communicate with the Fleet/Equipment Manager to ensure
equipment is available as needed.
OFFICE AND ADMINISTRATIVE SUPPORT FUNCTIONS
Office support staff receives service requests, transmit requests to the proper staff, maintains
records, and coordinates administrative
support to the operating divisions.
The Director of the Road Department will
ensure that all administrative systems are
functioning properly. The Director will ensure
that the County Administrator and Board of
County Commissioners are kept informed and
apprised of the need for any additional
resources through the budget process. The
Director (or assigned) will be the media contact
and will communicate with and through the
County’s additional media resources as
necessary. The Director shall also cause the
plan to be reviewed on an annual basis and
updated as necessary.
COMMUNICATIONS
Communications within the Road Department and between the Road Department and other
service agencies are important in providing information to execute this plan.
Notice of adverse road conditions may be received by the Road Department from observations
by department employees, telephone calls or communications from private citizens to the Road
Department or Sheriff’s Department via notification from the 911 Dispatch Center to the Road
Department. Response to these notices shall be in accordance with the plan.
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All Supervisors are supplied cell phones and can be reached during the day as well as those
evenings and weekends that a supervisor is on-call – enabling a 24/7 response.
Telephone calls received directly to the Road Department after-hours are routed through a
messaging service and relayed to the on-call Supervisor. Email communications received via
the Road Department website’s “contact-us” email function are routed (via Operations Manager)
to or received directly by the on-call Supervisor. Inquiries received via Deschutes County’s
social media network or direct inquiries to Deschutes County Administration (via email, web
submission or telephone) are routed from the County’s Public Communication Coordinator to
the Department Director or assignee for distribution as necessary to the Supervisors or
Operations Manager.
COORDINATE RESPONSIBILITIES WITH SHERIFF’S DEPARTMENT AND 911 DISPATCH
A key element of successful snow/ice response is communication with and between emergency
services, namely the Deschutes County Sheriff’s Office (DCSO) and Deschutes County 911
Dispatch.
1. 911 Dispatch will be provided a list of names on the Department’s on-call roster. As
Supervisors and other personnel rotate to on-call status, 911 Dispatch will be notified 24
hours in advance of on-call personnel status changes.
2. The Deputy Sheriff on patrol will notify the Road Department through 911 Dispatch of
adverse road conditions.
3. 911 Dispatch will notify the Road Department upon report of adverse conditions.
4. The Road Department will notify DCSO, 911 Dispatch, and other emergency service
agencies of road closures or other special conditions which may be of assistance to the
public.
a. Media and social media information will be distributed per the County’s
Communications Policy (GA-3).
ANNUAL PREPAREDNESS PLAN
The Annual Preparedness Plan is as follows and shall be completed in the fall of each year.
1. Coordinate plans with other agencies.
2. Ensure contracts for supplemental services are executed.
3. Review operations plan with emergency response personnel, and equipment operators.
4. Ensure that all equipment is in a state of readiness.
5. Close designated roads, post applicable warning and/or control signs.
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SNOW REMOVAL POLICY ON MAILBOXES, DRIVEWAYS AND SIDEWALKS
With 900 miles of road to service in which time is of the essence during a snow and ice event, it
is not possible within the resources of the Road Department to provide a level of service which
includes individual clearing of driveways onto the County system. The Road Department is not
responsible for opening driveways that have access onto County roads; however, the County
may provide or obtain assistance for disabled customers via an application process.
Through the act of plowing and casting snow to the right side of the road, snow berms may be
placed across driveway access points. It is not the responsibility of the Road Department to
clear snow berms that may be formed by the casting of snow.
In the process of snow removal, mailboxes may be damaged, access to mailboxes may be
obstructed, driveways may be closed and sidewalks may be covered. It is the responsibility of
the abutting land owner to remove such snow.
Only mailboxes physically hit by Road Department equipment will be reinstalled. Mailboxes
knocked down by flying snow will not be reinstalled, nor will fences, signs or other property
elements located within the right-of-way.
It is the responsibility of the property owner to provide clear access up to the mailbox for the
postal carrier.
Deschutes County Road Department Snow/Ice Plan
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SNOW/ICE PLAN APPENDIX A: SNOW ZONE MAPS
a. Snow Zone Maps, as follows:
Snow
Zone
Approximate Geographical
Location Major Road Facilities in Zone
1000-A West of Bend city limits Skyliners Road, Johnson Mkt Road, OB Riley
Road
1000-B Tumalo area to Hwy 126 Cline Falls Hwy
1000-C Sisters area Camp Polk Road, Holmes Road
2000-A Terrebonne area and NE
Redmond area Lower Bridge Way, Smith Rock Way
2000-B NW and SW Redmond Area Helmholtz Way, Old Bend-Redmond Hwy
3000-A NE Bend Area Powell Butte Highway, Deschutes Market Road
3000-B East of Bend Alfalfa Market Road
3000-C SE Bend Area Arnold Market Road, Rickard Road
3000-D South of Bend City Limits, DRW Knott Road, Baker Road
4000-A Sunriver Area S Century Drive, Spring River Road, River
Summit Drive, Cottonwood Road
4000-B South of Sunriver S Century Drive, N Huntington Road
4000-C North of La Pine State Rec Road, Riverview Drive, Huntington
Road
4000-D West and NW La Pine Area Day Road, Burgess Road, Dorrance Meadow
Road
4000 E La Pine city limits Huntington Road, 1st Street, Finley Butte Road
4000-F East of La Pine Masten Road, Darlene Way, Newberry Road
5000 East of Horse Ridge (Brothers
Area)
No pre-emptive snow/ice maintenance is
provided in this area. Service provided via
request only.
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SNOW/ICE PLAN APPENDIX B: DEFINITIONS
Anti-Icing:
The snow and ice control practice of applying chemical freezing -point depressants to inhibit the formation or
development of bonded snow and ice.
Arterial Road:
A restricted access street of substantial continuity, which is a primary traffic route and is so designated by the County.
Available Resources:
Those resources such as traction control material, equipment and labor that are available for directing t o the
implementation of this plan.
Board of County Commissioners (Board):
The governing body of Deschutes County, Oregon.
Chemical Ice Controls:
Chemicals designated to depress the freezing point of precipitation on roadways. Chemical ice controls inclu de salt,
magnesium chloride, calcium magnesium acetate, and other similar products which act as freezing point
depressants.
Cinders:
Crushed volcanic sanding material applied to roadways to assist traction on snow-covered or icy roads.
Collector Road:
A restricted access street supplementary to the arterial street system used, or intended to be used, primarily for the
movement of traffic between arterial and local streets, and is so designated by the County.
Contracts for Service:
Executed agreements between the County and other government entities or private companies for work to be done
as needed during extreme weather conditions.
County Road:
“County road” means a public road under the jurisdiction of a county that has been designated as a county road
under ORS 368.016.
Curve:
A horizontal bend in the road where the posted advisory speed is less than the statutory speed.
Director:
Director of the Road Department for Deschutes County, designated by the County governing body as being
responsible for administration of the road activities of the County.
Documentation:
Written or electronically recorded information in respect to road conditions or services rendered.
Emergency Response:
Any time period between when notified of an emergency and when a plan is activated.
Fleet/Equipment Manager:
The Manager of the Fleet/Equipment Division within the Road Department, or his/her designee.
Flooding:
The overflowing of water from one point to another.
Ice:
Water made solid by cold which may result in a slippery surface.
Intergovernmental Agreement (IGA):
A written arrangement between county, municipal, state or federal agencies.
Deschutes County Road Department Snow/Ice Plan
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Local Access Road:
A public road that is not a county road, state highway or federal road.
Local Road:
A road which provides access to property abutting the public right of way. A local road is not intended to carry thru-
traffic, although moving thru-traffic is a secondary function of a local road.
Operations Manager:
Operations Manager within the Operations Division of the Road Department, or his/her designee.
Public Road:
“Public road” means a road over which the public has a right of use that is a matter of public record.
Road Department:
Road Department within Deschutes County, which has the responsibility for maintenance and operation of the County
road system, including implementation of the adopted Snow/ Ice Plan.
Rural Area:
That area within Deschutes County outside of urban growth boundaries.
Sanding/Traction:
The act of placing sanding material on a road to assist traction during or after a snow event.
Snow:
Precipitated moisture frozen in the upper air currents, resulting in crystalline flakes which accumulate on the ground.
Snow/Ice Plan:
The document adopted by the Board of County Commissioners setting forth the goals, objectives and operating
procedures for response to snow and ice on county roads.
Snow Event:
A snow event has occurred when at least four inches of snow has accumulated on a county road and it is snowing.
Snow Removal:
Snow removal, commonly referred to as snowplowing, is the mechanical act of (snowplows, graders, loaders and
similar equipment) pushing snow from a portion of the roadway to another portion of the right of way. Snow removal
does not remove all snow and ice from the traveled portion of the roadway.
Snow Season:
November 1 thru April 30.
Steep Grade:
A constant vertical change in elevation of eight percent or greater.
Supervisor:
Any so designated employee within the Road Department.
Traction Material (TM):
Include sanding materials and chemicals designed to depress to freezing point of precipitation.
Traction Devices (TD):
Include studs, tire chains or other manufactured devices that enhance vehicle traction.
Urban Area (UGB):
Areas of city and unincorporated adjacent areas designated by adopted comprehensive land use plans.
Organization Funded Qtr Reviewed Req Unger Baney DeBone Fundraising Total Description
Bend Spay and Neuter Project Y 1 7/9/2014 $1,000.00 $334.00 $333.00 $333.00 $0.00 $1,000.00 Free Rabies Vaccine Clinic
Central Oregon Veterans Outreach Y 1 7/9/2014 $970.00 $324.00 $323.00 $323.00 $0.00 $970.00 Making Our Service Count Software Program
Serendipity West Foundation Y 1 7/9/2014 $1,000.00 $333.00 $333.00 $334.00 $0.00 $1,000.00 Challenge Day
La Pine Park and Recreation Foundation Y 1 7/9/2014 $2,500.00 $833.00 $833.00 $834.00 $0.00 $2,500.00 Frontier Heritage Park Outdoor Restrooms
Cloverdale Volunteer Fire Fighters Association Y 1 7/9/2014 $2,500.00 $834.00 $833.00 $833.00 $0.00 $2,500.00 Fire Hydraulic Rescue Tools
NeighborImpact Y 1 7/9/2014 $2,500.00 $833.00 $834.00 $833.00 $0.00 $2,500.00 Transitional Housing Program
La Pine Community Kitchen Y 1 7/9/2014 $1,000.00 $333.00 $333.00 $334.00 $0.00 $1,000.00 Produce Area Repair and Construction
Boys and Girls Clubs of Central Oregon Y 1 7/9/2014 $1,200.00 $0.00 $0.00 $0.00 $1,200.00 $1,200.00 Annual Be Great fundraising Luncheon
Central Oregon Council on Aging Y 1 7/9/2014 $500.00 $0.00 $0.00 $0.00 $500.00 $500.00 Direct Mail Fundraising Campaign
Central Oregon Intergovernmental Council Y 1 7/9/2014 $2,091.00 $697.00 $697.00 $697.00 $0.00 $2,091.00 Cascades East Transit Public Survey
Sisters Folk Festival Y 2 7/21/2014 $2,000.00 $500.00 $500.00 $500.00 $0.00 $1,500.00 Economic Impact Study
Leadership Redmond Y 2 9/3/2014 $1,200.00 $400.00 $400.00 $400.00 $0.00 $1,200.00 Leadership Redmond Class of 2014-15
Arts Central Y 2 9/3/2014 $1,500.00 $0.00 $0.00 $0.00 $1,500.00 $1,500.00 Black & White Fundraiser
Wounded Warrior Project Y 2 9/29/2014 $0.00 $250.00 $250.00 $0.00 $0.00 $500.00 Sheriff's Office Jail Bed Event
Family Kitchen Y 2 10/6/2014 $2,000.00 $666.00 $668.00 $666.00 $0.00 $2,000.00 Meal Program
Sisters Area Chamber of Commerce Y 2 10/6/2014 $3,240.94 $500.00 $500.00 $500.00 $0.00 $1,500.00 Technology Upgrades
Bear Creek Elementary School PTO N 2 10/6/2014 $1,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 PA System
Hospice of Redmond Y 2 10/6/2014 $3,000.00 $0.00 $0.00 $0.00 $2,500.00 $2,500.00 2014 Festival of Trees
Family Access Network Y 2 10/6/2014 $2,500.00 $0.00 $0.00 $0.00 $2,500.00 $2,500.00 Luncheon for Children Fundraiser
Bend 2030 Y 2 10/22/2014 $1,500.00 $500.00 $500.00 $500.00 $0.00 $1,500.00 Housing Affordability Forum
Total Committed Year to Date $7,337.00 $7,337.00 $7,087.00 $8,200.00 $29,961.00
FY 2014-15 Discretionary Grant Applications - Updated 11/7/2014
2013-14 Carryover $0.00 2013-14 Carryover $0.00 2013-14 Carryover $0.00 2013-14 Carryover $0.00
2014-15 Allocation 15,000.00$ 2014-15 Allocation $15,000.00 2014-15 Allocation 15,000.00 2014-15 Allocation $15,000.00
Beginning Balance 15,000.00$ Beginning Balance 15,000.00$ Beginning Balance 15,000.00$ Beginning Balance 15,000.00$
Q1 -4,521.00 Q1 -4,519.00 Q1 -4,521.00 Q1 -1,700.00
Q2 -2,816.00 Q2 -2,818.00 Q2 -2,566.00 Q2 -6,500.00
Q3 0.00 Q3 0.00 Q3 0.00 Q3 0.00
Q4 0.00 Q4 0.00 Q4 0.00 Q4 0.00
Total Spent -7,337.00 Total Spent -7,337.00 Total Spent -7,087.00 Total Spent -8,200.00
Remaining Balance 7,663.00$ Remaining Balance 7,663.00$ Remaining Balance 7,913.00$ Remaining Balance 6,800.00$
Beginning Balance includes funds carried over from 2013-14. Carryover reduced to $0 as of 10/6/2014 to allow for possible donation to Sheriff's Office for homeless family.
Notes:
Total budgeted in FY 2014-15 = $60,000
* Allocated for fundraising activities: $15,000
* Allocated for Commissioner awards: $45,000 / $3,750 per quarter
Commissioner Unger Commissioner Baney Commissioner DeBone Fundraising Activities
Deschutes County Discretionary Grant Program
Status as of 11/7/2014
HEALTH SERVICES
2577 NE Courtney Drive, Bend, Oregon 97701
Public Health (541) 322-7400, FAX (541)322-7465
Behavioral Health (541) 322-7500, FAX (541) 322-7565
www.deschutes.orQ
Grant Application Request
Grant Name Te/ehealth Pilot Project
Grantor Oregon Health Authority, Oregon Office of Rural Health
Funding Amount $175,000
Due Date December 10, 2014
FTE required/amount NIA
Staff responsible Cherstin Calion, Dave Inbody
Please answer the following questions:
1. What priorities in the strategic plan would this grant activity support? Please provide data to
describe a documented health need that would be addressed and that is consistent with the
Health Services Strategic Plan.
This grant would support the goal of developing and implementing the OCHIN Epic EHR
module for Behavioral Health. In May, 2014 a Deschutes County internal audit was
released regarding the current Behavioral Health EHR system. Through this audit, multiple
concerns were identified that would be resolved through the development and
implementation of the OCHIN/Epic BH module.
2. Would this support core program activities and if so, which one(s)? Are additional funds
needed to support these activities?
This would support the delivery, documentation, and patient access of BH client services.
This grant emphasizes the ability of clients to access healthcare information and through the
implementation of OCHIN/Epic EHR, clients would have access to their healthcare
information through the MyChart patient portal. We currently have the approval for funding
of the estimated implementation costs for Epic EHR of $138,955. This grant would provide
funding to cover these estimated costs for implementation as well as any additional costs
such as equipment, additional software purchases, etc.
3. Does this funding add new program activities? What are these? Is it appropriate to add
these new activities at this time?
We are building and implementing the OCHIN Epic EHR system regardless of receiving the
grant, so the expectation of additional work and process changes are already anticipated.
4. Is there a science base to support delivering the activities and services you have listed?
Please describe that science base?
N/A
Enhancing the lives of citizens by delivering quality services in a cost effective manner.
HEALTH SERVICES
2577 NE Courtney Drive, Bend, Oregon 97701
Public Health (541) 322-7400, FAX (541) 322-7465
Behavioral Health (541) 322-7500, FAX (541) 322-7565
www.deschutes.orQ
5. How long would the funding be available? If the funding is for less than three years, what is
your plan to transition the work, staffing and expenses after the funding ends?
This is a one time grant, with a project completion timeline of 15-16 months, beginning in
March of 2015 and ending in June 2016. These dates follow our project implementation
dates.
6. How long will you have to write the application? Do you anticipate you will have any
problems meeting this deadline?
The application is due December 10, I do not anticipate any issues meeting the deadline.
7. Do you have the staffing to write a competitive proposal? If not. how will you contract for
these services?
Yes, I believe that our EHR Implementation Team can answer all necessary questions to
present a competitive proposal.
8. Are there any matching requirements?
No.
9. What other partner organizations could potentially be applying? What is your plan to work
with them?
I am not aware of any partnering agencies that are applying. If they are, it will not be for the
same project, but other related telehealth/health information exchange projects that would
support coordinated care goals among our partnering agencies.
10. What are the potential political issues that could arise as a result of this
application/funding/activity?
There are no potential political issues that could arise as a result of this funding.
Department Head Signature Date
http://insidedc/health/Forms/BOCC Request to Apply for Grant Template.doc
Enhancing the lives of citizens by delivering quality services in a cost effective manner.
Supporting The Tobacco-Free Facilities And Grounds Policy
Deschutes BOCC Work Session, November 12,2014
• During a Deschutes County Board of County Commissioners Work Session on February 27,
2012, the Commissioners unanimously decided to implement a Tobacco-Free Facilities And
Grounds Policy for all Deschutes County properties.
• On January 23, 2013, Deschutes County Administrative Policy No ..GA-7, "Tobacco-Free
Facilities And Grounds," went into effect.
• The policy states, "Responsibilities -adherence to this policy is the responsibility of all
Deschutes County employees. Contractors, clients, students, visitors, and others must also
comply with this policy while on Deschutes County-owned property. Employees who do not
conform to this policy may be subject to discipline. Contractors in violation of this policy
will be reported to their supervisor at the contracting organization."
• To increase and maintain compliance with outdoor smoking policies a comprehensive
approach with both active and passive strategies should be implemented.
• Since the implementation of this policy, signs stating "Tobacco Free Campus" have been
installed at all Deschutes County properties. This activity is a passive strategy; one out of
two strategies recommended to communicate the policy to staff, clients and other visitors.
• Verbal communication is an active strategy that is recommended to increase and maintain
compliance with policies. This includes empowering employees with the necessary skills so
they feel comfortable and are more likely to approach people who are violating the policy.
• The proposed video would serve as an educational tool to demonstrate how to approach
people who are violating the policy and politely remind them about the Tobacco Free Policy.
• In 2009, Portland Community College (PCC) became the largest educational institution in
Oregon to become completely tobacco free. To support their policy, PCC created a short
video to help staff and students learn how they can help enforce the policy in a polite and
professional way. http://www.youtube.com/watch?v=k03ZwXVYZX8
• The video would be given to managers and supervisors to share with their employees, as well
as promoted through the Friday update.
• The video could also serve as an educational tool to be used during new employee
orientation. It would inform new employees about our cessation benefits.
AMENDMENT TO EMPLOYMENT AGREEMENT (Deschutes County Document No. 2014-125)
Document Number 2014-598
Date: November 12, 2014
WHEREAS, the parties previously agreed that on and after April 14, 2014, Doyle's first day of work at
Deschutes County, that among other benefits, County would begin paying into the Public Employee
Retirement Systems (PERS), including the six (6%) percent employee contribution to the Individual
Account Program; and
WHEREAS, the parties were unaware that Doyle was not eligible for inclusion into PERS until November
l,2014;and
WHEREAS, the parties intended for PERS contributions to begin effective April 14, 2014; and
WHEREAS, an additional benefit to Doyle, following his first year anniversary of employment with
Deschutes County, the County previously agreed to contribute an amount equal to 3% of Doyle's then
base compensation to a 457b deferred compensation plan offered by County to its employees; and
WHEREAS, in order to make Doyle whole for the delay in PERS contributions, County and Doyle have
agreed that the sum of $9525.00 will be added to the County's initial contribution into Doyle's 457b
deferred compensation plan.
IT IS AGREED.
Date Tammy Baney, BaCC Chair
Date Anthony DeBone, BOCC Vice-Chair
Date Alan Unger, Commissioner
Date David Doyle
Bruce Bischof