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HomeMy WebLinkAbout2014-12-03 Work Session Minutes Minutes of Board of Commissioners’ Work Session Wednesday, December 3, 2014 Page 1 of 3 Pages For Recording Stamp Only Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, DECEMBER 3, 2014 ___________________________ Present were Commissioners Anthony DeBone and Alan Unger; Commissioner Tammy Baney was out of the office. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; David Doyle, Laurie Craghead and Chris Bell, County Counsel; and, for a portion of the meeting, Will Groves, Community Development; Wayne Lowry, Loni Burke and Teri Maerki Finance; David Givans, Internal Auditor; Judith Ure, Administration and one other citizen. Also present was Richard Coe of The Bulletin. Vice Chair DeBone opened the meeting at 1:30 p.m. ___________________________ 1. Discussion of Upcoming Hearing on a Plan and Zone Change for Property at Deschutes Junction, from EFU to RI (previous piping company location). Will Groves gave an overview of the item, referring to his staff report and the Hearings Officer’s decision. There has been no opposition, and the land is not suitable for agriculture. This is part of the property; the rest will remain as is. The Hearings Officer found that it is irrevocably committed to the desired use and cannot be put to resource use. It is surrounded by industrial uses, a railroad and a major highway. A Goal exception is needed to change the zoning, however. No particular use has been proposed thus far. Minutes of Board of Commissioners’ Work Session Wednesday, December 3, 2014 Page 2 of 3 Pages Commissioner Unger asked if findings for this decision could create iss ues for another location. Mr. Groves stated they have to respond to all applicable criteria, and he feels that everything that could possibly apply has been addressed. They want to be clear that this was highly scrutinized and well- clarified as to the change. The DLCD has been noticed and can respond to the decision if they wish. The hearing is on December 15, and Mr. Groves has requested a first reading at that time. The applicant has not asked for an emergency adoption. 2. Discussion of On-line Budget Information. Wayne Lowry gave a PowerPoint presentation and spoke about a program that displays budget information on the website. The new program is about ready to go live. Teri Maerki explained the welcome page, most of which references the message page in the budget. Capital projects budgets are displayed as well, with associated mapping. The various budgets are shown, with breakdowns for departments, personnel costs and programs. At this time, the group did a demonstration of the site. It will show previous years’ actual budgets and the newest budget. It is labor intensive to produc e, and it is not known yet how much the company can do to make the process easier. They will gauge public interest and solicit feedback from members of the Budget Committee. 3. Other Items. COIC has asked for appointments from Deschutes County. The Commissioners agreed to leave the membership as it is, since Commissioner Unger is very involved at this time. ___________________________ Commissioner Unger wants to remain involved in COACT as well, since this fits in well with other groups doing this work . ___________________________ Commissioner DeBone asked if the December 15 work session can start early at 1 p.m. since he wishes to attend another meeting that starts at 2 p.m. ___________________________ Erik Kropp said that High Desert Porsche Club has asked for four gift certificates for skid car seats as a fundraiser to enable more high school students to sign up for the program. UNGER: Move approval of the donation of four skid car gift certificates. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Vice Chair votes yes. The Board went into executive session under DRS 192.660(2) (b) and (h), a personnel issue, and pending or threatened litigation.at 2:10 p.m., after which action was taken. UNGER: Move approval of settlement of workers compensation matter as discussed in executive session. DEBONE: Second. VOTE: UNGER: Yes. DEBONE: Vice Chair votes yes. Being no further items discussed, the meeting adjourned at 2:25. DA TED this 2014 for the 1si!2 Day of rJ2? ~ Deschutes County Board of Commissioners. Tam ~ Anthony DeBone, Vice Chair ATTEST: Alan Unger, Commissioner ~. !~ Recording Secretary Minutes of Board of Commissioners' Work Session Wednesday, December 3,2014 Page 3 of 3 Pages Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, DECEMBER 3, 2014 1. Discussion of Upcoming Hearing on a Plan and Zone Change for Property at Deschutes Junction, from EFU to RI (previous Piping Company location)­ Will Groves 2. Discussion of On-line Budget Information -Wayne Lowry 3. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2X d), laboT negotiations; or ORS 192.660(2) (b), personnel issues; or other issues under ORS 192.660(2), executive session. Meeting dates. times and discussion items are subject to change. All meetings are conducted in the Board o/Commissioners' meeting rooms at 1300 NW Wall St .. Bend. unless otherwise indicated. Ifyou have questions regarding a meeting. please call 388-6572. Deschutes County encourages persons with disabilities to participate in all programs and activities. This eventllocation is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 388-6571, or send an e-mail to bonnie.baker@deschutes.org. ~ I \ (Y) \ N __ 1 t: 0.­VI VI Q) V\ ~ s.. 0 ~ ~: ~I ~I ~I ~I I I 4­ 0I ::tt: QJ C'O a.