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Home My WebLink AboutSalvation ArmyDeschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: November 12, 2014 Organization: The Salvation Army Organization Description: Part of the international organization with a mission based on the Bible and a goal to work with other organizations to help out the less fortunate living in the community. Programs offered at the Bend Unit include conducting church, youth, and adult programs and operating a social service office which provides emergency food, back -to -school supplies, and other necessities. Project Name: The Salvation Army Christmas Distribution Project Description: The Christmas Distribution Program provides toys for children ages 0-18 and food boxes for approximately 1,000 families in coordination with the private sector. Project Period: November 1 — December 20, 2014 Amount of Request: $2,500 Previous Grants: None recorded. Approved: Declined: Today's Date: Deschutes County Board of Commissioners PO Box 6005, Bend, OR 97701-6005 1300 NW Wall Street, Suite 200, Bend, OR Telephone: 541-388-6571 Fax: 541-385-3202 Website: www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION 0671,56A_ 3, Ze; V Project Beginning Date: Amount Requested: Project Name: j'f , 2 0,V 2,s Name of Applicant Organization: Address: 7#f ,SAGY41704 r /J,-"-' '7,.� rrtrts+ c J Project End Date: Date Funds Needed: 2.0, 20,`1 1 (C (t l �1, 7.,y I //c SAL 04 c S /r Ale DI A.1,$ r, City & Zip Code: Contact Name(s): Fax #: 1... , 9770; 14) sy1-s - 'X s3 Email Address: Tax ID #: Telephone #: 9t/ 7 rd L.J u 5 F Urrl�e ,,r, On a separate sheet(s), please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will positively impact the community. 5. Identify the specific communities or groups that will benefit. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Deschutes County Discretionary Grant Program Application Rationale 1. Describe the applicant organization, including its purpose, leadership structure, and activities. The Salvation Army is an international movement whose mission is based on the Bible. We work with other organizations to help out the less fortunate in our community. Our aim is to help others through donations received, but unfortunately, we cannot help with all requests. We do the best we can with donations receive, leaving total overhead costs at a minimum. The leadership structure of The Salvation Army is as follows: Local Level: Corps Officer (Pastor/Administrator), staff and volunteers Divisional/Regional Level: Headquarters is based outside of Portland, OR with staff, volunteers and other officers that support the local unit in various ways. Territorial Level: A Territorial Commander, Officers, Staff and volunteers who support the Divisional Level down to the Local Level. Currently at The Salvation Army Bend Unit, we operate regular church programs, youth programs, and adult programs for all people residing in our area. In addition, we also operate a Social Service Office in which we provide an Emergency Food box throughout the year, back to school supplies, Thanksgiving Food Box, Christmas Assistance, and much more. 2. Describe the proposed project or activity. The activity that we operate every year is our Christmas Assistance Program through our Social Service Office. Through this program, we provide toys for children ages 0-18 and a Christmas Food Box for each family (based on the total number in the household). Do to the cost of the food box and the amount of families that we assist; we are looking for funding to help offset some of the cost. We are looking to other private donors to help supplement the rest of the cost. 3. Provide a timeline for completing the proposed project or activity. During the month of November, we have intake for close to 1,000 families. At the end of November, we then distribute some, not all of the families to other private sects to help provide toys and/or food to the family. However, we do have a high amount of families that remain provided by The Salvation Army. The conclusion of the project will be on December 19th (our distribution day). 4. Explain how the proposed project or activity will positively impact the community. This project that we conduct every year, along with partnering agencies and other private sects, helps provide a Christmas Food Box for the family applicant along with toys for children ages 0-18. Without the work of our volunteers and minimal staff, families would go without presents and a food box. This program gives the lower income and the underprivileged families in our community a sense of hope and a sense of love. 5. Identify the specific communities or groups that will benefit. The program works with Self -Sufficiency department in DHS to help pinpoint the exact families that need assistance. These are families that are on welfare, receive TANF, and other government supplements. Through this partnership, we become the clearing house for Deschutes County. 6. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Itemize anticipated expenditures*. Through this application process, we are asking for $2,500 to help some of the cost of the Christmas food box. Because we do help so many families and we are such a small facility, we coordinate our efforts with Grocery Outlet in Bend. This year, we will be providing each family with a $20.00 gift card (along with their government supplemental help), they can purchase the food they desire for their Holiday Season. The overall costs of our endeavors last year was close to $21,000. This year, we are going to be sending out an appeal through the mail to ask that businesses and other groups sponsor a family by making a monetary donation to The Salvation Army. We believe that through this mail appeal and receiving the grant, we will be able to provide the necessary funds to purchase gift cards for all families this Holiday Season. 7. If the grant will support an ongoing activity, explain how it will be funded in the future. As we are working to increase the need of our community, The Salvation Army is looking to help receive this grant for this upcoming year. In the future, we will work throughout the year as we prepare for the following Holiday Seasons to promote, provide, and encourage donors to give to those less fortunate. We realize that needs, such as a toy for a child, food on Christmas Day is a constant provision that will never stop. However, we are committed to the low-income families in Deschutes County and will keep providing to them with our greatest efforts. Attached: IRS EIN Information Sheet 05891 IRSDepartment or lite Treasury Internal Revenue Service OGDEN UT 84201-0029 THE SALVATION ARMY TERRITORIAL HEADQUARTERS 1G MICHAEL J WOODRUFF 180 E OCEAN BLVD 9TH FLOOR LONG BEACH CA 90802 In reply refer to: 4077591934 Aug. 20, 2014 LTR 4168C 0 94-1156347 000000 00 00036581 BODC: TE Employer Identification Number: 94-1156347 Person to Contact: Ms. Wiles Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is in response to your June 20, 2014, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c)(3) of the Internal Revenue Code in a determination letter issued in June 2011. Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(i). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 6033(j) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our website beginning in early 2011. AUG 2 2 2014 ,r,Ir,- % Dept. 4077591934 Aug. 20, 2014 LTR 4168C 0 94-1156347 000000 00 00036582 THE SALVATION ARMY TERRITORIAL HEADQUARTERS X MICHAEL J WOODRUFF 180 E OCEAN BLVD 9TH FLOOR LONG BEACH CA 90802 If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, Tamara Ripperda Director, Exempt Organizations