HomeMy WebLinkAbout1-9-13 Web Policy PresentationWeb-Based Property Related Applications Administrative Policy
Board of County Commissioners Work Session
January 9, 2013
1
Background & Meeting Intent
New Web-Based Application under development – Dial Property Information
Presently do not have a policy to guide what information and features should be provided
Policy has been drafted
Seeking
consensus on the contents of the draft policy prior to scheduling formal adoption
2
Dial - Property Information Application
Comprehensive web-based application to access records maintained by:
Assessors Office
Tax Office
Clerks Office
Road Department/Surveyors Office
Community Development Department
911
Cities
Will
provide extensive access to property records, scanned documents, and maps
Will replace many of our existing applications
3
Draft Policy Content
4
Draft Policy Content
Applicability
Policy applies to web-based property related applications with content from multiple departments
General Considerations
Recognizes benefits of making information available
through the Internet
Efficient access for businesses and the public
Saves County staffing costs
Balances providing access to records with privacy considerations
5
Draft Policy Content
Recommends two versions of the application
Public Version
Professional Version
6
Draft Policy Content Public Version
Accessible through the County Internet site
No option to search for a property by an owner’s name
Once a property is selected, will provide property owner’s name, sales & valuation information,
property improvements, development information, maps, etc.
No link to Clerk’s Office property deeds, building pictures, or building dimension sketches
No records exempt from public disclosure
for individuals who have been granted exemptions to be provided
Limited city information/records to be provided
7
Draft Policy Content Professional Version
Accessible through the County Internet site
Will provide an option to search for a property by an owner’s name
Once a property is selected, will provide the same information as Public
version plus links to Clerk’s Office property deeds, building pictures, or building dimension sketches, and future advanced features
No records exempt from public disclosure for individuals
who have been granted exemptions to be provided
8
Draft Policy Content Professional Version
Will be accessible from the County Internet website
Will require users to login to the application with a username (email address) and password
User accounts will be issued following
an on-line registration process
Automated process with no formal review of applicants
No personal or financial information to be collected as part of the registration process
No financial
charges
9
Draft Policy Content Other Considerations
State legislation and statues to be monitored by County Assessor, County Clerk, County Surveyor, and Legal Counsel to assure policy remains in compliance
Policy to be brought back before
the Board every five years to assure consistency with views of the Commissioners
10
Discussion
11
Next Steps
Policy to be finalized
Scheduled for formal adoption
12