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HomeMy WebLinkAbout2013-04-15 Work Session MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, APRIL 15, 2013 Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and, for a portion of the meeting, Judith Ure, Admin; Kevin Harrison, Community Development; Rob Poirier, 9-1-1; Hillary Saraceno, Children & Families Commission; and Laurie Craghead, County Counsel. Media Representative Shelby King of the Bulletin was also present. Chair Unger opened the meeting at 1:35 1. Discussion of Ordinance No. 2013-012, Amending the City of Bend's Urban Growth Boundary to Include a 12.44 -Acre Property. Kevin Harrison briefly discussed the ordinance. He said there are two general classes on amendments. With some, a public hearing needs to be held and with others the hearings officer can make a decision. It is now up to Board to vote on that decision Mr. Harrison said the UGB is jointly maintained. If the County has to amend then the City has to amend. In this case, the applicant made applications to both jurisdictions. The hearings officer was able to hear for both jurisdictions. Commissioner Unger asked if they split the bill. Mr. Harrison said yes. Mr. Harrison said the applicant has the desire to develop the property for a new church with City water and sewer. The property has a history and is already in the City limits but outside the UGB. The property was in the UGB as part of Broken Top Holding but there was an adjustment to take this property out to let Minutes of Board of Commissioners' Work Session Page 1 of 11 April 15, 2013 another property in. When the City analyzed it, they used the old UGB and the property was left in the City limits. He is here today to set up a meeting date to adopt the ordinance. Commissioner Baney asked if this was controversial. Mr. Harrison did not think so. Commissioner DeBone said the County would like the City to lead. They have had one hearing and a second one was scheduled for April 7, 2013. Commissioner Unger said this would go on Monday's agenda. 2. — Discussion on Lottery Fund Prioritization Judith Ure said they talked about video lottery funds in January. She came up with a prioritization process. She gave them materials that outline the process. The idea is that they start with the projection, which is based on what they know so far from the lottery office. She said assuming they get $600,000, which may or may not be true, with the beginning balance of $75,000 and some costs leaves $650,000. The categories most interested in were those to do with economic development. The longer spreadsheet has dollar amounts. EDCO requested $65,000 cities and $45,000 venture capitalist and $15, 000 added development for regional, which adds up to $125,000. See EDCO's request. Ms. Ure then went over the lottery fund spreadsheet. Commissioner Unger asked if the business loan fund is one-time money. Is it separate? Ms. Ure said there is no obligation for any of these items. If you put in loan fund dollars, you can take them out of lottery funds or do them separately. Erik Kropp said it has come out of lottery funds and it has come out of the general fund. Tom Anderson said there are no demands on it at this point. If you want to do it each year this is an economic development use of that money. No money would have to be put in this year and you could include it in the spreadsheet as a category. Commissioner DeBone said they had to justify how to spend the money. Ms. Ure said there is $180,000 to use. She had a discussion with Nate at EDCO and they might have $100,000 in requests this year. Commissioner Unger said he Minutes of Board of Commissioners' Work Session April 15, 2013 Page 2 of 11 sees that as part of the strategy as EDCO's positive economic development. Commissioners DeBone and Baney said to keep it in place. Commissioner Unger asked if it was part of the $650,000. Ms. Ure said it is but if they chose to, they could transfer the funds. For continued support to EDCO, it would be $112,000 for base support. Mr. Anderson said it is not an all or nothing, they could choose any of the options. Commissioner DeBone said everyone understands that it all depends on funding. A three to five year commitment is great but if they cannot get there, then they will do year to year. Commissioner Baney said supporting for five years is a long time and she would prefer a three-year commitment as long as all of the factors stay in place. Everything is annual as long as the money is available. Commissioner Unger said he agreed with Commissioner Baney. Ms. Ure said assuming they will have an agreement; they will do one year with future years depending on funding for the 2nd and 3rd years. Commissioner DeBone said EDCO is already in the budget under Community Partners. This may change. Mr. Kropp said it is important to get the intent of the Board. Commissioner DeBone said he sees La Pine and Sisters in cooperation with small cities kick off. Redmond and Bend for advertising. Commissioner Unger said Redmond needs more staff time to help with duties. Commissioner Baney said they signify this being, as long as funding is in place, a three-year commitment. She does not want them to think this is ongoing funding. Mr. Anderson said they will have IGA's and they will capture this language in the IGA. It will be a three year IGA but subject to budget approval each year. After some discussion on the split, Ms. Ure said that it would be $60,000 for local capacity (20/20/10/10.) Commissioner Baney said for the next $60,000, they are seeing a significant adjustment with the function of EDCO. She is not in favor of regional capacity. If they look at what was accomplished last year in the Venture Capitalist Program, the outcome was minimal. Ms. Ure said that this year it is funded for $20,000 with funds for FoundersPad Accelerator being separate. Ms. Ure said they did request funds for FoundersPad. Commissioner Baney said do 20/10. Commission Unger said he looks at how economic development strategy is changing. Commissioner Baney asked what the role of the County in economic development is. She sees us going to the $250,000 mark but is the right level of funding from the County? How much are these efforts are changing the unemployment rate? Commissioner Unger said for the County role, it is in part how much money comes from the State, to the counties, to the cities. The Minutes of Board of Commissioners' Work Session Page 3 of 11 April 15, 2013 focus from the State is economic development. Having successful cities is a benefit for the County. He suggested that this year they support this level and if they get a good report back then support it again next year. Commissioner Baney asked if the Venture Catalyst is ongoing funding. Ms. Ure said she is under the impression they are looking for other sources of funding as well. Commissioner DeBone said Jim Coon wants to hand it off to someone and he wants to empower it as much as possible. Commissioner Baney asked where DEA fits in. Can they adjust funding for additional money for administrative purposes? Ms. Ure said regional capacity is base support. Commissioner Unger suggested they hold to those levels but do not put in regional capacity for now. He said DEA is a good conversation but he was not sure if it is in the same level of caliber. Commissioner Baney said she was no saying DEA specifically. Ms. Ure said CERF dollars last year was $15,000. Ms. Ure said they would do $45,000 for early state companies and nothing for regional capacity for now. Ms. Ure said there are some one-time categories that have been funded year to year. Examples are DWA, OSU Cascades, airline services, etc. They can prioritize and alter those. The other categories are service partners, discretionary grants, community grants (four categories), and juvenile crime prevention (not part of the $650,000 as has been general funded but can use lottery dollars.) Mr. Anderson said when they get to community grants whatever is left would be a total for those four categories. The Board would decide how to spread the money. Commissioner Unger said for one-time initiatives, he wants to do his share. He is part of DWA and they have an expectation for support for operations. He said he would pull funding out of his discretionary amount if necessary and hoped they all have those options. Ms. Ure said for Project Connect, Ms. Baney has supported it since it started. Mr. Anderson said some items that are one-time right now might move to service partner if it is believed they will be ongoing. Ms. Ure said there is the option of doing a flat amount. Mr. Anderson said one-time is truly a one time consideration. Commissioner Unger said in the past if they ran out of discretionary funds, they had to go to general fund. He said the reserve possibly has some miscellaneous capacity. Ms. Ure said maybe the better solution would be to make discretionary grant funding fall into that one-time category. Minutes of Board of Commissioners' Work Session April 15, 2013 Page 4 of 11 Commissioner Baney asked to move on to service partners. COCOA required $32,500, CASA $20,000 and 2-1-1 $20,000. Upper Deschutes asked why they were in that category rather than somewhere else. Commission Unger suggested they do not take funding away this year but give them some time to work around that. He suggested funding of $20,000. Commissioner Unger said COIC is ongoing but the formula adjusts with population changes. Commissioner DeBone asked if this should be out of the general fund. What do the cities do? Commissioner Unger said they probably comingle. Mr. Anderson said the cities do not get lottery money. Commissioner Unger suggested they leave for this year and decided where it should come from later. He suggested funding for the $12,134. Ms. Ure said funding for discretionary grants is estimated at $60,000 this year. Each Commissioner would get $20,000. Commissioner Baney, said to leave it as is and see what happens. Ms. Ure said maybe saying one-time category is not the correct name. She said they could change it to something like project support. Mr. Anderson said the $25,000 for airline services could come out of next years lottery funds. EDCO's suggestion was to take it out of the business loan fund. They could modify the ordinance that set up business loans. Commissioner Baney said the only consideration is to have something in there for the future. She said EDCO has a lot in the hopper. Commissioner DeBone said the assumption is it will fade away in time. Mr. Anderson said if they like the process in a year, they could change where they want to bump up the funds. Commissioner Unger suggested more discussion with EDCO on the business loan fund. He thought it is more of a place to find money to seal the deal. He said other states have more robust support in these areas than Oregon does. Commissioner DeBone said there would be transportation improvements in La Pine. He is seeing it as something in the future. Commissioner Baney said transportation issues sound like a COACT discussion. Commissioner Unger said he sees it as a combination with road department. He said it might be a way to combine funds from different resources. Commissioner Baney said that right now they are working on a legislative bill that would go to La Pine, specifically for transportation. Commissioner Baney suggested Project Connect funding at $3,000. Minutes of Board of Commissioners' Work Session April 15, 2013 Page 5 of 11 Mr. Anderson said on pages two and three is what paid this year. Under community grants, all agencies are listed on right hand column. If there are certain ones you want to make sure are funded you can add them for next year or leave them in the pool. That is open for discussion. Commissioner Baney said HSCO, HS Redmond, Healthy Beginnings, Fan, Bethlehem Inn, MountainStar and Saving Grace all do lunch, dinner or breakfast to raise funds. Instead of sponsoring Healthy Beginnings one day screening, should their fundraiser be supported? Ms. Ure said under community grants there is a fundraising category for support for putting on the fundraiser. Commissioner Under said he thought that is a good approach. He asked if a bank or other organization would step up for that fundraising. He said maybe work with them on that idea and on how to support them. Ms. Ure asked about making another category for community grant. Commissioner Baney said she is seeing it for service partners. Ms. Ure said they could not get funds from two areas. Mr. Anderson suggested they identify the dollar amount and put in that dollar amount for this exercise. How the funds are spent could be discussed later on. The group then had a brief discussion on some tentative funding levels/options. They discussed the options of some guideline changes and of possibly transferring some items to discretionary grant funding. There was also some discussion around public transit. Ms. Ure said COIC would like to have matching funds for a federal grant, which may or may not happen. Commissioner Unger said some cities step up with support for their community area and some do not. Commissioner Unger said there are rural area needs outside of the city. Commissioner Baney said medical rides would fall into that. Ms. Ure said they are down to community grants. Commissioner Baney said there is a value in rolling up money for food into Neighborlmpact. Was that crating a monopoly? Donor contributions for food pantries have significantly dropped off. Some churches would like a food pantry. The question is would it be for the public use or for their congregation. She thought it would be better to send those dollars to public funding. Commissioner Unger said he agreed. Ms. Ure said if they want more for the dollar and want to make sure funds are being used more efficiently, and then maybe a larger amount should go to Minutes of Board of Commissioners' Work Session April 15, 2013 Page 6 of 11 several organizations. Ken Wilhelm mentioned there is a distinction between food banks and serving food. Hillary Saraceno said there are limitations as to what NeighborImpact can offer. Mr. Wilhelm said that in terms of distributing food items, there are some holes. Commissioner Unger asked if they were spending money in the right place. Ms. Saraceno said they always struggle with the balance. Commissioner Baney said in going back to service partners, why KIDS Center is not there. She said the Latino community Association is the only organization serving the Latino community. Mr. Anderson asked if making them service partners would make the ineligible for discretionary or community grants? Commissioner Baney said that might narrow the community groups. Ms. Ure said one of the questions is what the process to become a service partner is. They need to work on the process/criteria. Commissioner Baney said it used to be that they must all be service partners. Mr. Wilhelm said the discussions are valued and to point. At one time Latino Community was a service partner. Ms. Saraceno said the criteria are good criteria and are required by law. Ms. Ure said what if they get to community grants and there is no money left? Commissioner Baney said what if they took service partners out. Should they move items around? Commissioner Unger said that at the end of the day they will not have enough money. The question would be what are they going to do to supplement? Mr. Wilhelm asked if they were all aware of the national food and emergency shelter program. There is money awarded almost every year that counties are given primarily based on unemployment figures. His point is there is a process that looks at all agencies all at once. Could they coordinate that and supplement that process. Last year the County received about $250,000. Commissioner DeBone asked what United Way's function is. Mr. Wilhelm said they are designated to be the local group and they staff that process. Funds do not come to them they just help with the process. Commissioner Unger said they need to arrive at budget amounts and if they need to change them later they can do that. Ms. Saraceno said Saving Grace/Mary's Place is a definite service partner. Commissioner Baney asked if they needed to adjust for clothing. Ms. Saraceno said the federal money Mr. Wilhelm talked about was just for food and shelter. Minutes of Board of Commissioners' Work Session April 15, 2013 Page 7 of 11 Commissioner Unger asked about COVO. Mr. Kropp said general funds are transferred to the Veteran's Office. Mr. Wilhelm said they have expanded quite a bit. Commissioner Unger said they should call them a service partner. Mr. Kropp said percentages are based on what was applied last year. Ms. Ure asked if they want to leave the Juvenile Crime Fund in. Dave Inbody said the budget now has it transferring into video lottery. They could possibly move it from video lottery to the general fund. Commissioner Unger suggested they digest the information, look it over and then tackle it again. Ms. Ure went over the spreadsheet as it is as of today. She went over the tentative service partner changes (new in red and old in black). Commissioner Unger said they would have to see where the gaps still are. Mr. Kropp said they might have others who want to be service partners that are not on the list. Mr. Anderson said they could leave the ones in red as a base amount and they could also apply under program allocations in community grants. Mr. Wilhelm said this was a good discussion and thought process. Mr. Anderson said they are also going to be doing $100,000 in economic development. The whole point is to have flexibility. If the Board wants to make changes, that is up to them. Ms. Ure will make changes gone over today and send them a new spreadsheet for their review. 3. Other Items Rob Poirier discussed a letter of support on HB 3317-A. This is a draft letter with several amendments taking 3305 and 3306 and combining them, extension of 911 sunset and for prepaid. He said 3317 was in revenue committee and passed with only two no votes. He listened to the testimony and he is not opposed to the representative's position. The prepaid issue is one that is important. The letter points that out and service providers support the bill. The cost of managing the program would severely take 911 revenue and reduce it. He is not sure if the second figure will go up after implementation. The third point of the bill is giving department of revenue a little more funding. Mr. Poirier said he wants to forward it to AFCO. He would like to see Klamath Falls support. Commissioner Baney asked Mr. Kropp if he would have a chance to change some structural items in the letter. Mr. Poirier said it could be Minutes of Board of Commissioners' Work Session April 15, 2013 Page 8 of 11 forwarded to Mr. Kropp for changes. Commissioner Baney said since they are going to adjust it she would like a sentence in that they do not want it to be a money grab for 911 dollars. Mr. Poirier said to acknowledge the representatives concern with the bill would be good. He is asking for support. Commissioner DeBone asked if the tax if for life. Mr. Poirier said yes. He said there could be opposition from the carriers. He said there is a federal program where people can get assistance. BANEY: Move approval subject to the changes discussed. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Mr. Anderson said there are two grant requests from Victims Assistance. One is a renewal grant for the criminal funds account for $170,000 over two years from the federal government. He said the other is a new grant for hiring a full time Spanish-speaking victim's advocate, for $216,000 over two years. That number may come down. Commissioner Unger said when the funding goes away the position does. Mr. Anderson will mention that to them. Commissioner Baney said Victims Assistance has a heavy caseload. Mr. Anderson said they also lost some of their other funding. Their need for general fund assistance has increased next year to $80,000 just to obtain current service levels. He is not sure if these grants would reduce that need. DEBONE: Move to support grants as presented. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners' Work Session April 15, 2013 Page 9 of 11 Commissioner DeBone said Greg Walden is coming to the senior center at 8:30 for the turn over of the center from the County. He will be at County College so asked if another commissioner might be available. Commissioner Unger said he would like to see it done jointly. Commissioner DeBone said he would make sure staff knows what is gong on too. Commissioners Unger and Baney said they could attend. Commissioner Baney asked if they should put together a plaque or something. Mr. Kropp said he would put something together. Commissioner Unger said he is on the Freight Advisory Committee. He said all of their meetings are scheduled when the County has their board meetings. He said he can't go to their meetings unless the County has a meeting that does not have that much on it. He does not want to be a county representative and not show up. Commissioner DeBone said he is not opposed to moving their schedules around a little. Commissioner Baney said they need to do whatever they can do to make that happen. Mr. Anderson said they could try to consolidate meetings to Mondays in that week. Commissioner Unger said those are the weeks the Board does not have a Monday meeting as they go to Salem. He has already let them know if they are going to have the meetings on these weeks, they will need to find another representative. Commissioner Baney asked if they have changed their thoughts on the north corridor/97. Bob Bryant with ODOT is gong to give a presentation to OTC on the corridor. They have not sent a letter of support to her knowledge. She has not heard there is community or local government support. Has any thing changed? Commissioner Unger said no. He is hearing there is a process they said no to and now they are trying to figure out how to close that up. He said Bob Bryant said he was not gong to decide right now, it would be a future discussion. There is no longer a steering team to support that process for the MPO. He can support moving forward with Cooley solutions. He said they took BOCC's letter and will forward it with their suggestions. Commissioner DeBone said there is no new MPO on this yet, the expressway designation take out. He said MPO might be in support. Commissioner Baney Minutes of Board of Commissioners' Work Session April 15, 2013 Page 10 of 11 suggested this is an action item for Wednesday but take the Bend piece out. It will remain an expressway until further discussion. Commissioner Unger said there is a challenge with the expressway. There is always tension between two government bodies. The expressway between Redmond and Bend needs more safe access places. The expressway does not allow for those improvements and would force them to do an overpass. Could they allow exceptions in the long term to improve safety? The expressway is one-step below a freeway. Commissioner Baney said it is semantics. It does not matter if it is an expressway or not. Commissioner DeBone said the Boy Scouts want to come in for their merit badge and suggested the 15th. He said there were 17 kids coming. Being no further items addressed, the work session ended at 4:45. DATED this ( Day of t-tlA Deschutes County Board of Commissioners. ATTEST: Recording ecretary 2013 for the Alan Unger, Chair Tammy Baney, Vice hair aitg)._9 Anthony DeBone, Commissioner Minutes of Board of Commissioners' Work Session April 15, 2013 Page 11 of 11 gel ►'f ES Community Development Department Planning Division Building Safety Division Environmental Solis Division 421116..1 P.O. Box 6005 117 NW Lafayette Avenue Bend, Oregon 97708-6005 (541)388-6575 FAX (541)385-1764 http://www.co.deschutes.or.us/cdcf/ MEMORANDUM To: Deschutes County Board of Commissioners From: Kevin Harrison, Principal Planner Date: March 22, 2013 Re: Adoption of Ordinance No. 2013-012; County file no. PA -12-6. BACKGROUND The Unitarian Universalist Fellowship of Central Oregon applied for a comprehensive plan map amendment to include their 12.44 -acre property within the City of Bend's urban growth boundary (UGB). The property is located at the southeast comer of the intersection of Skyliner's Road and Skyline Ranch Road, on the west side of Bend. The purpose of the amendment is to allow the applicant to construct a church on the site and utilize city water and sewer services. Amendments to the UGB are a joint city/county function. To that end a joint city/county public hearing was held before the Hearings Officer on January 30, 2013. The Hearings Officer approved the application by a decision dated March 1, 2013. Pursuant to DCC 22.28.030(B), the decision of the Hearings Officer is the final decision of the county and the Board must approve the comprehensive plan change without further argument or testimony. The City Council will be following their own procedures to complete their process. Typically, the Board has opted to follow the City's lead in a UGB amendment. SCHEDULE, The City Council will be conducting a hearing on this matter on April 3, 2013. This item is scheduled for the Board's work session on April 15, 2013, at which time I can brief you on the city's progress and determine a date for adoption of Ordinance No. 2013-012. A copy of the ordinance and all exhibits is attached for your benefit. Please feel free to contact me with any questions or concerns. Quality Services Performed with Pride Date: April 10, 2013 To: Deschutes County Board of Commissioners From: Judith Ure, Management Analyst Subject: Video Lottery Fund Prioritization Process During the past year, the Board of Commissioners has discussed various options to restructure the process in which funds received from the state video lottery program are distributed. In January 2013, the Board agreed to take the following steps to allocate video lottery funds, beginning with the 2013-14 fiscal year: 1. The Board of Commissioners will meet annually to establish funding priorities and funding allocations for categories that include economic development, one-time initiatives, service partners, and the discretionary grant program. 2. The amounts established by the Board for these categories will be deducted from the total amount projected to be available in the County's Video Lottery Fund for the upcoming fiscal year. 3. The Board of Commissioners will then dedicate any remaining balance to the County's community grant program. The Board will further direct the distribution of community grant funds by determining what percentage of the balance will be dedicated to a) emergency food, clothing, and shelter, b) health, mental health, and addition services, c) protection for the abused and neglected, and d) other essential services. The prioritization process to allocate video lottery funds is scheduled to take place at the Board's April 15, 2013 work session. Staff has projected that $650,000 will be available in the FY 2013- 14 Video Lottery Fund. Attached are three documents to assist you in preparing for the meeting: • A worksheet* that details the funding categories with the previous amounts spent and amounts requested (when applicable). The worksheet includes space to fill in tentative dollar amounts for fiscal year 2013-14 if you choose to do so prior to the meeting. • A list of funds spent in each of the various categories during the past three years for informational purposes and comparison. • A copy of the proposal submitted by Economic Development for Central Oregon (EDCO) dated March 20, 2013 which outlines how additional funding could be used for economic development initiatives. As the Board makes decisions during the meeting, staff will keep a running total of the fund balance using an auto -calculating version of the worksheet which will be projected on the conference room wall screen. Please let me know if you have any questions concerning the Video Lottery Fund prioritization process or the attached documents. * Please note that the worksheet includes a category titled "Juvenile Crime Prevention" which has been supported by a General Fund transfer into the Video Lottery Fund in prior years. The General Fund transfer is not included in the $650,000 projected amount available in the Video Lottery Fund for FY 2013-14. There are various options for handling this category that will be presented to the Board at the April 15 meeting. M m !-1 0 O N 1V } • LL U. 11 N O N ›- • u. O 3 L}L •L N_ G C f0 w 0 L!1 y 1-i O �� f0 �G c c v 0 LCL L su E w Li - a O 71') J or 0 O • E 'C °c LY O 0 ei r -I u? 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Lft Service Partners FY 2011 grant from General Fund 0 O Ln m O 0 O O m O O 0 O N 00 L/1 N m O O 0 O N 0 0 N m 0 O O O m 0 O O O N CO n m O 0 O O N 0 0 u1 N m 0 O 0 m 0 O 0 111 N 00 to N m .--I 00 c .00 Q c 0 C 0 u c O do v r.O C u co f0 O Q N 0 v 4-0c 'o 0. 0. a t 0 Central Oregon 2-1-1 u c 0 U C 0) E, v 0 `D 0) c 0 00 v O 4-, a) U u c 7 0 U v v L 0/10) N -0 a+ L V) v 0 0)) 0 0 00 N L0 N 00 N LO N 00 LA N -I 0 N m N 0 LL N 0 0 N )- 0 O LL Discretionary Grants Court Appointed Special Advocates Central Oregon Teen Challenge CRAFT, Human Society of Central Oregon, Humane Society of Redmond KPOV, Caldera, Cascade Theatrical Co., Every Idea, Greater Redmond Historical Society, Heritage Theatre Co., High Desert Museum, Innovation Theatre Works, La Pine Heritage Fair, Nature of Words, Sisters Outdoor Quilt Show, Sunriver Music Festival Deschutes County Health Services Central Oregon Intergovernmental Council Healthy Beginnings CERF, City of La Pine, Deschutes Economic Alliance, La Pine Community Action Team, Redmond Chanber of Commerce Bend -La Pine Education Foundation Common Table, Nativity Lutheran Church, Neighborlmpact, Sisters Kiwanis, St. Vincent de Paul Lethlehem Inn Deschutes County Noxious Weed Board, deschutes Soil & Water District, Deschutes Water Alliance, Project Wildfire, Sisters Trails Alliance, Upper Deschutes River Coalition Grandma's House, Redmond -Sisters Hospice Community of Christ Church, Icon City, Latino Community Association, Volunteer Connect, Bend Rotary, Deschutes County Children & Families Commission Deschutes County Fair & Expo Center, DEschutes Public Library Foundation, League of Women Voters, NOVA American Red Cross, Central Oregon Police Chaplaincy, Cloverdale Fire District, Cloverdale Volunteer Fire Fighters Association, Redmond Police Department Crooked River Ranch Senior Group, La Pine Senior Activity Center La Pine Blue Lightning Mat Club, La Pine Rodeo ASsociation, Oregon High School Equestrian Teams, Tri -County High School Rodeo Club Bend Heroes Foundation FAN, Heart of Oregon Corps, La Pine Park & Recrearion Big Brothers Big Sisters, Central Oregon Youth Investment Foundation, New Generations, Serendipity West Foundation, Deschutes County 4H/Extension " ` 0 O o .--I 0 til N. ` 0 0 tf1 l0 V CO Ol 00 0 0 0l .-i 0 0 to M $ 2,000 0 0 to .4 0 0 to .4 0 0 0 M $ 1,500 0 0 ul N 0 0 to M 0 0 IJ l0 tn. 1J in. 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Vl V} V} vl i/} Abused & Neglected 'Addictions 0 cr3 Ea+ Art & Culture Behavioral Health Community Development Early Childhood Economic Development !Education 1 Emergency Food Emergency Shelter Environmental _C Human Services -Other a`, Public Safety & Emergency Preparedness N ° Sports Veterans & Military Youth Development Youth -Other c Q (0 = t O � to m m t0 V> 0 0 0 rl m m m 10 10 Adventist Community Center, Bend's Community Center, Care & Share, Family Kitchen, Giving Plate, La Pine Community Kitchen, Nativity Lutheran Church, Neighborlmpact, Salvation Army, St. Vincent de Paul [Bethlehem Inn, Familes Forward, Jericho Road Central Oregon Veterans Outreach Cascade Youth & Family Center Assistance League of Bend O O l0 l0 O 00 VI O M 0 01 N O N .- I $ 9,000 $ 56,000 0 $ 23,000 0 0 0 to O Ln ' 1 O I•- 0 m N e -I $ 15,000 O N Youth Development 'People with Disabilities r -I Other Human Services V} !Animals $ 39,000 0 0 LA N -1 O ,-I I- N IA - Emergency Food Emergency Shleter Veterans & Military Youth Development Youth - Other E E (0 (0 iL w ey 1-1 O N LL O O M Vf 0 0 I 00 l0 Health,Mental Health & Addictions ro a) a, a LL 0 0 N 0 C 0 c L U 1) v E N 0) 00 4-4 ro4o c > c ') a) 2 i -' C O O 2 (0 E 0 C (`O w L 0 L u on c_ CC 0) T L Y 0) x OD C 0) CO L U c 0) 0) 1- c O 00 CU0 (0 C 0) U 0) > 0 0) v CC E CO LL 0) 7 L a) 0 N N 0) c co C ca) O a) c (0 c O co z a) c 0) U 0) 2 v (./1 06 0) 0) 0- 0.) 0 (0 (0 U O O O N ci O O O 00 O O O N O O O O O O i/? O 0 0 01 O O O Lf1 O O L!1 L.6 O O Ln N .-i O O O O .-I 0 0 O O .-I O 0 O 00 O O L 0 L U T N w C 0 0 Q a) 0 E ro O O M O O I 0 N N e-1 O N 0- u- ey ei O } LL a) (0 C7 00 C .> co o (0 roc c c 3 O 2 0) 0) 0) c N 0 O O O 01 O O O 00 O O Ln O O O O O1 N I d 0. E (0 W M ei 0 N LL I C O c 0) 0) a E 0 a) 0, 0) E CO LL >. L CO 2 a) 0 O 0 0) N V) LL 0) c a) 0 0 O 0) Ir >- E u— O O M 0, 00 O O Lil 00 O O M N 01 n E co W O O LA 00 to O O M Cascade Youth & Family Center, Family Access Network, La Pine Park & Recreation, Sisters Park & Recreation 'Interfaith Volunteer Caregivers Boys & Girls Club, Deschutes County 4H/Extension, Together for Children Icon City, Latino Community Association, Partnership to End Poverty, Sisters Habitat for Humanity [Redmond Council for Senior Citizens Pet Evacuation Team1 O O .-1 M O O O L!1 O N .- I O O 01 .- 1 $ 4,000 $ 2,000 $ 23,000 0 0 0 to $ 40,000 $ 10,000 1 1 0 0 O e -I in- 0 m N e -I $ 15,000 N Youth Development 'People with Disabilities Youth -Other Other Human Services 0 C 0) Ln !Animals O O O M n O O O 00 n DRAFT 4/15/2013 w 2 88§§8 §§§§§§ m N? a m 7? R@ 8888888888S M M on fn M M M M T 7-M 41 '40q M M M0 MM - .. M M M M M N N N N OTM 1OO VkW-Ft 000001 V000000000OMi Ol NO ^ PP ', -1“ Vm OMNN ryp..r..-.mor, W 11 71 6 11! lO d N m �.�i N C T .--4- .-z' 1 I led _, 1 c 1 i iti 4 �o iIiiIH il>> 1Aa Y m -A Y_ylilil S E €oPcjV U a �i� q1 on Y� j�jl 0000 U a cL T -t p v S w S l4 p.0.W cu [tllrJWlilEW aOda�i V'�1."-emu:.uEiv�OVU OV a` rZ 0 N Ill rl I— I I 1-1: CC ; 1 i 0 1 1 1 i Deschutes County FY 2013-14 Video Lottery Fund Priorities Projected Amount Available: $650,000 Economic Development. Activities that support job creation/retention and business recruitmentldevclopment Program EDCO Base Support EDCO Local Capacity EDCO Entrepreneurship/Early Stages EDCO Regional Capacity Business Loan Fund Total FY 2012-13 $112,200 $ 0 $ 0 0 Requested Approved $112200 $ 65,000 $ 45,000 $ 15;000 $ 0 $ 0 $112,200 $237,200 Balance Remaining: $ One -Time Initiatives Priorities established by the Board of Commissioners on an annual basis (examples Deschutes Water Alliance, Center for Economic Research & Forecasting, Oregon State University, Airline Service, Public Transit, Sliop with a Cop) Program FY 2012-13 Requested Approved $ 0 $ 0 $ 0. $ 0 $ 0 $ 0 Total $ 0 $ 0 Balance Remaining: $ Service Partners Organizations that provide services required by law or in lieu of the County or were created by the Board of Comruissioners Program Central Oregon Council on Aging (COCOA) FY 2012-13 $ 32,500 Requested Approved $ 0 Court Appointed Special Advocates (CASA) Central Oregon 2-1-1 Upper Deschutes Watershed Council $ 30,000 $ 0 $ 20,000 $ 0 $ 20,000 $ 0 Central Oregon Intergovernmental Council (COIC) Total $ 12,134 $ 0 $114,634 $ 0 Balance Remaining: $ Discretionary Grant Program Funds awarded to community organizations throughout the year at the discretion of the Board of Commissioners Program Allocation_ Total Program FY 2012-13 $ 60,000 $ 60,000 Requested Approved $ _0_ $ 0 Balance Remaining: $ Community Grant Program Funding awarded through annual competitive application process. Program Emergency Food, Clothing and Shelter Health, Mental Health and Addictions % FY 2012-13 44% 16% $ FY 2012-13 Requested Approved $ _ 114,500 $ 0 $ 41,000 $ 0 Protection for Abused & Neglected Other Essential Services Total 14% $ 1 29,000 $ 0 28% $ 73,000 $ 0 100% $255,000 5: 0 Balance Remaining: $ Juvenile Crime Prevention Funds dedicated to juvenile crime prevention efforts through a supplemental general fund transfer into the video lottery fund and allocated through the Community Grant process. Program Program Allocation 'r sail! FY 2012-13 $ 59,300 isvco Requested 0 $ 0 Approved ECONOMIC DEVELOPMENT FOR CENTRAL OREGON Deschutes County Economic Development Investment Initiative Revised & Abridged Proposal for 2013-14 Fiscal Year March 20, 2013 OVERVIEW The following proposal was refined from a lengthier and more comprehensive draft proposal provided to the Deschutes County Commission and staff in January 2013. Before outlining this proposal, EDCO would like to acknowledge the outstanding partnership it has enjoyed with Deschutes County over the past three decades. For the current fiscal year this includes $112,200 for the regional economic development organization, $20,000 for the Venture Catalyst Program and the significant investment made in the Deschutes County Forgivable Loan Fund, which has been a very important local incentive for job -creation projects. Without this funding, EDCO's current level of effectiveness would not be possible. The matrix and supporting narrative below represents only a one year investment for consideration at this time. Ideally, Deschutes County leadership is committed (as it has been to EDCO funding in the past) to a sustained, multi-year effort for the best possible results; however, the details of such a partnership are not outlined in this document. EDCO's TOP FUNDING PRIORITIES Community or Program Deschutes County 2013-14 Investment Local City and/or Estimated Total Private Sector FY13-14 Program Investment Budget La Pine/South Deschutes County Sisters Country Greater Redmond Greater Bend Sub Totals: $20,000 $20,000 $10,000 $15,000 $65,000 $28,000 $48,000 $40,000 $60,000 $129,000 $139,000 $95,000 $110,000 $292,000 $357,000 Supporting Entrepreneurship & Early Stage Companies Venture Catalyst Program FoundersPad Accelerator* Sub Totals: $30,000 $15,000 $45,000 $45,000 $75,000 $60,000 $75,000 $105,000 $145,000 Regional Economic Development Capacity Administrative & manager coaching for new local programs Targeted marketing & lead generation Sub Totals: $5,000 $10,000 $10,000 $15,000 $10,000 $20,000 $15,000 $20,000 $35,000 TOTAL: $125,000 $417,000 $537,000 *FoundersPad is not an EDCO-managed program Strong Local Economic Development Capacity A strong regional organization with equally capable economic development professional capacity at the local level is a model unique to EDCO in the Pacific Northwest. EDCO contracts to deliver comprehensive local economic development programs that are financially underwritten by the communities. This proposal launches a new program in La Pine with a half-time manager, takes an existing program in Sisters to the "next level" with a three quarter -time manager. In Bend and Redmond, funding will boost ongoing activities for established programs by supporting focused marketing and recruitment efforts outside the region (specifically California) to generate new leads for job creation projects. Although not equal, EDCO believes the allocations between these programs are equitable and consistent with the needs of each community in the region. Supporting Entrepreneurship & Early Stage Companies Fostering entrepreneurship is an important and relatively new component to the region's economic development strategy. The two critical components for establishing Deschutes County as a premier place to start and grow new companies are 1) a robust mentoring network and 2) access to equity/growth capital. Development of these key infrastructure assets will not happen without focused and sustained effort. EDCO's funding priorities for the coming fiscal year include partial underwriting of the Venture Catalyst Program (VCP) and the FoundersPad accelerator. FoundersPad is a key infrastructure asset for mentoring concept stage companies, while the VCP is focused on both mentoring and launch of a new year-round angel investment fund and early growth stage venture capital fund based in Deschutes County. Regional Economic Development Capacity The model that EDCO has pioneered over the past decade has had the effect of reducing capital available for the regional organization. Volunteers and local managers rely on services which include, but are not limited to, marketing, lead generation, professional coaching, legislative, recruitment process management, event production, media relations and critical improvements the region's business climate (air service, industrial land supply, transportation improvements, etc.) to effectively execute at the community level. Adding oversight of programs in La Pine and Sisters will stretch existing regional staff even further. This element of the Deschutes County Economic Development Investment Initiative is to ensure that the regional organization remains financially solid and fully capable of supporting local managers within the County's borders. Summary EDCO applauds the Commission and the Deschutes County administrative management team for your vision and foresight to seriously entertain this proposal, which is a significant step forward in changing our economic development future, and how video poker lottery funding is invested. We believe this proposal represents a well-planned and cost effective strategy that is broadly supported by the communities within Deschutes County and leverages greater investment (nearly four -to -one) in economic development. Pending the approval of the Commission, EDCO stands ready to execute on all elements of the initiative in a timely manner. April 11, 2013 Deschutes County 9-1-1 Service District 20355 Poe Sholes Dr., Ste. 300 • Bend, Oregon • 97701 Robert J. Poirier, Director Deschutes County 9-1-1 Service District supports a "AYE" vote on HB 3317-A The Deschutes County 9-1-1 Service District is the 9-1-1 communication center for Deschutes County serving all police, fire/EMS public safety agencies in the County. We urge you to help us by supporting HB 3317-A which appropriately deals with two issues critical to 9-1-1 communication centers around the state of Oregon. As written the bill does the following; 1. Extends the existing 9-1-1 tax until 12/31/21 (the existing tax is estimated to generate approximately $79 million biennially; $57.7 million of that is expected to be distributed to cities and counties). 2. Requires carriers (including prepaid) to remit the tax to the Department of Revenue; this means that the carriers will remit the tax, it will not be collected at point of sale (initial estimates between non- point of sale and point of sale collection methods netted $1.9 million vs. $200,000 respectively, therefore a majority of the Revenue Committee members elected to add a non -point of sale prepaid tax collection method to the bill). An additional $1.9 million is anticipated to be collected in 2015-17 as a result of the requirement that carriers remit the tax on prepaid devices. 3. Increases the current .5% allocated from the tax to the Department of Revenue for administration of the tax to .75% to fund additional collection and enforcement of the tax (this extra quarter percent will fund additional enforcement of collection of the tax). DOR assumes a startup date for the enhanced enforcement program of October 1, 2013. DOR anticipates the need for additional staff in order to implement the bill. The total additional cost to DOR is $203,194 in 2013-15 and $272,002 in 2015-17. 4. Requires DOR to report on a quarterly basis to the legislative committee on revenue regarding Robert J. Poirier, Director < Emergency Dial 9-1-1 implementation or the ennancea enforcement ana coiiecnon efforts tine first report is aue on or before February 15, 2014). 5. Provides a clear definition of VOIP in the statute and clarifies VOIP is subject to the 9-1-1 tax. You will be pressured by the wireless industry to change the pre -paid collection to a point of sale method of collection. If we were a sales tax state, point of sale would make the most sense, but we are not. Department of Revenue estimates show that the majority of revenue gained from this approach would be taken for set up and management of a point of sale system. HB 3317-A was moved out of the House Revenue committee to the House Ways and Means Committee. We need this bill to move forward as written as it provides the most revenue to the local 9-1-1 communications center. Your support of this bill is critical to your local 9-1-1 communications center and other centers across the State. Robert J. Poirier, Director Alan Unger, Chair Deschutes County 9-1-1 Service District Deschutes County Commissioner Tammy Baney, Vice -Chair Deschutes County Commissioner Anthony DeBone, Commissioner Deschutes County Commissioner Robert J. Poirier, Director Emergency Dial 9-1-1 pCr iseK01‘ 0 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., MONDAY, APRIL 15, 2013 1. Discussion of Ordinance No. 2013-012, Amending the City of Bend's Urban Growth Boundary to Include a 12.44 Acre Property — Kevin Harrison 2. Discussion on Lottery Fund Prioritization — Tom Anderson and Judith Ure 3. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, rimes and discussion items are subject to change. All meetings are conducted in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. If you have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TTY. Please call (541) 388-6571 regarding alternative formats or for further information.