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Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: Network of Volunteer Administrators (NOVA) Organization Description: NOVA is made up of volunteer coordinators from Deschutes County non-profit agenciese. The organization annually recognizes outstanding volunteer efforts throughout Central Oregon by hosting the Central Oregon Volunteer of the Year awards. Project Name: 2013 NOVA Project Description: Funds will be used to help defray costs of producing the 2013 Volunteer of the Year event. Project Period: 1/10/13 — 5/1/13 Amount of Request: $1,500 Previous Grants: 2006 — $1,000 2007 — $2,000 2008 — $2,000 2009 — $500 2010 — $1,500 2011 — $1,000 2012 - $1,500 Approved: Declined: iLfiV GARDA/EA 4 14/044 MEIir/3EAS4iP G' 4 l Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: 15l/./ezcY. ' Project Name: Project Beginning Date: Amount of Request: 00//1 Commissioner:Alan Unger All Three Commissioners 1 Ix 1.7%3 4ty-4 f$ /5.00 Applicant/Organization: Address: Project End Date: s///3 Date Funds Needed: 1,2etwo-LokatousYo-eviZEtt. (442, 4/o 0115 Voltbuteze SERV/cjj . J /30o HW WALL Si:Surfs /o Contact Name(s): Fax: isw. 9,.9 -gm] Alternate Phone: Tax ID #• City & Zip: Telephone: Email: yp90446., 1-5,3-.20/07v66. SPito, dR 9770/ 13W ‘93- FM ibmg&miveseE94/Landifs On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-lcind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: ,44 OAT ti,e-c-k 5H— k.tL lti S` (k.._.. C (b a_an .v..S 1. The Network of Volunteer Administrators (NOVA) is made up of volunteer coordinators from Deschutes County non-profit agencies. The NOVA Mission Statement: NOVA directly supports new and experienced Volunteer Coordinators in professional development, through networking and education, in partnership with the regional Volunteer Center. NOVA annually recognizes outstanding volunteer efforts throughout Central Oregon, by hosting the Central Oregon Volunteer of the Year awards. The 24th NOVA Central Oregon Volunteer Recognition event will be held at the Bend Elks Club on May 1, 2013. The Theme for this year's event hasn't been determined. NOVA officers for 2013 are: Membership Chair: Lin Gardner / Department of Human Services Treasurer: Darcy Justice / Healing Reins Therapeutic Riding Center 2. Prior to the NOVA Volunteer of the Year event, each member agency has the opportunity to nominate an adult and a youth volunteer for the honor of Volunteer of the Year. The nominations are independently read and voted on by a panel of judges chosen from Deschutes County community members. Member agencies invite their volunteers to attend the event, held this year on May 1, 2013. Nominees and member programs are introduced at the event and recognized by the local media. NOVA members have always relied heavily on community and business donations to provide food for the event as well as gifts for the Volunteers of the Year. NOVA's only source of income is a $50 yearly membership fee which is also used for training or meeting expenses during the year. Previously those funds have been used to buy items needed for the event that weren't donated. It has become increasingly difficult in today's economy to find donations due to the growing number of requests made to businesses and restaurants each year plus the cost of renting space for the event increases every year. NOVA is asking the Deschutes County Economic Development Fund for $1,500 to help defray costs of producing the 2013 Volunteer of the Year event. 3. Timeline • January—committee assignments; reserve space; pick theme • February—Develop invitation; finalize assignments. • March—Develop nomination packets and mail mid month; secure community members to serve as judges. • April—Committees meet to finalize tasks; pick up prize donations; develop packets of completed nominations to deliver to community judges for Volunteer of the Year selection. Committee meets to open judge's ballots; order awards for adult & youth volunteers of the year; prepare certificates for all nominees; prepare basket of prizes for volunteers of the year; • May ---members meet at 3:OOpm to decorate on May 1st; set up food / desserts / beverages; event begins at 6:00 p.m. 4. Volunteerism is a vital part of a healthy community. Increasing volunteerism is a goal of the Deschutes County 2001-2010 Community Plan. Organizations such as NOVA and the Volunteer of the Year event help to increase awareness of the need for volunteers and of the organizations and programs in the area that provide services to the communities. As Deschutes County continues to grow both the opportunity for volunteerism and the need for services volunteers provide will increase. Due to the state of our economy we have noticed a continued increase in 2012. 5. Raising the visibility of the event will benefit both NOVA member agencies and local communities—Bend, Redmond, Sisters, Terrebonne, Tumalo, Crooked River Ranch, Sun River, and La Pine --by increasing awareness of the services provided by agencies and volunteers which is a valuable marketing tool for the county. 6. Budget: Table cloth / napkin rental $ 75.00 Entertainment 300.00 Food 1,500.00 Beverages 200.00 Flowers/decorations 250.00 Plaques/Awards 250.00 Certificates/frames 175.00 Paper products/utensils 100.00 Gift Certificates for Volunteers of Year 150.00 Gift Certificates for Volunteer MC's 100.00 Balance $ 3100.00 • We hope to receive in-kind donations for this event such as: door prizes for the volunteers attending the event; pizza/beverages for the youth setting up the tables and cleaning up after the event; coffee/condiments; items for the baskets given to the volunteers of the year; baskets; Insurance policy for the event provided by Oregon's Department of Human Services; postage for mailing packets to member programs and desserts. 2013 NOVA Participating Agencies/ Programs: American Red Cross Blood Services American Cancer Society Bend Area Habitat for Humanity Bethlehem Inn CASA of Central Oregon Central Oregon Council On Aging Central Oregon Veteran's Outreach Department of Human Services 1 Volunteer Services Deschutes Public Library Grandma's House of Central Oregon Healing Reins Therapeutic Riding Center Healthy Beginnings Humane Society of Central Oregon MountainStar Family Relief Nursery Neighbor Impact Ronald McDonald House Charities of Central Oregon Volunteer Connect Volunteers In Action RespectfjIly submi ted, Lin Gardner. NOVA Membership Chair 1300 NW Wall Street Suite 103 Bend, Or 97701 Lin.H.Gardner@stat.e.or.us Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: Upper Deschutes River Coalition Organization Description: Grassroots non-profit organization created in 2003 to enable 26 neighborhoods within the Upper Deschutes River watershed to act collectively an natural resource challenges. Project Name: Fuel Reduction Maintenance Mailing Project Description: Produce and distribute Plan Prep and Go! And Defensible Space educational brochures to 7,000 property owners in the La Pine Rural Fire Protection District. Project Period: 4/1/2013 — 10/30/2013 Amount of Request: $2,000 Previous Grants: 2009 — $1,500 2010 — $1,500 2011 — $2,500 Approved: Declined: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Tony DeBone Date: 3/11/2013 Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners xxx Upper Deschutes River Coalition — Fuel Reduction Maintenance Mailing 4/1/2013 2,000.00 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #: City & Zip: Telephone: Email: Upper Deschutes River Coalition PO Box 3042 Contact Name(s): Fax: Jerry Hubbard, VP & Ex. Director na Alternate Phone: 541-593-1777 10/30/2013 4/30/2013 03-0557393 Sunriver, OR 97707 541-390-9798 ihubbardlachamberscable.com On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Tony De Bone: Amount: Signature: Alan Unger: Amount: Signature: UPPER DESCHUTES RIVER COALITION AND LA PINE RURAL FIRE PROTECTION DISTRICT Plan Prep Go! Preparing Citizens to Plan Prep and Go! and Reduce the Threat of Wildland Urban Interface Fires Jerry Hubbard, UDRC and Mike Supkis, Fire Chief, La Pine Fire 3/11/2013 Grant Request To Deschutes County $2,000 In summary, the partnership between the La Pine Fire district and the Upper Deschutes River Coalition and the Plan, Prep and Go!/RSG program will allow both groups to reach out to 7,000 property owners in South Deschutes County which has not been done before. Providing information and services to absentee land owners, full time and part time residents on the need to create defensible spaces on their property is vital to reducing the threat of wildfire. Offering informational meetings and other outreach to citizens on the importance of planning and preparation for evacuations are of prime importance in our heavily wooded neighborhoods. Ready Set Go! and Deschutes County's support of our proposal will be another step forward in our efforts to improve the lives of our citizens in South Deschutes County. The end result will be expanded and improved educational programs and increased awareness of the need for fuel reduction and preparation for evacuations. DESCHUTES COUNTY - READY SET GO! GRANT INQIIRY UPPER DESCHUTES RIVER COALITION — INITIAL INQUIRY 3/11/2013 Organization The Upper Deschutes River Coalition (UDRC) is a grassroots non-profit organization created in 2003 to enable 26 neighborhoods within the Upper Deschutes River watershed to act collectively on natural resource challenges. The neighborhoods and 6,000 plus lot owners are located near and along the Wild and Scenic Upper Deschutes River, in the thick of a ponderosa pine and lodgepole forest from Sunriver south to Wickiup Reservoir in the southern part of Deschutes County, Oregon. Mission To protect the Upper Deschutes River communities by restoring and sustaining fire resistant forests, pure and abundant river flows and wildlife habitat. The UDRC achieves its mission by utilizing its extensive volunteer base and partners to accomplish many environmental benefit projects including environmental education programs for children and families, public & private forest fuel reduction projects and Community Fire Protection Planning; watershed health; and compliance with the Oregon Forestland — Urban Interface Fire Protection Act (Senate Bill 360). Through the Coalition's 2011 strategic planning process, we identified significant restoration and educational needs in the Upper Deschutes River area, which this grant request will address. Programs and Services • Watershed Program With other organizations, we focus on watershed issues including: o Balanced water flow on the Upper Deschutes o Fisheries expansion o River cleanup on the Upper and Little Deschutes Rivers, Spring and Fall Rivers Regional partner organizations include: o USFS Bend -Fort Rock Ranger District o Oregon Department of Fish and Wildlife o Deschutes River Conservancy o Upper Deschutes Watershed Council o Oregon Department of Forestry o Deschutes County o Bureau of Land Management o La Pine Fire District and La Pine State Park 2 • Private Land Fire Reduction Program Through collaborating with other agencies, volunteers and funding sources, the Coalition has reduced fuel Toads on 602 private lots assisting landowners in complying with Oregon Senate Bill 360, which requires owners to certify their properties are fire safe. The Coalition has invested heavily in our service area - Newberry Country: UDRC Investments Per Neighborhood and Neighborhood Donations 2005 - 2012 .i Hubbard 3 11 13 Neighborhood NFP/WS 2005-09 County Sweat Fuel Grants Equity 2011-12 Investments Investments 2005-2012 Neighborhood Donations Beaver Road District $ 16,200 $ 550 $ 250 Caldera Springs Cougar Grove Crosswater DRRH 1-5 DRRH #6 DRRH #9 Fall River Haner Park Lazy River/Huntington Road OWW 1 OWW 2 Pinewood Country Estates River Forest Acres: River Meadows Sundance Spring River Sunriver Business Park Vandevert Ranch $ - $ 2,870. $ 3,370 $ 16,200 $ $ 575 $ $ 4,185 $ 4,735 $ 101,228 $ 8,621 1 $ 5,171 $ 4,326 $ 3,936 $ 395 $ 1,960 $ 3,713 $ 2,075 $ 4,236 ` $ 100 $ 1,340 - $ 705. $ 1,360 3,963. $ 7,270 110,094 $ 3,800 $ 2,345 $ 9,818 $ 2,320 $ $ 50 $ 50 $ 4,752 $ 13,175 $ 2,615 $ $ 8,805 $ 4,050 $ 23,900 $ 1,200 $ 1,700 $ $ 9,840 $ 4,415 $$ 5,512 $ 50 $ 6,000 $ 1,250 $ 1,250 ....... Total $ 292,859 $ 85,400 • Environmental Education Program $ 38,066 To educate and motivate our children, neighbors and visitors to become better stewards of our public and private lands in the Upper Deschutes River region. 3 • People and Place The people served by the Coalition include: o 6,959 permanent residents and over 50,000 temporary visitors (sportsmen & vacationers) o 91% Caucasian, 6% Spanish, 2% Native American, 1% Other o 53 Median Age o $49,205 Median Income level The area served is: The Coalition encompasses a variety of land ownerships including: Private acres 12,547 Public lands acres (USFS & BLM) 53,959 Oregon State owned acres 2,288 Deschutes County -owned acres 211 Total Coalition Boundary Acres: 69,005 • Annual Operating Budget $23,296 in 2013. No deficit in the last three years. • Project Summary The Coalition members agree that in order to address issues in the new 2012 Newberry Country comprehensive plan for South Deschutes County, we need to reach out to the 7,000 property owners in the La Pine Rural Fire Protection District which also covers a large service area of the UDRC. By informing property owners on the need to reduce fuel loading on their property and to Plan, Prep and Go! (Ready Set Go!) in case of approaching fires we can reach two goals of the County's, Project Wildfire, La Pine Fire and the Upper Deschutes River Coalition's The purpose of the grant is to provide Plan Prep and Go! (this is the County's name for Ready Set Go!) and Defensible Space educational brochure via mail to 7,000 property owners in the La Pine Rural Fire Protection District. The service area for the Fire service is 110 square miles and the ambulance coverage area is 1,000 square miles. The UDRC will install new fire danger signage with a space for the Ready Set Go/Plan Prep Go! tag line at three key entry points to the Coalition's 26 neighborhoods. The official fire danger signs in the Upper Deschutes region of Central Oregon serve two major purposes. They are a local daily reminder to the citizens of our communities that they live in a WUI zone which is seasonally hazardous. This prompts action such as developing defensive able space and hardening of homes - the "Plan" ("Ready") in the RSG program. The second feature is situational awareness of the current fire danger —the "Prep" ("Set") in the RSG program. Please note that the Deschutes County's Plan Prep Go program was one of forerunner models for the national RSG. We have adopted RSG and are transitioning to that national program nomenclature. 4 The La Pine's three fire stations and the admin. office will display information on the Plan Prep Go! program on roadside signage, articles will be offered to the Newberry Eagle newspaper and the Sunriver Scene paper. The Eagle's circulation is 4,000. The Scene has 9,000 circulations with another 500 readers using the Scene's web site to read the paper. The UDRC will feature the program in its E News which goes to 370 people plus we will do an article to the same newspapers. The UDRC holds monthly meetings attended by our Board representing 26 communities plus Federal, State, County partners and other nonprofits. Information packets will be available at each of our ten meetings plus information will be on the UDRC web site. The address signs currently available on our web site cost $20 each. The grant would provide the ability for the UDRC and Fire District to get additional address signs to those that are at risk and who's personal budgets (e.g. senior retirees) may be an issue. The La Pine Fire Corp/Support Team volunteered to put up address signs. La Pine Fire will hold a spring and summer public meeting to present the program. Please see the link below to view the Plan Prep Go! brochure which Project Wildfire has 150,000 brochures so we don't need to order brochures. Without the mailing service handling 7,000 mailings we will not do the program as we will not get volunteers to stuff and mail 7,000 items. To date, we have successfully collaborated with the US Forest Service, Bureau of Land Management, Oregon Department of Forestry and Deschutes County to reduce hazardous fuels on both public and private lands. Now, as we turn to a more comprehensive approach to the total environmental challenge here, we continue to foster these working relationships to achieve more than one group or agency can do alone. Thus our joint request to Deschutes County and Ready Set Go! from La Pine fire and the Coalition. • Why this project: The Upper Deschutes River Coalition, since 2005, has raised $611,722 in grants and $63,194 in general support. Of the total raised, only one operating grant of $100,000 was obtained to fund operating expenses from 2005 to the third quarter of 2009. The Coalition has a proven record of accomplishment in collaborating with citizens, neighborhoods, Federal, State, County agencies and other non -profits organizations working on the Upper Deschutes River basin. With a Deschutes County and Ready Set Go! grants and the ongoing fund development program, the Coalition and La Pine Fire will be able to continue its work on reducing the threat of wild fires and education of our children and citizens on the need to reduce the potential of wildfires and the need to be ready to Go!. • Expected outcomes: In summary, the partnership between the La Pine Fire District and the Upper Deschutes River Coalition and the Plan, Prep and Go!/RSG program will allow both groups to reach out to 7,000 property owners in South Deschutes County which has not been done before. Providing 5 information and services to absentee land owners, full time and part time residents on the need to create defensible spaces on their property is vital to reducing the threat of wildfire. Offering informational meetings and other outreach to citizens on the importance of planning and preparation for evacuations are of prime importance in our heavily wooded neighborhoods. Deschutes County and Ready Set Go! support of our proposal will be another step forward in our efforts to improve the lives of our citizens in South Deschutes County The end result will be expanded and improved educational programs and increased awareness of the need for fuel reduction. Our children and grand children will be given an environmental legacy that they can enjoy for decades. • Project Budget $6,092 • UDRC Defensible Space Brochure, w/ line for Ready Set Go/Plan Prep Go! qty. 7,000 $672 • Plan Prep Go! Brochure, qty. 7,000, on hand $0 • Mailing (fold, stuff, address & mail) 7,000 $2,240 • Fire Condition Signs, key entry points into 26 communities, qty. 3 w/ $1,500 Ready Set Go! Plan Prep Go! sign under the main sign Fire Danger Signs through the Official Smokey licensees - smokeyzone.com In-kind Installation by volunteers $0 • Reflective address signs for residents who cannot afford buying signs $1,500 Signs, qty. 75 Sign blank, reflective number stickers (1 0) and a 6' post and mounting bolts, installation by volunteers • UDRC web site — add Plan Prep Go! Add Ready Set Go/Plan Prep Go! information to web sites. $180 • Total Budget: $5,092. • Plus Other Donations: Grant from the Oregon Department of Forestry Defensible Space brochure $1,500: $900 for envelopes, 9"x12" qty. 7,000 $601 for letterhead, La Pine Fire & UDRC, qty 7,000 double sided printing Ready Set Go Grant of $1,000 received January 2013. o Deschutes County Grant Request $2,000. Budget Narrative The UDRC's 2013 budget does not include funds for projects. The budget funds the 1/3 time Executive Director, liability and board/officer insurance and rent. The Deschutes County and Ready Set Go! grants will fund the project with staff and volunteer support from La Pine Fire and the Coalition. This is a onetime mailing outreach project with ongoing E News, news releases and articles to maintain interest in defensible space and Plan Prep and Go! • UDRC Defensible Space Brochure, w/ line for Ready Set Go/Plan Prep Go! qty. 7,000, cost $672. o We have about 1,000 brochures on hand for use in 2013 and thus need to order new brochures. • Plan Prep Go! Brochure, qty. 7,000, on hand, hence no cost. 6 o Project Wildfire will provide the brochures. • Mailing (fold, stuff, address & mail) qty. 7,000, $2,240 o We will use a local mailing service for the mailing as a 7,000 unit mailing is beyond our volunteer's ability to do. • Fire Condition Signs, key entry points into 26 communities, qty. 3, $1500 o Ready Set Go! Plan Prep Go! sign under the main sign Fire Danger Signs through the Official Smokey licensees - smokeyzone.com In-kind Installation by volunteers, $0 • Reflective address signs for residents who cannot afford buying signs, $1,500 Signs, qty. 75 Sign blank, reflective number stickers (10) and a 6' post and mounting bolts, installation by volunteers. • UDRC web site — add Plan Prep Go! Add Ready Set Go/Plan Prep Go! information to web site, two hours of web person time. $180 • Schedule of expenditures • April — finalize print materials • May — print materials • June — mail materials • UDRC's E News features Plan Prep Go! • July -- workshops on Plan Prep Go! by La Pine Fire • August — UDRC monthly meeting on Plan Prep Go! • September — UDRC Annual Appreciation Event — feature Plan Prep Go! • Project Sustainability The part time Executive Director and the Private Land Committee will focus on finding funds for additional fuel reduction on the high risk lots in the Coalition's and la Pine Fire's service area. 7 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: Sisters Kiwanis Community Service Foundation Organization Description: An established organization with a 35 -year record of community support, a board of directors that oversees all activities, policy issues, and financial operations, and a membership that includes professional engineers, contractors, educators, developers, business owners, and community members. Project Name: Sisters Kiwanis Food Bank Building Construction Project Description: Consolidate food bank operations currently located in three separate buildings which are in poor repair into a single safe, secure, and sanitary facility for administration, collection, and distribution of food and care products. Project Period: 5/1/2013 — 11/1/2013 Amount of Request: $3,000 Previous Grants: None Approved: Declined: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 977014960 (541) 388-6570 - Fax (541) 385-3202 - www.desclrutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tanury Baney Commissioner Anthony DeBone Date: Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Co:rntnissionets S,sr i' rr� I1 SFoo0 EAPk- go i plod ( -I I I �C�l oco Applicant/Organization: Address: Project End Date: Date Funds Needed: 5 t.Sr' -- 1e4.9-1.ft-s Sozy��=-14= Contact Name(s): Fax: Alternate Phone: Tax ID#: City & Zip: Telephone: Email: 541-771-11/1 iifi/z13 5T / Lor..' 673 -- (O7o t3 Z- S us / 9775/1 5_4-I - 549- S bS crzei0 be, -1 ,i7 eba 61.6 .C4t1 On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: 1 DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION ANSWERS TO GRANT APPLICATION QUESTIONS: 1. DESCRIBE THE APPLICANT ORGANIZATION, INCLUDING ITS PURPOSE, LEADERSHIP STRUCTURE, AND ACTIVITIES: Kiwanis is an organization to help improve their communities through participation in service projects of local, national and international importance. In all programs, participation is the key word for service by members. In its three -decade history, Sisters Kiwanis has been involved in the development and support of many community organizations, including Scouts, Campfire, Little League, organized soccer, Habitat for Humanity, and Sisters Parks & Recreation District to name just a few. In addition, Sisters Kiwanis volunteers maintain and staff the community food bank, which provides emergency food boxes for less fortunate citizens in the area. Sisters Kiwanis has provided park -type benches throughout the city and built two playground apparatus at city parks. The organization was a major contributor to the city's new ball field complex. Sisters Kiwanis has continued helping the community through the Kiwanis motto, "Service to the community with an emphasis on youth". Sisters Kiwanis is an established organization with a 35 year exemplary record of community support. Leadership structure: Sisters Kiwanis membership is made up of professional engineers, contractors, educators, developers, business owners and community members in general_ A board of directors oversees all activities, policy issues, and financial operations. Chief Exec. Officer Mr. David Huni Title: President Email: hunifamily@gmail.com Phone: 541633-8034 Number of paid staff (FTE): 0.00 Number of unduplicated volunteers last year: 78.00 Number of volunteer hours last year: 2333.00 2. DESCRIBE THE PROPOSED PROJECT OR ACTIVITY: The Sisters Kiwanis Food Bank has seen a steady increase in clients since its inception in 1983. However, since the recession starting in 2008 hit, the food bank has seen a significant rise in the number of families being served. With the poor condition of the existing facilities and the increase in need, it has become more difficult to adequately provide much-needed perishable & non-perishable food stores to our clients. In addition, the current facilities do not afford the working 2 volunteers a safe and effective area in which to collect, sort and distribute the needed items. The current Food Bank operates the from a pre -WW Il house, single car garage and portable storage shed. These areas are for administration, collection, and distribution of food and care products. The goal is to consolidate into one building that is safe, secure, and sanitary. The new structure will provide efficient and effective areas for receiving, sorting, storage and distribution of food products and care products. It will also be a welcoming area for clients to wait and for volunteers to process applications and distribution requests. The new building will include a distribution/storage warehouse and an office/reception area built to ADA standards with efficient HVAC. The current food bank building does not meet current needs and it will not sustain projected future requirements. 3. PROVIDE A TIMELINE FOR COMPLETING THE PROPOSED PROJECT OR ACTIVITY: Project funding acquisition: 1/1/13-5/1/13 (and beyond) Construction groundbreaking: 5/1/13 Construction completion and dedication: 11/15/13 Building permit process Feb 25 to April 15 Start Construction May 1 Demolition and Earthwork May 1 to May 15 Foundations May 16 to June 30 Structural July 1 to Sept 15 Interior Trim Sept 15 to Oct 30 Furnishings Storage racks Nov 1 to Nov 15 Start Operations Nov 16 4. EXPLAIN HOW THE PROPOSED PROJECT OR ACTIVITY WILL IMPACT THE COMMUNITY'S ECONOMIC HEALTH: This project will allow Kiwanis of Sisters to better serve those in need in our community. With food available to feed families, our clients will be better able to join the work force and contribute to the local economy. The construction costs will also provide local economic incentive through purchase of lumber, hardware, contractor assistance, etc. 5. IDENTIFY THE SPECIFIC COMMUNITIES OR GROUPS THAT WILL BE AFFECTED: The area served is the greater Sisters area, including Camp Sherman, Black Butte Ranch, Crossroads, Tollgate, Squaw Creek Canyon Estates, and Cloverdale. This area is also included in the Sisters and Camp Sherman School Districts. The food bank served 3,632 needy individuals and families in 2012. We have had a significant increase in food bank recipients since the founding of the food bank in 1983. The 3 number of clients has grown to a degree that we have been unable to effectively serve the clients and volunteers needs for a number of years. The construction of a new building will not only allow us efficient operating room now, but will accommodate expansion for future growth. 6. ITEMIZE ANTICIPATED EXPENDITURES. DESCRIBE HOW GRANT FUNDS WILL BE USED AND INCLUDE THE SOURCE AND AMOUNTS OF MATCHING FUNDS OR IN- KIND CONGTRIBUTIONS, IF ANY. IF THE GRANT WILL SUPPORT AN ONGOING ACTIVITY, EXPLAIN HOW IT WILL BE FUNDED IN THE FUTURE: Project Budget REVENUE as of February 11, 2013: Kiwanis Club of Sisters Long Range Planning Fund: $23,000 Local Community Fund Raising: $28,130 Roundhouse Foundation Challenge Grant: $10,000 (Completed) ($16,145 toward challenge grant was raised before cutoff date & independent of the $28,130) Oregon Community Foundation Grant request: $25,000 The Ford Family Foundation Grant request: $25,000 Cow Creek Foundation Grant request: $10,000 Collins Foundation request: $15,000 Deschutes Discretionary Grant Program: $3,000 Other Sources Contributed from the organization's budget $ 23,000 Grants $ 10,000 Individual $ 28,130 Corporate $ 0 Sales $ 0 Donated materials, supplies, & professional services $ 5,000 Other $ 16,145 Total of Other Sources $ 82,275 Volunteer and community assistance with the project, in-kind donations, and collaborations 1. Preliminary planning and drawings donated by Kiwanis volunteers. 2. Initial project funding of $23,000 donated by Kiwanis Club of Sisters Long Range Planning Fund. 3. As of 1-11-2013 community fund raising increased fund by $28,130 4. Local building trades have committed to complete project on time at reduced rates. 5. Community members have committed to assist with tear down, cleanup & construction. 6. Applying for assistance in funding from the following foundations: Oregon Community Foundation Meyer Memorial Trust Ford Family Foundation The Roundhouse Foundation $10,000 Challenge Grant (Completed: $16,145 raised 4 toward challenge for a total of $26,145), The Cow Creek Foundation and The Collins Foundation. PROJECT COST: Food Bank Building Construction: $124,919. Project was broken down into materials, labor and equipment to construct and each item was put out to local supply companies, contractors, city planning and engineering for accurate quotations. SUB TOTALS: Phase 1: $4,450, Phase 2: $36,199, Phase 3: $67,976 Phase 4: $108,625 Contractor fee 10% $10,863 Contingency 5% $5,431 TOTAL $124,919 Post construction sustainability: The Kiwanis Foundation has adequate funds to continue operation in the new building and take care of unanticipated costs or cost increases over time. The Sisters Kiwanis Food Bank has been continuously funded since its inception in 1983 by a combination of community donations of food and money, seasonal food drives by the local churches, schools, Post Office and regular periodic food supplies from Neighbor Impact. Kiwanis of Sisters currently has approximately $70,000 in the Food Bank operating account. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: CASA of Central Oregon Organization Description: Established to advocate for the basic needs of abused and neglected children in foster care and under the protection of the juvenile justice system through no fault of their own, CASA is governed by an 8 -person Board of Directors with membership that represents global education, corporate experience, family law, public relations, finance, sales, and social media. Project Name: I Am for the Child Project Description: Maintain program goals and capacity by supporting 1) recruitment, screening, and training of potential Deschutes County volunteers and 2) management of Deschutes County volunteers. Project Period: 5/1/2013 -- 12/31/2013 Amount of Request: $2,500 Previous Grants: 2005 - $500 2012 - $2,000 Approved: Declined: Deschutes County Board ofConlniissioners 1300 NW Wall St., Bend, OR 97701-1960 (54 1) 388-6570 - Fax (541) 385-3202 - www.dcscluitcs.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRE'T'IONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy l3aney Commissioner Anthony DcBonc Date: Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners x C\r t� 2, JCA0 Project End Date: Date Funds Needed: Applicant/Organization: Nok'-„,K `((:.()c-;() Address: 115o .t w `A,122 Contact Name(s): Fax: pit- 6-W Zr'Z(t, Alternate Phone: Tax ID #• City & Zip: Telephone: Email: 9-11-46I5-'2qu1 c -1 2.(AZ,.. gi c)1 am Loo5fAcgr e Crlrr l 14 (7)VCIVCA`1,01/4- (-.J On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, Wally. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proofof'the applicant organization's non-profit status, * Appticant may be contacted tinting the review procexs and asked co provide a complete. line item budget. Tammy Battey: Amount: Signature: Anthony Doi3onc: Amount: Signature; Alan Unger: Amount: ____.__.._____._........ Signature: CASA of Central Oregon 2013 DISCRETIONARY GRANT PROGRAM APPLICATION Describe the applicant organization, including its purpose, leadership structure and activities. A Court Appointed Special Advocate (CASA) is a volunteer member of our community that has been highly trained to advocate for the basic needs of abused and neglected children in foster care and under the protection of the juvenile justice system through no fault of their own. Our mission — A Voice of Hope for Abused and Neglected Children in Central Oregon — is based on the belief that every child deserves a safe and permanent home. CASA of Central Oregon serves children in Crook, Deschutes and Jefferson Counties (approximately 9,000 square miles). CASA is the only program in Central Oregon advocating for the basic needs and best interests of our most vulnerable citizens. The primary goal of CASA is to make sure every child assigned to our program has a CASA volunteer to advocate for their best interests and basic rights within the juvenile justice system. In an overburdened system, the children we serve risk slipping through the cracks and suffering further abuse. CASA volunteers have the power to prevent this tragic reality. A major factor in avoiding negative outcomes for an abused child is the presence of a concerned adult. CASA volunteers are highly effective in getting their recommendations accepted in court and their Court Reports lead to a higher number of services being ordered for children and their families. Low caseload numbers for CASA volunteers aids the court system, bringing about better decisions for the children. Handling one or two cases at a time provides each case the sustained, personal attention that every child deserves. Volunteers stay with each case until the child is placed in a safe, permanent home with hope for a positive future. Our dedicated, highly trained volunteers serve as a true source of information for the judge by researching the background of each case. They speak for the child in the courtroom, representing the child's best interests and continue to act as a watchdog for that child until placed in a safe and permanent home. In 2012, 126 volunteers advocated for 355 children; 31 new volunteers received 34 hours of complex training to learn best practices in advocating for CASA children. Last year CASA volunteers contributed over 11,000 hours to advocate for their CASA children — a value of $219,220! While we are proud of these accomplishments, over the course of the past year 84 children were placed on our waiting list for a volunteer advocate due to a shortage in volunteers. CASA of Central Oregon is governed by 8 diverse community based Board of Directors. They bring a well-rounded blend of experience from global education to corporate experience, family law, public relations, finance, sales and social media expertise. 2. Describe the proposed project or activity. The Board of Directors has set a goal that 100% of children will be served by the end of 2013. To accomplish this we need to increase our volunteer base by 70 to account for the normal volunteer attrition. The overall goal is to build community awareness in both the private and public sector allowing CASA to develop both our volunteer and donor base. This will lead to the fulfillment of our mission of appointing a highly trained volunteer to EVERY abused and neglected child under the protection of the juvenile justice system in Deschutes County. The "I am for the Child" project is designed with sustainability in mind. There is an ongoing need for volunteers to advocate for the basic needs and best interests of abused and neglected children; therefore, the demand for volunteers will continue as long as the Central Oregon program is in existence. The goal is to continue to reach out to our community for private donations, county and state funding and foundation funding to provide the required revenue to provide program sustainability. As part of our strategic plan, a comprehensive marketing and fundraising plan reflects a critical goal of increasing and diversifying CASA revenue sources. This will give CASA the ability to sustain this project in the future. We are not seeking to grow the existing tri -county program, but rather to maintain program goals and capacity allowing us to fulfill our mission of providing an advocate for each child. Funding support will assist us in two critical areas of our program: 1. Recruitment, screening and training of potential Deschutes County volunteers 2. Supporting and managing Deschutes County volunteers 3. Provide a timeline for completing the proposed project or activity. Volunteer Advocate Recruitment, Screening, Training, and Support The "I am for the Child" campaign is an ongoing project whose primary objective is to ensure that each child assigned to CASA and under the jurisdiction of the juvenile justice system has a volunteer to advocate for their basic needs and best interests. To accomplish this goal, CASA must increase awareness of our program through the recruitment phase of this project and then successfully train a sufficient number of community members to assume the role of a volunteer advocate. This funding will help support staff time to recruit, screen and train potential new volunteers. This phase of our program takes place throughout the year. This is an essential step to ensure the quality and quantity of potential volunteers is available for our training program. A county - specific recruitment plan is developed and implemented to assess the children served, the community and how best to attract a population of possible volunteers to reflect the children served. The targeted recruitment plan is essential to ensure a diverse selection of qualified volunteers is recruited. Law requires volunteer screening. While this critical step is costly, it includes review of completed written applications, pre -training interviews with staff, criminal background checks, fingerprinting and reference checks. AH of this information is vital in determining the profile of potential candidates. Once the candidates complete and pass the screening process they transition to the training. Due to volunteer attrition and the increasing number of DHS cases coming into care, it is essential for us to maintain the three trainings per year schedule. The 34 -hour trainings take place in the fall, winter and spring and are completed with the volunteers being sworn in by Judge Forte. 4. Explain how the proposed project or activity will impact the community's economic health. Ninety-five percent of children with a CASA volunteer stay out of long-term foster care and 90% of children with a CASA do not re-enter the child -welfare system. Children with a CASA are more likely to be adopted. CASA volunteers provide a cost-effective solution and measureable benefits to the child. A one month shorter say in foster care is on average a $3500 savings to the community. Fewer foster placements equal not falling behind in school -- a potential $7000 savings. Preventing recurrence of abuse ranges from a savings of $30,000 to $125,000. 5. Identify the specific communities or groups that will benefit. Children in Deschutes County ranging in age from a premature baby born with methamphetamine in his system due to his mother's addiction to a teenager who has been sexually abused by an adult family member will benefit from this grant. These children represent the most vulnerable population in our community. CASA works collaboratively with numerous agencies to ensure the child's best interests are met. Deschutes County Behavioral Health, DHS, KIDS Center, Healthy Families of the High Desert, Family Resource Center, Head Start, Mountain Star Relief Nursery, and the public schools in Central Oregon are just a few of the partnerships CASA shares in our community. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Project Budget: $41,561 Project In -Kind Source & Amount Matching Fund Source and Amount Volunteer Recruitment, Screening, Training & Support Bend Radio Group PSAs Combined Communications PSAs Bend Bulletin $3000 Bendbroadband $10,000 Cow Creek Umpqua Indian Foundation - $10,000 Ford Family Foundation $26,000 Corporate Sponsors $20,000 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: Deschutes River Woods Neighborhood Association Organization Description: A voluntary membership organization created in 1987 to fill the gap and represent the neighborhood on issues that affect the area or can bring benefits from local, state, or federal government programs. The Association represents an area of approximately 6 square miles, 2,072 single family housing units, and a population of 5,077. Project Name: Get the Word Out / DRW Mailing Campaign Project Description: Print and mail to all current residences within DRW's evacuation zones an information piece describing current efforts for Firewise Community activities and development of a community plan to be included in the Deschutes County Comprehensive Plan. Project Period: 4/15/2013 — 8/1/2013 Amount of Request: $900 . Previous Grants: 2001 - $400 Approved: Declined: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: 2-27-2013 Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners X Get The Word Out In DRW Mailing Campaign April 15, 2013 $850.00 - $900.00 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #: City & Zip: Telephone: Email: Deschutes River Woods Neighborhood Association PO Box 9431 Contact Name(s): Fax: Misha Williams, President Alternate Phone: August 1, 2013 June 15, 2013 098985-86 Bend, 97708-9431 541-433-2064 president©drwna.org On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: Deschutes River Woods Neighborhood Association www.drwna.orq www.Facebook.com/DRWNA.ORG PO Box 9431 Bend OR 97708-9431 February 15, 2013 Deschutes County Board of Commissioners 1300 NW Wall Street Bend OR 97701-1960 RE: Discretionary Grant Program Application Dear Commissioners: The Deschutes River Woods Neighborhood Association (DRWNA) was founded in 1987. The subdivision was platted in the early 1960's, long before land use rules required developers to create a homeowner association to self -govern the development. The neighborhood is therefore only subject to Deschutes County and State of Oregon building and land use regulations. Our association was created to fill the gap and represent the neighborhood on issues that affect our area or can bring benefits to our area from local, state or even federal government programs. Our neighborhood encompasses an area of nearly 6 square miles and has 2, 072 single family housing units with a population of 5,077. Nearly half of the homes in the neighborhood are rental properties. (Source: 2010 Census). The DRWNA is organized as a 501 c 4 nonprofit Member Supported Public Benefit Corporation. We do not receive any operational funding as a neighborhood association from Deschutes County. We have a five (5) member board of officer/directors consisting of the following: 1. President: Misha Williams 2. First V.P.: Dieter Heinzer 3. Second V.P.: Michelle Perez 4. Secretary: currently vacant 5. Treasurer: Yvonne Dahl Our membership has fluctuated over the years, but has always averaged less than 10% of the total number of households. Some of our members do however, own multiple properties. Basic membership is $15.00 annually. A Supporting Business Member category was created in 2009 for an additional $35.00 annually for DRW residents who own a home-based business. Businesses outside of the subdivision can support us for only the $35.00 donation. Supporting businesses are granted advertising opportunities in our newsletter and on our website vvww.drwna.org. DRWNA is a voluntary membership organization. Our membership, and consequently our budget are very limited. We have relied on small grants from Bend Rural Fire Protection District #2 and the support of local businesses in the past to mount mailing campaigns to our non-member residents. We also rely on Project Wildfire for larger grants for projects like I have described below. Our greatest asset is our many enthusiastic volunteers, who are committed to wildfire prevention and overall improvement in our neighborhood. RE: Discretionary Grant Program Application Whether or not a resident is a member of our association, we have always addressed issues and concerns as they have arisen — be they code enforcement issues, zoning issues or public safety issues. We therefore represent all residents of DRW regardless of paid membership support. In the late 1990's Safeco insurance group came to Deschutes County with funding for wildfire prevention and education programs. The DRW subdivision was designated as one of the first recipients of these funds. Acting through our organization, volunteers were mobilized and one of the first hazardous fuels reduction clean ups took place in our neighborhood. Shortly thereafter, Deschutes County's Project Wildfire was born and with their guidance, we have continued to mobilize volunteers on an annual basis for over 10 years to perform annual, and sometimes twice -annual clean up events. In 2010, the DRWNA board of directors recognized that since the implementation of Oregon's SB360 in Deschutes County/DRW and the work that had been performed prior to and since that time, DRW needed to go a step further and apply for Firewise Communities/USA recognition. The DRWNA board of directors formed as the Firewise Community Board for the neighborhood. We will receive our recognition award at our April 18, 2013 neighborhood meeting. We began by creating two beautification projects in our neighborhood. The first is near the entrance to the development at the Fire Danger Sign. Volunteers and donors helped to landscape the area surrounding the sign with fire resistant, deer resistant and water -wise plants, creating visual appeal at what was once a blighted corner. Next, with the help of a grant from Project Wildfire, a contractor treated the 1 -acre vacant lot directly behind the fire danger sign — removing ladder fuels, thinning and mowing to remove flammable brush. A photo and video before and after history was created of this event that you may view on the DRWNA website: www.drwha.OF12. Volunteers and donors once again created beautiful landscaping at another key intersection in the neighborhood using the same Firewise principles that were used at the first project. This was a much larger landscaping project at the corner of Baker and Lakeview Roads. Berms were created and landscaped and a protected walk/bike path was also incorporated into the design. Pictures of this project may also be found on our website. (DRWNA contracted through the Deschutes County Road Dept. for the improvement and ongoing maintenance of this intersection). In early April of 2011, DRWNA organized and hosted a SB360 Property Assessor Certification Training class. Shortly thereafter, we had one of our most successful fuels reduction projects ever to that date. With a sweat - equity grant provided by Project Wildfire and the door to door volunteer efforts of our members, we reached out to all residents within our evacuation Zone 1 and had a great response! At the association's 23rd annual meeting, held on July 23"I 2011, our first educational event was held. Stu Otto, Stewardship Forester with Oregon Dept. of Forestry gave the keynote address. This meeting was the most well attended annual meeting that the association had ever had. Building on the success of our Zone 1 project, we received another sweat -equity grant from Project Wildfire in the fall of 2011. Because our evacuation Zone 2 is quite large (see attached map), we decided to move to a portion of it, just to the north of the earlier Zone 1 project. Once again, volunteers went door to door to approximately 280 residences. The project was once again well received and between 35 and 40% participated. 2 RE: Discretionary Grant Program Application In the spring of 2012, we moved further north into a portion of Zone 3. This was yet another successful sweat - equity project covering approximately 230 lots. Our most successful project to date, we garnered well over 50% participation! The contractor reported that residents were still piling materials at the curb as they came by to pick up. Some even chased them down and asked them to come back to pick up more! Our July 21st 2012 annual meeting was once again a Firewise educational event. Participants were shown the DVD — '1/3 Mile To Safety —A Family's Story'. Following the showing, there was a question and answer discussion session. Many folks were very moved by the DVD and important lessons were driven home. 2012 also saw the launch of our `Firewise in DRW' page on our website, with information on our projects and links to the national Firewise website, Project Wildfire website and more. We also regularly share wildfire prevention education info and DRW Firewise event info on our Facebook page: www.facebook.corn/DR.WNA.ORG At least one DRWNA board member has served on the Project Wildfire Steering Committee, representing the subdivision since Project Wildfire was founded and will continue to do so. Our Proposed Project: This year marks the 25t Anniversary of the DRWNA. We have just been recognized at the state and national level as a Firewise Communities/USA recognized community. Our award ceremony will take place at Brookswood Meadow Plaza, Suite 130, 7 PM April 18, 2013. Our Annual Firewise Day event will take place at our Annual All -Neighborhood Meeting and Free BBQ on Saturday July 20, 2013. More information on these events can be found on our website www.drwna.org and Facebook page www.Facebook.conn/DRWNA.ORG as the date approaches. DRWNA is currently working with Deschutes County Community Development to create a Community Plan for the DRW neighborhood to be included in the Comprehensive Plan. These are all significant events and we want to reach out to as many residents within the DRW neighborhood as possible about these important events and thereby generate as much participation as possible. Our project involves printing and mailing an Every Door Direct Mail piece to all current residences within DRW's evacuation zones (approximately 1,982 — see attached map). Alternately, an 5.5"x8.5" postcard would be used. Project Wildfire has offered in-kind design assistance for this mailing. The mailing will promote our new Firewise Community Status, wildfire safety programs, activities and events. We also wish to promote our efforts developing our DRW Community Plan and increase general knowledge of the existence of our association among residents of DRW. We believe that this mailing has the potential to generate economic activity and benefit the following groups in this manner: • Bring non-member residents to our annual all -neighborhood event where we have vendor booths representing local companies providing wildfire mitigation work, landscape and road rock materials, 3 RE: Discretionary Grant Program Application life -safety supplies. Our supporting business members will also be participating, so they will be able to see and support those local businesses. • Raise awareness of the existence of our association and the benefits we offer in the form of low-cost advertising opportunities and the opportunity to have a vendor booth at our annual event. • Raise awareness of the DRW neighborhood as a thriving family-oriented neighborhood that is a great place to live — with the potential to create economic activity in the form of new housing development or redevelopment opportunities. Timeline: o April 15, 2013 — Final bids received for printing and mailing expenses o April 15 to June 15, 2013 — Design mailing, review and edit, finalize and send to printer o June 15, 2013 — Funding required o June 16 to June 30, 2013 -- Check draft copy with printer and finalize o July 1, 2013 — Mail o July 20, 2013 — Annual All -Resident Event o July 20 — August 1, 2013 - Evaluate Success. Anticipated Expenses: • 5.5" x 8.5" 80# Postcard Mailer — Printing and Postage = $850.00 • 8.5" x 11" Double Sided 70# Every Door Direct Mail piece — Printing and Postage = $900.00 Our preference is to do the larger 8.5" x 11" mail piece so that we can maximize the amount of information included. Whatever method is chosen, this would be the largest mailing we have ever done. Future Funding: The success of this project will be evaluated upon its completion. It is the goal of DRWNA that this project will generate significant support in the form of new memberships and website advertising revenue for our association, thereby eliminating the need for future outside funding sources. If this is not the case, the DRWNA board of directors will determine whether or not to attempt a similar project in the future and determine appropriate sources of funding at that time. The DRWNA board of directors/Firewise board of directors hopes that this information is helpful in determining our worthiness for an Economic Development Fund Discretionary Grant. Best regards, Misha Williams, President DRWNA is a Nonprofit 501 (c) 4 Member Supported Public Benefit Corporation 4 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: Tri -County High School Rodeo Club Organization Description: An independent student athletic association and non-profit organization dedicated to promoting and maintaining an enthusiastic interest in the sport of high school rodeo and promoting the highest type of moral conduct and sportsmanship among its aspiring cowboy and cowgirl athletes. Project Name: Tri -County High School Rodeo Project Description: Support expenses associated with producing and promoting the 2013 annual high school rodeo event. Project Period: 5/10/2013 — 5/12/2013 Amount of Request: $2,500 Previous Grants: 2010: $1,500 2011: $1,000 2012: $1,500 Approved: Declined: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: MAE Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Conunissioners /c.' 4.„ d —re4-, !%l 6"e"x • Applicant/Organization: Address: Project End Date: Date Funds Needed: 4// �s FYC ,/,/,‘4 157 /fry( Contact Name(s): Fax: F.Yta S'i'd.. 394- Alternate Phone: Tax ID ##: City & Zip: Telephone: ✓ Email: .s%42 /2 /� t°r I72 c17 elL% On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6, itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget, Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: TRI -COUNTY HIGH SCHOOL RODEO CLUB P.O. Box 1558 Redmond, OR 97756 January 01, 2013 County Commissioners Deschutes County Administration 1130 NW Harriman Bend, OR 97701 Attn: Alan Unger Tammy Baney Tony Debone Re; Tri -County High School Rodeo application for Economic Development Grant. Dear Commissioners, My name is Casey Lyons. I am the advisor for the "Tri -County High School Rodeo Club". I would like to thank you for your past support and donations to the Central Oregon High School Rodeo Club. Your generosity is greatly appreciated by all the parents and student of the club. I have enclosed an application for the " Deschutes County Economic Development Fund Discretionary Grant Program" for assistance with our May rodeo. Thank you for your time. If there are additional questions, please feel free to contact me at 541-388-4649. Sincerely, Casey Lyons 1. High school rodeo was created to give school students the opportunity to participate and compete in this unique and challenging sport. Our local student athletes are not only members of the "Tri -County High School Rodeo Club" but also member of the "Oregon High School Rodeo Association" and the "National High School Rodeo Association". The OHSRA involves over 300 students and their families who live throughout the state. We are a nonprofit organization dedicated to the development of sportsmanship, horsemanship and character in the youth of our communities. We stress the importance of education by requiring high academic standards in order to compete and help teach life skills such as leadership, responsibility, dedication and commitment. We are an independent student athletic association without assistance from tax dollars. With the support from their families, this local club and our communities help these athletes gain the resources to participate in this great sport. The Club is dedicated to promoting and maintaining an enthusiastic interest in the sport of high school rodeo and promoting the highest type of moral conduct and sportsmanship among it's aspiring cowboy and cowgirl athletes. 2. Every year the students produce and promote their annual high school rodeo held in May. The expenses incurred by the club are covered only with the assistance from Deschutes County, volunteers, contributions and business & personal support. The grant would be used to help offset the expenses incurred for our 2013 rodeo. 3. This coming year the Tri -County High School Rodeo will be held in May (Mothers Day weekend). We will begin organizing other funding for our production of this rodeo in January and February. 4. The Tri -County High School Rodeo will improve the economic development in the Central Oregon area and Deschutes County by bringing to the area an expected 600+ people including our rodeo contestants, their families and supporters. These people would be utilizing the community and supporting our local merchants through lodging, food, fuel, shopping etc. in production of our rodeo. 5. Our local high school contestants who are competing are the direct recipients. The rodeo provides the students with an opportunity to display their athletic abilities and skills. Each contestant has the equal opportunity to display his or her own abilities. The local group of young cowboys and cowgirls benefit from the experience of being part of a team and learning the advantages of working together for the common goal, while learning leadership and organizational skills. If there are funds left after all expenses are paid, those funds are used solely for the members education and future or rodeo. The area merchants benefit from the influx of rodeo contestants and their families using and buying the available services and merchandise. The local public benefits by being offered the opportunity to watch and support our local and non -local talented athletes and by the opportunity to enjoy a part of American heritage and the great sport of rodeo. 6. Our sources of revenues are as follows: • Rodeo entry fee • Gate receipts • Program Sales • Sponsorship program We have enclosed a copy of our anticipated income and expenses for our 2013 rodeo. Tri -County High School rodeo Club 2013 Anticipated income and expenses INCOME ENTRY FEES $14,500 SPONSORSHIP PROGRAM $ 1,500 BUCKLE & CHUTE SPONSORS $ 2,500 GATE RECEIPTS $ 1,200 DESCHUTES COUNTY GRANT $ 2,500 TOTAL ANTICIPATED INCOME $22,200 EXPENSES STOCK & RELATED EXPENSES $4,780 BULL FIGHTERS $ 600 PICKUP MEN $ 700 JUDGES $ 600 ENTRY ADMINISTRATIVE FEE $ 800 ANNOUNCER $ 300 INSURANCE $ 900 AMBULANCE FEE $ 570 PROGRAMS $ 900 OFFICE EXPENSES $ 300 AWARD PAYOUT $4,200 BUCKLES $2,500 SANCTION FEE $5,000 TOTAL ANTICIPATED EXPENSES $22,200 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: La Pine Rodeo Association Organization Description: A non-profit organization formed by volunteers in 2002 committed to bringing awareness to La Pine and the greater South County region in the form of a sanctioned rodeo. Project Name: La Pine Rodeo Project Description: Support for the annual la Pine Rodeo to be held on July 5-6, 2013. Project Period: 1/1/2013 — 12/31/2013 Amount of Request: $1,500 Previous Grants: 2002 — $2,000 + $8,900 2004 — $2,000 + $4,000 2005 — $3,000 2006 — $3,500 2007 — $2,500 2008 -- $1,500 + $2,000 2010 — $900 2011 — $1,000 Approved: Declined: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385.3202 -. DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tanxmny Baney Commissioner Anthony DeBone Date: Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners p, 0 Applicant/Organization: Address: Project End Date: Date Funds Needed: i. o&iZ d 60 a -5 L Pi 6 Dit- Contact Name(s): Fax: iow) 4v, iU tit Alternate Phone: lufit- Tax ID#: City & Zip: Telephone: Email: (.6-711),(110-61/7/1 fSf) / L f?') CO On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. if the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted daring tic review process and asked to provide a complete line item budget. Tammy Barley: Arnount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: LA. PINE ri °DEQ p447's R ay Scott Morrison President Gina Wearin Vice President Florence Neis Treasurer Annie Blumenstetter Secretary Directors Melvin Ernert Rhett Hemphill Zech Holotta Mike McKelvie Greg Riddle Mary Stevenson Candy. Yow January 10, 2013 La Pine Rodeo Association La Pine Rodeo is a 501(c)(4) Organization EIN 054-2125846 Item.#1,._pagei- The La Pine Rodeo Association was formed by a volunteer group in 2002, which soon formed a board of directors, became a non-profit organization, and drew up by-laws, conflict of interest policy, budgets, and committed themselves entirely to bringing awareness to La Pine and the greater South County Region in the form of the great American and Western tradition of a sanctioned rodeo. The rodeo has been in existence for the last seven years as a sanctioned rodeo following in the footsteps of Sisters Rodeo. This was the plan and dream of this group of volunteers. Sisters has taken years to achieve its goal as a PRCA sanctioned, nationally recognized and nationally sponsored event to Central Oregon. La Pine Rodeo has dubbed itself, "The Greatest Little Rodeo in Oregon," and we are fast becoming just that. We are surprisingly just a step below Sisters already in that we are and have been sanctioned by a Professional Cowboy Association for the last six years, the NPRA, and this was not an easy feat. The rodeo board has a mission and that is to get enough land to bring year-round equestrian events for the entire community. The horse dubs, the high school rodeo, the individual events related to rodeo would have this available for all activities related to these things, year round! (Please see attached Mission Statement.) The rodeo is growing and becoming the place to be over the July 4th Weekend in Southern Deschutes County. In 2012 we had nearly 300 entries; our rodeo is becoming quite popular amongst the NPRA. The Board of Directors is in the left hand column of this letter. They are all volunteers and for the most part, work full time at their own jobs. They work tirelessly and unselfishly to bring this event to the community and for the awareness of La Pine and the Greater La Pine area. We would appreciate your time and help in our quest. Thank you, The La Pine Rodeo Board, Members and Volunteers P,O. Box 674, La Pine, OR 97739 * (541) 536-7500 E-mail info@lapinerodeo.com Li FINE 13.opro 11Fox s7.4 47.$ liEa Scott Morrison President Gina. Wearin Vice President Florence Neis Treasurer Annie Biurnenstetter Secretary Directors. Melvin Emert Rhett Hernp iii Tach Holotta Mike MCKelvie Greg Riddle. Mary Stevenson Candy Yow La Pine Rodeo Association La Pine Rodeo is a 501(C)(4) Organization MN *54-2125846 }tem # Lp .ge...2 La Pine Rodeo's Mission Statement The La Pine Rodeo Board was formed in La Pine Oregon for the purpose of creating a non-profit corporation dedicated to the implementation of the following board goals: 1. To create and implement an annual rodeo in the La Pine community for the purpose of providing entertainment, recreation and preservation of the great western tradition of rodeo. z. To create and maintain a rodeo facility in Southern Deschutes County (La Pine Area) that can be used year round for organized and casual equestrian activities by the residents of the La Pine area. 3. To create and sponsor other community events that utilizes the rodeo facilities and contributes to the preservation of our Western Heritage. 4. To stimulate interest and promote growth in the community of La Pine and southern Deschutes County. 5. To encourage and promote our local youth to participate in equestrian and western events. 6. To create a non-profit corporation. 7. The non-profit corporation will be in charge of maintaining and organizing the rodeo facilities and the rodeo board will be the governing body. 8. To support any other lawful activity that is not for profit that can utilize the facilities and directly benefit the local community at large. P.O. Box 674 La Pine, OR 97739 • (541) 536-7500 E-mail info a@iapinerocleo.com 1 LA FINE ROnEO 447'S fitla La Pine Rodeo is a 501(c)(4) Organization EIN #54-2125846 La Pine Rodeo Association Scott Morrison President Gina Wearin Vice: President Florence Neis Treasurer Annie $lumenstetter Secretary Directors Melvin Emelt Rhett Hemphill Zach Holotta Mike McKelvie Greg Riddle Mary Stevenson Candy Vow January 10, 2013 l_tem512,..3,_.4_8_5 The proposed project is the annual La Pine Rodeo held every year on or near the Fourth of July weekend. The timeline is January 1, 2013 through December 31, 2013. The project greatly showcases La Pine and provides an economic boost to this area every year. Every business in Southern Deschutes and Bend area benefits from not only the thousands of visitors from the eight Western States and Canada, but from the 300+ cowboys, cowgirls and families traveling through from one rodeo to another on "The Cowboy Christmas Weekend." The entire community of La Pine benefits from all of the above, including the youngsters who take part and help out each year. Please see the itemized list from 2012, describing the advertising and Rodeo Queen expenditures. Thank you for your time and attention to this request. The La Pine Rodeo Association Scott Morrison, President P.O. Box 674, La Pine, OR 97739 • (541) 536-7500 E-mail Info@lapinerodeo.com LA PINE RODEO ADVERTISING 2012 Item #6 item Cost PROGRAM GUIDES Day Sheets $ 184.00 Program Guide Printing $ 900.00 Artwork $ 550.00 Program Guide giveaways (VIP/Guests) - 60 $ 300.00 Day Sheets giveaways (VIP/Guests) $ 100.00 Sub -Total: $ 2,034.00 Ads Sold $ 1,910.00 Program Guides/Day Sheets sold $ 352.00 Sub -Total: $ 2,262.00 Total: $ 228.00 POSTERS Printing $ 238.57 Posters sold $ 50.00 Total: $ 188.57 RADIO ADS (exchange in tickets) KSJJ (50 tickets) $ 600.00 KITC (10 tickets) $ 112.00 $ 712.00 Ticket Promos Gift Certificates $ 24.00 Queen (visiting Queens, Princesses) $ 240.00 VIP $ 1,176.00 Total: $ 1,440.00 MERCHANDISE COSTS Merchandise cost $ 4,946.26 Merchandise giveaways (Rodeo Queen 20 t -shirts) $ 240.0.0_, Subtotal: $ 5,186.26 Merchandise sold $ 2,367.00 Total: $ 2,819.26 NEWSPAPER/CABLE ADS Newberry Eagle $ 45.00 Total: $ 45.00 WEB SITE Little d Technolody $ 612.90 Total: $ 612.90 Page 1 of 2 Rodeo Advertising Report 2012 LA PINE RODEO ADVERTISING 2012 Item #6 Item Cost RODEO QUEEN EXPENSES $ 147.25 Total $ 147.25 TICKETS Frontier Advertising (printing) $ 265,16 Total: $ 20.16 MISCELLANEOUS COSTS FOR OTHER PRINTED ADVERTISING Flyers, brochures, rack cards $ 86.52 Thank You letters mailing costs (volunteers) $ 40.00 Event sign $ 245.00 Sisters Rodeo Program Guide ad $ 50,00 Total: $ 421.52 . TOTAL EXPENDITURE: $ 6,423.66 Figures based on actual expense per Treasurer's Reports, and Excel files detailing tickets and other item usage created by Florence Neis, Treasurer Page 2 of 2 Rodeo Advertising Report 2012 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: St. Vincent de Paul Redmond Organization Description: A 501(c)3 organization that provides food boxes, rent/mortgage/utility/propane assistance, household/clothing vouchers, education, and referrals to partner agencies to families in need in the Redmond, Oregon area. Project Name: Parking Striping Project Description: Complete striping of parking areas that provide client parking at the social service/food bank and for customers/clients at the store which supports program expenses. Project Period: 3/1/2013 — 3/10/2013 Amount of Request: $484 Previous Grants: 2007 - $1,000 2009 - $1,500 Approved: Declined: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: 1-/1-13 Project Name: Project Beginning Date: Amount of Request: Applicant/Organization: Address: Commissioner Alan Unger All Three Commissioners r/G;/_ 0 -13 Project End Date: Date Funds Needed: eoul e, r -y1 Co (IF. it9t' .u) 2idyic Q t 4 L 5E,t &97754* Contact Name(s): Fax: Qiwc P/2t4/cL Alternate Phone: Tax ID #: City & zip: Telephone: Email: 511 -5611-,)-1» go -c'l5F (s ,?o aI— Len - 6262e 6V a io 40 �, On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4, Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked 10 provide a complete line item budget, Tanuny Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: PARKING STRIPING PROJECT ST.VINCENT DE PAUL (SVDP)— REDMOND CONFERENCE 1) SVDP Redmond is a 501 c 3 organization that provides food boxes, rent/mortgage/utility/propane assistance,household/clothing vouchers, education and referrals to partner agencies, to families in need in the Redmond, Or. area. 2) Our proposed project is to complete a striping of our parking areas which provides client parking at our social services/food bank and for customers/clients at our store,( Our store supports our programs) 3) We would like to begin striping as close to March 1, 2013 as possible and the project would be completed within a few days or by March 10, 2013 4) Since moving into our current facility and because of the economic conditions, we have seen more than quadruple the number of clients who are in need of services. The need for parking spaces has become an issue when the food bank is open. We have 70 or more clients at our social services per day, volunteers, staff and store customers/clients who all need parking in close proximity. Because we have no striping in our lot, parking space is not well utilized and it becomes difficult for clients to seek services. In a nutshell, striping the lot will maximize our parking capabilities and help people gain the services they need. 5) SVDP Redmond provides services to all ages, all genders, all groups of people in the Redmond area. Food boxes are provided to all who request them, rent or utility assistance is provided based on proof of need. Ali will benefit from this project. 6) Total cost of program based on bid received from striping company: $484 This will include all striping and marked areas for loading and handicap parking. in kind labor will be provided by volunteers to prepare and clean-up areas for striping. This will be a one-time project and no future funding is needed. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: Humane Society of Central Oregon Organization Description: Established in 1961 to care for abandoned, stray, neglected, surrendered, and abused animals. Project Name: AED for humane Society of Central Oregon Thrift Store Project Description: Purchase an Automatic External Defibrillator (AED) for thrift store location. Project Period: 4/1/2013 Amount of Request: $1,245 Previous Grants: 2012 - $1,200 Approved: Declined: D t E 3 2 220"2.,. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #: City & Zip: 0,nL. i i co b I t 0 SE 21, Contact Name(s): Fax: Alternate Phone: Telephone: Email: N j4 0\nv\ a 1AS (6, fleA On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: Humane Society of Central Oregon - Discretionary Funds Grant Organizational Information The Humane Society of Central Oregon (HSCO) began as the Deschutes County Humane Society in 1961, as an all -volunteer organization. Today we serve 4,000-4,500 animals annually. Between the shelter facility and the two Thrift Stores in Bend, HSCO has over 30 employees and generates substantial economic activity for Deschutes County. The mission of the Humane Society of Central Oregon is to care for abandoned, stray, neglected, surrendered, and abused animals. We work towards the placement of all adoptable animals. Through education and community outreach, we endeavor to inspire a community to responsibly care for all animals. HSCO serves companion animals and Deschutes County residents by: o Providing care for nearly 4,000 lost, abandoned, neglected and abused companion animals each year. o Adopting companion animals into loving responsible homes. o Providing lost and found reporting program. o Serving as a dog licensing and renewal site. County cat ID tags are also available. o Offering humane education programs to schools, organizations and at community events. o Providing Spay/Neuter Assistance Programs. o Offering volunteer opportunities for adults, organizations, and community service youth programs. o Providing full service private cremation of companion animals. o Conducting a pet visiting program that brings animals to Alzheimer's and nursing home facilities. o Providing a pet food assistance program. o Conducting owner requested euthanasia. a Serving as a community service program for court mandated adult programs. o Giving shelter tours & presentations to interested individuals and groups. Sabrina Slusser has been the Executive Director of the Humane Society of Central Oregon since March 2011. She has extensive experience in non-profit management, primarily with the YMCA. The management team consists of a Shelter Manager, an Outreach Manager, a Volunteer Coordinator, a Development Director, an Office Manager, a Thrift Store Manager, and a Lead Shelter Veterinarian. The Board consists of the following members: Bill Riser, Pres.; Gordon Phillips, Vice -Pres.; Cathy Oles, Treas.; Christa Summers, Sec.; Lauren Lester; Mary Ramos; Patricia Strange; Neil Bone; Megan Hoard; Eleanor Sumpter Latham; Amy Anzalone; Ed Chernoff; Wendy Cooper; and Kristen Warner -Lee. Proposed Proiect or Activity The Humane Society of Central Oregon requests funding for an Automatic External Defibrillator (AED). Funds from a successful Discretionary Grant proposal in 2012 were used to buy and install one in the HSCO shelter, but our Thrift Store on Greenwood Ave. (soon moving to a new facility on S. Hwy 97) still lacks one of these vital devices. This facility sees a great deal of traffic from all ages and backgrounds of people. Some of these visitors naturally are elderly and/or in poor health, and unfortunately, occasionally health issues arise unexpectedly when the people are on our property. Thankfully, nothing highly serious has happened yet, but we are one episode away from tragedy, It is only prudent for an organization as large and as valuable to the community as HSCO to be prepared and have an AED set up and staff trained at our increasingly popular Thrift Store. Timeline Upon receipt of funding, HSCO will immediately purchase the AED and arrange to have it installed at the Thrift Store. At the same time, we will provide training to all Thrift Store staff on how to effectively and quickly use the device. The AED at the shelter was quickly purchased and installed once funding was granted, with training occurring soon afterwards. Thankfully, it has not been used as of this date. We expect to have the AED for the Thrift Store purchased and installed and the entire staff appropriately trained within 2 months following receipt of funding. The benefits of having this device will last for years into the future, for the life of the machine. Impact on Community's Economic Health While, on the surface, this project may not seem to generate economic activity in Deschutes County, it will have clear effects on the physical well-being and health of county residents by allowing HSCO to ensure that heart attacks or similar problems that visitors or staff may incur in the Thrift Store will be adequately and promptly addressed (with an immediate call to 911 as well). The value to the community, not to mention to loved ones, of a life saved or a tragedy averted is immeasurable. However, there will also be indirect effects related to this that will affect the health of the local economy, For example, with the placement of the requested device, the public images of the Thrift Store, and HSCO in general, will be enhanced and HSCO will be viewed as a more caring, concerned organization. We immensely value the adopters and visitors that come to our shelter facility, as well as those who shop at the Thrift Store. Having an AED in place and functioning will make people feel safer and more secure while shopping. A more secure feeling and an improved perception of the organization will drive more visitors to the store and perhaps more adopters and volunteers to the shelter, leading to more adoptions and purchases of merchandise, increasing economic activity and favorably impacting the community's economic health. Specific Communities or Groups that will Benefit M visitors to the Thrift Store will benefit from the added security of knowing that an AED is in the facility and trained personnel are available to use it, should the need arise. More specifically, those at risk for unexpected heart problems will especially benefit. Since our Thrift Store has visitors from all over Deschutes County, the benefits will be felt by residents of the entire county. Anticipated Expenditures There are many AED manufacturers and models from which to choose, but the Defibtech Lifeline AED DCF 100 is what was purchased last year. Buying the same model as we currently have would save in training time and resources. The retail cost for one unit is $1,245 with free shipping and attractive warranties and return policies from online provider AEDBrands.com. One of our shelter staff members has a law enforcement background and is able to train the Thrift Store staff on use and care of the machine at no additional charge. After the initial purchase of the AED ongoing training and updates will be required. These will be funded by HSCO or other sources. If funding for this proposal is granted, HSCO will place a plaque near the AED at the Thrift Store indicating our gratitude to the residents of Deschutes County. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: Cascades theatrical Company Organization Description: A 501(c)3 incorporated in 1978 to provide opportunities for members of the Central Oregon community to be entertained and enriched by high quality theatrical productions and to participate in the creation and support of these productions. Project Name: Main Stage Season Project Description: Support for remaining 2012-13 Main Stage Season productions. Project Period: 2/15/2013 — 6/30/2013 Amount of Request: $2,500 Previous Grants: None Approved: Declined: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: 1/31/13 Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners X Main Stage Season 2/15/13 $2,500 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #: City & Zip: Telephone: Email: Cascades Theatrical Company 148 NW Greenwood Ave. Contact Name(s): Fax: Marie Bernardy, Board Chair 541-389-0248 Alternate Phone: 6/30/13 3/1/13 93-0718913 Bend 97701 541-389-0248 mbernardy@bendbroadband.cc On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: tAsiAbas Th *flNAL COMPANY 1. Describe the applicant organization, including its purpose, leadership structure, and activities. Cascades Theatrical Company (CTC) exists to provide opportunities for members of the Central Oregon community to be entertained and enriched by high quality theatrical productions and to participate meaningfully in the creation and support of these productions. CTC was founded and incorporated in 1978 and is a 501(c)(3) non-profit community theatre in Downtown Bend. It is in its 34th season of producing quality plays for Central Oregon residents. CTC is Central Oregon's ONLY community theatre and is volunteer -based. It is led by a Board of Governors and staffed by three part-time employees. All productions are selected, directed, acted, designed, built, and painted by volunteers. CTC presents six full-length, Main Stage productions yearly, with 12 to15 performances each. 2. Describe the proposed project or activity. The project for which we are seeking funding is support of our remaining 2012-13 Main Stage Season productions. The upcoming shows are: "The Shadow Box" a Pulitzer Prize-winning drama by Michael Cristofer – March 2013 "Shooting Star" a romantic by Steven Dietz – April/May 2013 "Fox on the Fairway" a comedy by Ken Ludwig – June 2013 Ticket sales cover approximately 60% of the cost of a performance and the balance is covered by contributions. 3. Provide a timeline for completing the proposed project or activity. The 2012-13 Main Stage Season will conclude on June 30, 2013 4. Explain how the proposed project or activity will impact the community's economic health. CTC is a founding member of the Central Oregon Arts & Culture Alliance. A 2011 survey of the original '16 member organizations reported approximately $18 million in budgets which contribute to the economic vitality of the region. CTC's performances bring in over 8,000 audience members each season, many of whom dine and/or shop in Bend before or after a performance. CTC employs three individuals. The live theatre offerings presented by CTC enhance the economic fabric of our community and add to the arts and cultural vitality of this community. CTC is now the sole nonprofit community theatre in Central Oregon. 5. Identify the specific communities or groups that will benefit. CTC's productions benefit adults, seniors, and young adults in Central Oregon—who participate as volunteers and/or audience members. From time to time, young children act in productions and attend age-appropriate performances. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Expenditures for the 3 plays: Equipment and Sets $ 5,150 Scripts & Royalties $ 5,475 Production Support $ 4,912 Marketing, Printed Materials and Promotion $ 6,000 Lead Production Technician $ 4,000 Graphic Design $ 500 Total $26, 037 Additional Comments The 2012-13 Main Stage Season has been the most financially challenging in CTC's history. Sales of "season passes" in July and August of each year provide sufficient cash to get the season started in September. This year we have actively sought contributions from individual donors and have had good success. The Board and staff are seeking advertising and sponsorships. The funding gap results from the fact that CTC has applied for grants to eight foundations—as well as the County Discretionary Grant Program --in a ten–month period; and we have been declined by every one. With the current economic situation, grantmakers' contributions are being directed, understandably, to "safety net" and social services. Unfortunately, community theatre just isn't making the cut. We are now in a serious financial crunch, as we had anticipated receiving at least $50,000 from grant sources. The gap isn't a large one, but it's large enough to put the remainder of this season in jeopardy. Innovation Theatre Works could not sustain its operations because of lack of support and closed its doors in October 2012. We would hate for the community to lose a valuable, treasured institution after nearly 34 continuous years in operation. And so we appeal to you to consider our request as an investment in CTC's future. Thank you. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: Bethlehem Inn Organization Description: Private, non-profit agency providing emergency housing for men, women, and families in Central and Eastern Oregon. Project Naine: Spotlight on Homelessness Project Description: Support for third annual Spotlight dinner to educate community on the problems facing adults and children experiencing homelessness. Project Period: 5/7/2013 Amount of Request: $5,000 Previous Grants: 2002 — $1,000 2003 — $1,000 2011 — $5,000 2012 — $2,000 Approved: Declined: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570- Fax (541) 385-3202 www.cleschutes.ors> DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: /:>; /3 Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners J },� e5/ % 1 c:- H yL/f� ki */51.- `. c' c:' 0 Applicant/Organization: Address: Contact Name(s): Fax: Project End .Date: Date Funds Needed: Tax ID #• City & Zip: Telephone: Email: Alternate Phone: :-_/j' •/. i /:3:. ' .3 `//ci .t, -!P ? % /, / /2/t On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: (/ (._> Bethlehem Inn Economic Development Fund Discretionary Grant Program Application 1. Describe the applicant organization, including its purpose, leadership structure and activities. The Bethlehem Inn serves as the ONLY shelter providing emergency housing for men, women and families in Central and Eastern Oregon. Our mission, Transforming Lives with Shelter, Help and Hope, is demonstrated and fulfilled by the volume of people being served, who would otherwise have nowhere else to go. Last year the Inn provided: • 823 men, women and children{ includes 75 families) were provided shelter, food, clothing and support services • 23,451 bed nights were provided • An additional 341 people received food and support services, who were not residents at the Inn • 63,915 meals served (all donated with a total in-kind value of $223,702) The obstacles that homeless adults and families face are numerous and varied. The lack of affordable housing, educational deficiencies, life and job skill limitations, unreliable transportation and poverty are all elements contributing to the cycle of homelessness. We provide services, support, and a glimpse of what their lives can become: productive, healthy, fulfilling. Within 24 hours of entering the Inn, case managers prioritize the immediate needs of each resident or family; initially addressing the basic survival needs of housing, food, safety and health. Once these'needs have been addressed, a best -practices case management system is used to connect residents with appropriate partner agencies and services to provide an effective avenue to self- sufficiency. As a private, non-profit agency, the Bethlehem Inn relies heavily on the dedication of volunteers to succeed. While our programs are managed by 12 paid staff members, many of the duties that allow the Inn to provide the day-to-day services, 365 days each year are handled by a base of over 1,000 volunteers. The Board of Directors meets on a monthly basis and is currently comprised of 11 professional and retired individuals who each use their business acumen and strengths to support the Inn and its program. 2. Describe the proposed project or activity. The Bethlehem Inn is hosting its third annual Spotlight dinner to educate our community on the problems facing adults and children experiencing homelessness. This annual event is part of a ongoing effort to increase community awareness of our program and to secure financial support allowing us to create opportunities for positive change for people in crisis. Last year 250 guests joined us for this fundraising dinner, which successfully raised $80,000 in revenue for the Inn! We are projecting 250 guests again this year. Sponsorship funding will help underwrite the costs of this important event, so that every dollar we raise at the dinner may go directly to the Inn's program providing services for adults and children experiencing homelessness. 3. Provide a timeline for completing the proposed project or activity. 2013 Spotlight on Homelessness Timeline: January Reserve venue Community Sponsorships — ongoing February Initiate Community PR and awareness Save -the -date materials finalized/begin distribution Recruit Table Hosts March Develop presentation materials Provide Table Hosts with event invitations Finalize community sponsorships April Finalize presentation materials Finalize guest lists and seating May Conduct event Thank you letters to guests Report to sponsors Open House and tour for new donors 4. Explain how the proposed project or activity will impact the community's economic health. The Bethlehem Inn works with adults and children experiencing homelessness throughout Deschutes County. With the unemployment rate remaining high in the rural counties of Central and Eastern Oregon (Dec., 2012- avg. 12%), the Inn continues to see a steady rise in the number of people seeking support as well as a significant shift in the demographic profile of those experiencing homelessness. Women, children, senior adults and entire families continue to represent a growing number of today's homeless. Last year, we 75 served families at the shelter. With assistance and close collaboration with community partners like DHS, FAN, Head Start, COVO and COIC just to name a few, these adults and families are able to seek out the necessary resources that will allow them to avoid chronic homelessness. The Inn works as a leveraging agent to connect individuals experiencing homelessness by mitigating the immediate crisis and helping to guide them to a path of better decision making and stability. Through the support of the Spotlight on Homelessness fundraising dinner, the Economic Development Fund will assist the Inn in building on our recent successes. The Bethlehem Inn is very pleased with the community's increasing investment in our program. It is that very support that allows us to help our residents move up to the next level and into a life of self-sufficiency... which ultimately has a positive impact on the economic health of Deschutes County. With that continuing momentum and the support of the Deschutes County Board of Commissioners, the Inn will be able to break the cycle of homelessness for many and help move those in crisis towards economic strength and vitality. 5. Identify the specific communities or groups that will benefit. "Coming to the Bethlehem Inn saved my life. I was at a really bad point in my life and actually I'd been at a bad point for awhile. What was important to know was when I was ready to take things seriously I knew the Bethlehem Inn would be there for me and that 1 would have a chance to get right with the world and myself. " Don W. age 61 All of the adults and children that benefit from this vital safety net are experiencing economic crisis in one form or another leading to insecure housing and no reliable, consistent source of food. We provide our residents with everything they need to reclaim their dignity and rebuild their lives: shelter, nutritious meals, counseling, clothing as well as access to medical and dental care, transportation and access to transitional housing. By having access to the basic necessities, our residents are given the opportunity to rebuild their lives with the goal of returning to self- sufficiency. The community as a whole benefits from our services, when individuals and families are not forced to reside in unsafe, insecure environments. Residents are able to reconnect with family, connect with employers and find other ways to give back to the community in productive and positive ways. Bethlehem Inn Projected 2013 Outcomes: • Shelter services will be provided to 1,000 unduplicated individuals; • 24,500 emergency bed nights will be provided; • 3 meals per day will be offered to each resident representing 68,000 meals per year; • 100% of residents will receive basic needs; • 2,450+ referrals will be made to over 70 local partner agencies 6. Itemize anticipated expenditures. Describe how the grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. Grant funds will be used as a community sponsorship of the 2013 Spotlight on Homelessness. The goal is to net $73,100 in corporate and community sponsorship along with individual donations at the event. Sponsorships will be used as leverage to entice donors to help us achieve our goal of serving 1,000 adults and children experiencing homelessness each year. This event is part of a larger Fund Development Plan that is being implemented to achieve long-term sustainability of our program. (Budget summary follows) 2013 Spotlight on Homelessness Project Budget Projected Expenses: Catering $8,000 Rentals 1,600 Printing/Mailings: Imitations/Thank you letters 550 Presentation Materials 750 Printing 300 Miscellaneous Supplies 700 Projected Actual Expenses $11,900 Projected In -Kind Expenses (wine, printing, venue) $880 Total Projected Expenses $12,780 Projected Revenue: Donor Gifts $40,000 Pledges 13,000 Matching Gifts 20,000 Sponsorships 12,000 Projected Gross Revenue $85,000 TOTAL PROJECTED NET REVENUE $73,100 Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: Serendipity West Foundation Organization Description: A 501(c)3 organization created in 2007 with the goal of bringing programs that empower Central Oregon youth to create positive change for themselves and their communities. Project Name: Challenge Days in Bend -La Pine Middle and High Schools Project Description: Support for Challenge Day, a nationally -recognized youth program of intensive three-day workshops for middle and high school youth and school staff to learn positive ways to interact and deal with issues surrounding their lives. Project Period: 5/7/2013 — 6/2014 Amount of Request: $1,500 Previous Grants: None Approved: Declined: a { Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: Project Name: Project Beginning Date: Amount of Request: Applicant/Organization: Commissioner Alan Unger All Three Commissioners &lA•L - AIG O4t/ S LN - WL t. D D c S Chu L S fi d H- SGGf-S o LS �1- It Address: Project End Date: Date Funds Needed: Tax ID ##• City & zip: Telephone: WCST ckrt D4-71 ON k9 t Pt9EH-o+ Contact Name(s): Fax: Alternate Phone: 303 -a3.z1f38 M �I Cola-oi4 ►��� l0i3 019--I ?1 433 E ) Ovt -r of ��►-�8 ---10 ti 3 Email: SL1 irot,# Wtrii 4.4 On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: Serendipity West Foundation Proposal to Deschutes County Commissioners Discretionary Grant Program Questions 1. Describe the applicant organization, including its purpose, leadership structure, and activities: Serendipity West Foundation is a 501(c)(3) non-profit organization located in Bend, Oregon. The organization was created in 2007 by Carol Oxenrider, a retired school teacher, with the goal of bringing programs to the youth of Central Oregon that help empower them to create positive change for themselves and their communities. To this end, Serendipity West Foundation sponsors day programs and experiential workshops for youth that focus on issues such as teasing, bullying, stereotyping, racism, violence, suicide and drug and alcohol abuse. Youth participants focus on addressing these issues through lessons of diversity and truthful expression with themselves and their peers. Beyond the scope of its programs and workshops, Serendipity West Foundation supports long-range teen leadership by providing support for students to create community-based projects. To date, Serendipity West Foundation has sponsored programs that have reached over 5.200 middle and high-school students and 1600 adult volunteers in 14 schools. It is the goal of the organization to reach over 800 more youth in the 2013-2014 school year and to continue to support them as they become leaders for positive change in their schools and communities. 2. Describe the proposed project or activity: Based on previous success sponsoring Challenge Day and other provided workshops for middle and high schools throughout Central Oregon, Serendipity West Foundation is focusing on increasing its efforts to bring this program to all of the youth and schools in Central Oregon. Challenge Day is a nationally -recognized youth program that focuses on creating change through intensive three-day workshops in which middle and high-school youth and school staff learn positive ways to interact with one another and deal with the issues surrounding their lives. As mental health issues, substance abuse, and violence increase in schools, it is critical that students are provided with the skills needed to deal with these situations without succumbing to negative outcomes. After attending the three-day program, students and adult volunteers are able to set and move toward achieving goals that positively impact their lives and the lives of those around them. Among the outcomes achieved by participants are realizations of self-limiting thoughts and behaviors, a greater understanding of the impact of their actions on others, a greater respect for all diversity, and the desire to lead service-oriented lives. Serendipity West Foundation has witnessed the results of the Challenge Day workshops and wants to expand its reach throughout Central Oregon. Serendipity West Foundation is seeking $1,500.00 in funding support from Deschutes County for program costs to bring Challenge Day to Deschutes County schools. We are in the process of scheduling Seven Peaks School, Sisters High School, and Bend -La Pine Middle Schools and High Schools in 2013-2014. These workshops will reach an expected 800 teens and 200 adult staff. 3. Provide a timeline for completing the proposed project or activity: We are in the process of scheduling Seven Peaks School, Sisters High School, and Bend -La Pine Middle and High Schools in 2013-2014. 4. Explain how the proposed project or activity will impact the community's economic health: The Challenge Day workshop and other provided workshops are not simply programs that provide youth with the skills needed to manage their lives and confront the struggles that face them daily. Challenge Day is also centered on building an inclusive and cooperative community and instilling in youth a sense of service toward those around them. Developing these skills and sensibilities at an early age will allow the young people of Central Oregon to be better prepared to transition into roles as productive, committed members of their neighborhoods and communities. The skills that young people learn from participation in the Challenge Day workshop are the very same skill sets that will make them successful in their careers. Having a workforce -ready generation of young people is critical to the sustained success of the Central Oregon area. As the economic health of any community is directly linked to the ways in which it seeks to serve and develop its younger generations, it is certainly in the best interest of Deschutes County to support programming such as Challenge Day which fosters the growth of youth into future leaders and community supporters. 5. Identify the specific communities or groups that will benefit: Through the Challenge Day events carried out to date in Central Oregon schools, the wide- ranging effects and impacts for a number of groups have already been seen. Obviously Challenge Day has directly impacted students and their schools. Following the workshops, school officials and safety personnel have reported fewer incidences of conflict among students. While the immediate impact of this result is evident in a safer, more accepting school environment, a reduction in violent and non-violent conflict among young people has the added benefit of decreasing the burden on community juvenile justice departments and personnel. A safer community is also beneficial to the economic vitality of the area. In fact, community business owners have also experienced the positive outcomes of the workshops. These businesses have reported decreases in crimes committed by teens during school breaks, lunch periods, and afterschool hours. Challenge Day workshops also incorporate the use of adult volunteers who participate along side students. These volunteers represent a cross-section of the community and have consisted of parents, business owners, police officers, therapists, and school administrators. Adult volunteers are able to bring the mission of Challenge Day back with them into the community to support young people and add to the value of the program. Giving young people the ability to understand the ramifications of their actions on others and providing them with ways to positively deal with adversity is of benefit to the entire community, as these young people will soon make their way into the community. To ensure that these young people are community supporters, rather than a community burden is of the utmost importance and should be the goal, not only of the Serendipity West Foundation, but of all of the citizens and leaders of Central Oregon. 6. Itemize anticipated expenditures. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, how will it be funded in the future: The Challenge Day program cost is $3,200 per day and directly supports 100 teens. Grant funds from Deschutes County will directly support the cost of the upcoming scheduled Challenge Day workshops. Below is a listing of current funds and in-kind donations received for the upcoming scheduled workshops: Matching Funds: Premier West Bank $1000.00 BBT Architects, Inc. $ 400.00 Quota Club $ 500.00 SBI - Saxon Bradley $1000.00 The Beresford Company $1000.00 Macy's Shop For a Cause $ 600.00 Chow Fundraiser $2440.00 Anonymous Donor $2000.00 Anonymous Donor $ 300.00 Total - $9240.00 In -Kind Donations: Comfort Inn & Suites $ 800.00 Chow Restaurant $3000.00 Total - $3800.00 Future Challenge Day workshops are supported by committed funding from corporate sponsorships, grants, school collaborative fundraising, and annual fundraisers. Deschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2012 Organization: Sisters Trails Alliance Organization Description: A community partner of Sisters Parks and Recreation District governed by a 7 -member advisory committee representing different user groups, including cyclists, runners, equestrians, walkers, and hikers. Project Name: Sisters Country Trails Map Project Description: Creation of a waterproof, high quality map of the Sisters Trail System. Project Period: 3/2013 — 5/2013 Amount of Request: $5,000 Previous Grants: None Approved: Declined: Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: Project Name: Project Beginning Date: Amount of Request: Commissioner Alan Unger All Three Commissioners S 1 5'TCi.?c';uT% ef !� IG... /3")f3 f) /3 Applicant/Organization: Address: Project End Date: Date Funds Needed: Tax ID #• City & Zip: e AK k - L Contact Name(s): Telephone: Fax: Email: /- f, /-7;7. On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. /3 :4/>%<<. :2-0 3 53_/'/L j./'J Alternate Phone: (Lore cetr ct+-ibr1.. Attach: Proof of the applicant organization's non-profit status. * Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: r1 Application by Sisters Trail Alliance, A Community Partner of Sisters Parks and Recreation District To the Deschutes County Economic Development Fund Discretionary Grant Program February 20, 2013 1. Applicant Organization -- The Sisters Trail Alliance is a Community Partner Committee under the Sisters Parks and Recreation District. The goals of the Alliance are as follows: 1. Provide safe walking and bicycling routes, 2. Improve the Sisters Village atmosphere by reducing traffic congestion and pollution. 3. Promote health and wellness for all community members with non -motorized trails for walking, jogging, bicycling, skiing and horseback riding. 4. Improve our economy by expanding recreational use of our trails. 5. Provide a connection to the unique history, heritage and natural beauty of the Sisters area. 6. Provide alternative transportation routes that protect and conserve the natural beauty of the Sisters Community. 7. Establish community involvement in the development and maintenance of the Sisters Trail System. The leadership of the Sisters Trail Alliance is the Advisory Committee which consists of seven members. The Advisory Committee represents different user groups, such as equestrians, cyclists, runners, hikers and walkers. The Advisors are elected for two year terms. The activities of the Sisters Trails Alliance have included: • Construction of the Peterson Ridge Trail System, a 53 mile series of trails used by hikers, mountain bikers and equestrians. • Maintenance of 85 miles of trails around Sisters including the Peterson Ridge Trail System and other local trails. • Construction of and maintenance of trails connecting two geographically isolated developments (Tollgate and Crossroads) so that children of these communities are able to ride their bikes to school on safe off the road trails. • Designation of three Scenic Bikeways (out of nine statewide) that bring tourism to the Sisters and Camp Sherman areas. Page 1 of 3 • A current project of connecting the City of Sisters to Black Butte Ranch by a multiuse paved trail to be used by walkers, hikers and bicyclists. [Note: this project is strongly supported by Black Butte Ranch and the US Forest Service.] 2. Proposed Project — The proposed project is creation of a waterproof, high quality map of the Sisters Trail System. This map is modeled on a similar map [see attached] produced by Linn County, the City of Albany and the Albany Bicycle and Pedestrian Advisory Commission. Other such maps exist for areas such as Park City, Utah and Durango, Colorado. The proposed map will include walking, hiking, road biking, mountain biking and equestrian trails within an approximately 10 mile radius of Sisters. The map will also include points of interest in and around Sisters as well as a short history of the area. 3. Timeline — The design work the proposed map is already contracted and should be completed by April, 2013. At that point, the map will be sent for printing with the anticipated product being available for use in May, 2013, prior to the busy summer season. 4. Benefits to Sisters Economic Health — Sisters is a community whose economy is heavily based on tourism. The goal of these maps is to foster the already strong image of Sisters as a desirable vacation destination. Currently although several different maps exist (most typically of the whole Central Oregon area), there is no one map that includes all the above information in one place. In regard to economic impact of the Sisters Trail System, the following data was presented by Gary Guttormsen, Chairperson of the Sisters Trail Alliance (a Community Partner of Sisters Park and Recreation District) to a joint meeting of the Sisters City Council and the Deschutes County Commissioners on January 3`d, 2013. This data was collected from a random survey of users of the Peterson Ridge Trail System during an 8 week period in 2012. Here are some highlights: • Approximately 60% of respondents to the survey were from outside of Central Oregon. • Of those out -of -area respondents, 86% stayed one or more nights in Sisters Country. The average number of nights stay being 3.56. • For this same out -of -area group, the average spending per respondent was $191 with the average group spending $435. • In extrapolating the data, for every daylight hour in the summer season, out -of area users of the Peterson Ridge Trail spent $1,557 per hour during their time in Sisters • Again extrapolating the data for the summer months, the total spending for out - of -area trail users was $467,125 per month. Page 2 of 3 5. Benefits to Specific Groups — The specific groups that will benefit from this grant include: • Eating establishments — 70% of all trail users indicated they had or were going to eat at local restaurants. • Lodging -- Of out -of -area respondents, 36% stayed in hotels/motels or vacation rentals. • Grocery stores -- Of all respondents, 50% bought groceries in Sisters. • Gas stations -- Of all respondents, 50% bought fuel in Sisters. • Bike shops — Of all respondents, 29% spent money on bike supplies and another 13% spent money on bike rentals. • Clothing retailers — Of all respondents 15% spent money on clothing while in town. 6. Anticipated expenses -- The anticipated expenses for this project are: • Cost for map design and development already contracted at $2,700. • Production cost for printing 2,500 maps will be about $5,000. A supply of 2,500 maps is anticipated to last between three to five years. Sisters Trail Alliance (through Sisters Parks and Recreation District) will pay for the design cost of the maps ($2,700). re ai u_es a s gran rou uctions cost' o esc u Ful conornc Development Fund Any additional or unanticipated expenses will be borne by Sisters Trail Alliance, a Community Partner of Sisters Park and Recreation District. 7. Additional Information -Additional information about this project: • Maps will be offered for free at key locations such as the two bike shops, the Chamber of Commerce and the Forest Service office. Various lodging establishments may also voluntarily distribute the maps. • Although the maps will be free, visitors will be asked to donate $8 to support the work of Sisters Trail Alliance in developing and maintaining the trails. [This is how the maps are distributed in Park City, Utah.] The Sisters Trail Alliance through its affiliation with Sisters Parks and Recreation District will save a portion of the donations so that when the time comes to revise and reproduce more maps, we will be able to pay for those expenses ourselves. Thus this project ensures that the initial grant money from the Deschutes County Economic Development Fund will be a onetime expenditure. • The design of the maps is being done by GeoGraphics, a local Bend company. • The grant money will have a multiplying effect in that it will provide an ongoing income source to Sisters Trail Alliance to continue its missions as well as enhancing the image of Sisters Country as a vacation destination. Page3of3