The URL can be used to link to this page

Home My WebLink About2013-04-29 Work Session Minutes Minutes of Board of Commissioners’ Work Session Monday, April 29, 2013 Page 1 of 5 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS MONDAY, APRIL 29, 2013 ___________________________ Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and, for a portion of the meeting, Susan Ross, Property & Facilities; Marty Wynne, Finance; Nick Lelack and Peter Gutowsky, Community Development; Laurie Craghead, County Counsel; Chris Doty, Road; Timm Schimke, Solid Waste; Scott Johnson, Health Services; Anna Johnson, Communications; and media representative Shelby King of the Bulletin, plus two other citizens. Chair Unger called the meeting to order at 2:30 p.m., after the conclusion of an executive session. ___________________________ 1. Finance/Tax Update. Marty Wynne indicated that the interest rate is still above what was budgeted, at 0.4%. He looked at higher rates over three to five years, but there is greater risk. Discussion of the Investment Advisory Committee took place regarding hiring an advisory specialist. This would be a professional advisor in the investment field who would work for a flat rate. The cost would be fairly low, and that person could answer questions during discussions regarding investment decisions, and could review policies to see if anything should be changed. He said that about 20% of the portfolio can go out over two years. If some of it could go out for five years, they would get a higher yield. That would take down the LGIP total. They are looking at finding someone who does that kind of work. There are two firms in the state involved in this. Chair Unger stated that this would give a little more continuity during times of change. Commissioner DeBone added that someone asked at the Finance Director interviews last week if we were doing this. Minutes of Board of Commissioners’ Work Session Monday, April 29, 2013 Page 2 of 5 Mr. Wynne said that one important piece of information is that there are those the County is working with already who recommended this. The ending working capital for department funds show that most are on target for the fiscal year. The north County campus project is on hold; others have not changed much. They cannot do the one for the jail project just yet but will be tracking that activity next month. 2. Discussion of Testimony Stemming from the February 26 and March 12 Hearings on the Newberry Country Plan & Next Steps. Peter Gutowsky went over suggested revisions for the South County Plan. It has been a very positive process, using a Partnership to End Poverty grant, and involving the educational coordinator for COCC. The process captured the need for adult education and learning. They facilitated the discussions with OSU Cascades and COCC. There are emerging issues, and this is an active group that meets regularly to talk about higher education. Commissioner DeBone said they need to get the word out about adult education. Mr. Gutowsky indicated that there was a meeting with the steering committee, and they discussed some information regarding groundwater. DEQ comments are italicized. (He referred to his report, a copy of which is attached.) When they were formulating, they coordinated with a soils scientist. Density is an issue in regard to soil capability, and there is an association to rural subdivisions coupled with rapidly draining soils. There may be a different way to say it. Mr. Anderson said it is dense when you are talking about rural subdivisions. Commissioner Baney agreed that it is significantly dense when you think of other unincorporated areas. Commissioner DeBone said he is not opposed to the language, but would like a recommendation. They should aim for sewers if one acre or less. It would make his life easier. Otherwise, it is not cost effective. Commissioner Baney added that what matters is proximity to the units. Some may be on narrow but deep lots. Minutes of Board of Commissioners’ Work Session Monday, April 29, 2013 Page 3 of 5 Commissioner DeBone read the last paragraph, and asked if the DEQ Steering Committee is involved. Mr. Gutowsky replied that they have acknowledged the circumstances, but he doesn’t know how or if they will respond to the critical issues. Mr. Anderson said he does not remember any of these things being discussed. Commissioner DeBone stated he got input from a couple of members about specific items. They can’t really proceed with any of those. They have been discussed in the past. Commissioner Baney noted that she feels the changes as noted are appropriate. Chair Unger was okay with having the last part of the last paragraph deleted. Mr. Gutowsky clarified that they would include the three paragraphs, indent the DEQ language to show that it is an excerpt from the DEQ. It was taken off the URL. Commissioner DeBone asked if there is any way to incorporate other points that were made. The water in La Pine is good now; but is this documented or an assumption. Mr. Gutowsky said that some areas have higher concentrations of nitrates than others. They want to protect or maintain the quality of the groundwater. Commissioner DeBone stated that it is a marketing campaign anyway, having everyone want filtered or bottled water. He said someone told him he has wells that have been low in iron for some time, but occasionally it shows up. Groundwater does move around and can change. Laurie Craghead reminded the group that ex parte contact is allowed, but the record is closed and this can’t be relied upon for a decision. Mr. Gutowsky noted that anything submitted after the end of March is not considered in the record. Most were discussed already anyway. He referred to a table in the packet, which mostly has to do with better ways to wordsmith language. Chair Unger asked about information on page 1, 2.9. Mr. Gutowsky said that it recognizes the role than an individual needs to have regarding community support. Commissioner Baney stated that they hope to get away from government assistance. Maybe it is more towards a healthy or productive life, with worker productivity, or contributing to the community. Mr. Gutowsky said he could scratch the language after best practices. Minutes of Board of Commissioners’ Work Session Monday, April 29, 2013 Page 4 of 5 Chair Unger asked about page 3, 6.1, regarding maintaining and supporting La Pine’s involvement in EDCO. He asked about the ‘investment’ part. He wants to encourage and will help as much as possible. Commissioner Baney asked if they need to call out a specific organization. What if the organization goes away? Mr. Gutowsky said that the strong statements underscore the need for regional economic coordination. They could substitute ‘economic development’. He did not see it as a financial commitment as much as a seat at the table. Chair Unger asked about page 4, 16.11. They also have the Deschutes Water Alliance. There is a difference, and both should be listed. Commissioner Baney again asked why specific organizations are being named. This is a problem if something changes or a group does something egregious. Mr. Gutowsky stated that there is an area-specific plan. They received feedback about keeping it general or identifying organizations. This information is more general in the comprehensive plan, but identified in local plans. Commissioner Baney noted that some partners are missing. Chair Unger said that having it more generic is okay. The Deschutes River Coalition has a lot of buy-in in that area, too. They suggested that they take all the names off or just say ‘all partners’. Regarding page 19’s graphic, Commissioner DeBone asked that they make it a circle and take off the bumps. He would also like to change the statement under non-governmental groups. LIGI no longer exists. The new name is La Pine Economic Development Committee. Mr. Gutowsky asked if the Board wants to honor any of the correspondence that came in after the record was closed. Testimony was to strike out references to high groundwater lots. This is a higher priority policy, and he does not recommend removing the language. Commissioner Baney noted that no one else mentioned this at other meetings or hearings. They will try for the first reading of the Ordinance on May 8. 3. Executive Session -Real Estate Negotiations. This item was addressed at the beginning ofthe meeting. 4. Other Items. In regard to the letter from Kathy Phillips, complaining that she arrived at the end of the posted timeframe for the hearing but it had just ended, Mr. Anderson said he will see if there is a way to show no end time at all, but it will be at the discretion of the Board. There will be second interviews for Finance Manager, four people, probably later in the week. One Commissioner can sit if desired. Being no further items addressed, the work session ended at 5:10 p.m. DATED this Zc1~ Day of ~ 2013 for the Deschutes County Board of CommissionerS: Alan Unger, Chair ATTEST: Anthony DeBone, Commlliioner ~~ Recording Secretary Minutes of Board of Commissioners' Work Session Monday, April 29, 2013 Page 5 of5 V\OJ ~! .~ ~ , I :::tI:: ~ I OJ co ~I!=i:' \ 0.. Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1 :30 P.M., MONDAY, APRIL 29, 2013 1. FinancelTax Update -Marty Wynne 2. Discussion of Testimony Stemming from the February 26 and March 12 Hearings on the Newberry Country Plan & Next Steps -Peter Gutowsky 3. Executive Session -Real Estate Negotiations 4. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.66O(2Xd), labor negotiations; or ORS 192.66O(2)(b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board ofCommissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service for TrY. Please call (541) 388-6571 regarding alternative formats or for further information. (1) Monthly Investment Report (2) March 2013 Financials Monthly Meeting with Board of Commissioners Finance Director/Treasurer AGENDA April 29, 2013 \ .. Deschutes County Commercial Paper Corporate Notes Time Certificates U . S . Treasuries Federal Agencies Bankers' Acceptances LGIP/BOTC $ 10,296,079 7,133 ,618 1,925,493 111,240,915 Total Investments $ 130,596,104 Total Portfolio: By Investment Types Time Certificates Corporate 5% Federal Notes Agencies 8% 2 % LGIP/BOTC 85 % 0.00% 7.88% 5.46% 0.00% 1.47% 0.00% 85.18% 100.00% Investments By County Function General $ 130,596,104 $ Investment Income Fiscal Year 2012-13 Mar-13 I I Y-T-D 64 ,085 $ 544,256 -- Total Investments $ 130,596,104 Total Investment Income Less Fee: 5% of Invest. Income Investment Income -Net 1$ 64,085 {3 , 204~ 60,881 I 544,256 {27,213~ $ 517,043 Yield Percentages ~~.~ BOTC I LGIP ~ 0 .53% 0.53% Investments ~ 0.78% 0.74% Average ~ 0 .57% 0.56% Category Maximums: U.S. Treasuries 100% '-ILGIP 100% c t 3 Month Treas. ~ 0.09% Banker's Acceptances 25% ~Federal Agencies 75% 12 Month Treas. ~ 0.13% Time Certificates 25% 3 Month C P ~ 0.12% Commerc ial Paper 20% Corporate Notes 1 0% Term Maximums: 0-18 Months 100%l- 19 -24 Months 30% Months to Maturity 18 Months 92% 24 Months 8% Memorandum Date: April 10, 2013 To: Board of County Commissioners Tom Anderson, County Administrator From: Marty Wynne, Finance Director RE: Monthly Financial Reports Attached please find March 2013 financial reports for the following funds: General . (001), Community Justice -Juvenile (230), Sheriff's (255,701,702), Public Health (259), Behavioral Health (275), Community Development (295), Road (325), Community Justice -Adult (355), Commission on Children & Families (370-399), Solid Waste (610), Insurance Fund (670), 9-1-1 (705), Health Benefits Trust (675)1, and Fair & Expo Center (618). The projected information has been reviewed and updated, where appropriate, by the respective departments. Cc: All Department Heads GENERAL FUND Statement of Financial Operating Data Nine Months Ended March 31, 2013 RESOURCES: Beg. Net Working Capital Revenues Tax Revenues -Current Tax Revenues -Prior Gen. Rev. -excl. Taxes Assessor County Clerk BOPTA District Attorney FinancefTax Veterans Property Management Grant Projects Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Assessor County Clerk BOPTA District Attorney FinancefTax Veterans Property Management Grant Projects Non-Departmental Contingency Transfers Out TOTAL REQUIREMENTS NET (Resources -Requirements) Year to Date $ Actual Variance Variance $ 8,700,000 $ 9,059,394 $ 359,394 100% 104% $8,700,000 $ 359,394 15,143,670 19,688,139 4,544,469 510,000 955.734 445.734 1,790,498 2,175,659 385,161 561,470 679,625 118,155 1,035,017 1,187,176 152,159 9,299 13,313 4,014 138,521 99,976 (38,545) 149,175 209,747 60,572 51,300 37,399 (13,901) 74,433 70,683 (3,750) 1,500 1.500 0 19,464,883 25,118,951 5,654,068 28,164,883 34,178,345 6,013,462 2,675,814 2,524,839 150,975 1,100,729 956,516 144,213 54,289 43,147 11,142 3,956,000 3,714,293 241,707 625,399 594,350 31.049 195,744 184,746 10,998 204,020 200,556 3,464 91,762 88,721 3,041 1,286,003 738,019 547,984 4,540,896 4,540,896 14,730,656 9,045,187 5,685,469 10,423,239 9,825,110 598.129 25,153,895 18,870,297 6,283,598 3,010,989 15,308,048 12,297,060 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 98% 141% 91% a) 91% b) 86% 107% b) 54% 105% b) 55% c) 71% 75% 97% 99% I Exp·%1 71% 65% 60% 70% 71% 71% 74% 73% 43% d) n/a 46% 71% 56% e) 20,191.560 582.63920.n4.1E 680.000 955,7 275,734 2,387.331 2,687.3 1 300.000 748,626 873,6 6 125,000 1,380,023 1,620,023 240,000 12,398 5,91518.3~ 184,694 184,6 198,900 249,7 7 50,847 68,400 68,4pO 99,244 99,244 2,000 2,0 0 25,953,176 27,533,3 1 1,580,135 34,653,176 36.592,7b5 1,939,529 I i I 3,567,752 3,467,7S2 100,000 1,467,638 1,361,6p8 106,000 72,385 5,274,667 5.074,6 7 200,000n'r I 833,865 833•. 5 260,992 260,992 272.027 272,(jf.7 122,349 122,3/49 1,714,671 1,414,~71 300,000 6.054,528 6,054,528 I19,640,874 12,880,346 6,760,528 13.897,652 13,897, 52 33,538,526 26,777, 8 6,760,528 1,114,650 9,814, 07 8,700,057 Beginning Net Working Capital per Proposed Budget 9,500,000 I a) Indudes annual payments: PILT $730,983. FY 2012 PILTwas $471,723 b) A & T Grant received quarterly. YTD includes three quarters -July, October & January ! c) State payment received quarterly. YrD includes one quarter d) Budget indudes $576,736 payment to LED#2. Will not be expended until June 2013 and is projected to be $300,000 less than budgeted due to available Transient Room Tax revenues e) Appropriation Transfers (authority to expend): County School Fund $360,000, Grant Fund $10,000 i 1 i J, Page 1 .J j COMM JUSTICE..JUVENILE Statement of Financial Operati.,g Data Nine Months Ended March 31,2013 RESOURCES: Beg. Net Working Capital Revenues Federal Grants SB #1 065-Court Assess. Jail Funding HB #2712 Discovery Fee Food Subsidy OYA Basic & Diversion Inmate/Prisoner Housing Inmate Commissary Fees Contract Payments Miscellaneous Program Fees MIP Diversion Fees Interest on Investments Leases Grants -Private CFC Interfund Grant Interfund Grant -Gen Fund Year to Date Budget I Actual I Variance IFY% I Coil. % $1,010,415 $ 995,051 $ (15,364) 4,500 (4,500) 2,900 5,995 3,095 27,849 27,849 9,750 7,383 (2,368) 15,750 18,432 2,682 281,510 188,030 (93,480) 45,000 105,060 60.060 75 231 156 91,500 63,017 (28,483) 150 59 (91) 38 (38) 750 275 (475) 6,000 4,703 (1,297) 900 1.000 100 375 1,237 862 94,246 60.731 (33,516) 15,000 10,000 !5,OOO~ 100% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 98% 0% 155% 60% 57% 88% 50% 175% 231% 52% 29% 0% 28% 59% 83% 247% 48% 50% a) b) b) c) d) c) e) c) f) d) FY2013 YearEnd Budget Projection Variance $1,010,415 $ 995,051 $ (15,364) 6,000 6,000 3,867 7,000 3,133 46,133 37,000 (9,133) 13,000 9,800 (3,200) 21,000 28,000 7,000 375,347 375,347 60,000 140,000 80,000 100 250 150 122.000 100,000 (22,000) 200 100 (100) 50 (50) 1,000 375 (625) 8,000 6,250 (1,750) 1.200 1,200 500 1,500 1,000 125,661 125.661 20,000 20,000 Total Revenues 568,444 494,001 (74,443) 75% 61% 804,058 858,483 54,425 Transfers In-General Fund 4,008,393 4,008,393 75% 75% 5,344,523 5,344,523 TOTAL RESOURCES 5,587,252 5,497,445 (89,807) 75% 77% 7,158,996 7,198,057 39,061 REQUIREMENTS: I Exp·%1 Expenditures Community Justice..Juvenile Personnel Services 3,806,263 3,692,260 114,003 75% 73% g) 5,075,017 4,964,036 110,981 Materials and Services 895,470 786,556 108,914 75% 66% g) 1,193,960 1.050,000 143,960 Capital Outlay 75 75 75% 0% 100 100 Transfers Out 37,800 37,800 75% 75% h) 50,400 50,400 Contingency 629,639 629,639 75% nfa 839,519 839,519 TOTAL REQUIREMENTS 5,369,247 4,516,616 852,631 75% 63% 7,158,996 6,064,436 1,094,560 NET (Resources -Requirements) 218,005 980,830 762,825 1,133,621 1,133,621 Beginning Net Working Capital per Proposed Budget 1,125,000 I a) Grant payment anticipated in last quarter, pending completion of project b) HB #2712 replaced SB #1065 effective January 1.2012 c) Revenues trending higher than anticipated -billing outstanding for inmate/prisoner housing d) Payments received quarterly e) Contract payment reimbursement request submitted monthly, received 1-2 months in arrears f) Grant payments are generated by program activity during the school year and are received quarterly in arrears g) Expenditures trending lower than antiCipated. Currently 6.8 unfilled FTE; Eliminating 4.8 FTE h) Transfers out recorded quarterly Page 2 SHERIFF -Fund 255 Statement of Financial Operating Data Nine Months Ended March 31, 2013 a) Projected variance due to Personnel expenditures projected to be less than budgeted due to open positions and overtime b) FY 2013 appropriated amount, $360,690 for payment Deschutes County Communication System Fund, expended in July 2012 c) Personnel budget was increased for the annual cost of six Correction Technicians. Technicians will be hired in March, resulting in projected difference between actual and budget of $428,000. Also, $90 ,000 budgeted for Capital Outlay will not be expended d) Personnel and Materials & Services expenditures projected to be less than budgeted due to timing of filling positions and savings in the cost of inmates' meals e) Projected variance due to extra help and additional overtime for CHL, Street Crimes and CODE activities Page 3 Fund 701 LED-Countywide Statement of Financial Operating Data Nine Months Ended March 31, 2013 RESOURCES: Beg. Net Working Capital Tax Revenues -Current $4,507,352 11,539,305 $ 5,883,963 15,025,021 $ 1,376,611 3,485,716 100% 75% 131% 98% a) $ 4,507,352 15,385,740 $5,883,963 15,642,467 $ 1,376,611 256 ,727 Tax Revenues -Prior 330,000 701,365 371,365 75% 159% 440,000 701 ,365 261,365 Federal Grants & Reimb 22,500 24,510 2 ,010 75% 82% b) 30,000 24,510 (5 ,490) State Grant Jail Funding HB 2712 Transp . of State Wards SB 1145 55,500 3,750 1,109,993 105,734 27,849 3,289 1,109,993 50,234 27 ,849 (461) 0 75% 75% 75% 75% 143% n/a 66% 75% c) d 74 ,000 5,000 1,479,991 140,448 46,133 5,000 1,479,991 66,448 46,133 Prisoner Housing Des. Cty Video Lottery Grant Grants 37 ,500 3,750 139,501 5,000 17 ,640 102,001 1,250 17,640 75% 75% 75% 279% 100% nla e) 50 ,000 5,000 185,538 5,000 17 ,640 135,538 17,640 Des Cty Court Security Des Cty Juvenile Contract Title III Reimbursement Transport Other 180,750 3,135 375 2,625 77,731 3,462 26,795 1,520 7,288 (103,020) 327 26,795 1,145 4,663 75% 75% 75% 75% 75% 32% 83% nla 304% 208% f) g) 241,000 4,180 500 3,500 116,597 4 ,180 39 ,916 1,820 7,288 (124,403) 39 ,916 1,320 3,788 DC Fair & Expo Center Inmate Commissary Fees 3,000 7,500 756 16,823 (2,244) 9,323 75% 75% 19% 168% 4,000 10,000 4,000 19,823 9,823 Work Center Work Crews 37 ,500 32,306 (5,194) 75% 65% 50,000 50,000 Concealed Handgun Classes 2,625 7,075 4,450 75% 202% 3,500 8,000 4,500 Inmate Telephone Fee 60,000 61 ,214 1,214 75% 77% 80,000 80,000 Soc Sec Incentive-Fed 3,750 9,800 6,050 75% 196% 5 ,000 9,800 4,800 Miscellaneous 3,750 5 ,828 2 ,078 75% 117% 5,000 6,628 1,628 Oregon Mentors 750 (750) 75% 0% 1,000 1,000 Debit Card Fee 75 409 334 75% 409% 100 500 400 Medical Services Reimb 9,750 10,855 1,105 75% 84% 13,000 13,000 Restitution 3,750 (3,750) 75% 0% 5,000 5,000 Sheriff Fees 187,500 216,217 28,717 75% 86% 250,000 250,000 Interest 21,250 32,046 10,796 75% 113% 28,333 39,666 11,333 Interest on Unsegregated 2,650 1,281 (1,369) 75% 36% 3,533 3,533 Grants 3,000 3 ,000 75% nla 3,000 3 ,000 Donations -"Shop with a Cop" 38 ,923 50,290 11,367 75% 97% 51,897 51,897 Land Sale Revenue 3,309 3,309 75% n/a 3,309 3,309 Sale of Reportable Assets 3,750 574 (3,176) 75% 11% 5,000 5,000 Total Revenues 13,675,706 17,728,482 4,052,776 75% 97% 18,234,274 18,972,049 737,775 TOTAL RESOURCES 18,183,058 23,612,445 5,429,387 75% 104% 22,741,626 24,856,011 2,114,385 REQUIREMENTS: I Exp . 0/01 Fund 255 Departments: Sheriff's Services 1,584,943 1,577,626 7 ,316 75% 75% 2,113,257 2 ,113,257 Civil 599,242 541,887 57,354 75% 68% 798 ,989 744,889 54,100 Auto/Comm 499,873 528,166 (28,293) 75% 79% 666,497 668,341 (1,844) Adult Jail 8,160 ,024 7,610,286 549,739 75% 70% 10,880,032 10,425,532 454,500 Court Security 227,251 224,590 2,661 75% 74% 303,001 302,901 100 Emergency Services 145,900 137,245 8,654 75% 71% 194,533 194,433 100 Special Services 698,533 608 ,291 90,242 75% 65% 931 ,377 918 ,944 12,433 Work Center 1,997,309 1,883,488 113,820 75% 71% 2 ,663,078 2,522 ,978 140,100 Training 231,507 194,797 36,710 75% 63% 308,676 311,060 (2 ,384) Other (CODE, Forensic) 482 ,628 498,827 (16,199) 75% 78% 643,504 683,404 (39,900) Non Dept -ISF Charges 32,034 32 ,034 (0) 75% 75% 42 ,712 42 ,712 Contingency 2,261,978 2,261,978 75% nla 3,015,970 3,015 ,970 To tal to Fund 255 16 ,921,220 13,837 ,237 3,083,983 22,56 1,626 18,926,451 3,633,175 Transfer to Reserve Fund (703) 75,000 100,000 (25,000) 75% 100% 100,000 100,000 Non Dept -Comm System Res 60,000 80,000 (20,000) 75% 100% 80,000 80 ,000 Total Requirements 17,056,220 14,017,237 3,038,982 75% 62% 22,741,626 19 ,108,451 3,633,175 Net 1,126,839 9,595,208 . 8,468,370 5,747,560 5,747,560 Beginning Net Working Capital per Proposed Budget 5,541,699 I a) Current year taxes due November, February and May b) Less than planned BOJ Criminal Alien Assistance (SCAAP) reimbursement c) Unplanned Homeland Security Grant for Engineering Communication System Study d) Unplanned changes at the State level in Circuit Court revenue distribution e) Reimbursement from the State will exceed plan due to higher number of SB 395 inmates f) Changes made at State level in distribution of Circuit Court revenue g) Approved carryover of prior year Tille" I funds Page 4 • Payment to Sheriff's Fund adjusted monthly to equal actual expenditures attributable to countywide services Fund 702 LED Rural Statement of Financial Operating Data Nine Months Ended March 31, 2013 RESOURCES: Beg. Net Working Capital $2,859,915 $3,244,571 $ 384,656 100% 113% $2,859,915 $3,244,571 $ 384,656 Revenues Tax Revenues -Current 5,662 ,500 7,314 ,935 1,652,435 75 % 97% a) 7,550 ,000 7 ,615,538 65 ,538 Tax Revenues -Prior 172,500 347 ,472 174,972 75 % 151 % 230,000 347,472 117,472 Federal Grants & Reimb 11,250 35,037 23,787 75 % 234 % b) 15 ,000 35,037 201037 Federal Grants-BlM 19,500 14 ,759 (4 ,741) 75% 57 % 26,000 26 ,000 US Forest Service 56,250 59,063 2,813 75% 79 % 75 ,000 75,000 Bureau of Reclamation 19,500 18,830 (671) 75% 72 % 26 ,000 26 ,000 State Grant 141,896 205,740 63,844 75% 109% c) 189 ,194 262 ,800 73,606 SB #1065 Court Assessment 41,250 5,995 (35,255) 75% 11 % d) 55 ,000 5,995 (49 ,005) Marine Board License Fee 106 ,568 57,765 (48,803) 75 % 41 % 142,091 142,091 Des Cty General Fund Grant 432 ,551 (432,551 ) 75 % 0% e) 576 ,735 576,735 Des Cty Transient Room Tax 1,554 ,949 1,554,949 (0) 75% 75 % 2,073,265 2 ,073,265 Des Cty Tax Office Contract 375 540 165 75% 108% 500 540 40 Asset Forfeiture 11,760 11 ,760 75% n/a 11 ,760 11,760 City of Sisters 350,970 351 ,070 100 75% 75 % 467 ,960 467,960 Des Cty CDO Contract 40 ,775 40,775 (0) 75% 75 % 54,366 54,366 . Des Cty Solid Waste Contr 40 ,775 40,775 (0) 75 % 75 % 54 ,366 54,366 Des Cty Clerk/Election 750 1,068 318 75 % 107% 1,000 1,400 400 School Districts 30 ,000 15 ,141 (14 ,859) 75 % 38 % 40,000 40,000 Claims Reimbursement 860 860 75% n/a 860 860 Security & Traffic Reimb 3,750 (3,750) 75% 0% 5 ,000 5,000 Seat Belt Program 7,500 4 ,165 (3,335) 75 % 42% 10,000 10,000 Miscellaneous 4,500 7,758 3,258 75% 129% 6,000 8,000 2 ,000 False Alarm Fees 1,500 3,200 1,700 75 % 160 % 2,000 4,000 2,000 Restitution 3,750 1,304 (2,446) 75 % 26% 5 ,000 5,000 Sheriff Fees 7 ,500 6,922 (578) 75 % 69 % 10,000 10,000 Court Fines & Fees 90,000 86 ,045 (3,955) 75 % 72% 120,000 120,000 Impound Fees 3,000 3,600 600 75 % 90 % 4,000 4,000 Restitution -Street Crimes 375 (375) 75 % 0% 500 500 Seizure/Forfeiture 750 140 (610) 75% 14% 1,000 1,000 Interest 7 ,500 15,221 7 ,721 75 % 152 % 10,000 17,500 7,500 Interest on Unsegregated 1,350 625 (725) 75 % 35% 1,800 1,800 Grants-Private 6 ,500 6,500 75 % n/a 6 ,500 6,500 Donations 9,120 9 ,120 75% n/a 9,120 9,120 land Sale Revenue 1,611 1,6 11 75 % n/a 1,611 1,611 Sale of Equip & Material 7,500 2,829 (4 ,671 ) 75 % 28% 10,000 5,000 (5 ,000) Sale of Reportable Assets 30,000 12,167 (17 ,833) 75% 30 % f) 40,000 20,000 (20 ,000) Total Revenues 8,851,335 10,237,739 1,386,406 50% 87% 11,801,777 12,046,217 244,440 TOTAL RESOURCES 11,711,250 13,482,310 1,771,062 50% 92% 14,661,692 15,290,787 629,095 REQUIREMENTS: 1 Exp. %1 Fund 255 Departments : Sheriffs Services 112,259 75% 75% 150,373 Auto/Comm 904 ,148 75 % 79% 1,144,109 (3 ,156) Investigations 1,069,348 75 % 71% 1,468,080 40,100 Patrol 6,135,823 75% 74% 8,169 ,358 100,000 Records 519,398 75% 72% 677 ,517 40,100 Special Services 270,818 75% 65% 409,125 5,535 Training 123,863 75 % 63% 197,790 (1,516) Non Dept -ISF Charges 31,906 75 % 75% 42 ,541 n/a 2,001,736 2182. Transfer to Reserve Fund (704) 75 ,000 100,000 (25,000) 75% 100% 100,000 100,000 Non Dept -Comm System Res 90 ,000 120,000 (30,000) 75% 100% 120,000 120,000 Total Requirements 10,996 ,269 9,387 ,564 1,608,705 75% 64% 14 ,661 ,692 12,478,893 2 ,182,799 Net 714,981 4 ,094 ,746 3,379,765 2,811,894 2 ,811,894 Beginning Net Working Capital per Proposed Budget 2,620 ,213 1 a) Current year taxes due November, February and May b) JAG grant for 800 MHz radios c) Homeland Security grant Communication System Engineering Study d) Changes made at State level in distribution of Circuit Court revenue e) Will be received June 2013 f) less than planned revenue from sale of surplus vehicles Page 5 Contingenc 75% • Payment to Sheriffs Fund adjusted monthly to equal actual expenditures attributable to rural services RESOURCES: Beg. Net Working Capital Revenues Medicare Reimbursement Federal Grant Federal Grant (ARRA) State Grant Child Dev & Rehab Center State Miscellaneous OMAP Title 19 Family Planning Exp Proj Local Grants Environmental Health-Water Contract Payments Miscellaneous Patient Insurance Fees Health Dept/Patient Fees Vital Records-Birth Vital Records-Death Environmental Health-lic Fac Interest on Investments Grants-private Donations Intenund Contract Administrative Fee Total Revenues Transfers In-General Fund Transfers In-PH Res Fund Transfers In-Gen. Fund Other PUBLIC HEALTH Statement of Financial Operating Data Nine Months Ended March 31, 2013 Year to Date Actual Variance $1,336,051 750 150,000 2,185,762 29,707 101,055 470,691 264 412,500 36,000 69.150 77,858 144,900 77,325 30,750 75,000 540.038 9,000 12,657 3,975 118,972 600 $ 1,327,199 $ (8,852) 100% 99% 8 9,000 106,250 2,033,002 16,360 86,551 393,338 353,682 10.000 49,648 104,380 2,170 161.920 69,696 24,475 75,425 688,578 4,385 33,753 19,216 81,850 600 (742) 9,000 (43,750) (152,760) (13.347) (14,504) (77,353) (264) (58,818) (26,000) (19,502) 26,522 2,170 17.020 (7,629) (6.275) 425 148.540 (4.615) 21,096 15,241 (37.122) 0 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 1% nfa 53% 70% 41% 64% 63% nla 64% 21% 54% nfa nfa 84% 68% 60% 75% 96% 37% 200% 363% 52% 75% a) a) b) 4,546,954 4,324,287 (222,667) 75% 71% 1,762,020 1,762,020 75% 75% 45,102 45,102 75% 75% 48,825 48,825 75% 75% I FY 2013 YearEnd Budget Projection Variance $1,336,051 $1,327,199 $ (8,852) 1,000 10~ (900) 9,009 9,000 200,000 212,50() 12,500 2,914,349 2,934,30~ 19,954 39.609 39,609 134.740 134,74 627.588 (19,094) 352 (352) 550,000 550.00 48,000 55,20 7,200 92,200 92,200 103,810 158,3~ 54,544 3,000 3,000 i 193,200 193,20 103,100 85,00 (18,100) 41,000 32,00 (9.000) 100.000 100.00 720.050 740.05. 20,000 12.000 5,800 (6,200) 16.876 34,006 17.124 5,300 22,277 16,977 i 158.629 164,00 5,371 800 80 6,062,603 6,174,62 112,024 I i 2,349,357 2,349,351 60,136 60,136 65,100 65,10g TOTAL RESOURCES 7,738,952 7,507,433 (231,519) 750/. 76% 9,873,247 9,976,41~ 103,172 REQUIREMENTS: Expenditures Personnel Services Materials and Services Capital Outlay Transfers Out Contingency TOTAL REQUIREMENTS 4,841,029 1,606,409 48,750 117,900 790,848 7,404,936 4,707,832 1,372,052 117,900 6,197,784 133,197 234,357 48,750 790,848 1,207,152 I Exp·%1 75% 73% 75% 64% 75% 0% c) 75% 75% 75% nla 75% 63% 6,454,705 2,141,878 65,000 157,200 1.054,464 9,873,247 I 6'282.22~ 2,136,88. 157,20d I 8,576,30~ 172,485 4,995 65,000 1,054.464 1,296,944 NET (Resources -Requirements) 334,016 1,309,649 975,633 1,400,11~ 1,400,116 Beginning Net Working Capital per Proposed Budget 1,385,5921 a) Received quarterly in arrears b) Restaurant and Pool/Spa fees are due annually and received in Dec/Jan c) OCHIN System expenditure made in FY 2012 Page 6 BEHAVIORAL HEALTH Statement of Financial Operating Data Nine Months Ended March 31, 2013 Year to Date ual Variance RESOURCES: Beg. Net Working Capital $3,320,968 $ 3,113,095 $ (207,873) 100% 94% $3,320,968 $3,113,OJ5 Revenues Marriage Licenses 4,875 4,080 (795) 75% 63% 6,500 6,500 Divorce Filing Fees 120,000 92,258 (27,742) 75% 58% 160,000 125,056 Domestic Partnership Fee 34 65 31 75% 144% 45 100 Federal Grants 189,262 124,784 (64,478) 75% 49% a} 252,349 252,~ Federal Grant (ARRA) 47,813 21,250 (26,563) 75% 33% 63,750 State Grants 5,846,699 5,520,835 (325,864) 75% 71% b) 7,795,599 State Miscellaneous 46,395 26,306 (20,089) 75% 43% 61,860 Adult Mental Health Initiative 150,000 229,038 79,038 75% 115% 200,000 Title 19 202,085 69,011 (133,074) 75% 26% 269,446 Liquor Revenue 106,125 79,479 (26,646) 75% 56% 141,500 School Districts 51,750 14,400 (37,350) 75% 21% c) 69,000 Contract Payments 34 34 75% nfa Miscellaneous 11,866 11,866 75% nfa Patient Insurance Fees 65,649 69,836 4,187 75% 80% 87,532 Patient Fees 713 1,190 477 75% 125% 950 Interest on Investments 18,750 15,221 (3,529) 75% 61% 25,000 Rentals 13,875 11,125 (2,750) 75% 60% 18,500 Forfeitures 140 140 75% nfa Administrative Fee 3,969,395 3,901,430 (67,965) 75% 74% 5,292,527 Interfund Contract-Gen Fund 95,250 78,084 {17,166~ 75% 61% a) 127,000 Total Revenues 10,928,670 10,270,431 (658,239) 75% 70% 14.571.558 Transfers In-General Fund 980,840 980,840 75% 75% 1,307,787 1,307,78~ Transfers In-OHP-CDO 363,371 363,371 75% 75% 484,494 484,49~ Transfers In-Acute Care Svcs 198,477 198,477 75% 75% 264,631 264,631 Transfers In-ABHA 393,030 393,030 -75% 75% 524,039 524,039 Variance $ (207,873) (34,944) 55 87,878 30,000 (144,446) (21,500) (54,600) 100 12,000 42,468 550 (4,500) 140 (86.799) TOTAL RESOURCES 16.185,356 15,319,244 (866,112) 75% 75% 20,473,477 20,178,805 (294,672) REQUIREMENTS: Exp. %1 Expenditures Personnel Services 8,670,527 8,075,804 594,723 75% 70% 11,560,702 10,800,000 760,702 Materials and Services 4,952,216 4,129,188 823,028 75% 63% 6,602,955 5,850,000 752,955 Capital Outlay 37,575 (33,417) 70,992 75% -67% 50,100 30,000 20,100 Transfers Out 153,000 153,000 75% 75% 204,000 204,000 Contingency 1,541,790 1,541,790 75% nfa 2,055,720 2,055,720 TOTAL REQUIREMENTS NET (Resources -Requirements) 15,355,108 830,248 12,324,575 2,994,669 3,030,533 2,164,422 75% 60% 20,473,477 16,884,OOP 3,294,805 3,589,477 3,294,805 Beginning Net Working Capital per Proposed Budget a) Received quarterly, in arrears b) Oregon Health Authority grant projected at amended contract amount c) Contract for services to school districts terminated by mutual agreement I 3,461,651 I Page 7 COMMUNITY DEVELOPMENT Statement of Financial Operating Data Nine Months Ended March 31. 2013 Year to Date Budget I Actual I Variance I FY % I Coil. % FY2013 YearEnd Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 10,000 192,482 $ 182,482 100% 1925% $ 10,000 $ 192,482 182,482 Revenues Admin-Operations 16.568 21.695 5.127 75% 98% 22,090 24,483 2.393 Admin-GIS 938 543 (396) 75% 43% a) 1.250 1.000 (250) Admin-Code Enforcement 124,650 159,516 34.866 75% 96% 166,200 178.000 11,800 Building Safety 955,181 1.020,615 65,434 75% 80% 1.273.575 1.190.747 (82,828) Electrical 192.000 225,517 33,517 75% 88% 256,000 268,496 12,496 Contract Services 83,700 87,063 3,363 75% 78% 111,600 184,800 73,200 Env Health-On Site Prog 234,728 219,202 (15,526) 75% 70% 312,971 283,140 (29,831) Planning-Current 478.013 494.227 16.214 75% 78% 637,350 613.255 (24.095) Planning-Long Range 169,816 223.787 53.971 75% 99% 226,421 266,897 40,476 Total Revenues 2,255,594 2,452,165 196,571 75% 82% 3,007,457 3,010,818 3,361 Transfers In General Fund -Gen Ops 641.151 641.151 75% 75% 854,872 854,872 General Fund -UR Planning 371.520 371,520 75% 75% 495,360 495,360 A&T Reserve (DIS assistance) 67,183 85,409 18.226 75% 95% 89.577 89.577 Other 75 {75} 75% 0% 100 {1OO1 TOTAL RESOURCES 3,345,523 3,742,727 397,204 75% 84% 4,457,366 4,643,109 185.743 REQUIREMENTS: Exp·%1 EXPENDITURES & TRANSFERS Admin-Operations 1,014.892 984,572 30,320 75% 73% b) 1.353.189 1.311.323 41.866 Admin-GIS 88.334 84,785 3,549 75% 72% 117,778 117.778 Admin-Code Enforcement 171,694 156.789 14.905 75% 68% b) 228.925 216.747 12.178 Building Safety 465,815 450,265 15,550 75% 72% 621,087 621,087 Electrical 152,423 149,282 3,141 75% 73% 203,231 203,231 Contract Services 106,309 113,783 (7,474) 75% 80% 141,745 141,745 Env Health-On Site Pgm 119,727 113,945 5,782 75% 71% 159.636 159.636 Planning-Current 481,736 429,993 51,743 75% 67% c) 642,315 634,887 7,428 Planning-Long Range 347.551 276.985 70,566 75% 60% c,d) 463.401 349,567 113,834 Transfers Out (DIS Fund) 134,366 170,818 (36,452) 75% 95% 179,155 179,155 Contingency 260,178 260,178 75% n/a 346,904 346,904 TOTAL REQUIREMENTS 3,343,025 2,931,215 411,810 75% 66% 4,457,366 3,935,156 522,210 NET (Resources -Requirements) 2,498 811,511 809,013 707,953 707,953 Beginning Net Working Capital per Proposed Budget 696,290 I Revenues Expenditures Net from Operations 2,452.165 2.931.215 {479,051~ 3.007,457 4,457.366 {1,449.909} 3.010.818 3.935,156 {924.338} 3.361 522.210 525.571 a) Revenue is sporadic throughout the year as GIS services are requested b) Reflects savings due to CD Director's appointment as County Administrator through 6/30/13 c) Reflects savings due to Planning Director's reduced allocation through 6/30/13 while serving as Interim CD Director d) Reflects savings from retired employee; position is not expected to be refilled Page 8 ROAD Statement of Financial Operating Data Nine Months Ended March 31, 2013 Vearto Date Budget I Actual I Variance IFY % I Coil. % FY 2013 Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $4,719,551 $ 4,723,852 $ 4,301 100% 100% $4,719,551 $4,723,852 $ 4,301 Revenues System Development Charge 2,310 2,310 75% nla 3,000 3,000 Federal Grant (ARRA) 5,250 7,335 2,085 75% 105% 7,000 7,335 335 Mineral Lease Royalties 30,000 133,186 103,186 75% 333% 40,000 140,000 100,000 Forest Receipts 297,620 1,265,121 967,501 75% 319% a) 396,826 1,265.121 868,295 State Grant 2,618 2,618 75% nla 2,618 2,618 State Miscellaneous 406,718 542,290 135,572 75% 100% b) 542,290 542,290 Motor Vehicle Revenue 8.092,532 8,065,482 (27,050) 75% 75% c) 10,790,043 10,450,000 340,043) City of Bend 18,750 (18,750) 75% 0% d) 25,000 309,350 284,350 City of Redmond 262,500 10,807 (251.693) 75% 3% d) 350.000 387.240 37,240 City of Sisters 7,500 (7,500) 75% 0% d) 10,000 2,000 (8,000) City of La Pine 7,500 10,000 2,500 75% 100% d) 10,000 10,000 Admin Recovery (SOC) 2.174 2,174 75% nfa 2,500 2,500 Miscellaneous 15,000 18,537 3,537 75% 93% 20,000 20,000 Road Vacations 750 (750) 75% 0% 1,000 500 (500) Interest on Investments 11,250 23,016 11,766 75% 153% 15,000 32,000 17,000 Grants-Private 1,948 1,948 75% nfa 1,948 1,948 Interfund Contract 517,500 (517,500) 75% 0% e) 690,000 590,000 100,000) Equipment Repairs 165,000 155,205 (9,795) 75% 71% 220,000 185,000 (35,000) Vehicle Repairs 67,500 (67,500) 75% 0% e) 90,000 80,000 (10,000) LID Construction 7,500 (7,500) 75% 0% f) 10,000 (10,000) Vegetation Management 18,750 (18,750) 75% 0% e) 25,000 SO,OOO 25,000 Forester 18,750 (18,750) 75% 0% e) 25,000 25,000 Car Washes 3,000 1,612 (1,388) 75% 40% 4,000 4,000 Car Rental 750 284 (466) 75% 28% 1,000 1,000 Sale of Equip & Material 542,700 655,332 112,632 75% 91% 723,600 823,851 100,251 Total Revenues 10,496,820 10,897,257 400,437 75% 78% 13,995,759 14,934,753 938,994 Trans In -Solid Waste 207,204 207,204 75% 75% g) 276,272 276,272 Trans In -Transp SOC 187,500 (187,500) 75% 0% f) 250,000 (250,000) Trans In-Road Imp Res 9,000 (9,000) 75% 0% f) 12,000 (12,000) TOTAL RESOURCES 15,620,075 15,828,313 395,738 750/. 81% 19,253,582 19,934,877 681,295 REQUIREMENTS: I Exp.%1 Expenditures Personnel Services 4,023,902 4,025,156 (1,254) 75% 75% h) 5,365,202 5,310,875 54,327 Materials and Services 7,078,997 4,641,767 2,437,230 75% 49% i) 9,438,662 8,144,702 1293,960 Capital Outlay 1,527,975 9,826 1,518,149 75% 0% j) 2,037,300 73,884 1 963,416 Transfers Out 206,250 275,000 (68,750) 75% 100% 275,000 275,000 Contingency 1,603,064 -1,603,064 75% nfa 2,137,418 -2137,418 TOTAL REQUIREMENTS 14,440,188 8,951,749 5,488,439 75% 46% 19,253,582 13,804,461 5449,121 NET (Resources -Requirements) 1,179,887 6,876,564 5,884,177 6,130,416 6130,416 Beginning Net Working Capital per Proposed Budget 6,014,368 I a) Payment received annually in January b) Payment received annually in October c) Actual receipts are lower than projections d) Billed upon completion of work e) Payments to be received in June 2013 from other Road Department funds f) No SOC qualifying projects in FY 2013; no resources will be transferred in from SOC fund g) Payments made quarterly h) Retro COLA raises for 701 members, early retirement and resignations Page 9 i) Expenditures are seasonal and higher during summer months j) CIP project reserve carry over FY 2014 ADULT PAROLE & PROBATION Statement of Financial Operating Data Nine Months Ended March 31, 2013 RESOURCES: Beg. Net Working Capital Revenues DOC Measure 57 State Miscellaneous Alternate Incarceration State Subsidy SB 1145 Probation Work Crew Fees Miscellaneous Electronic Monitoring Fee Probation Superv. Fees Interest on Investments Interfund -Sheriff Sale of Equipment Crime Prevention Grant CFC-Domestic Violence Budget $ 570,000 164,430 3,226 11,250 10,370 2,061,416 16,875 3,375 97,500 142,500 6,750 37,500 37,500 56,124 Year to Date I Actual I Variance $ 630,226 $ 60,226 219,240 54.810 (3,226) (11,250) 18,872 8,502 2.061,416 0 9,725 (7,150) 4.089 714 124.239 26.739 133.339 (9,161) 4.268 (2,482) 37.500 0 250 250 25.000 (12,500) 28.785 (27,339) 1FY % 100% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% I Co". % 111% 100% 0% 0% 136% 75% 43% 91% 96% 70% 47% 75% nla 50% 38% a) b) c) d) e) f) g) g) FY 2013 Year End Budget Projection Variance $ 570,000 $ 630,226 $ 219.240 219.240 4,301 4,301 15.000 13.826 21,826 2,748,556 2.748,556 22.500 14,180 4,500 4.500 130,000 153.257 190.000 172,380 9,000 9.000 50,000 50.000 250 50.000 50,000 74,832 74,832 60,226 (15,000) 8,000 (8,320) 23,257 (17,620) Total Revenues 2,648,816 2,666,722 17,906 75% 76% 3,531,755 3,522,322 (9,433) Transfers In-General Fund 326,493 326,493 75% 75% 435,328 435,328 TOTAL RESOURCES REQUIREMENTS: Expenditures Personnel Services Materials and Services Capital Outlay Contingency TOTAL REQUIREMENTS 3,545,309 3,623,441 78,132 75% 80% 1 Exp. %1 2,318,468 2,188,417 130,051 75% 71% 667,265 614,067 53,198 75% 69% 75 75 75% 0% 417,004 417,004 75% nla 3,402,812 2,802,484 600,328 75% 62% 4,537,083 4,587,876 50,793 3,091,291 889,687 100 556,005 3,041,291 889,687 50,000 100 556,005 4,537,083 3,930,978 606,105 NET (Resources -Requirements) 142,497 820,957 678,460 656,898 656,898 Beginning Net Working Capital per Proposed Budget a) Payment received annually in September b) Annual allocation normally received by end of calendar year c) Funds are specific to a certain population, which has been smaller than expected d) Received a one time only $8000 distribution in addition to quarterly payments e) Present economy has resulted in clients working off fees rather than paying f) Increased use of Electronic Monitoring pre-trial in lieu of jail g) State/County invoiced quarterly-3rd quarter payment not yet received 707,9531 Page 10 250 CHILDREN & FAMILIES COMMISSION Statement of Financial Operating Data Nine Months Ended March 31, 2013 Year to Date Actual Variance Variance RESOURCES: $ 55,126Beg. Net Working Capital $ 511,994 $ 567,120 $ 55,126 100% 111% $ 511,994 $ Revenues Federal Grants 228,417 132,015 (96,402) 75% 43% a) 304,556 (52,700) Title IV -Family Sup/Pres 29,650 28,545 (1,105) 75% 72% 39,533 HealthyStart Medicaid 63,750 44,234 (19,516) 75% 52% a) 85,000 Youth Investment 147,674 154,986 7,312 75% 79% 196,898 (1 ) State Prevention Funds 36,092 46,839 10,747 75% 97% b) 48,122 9.900 HealthyStart /R-S-G 164,961 164.961 75% 75% 219,951 OCCF Grant 314.847 296.149 (18.698) 75% 71% a) 419,796 (27.856) (4,000)Charges for Svcs-Misc 6.000 2.051 (3.949) 75% 26% 8.000 Program Fees 4.765 4.765 75% nfa 4,765 4,765 Court Fines &Fees 59.614 55.531 (4.083) 75% 70% c) 79.485 75.034 (4,451) Interest on Investments 750 2,780 2,030 75% 278% 1,000 5,odo 4.000 Grants, Private 1,500 (1,500) 75% nfa 2,000 - I (2,000) Interfund Grants 240.656 247,718 7,062 75% 77% d) 320,874 350,3~4 29,500 Total Revenues 1,293,911 1,180,575 (113,336) 75% 68% 1,725,215 1,682,372 (42,843) Trans from General Fund 207,000 207.000 75% 75% 275,984 275.9d4 Total Transfers In 207,000 207,000 75% 75% 275,984 275,9 TOTAL RESOURCES 2,012,905 1,954,695 (58,210) 75% 78% 2,513,193 2,525,4 7 12,284 REQUIREMENTS: 1 Exp. %1 Expenditures Personnel Services 485.606 434,074 51.532 75% 67% e) 647,474 567.0 1 80,423 Materials and Services 1.180.107 740.919 439.188 75% 47% f) 1.573,476 1,561,8 8 11,668 Capital Outlay 75 75 75% 0% 100 100 Contingency 219.107 219,107 75% nfa 292,143 292,143 TOTAL REQUIREMENTS 1,884,895 1,174,993 709,903 75% 47% 2,513,193 2,128,8J9 384,334 NET (Resources « Requirements) 128,010 779,703 651,693 396,618 396,618 Beginning Net Working Capital per Proposed Budget i 375,794 I a) Projection based on actual awarded amounts-Medicaid reimbursements increased b) Additional GLS grant funds of $3.500 awarded c) State reduced the Circuit Court fees d) Additional grant funds of $17.500 -A &D 70 and $12.000 EUDL projected to be received e) Personnel expenditures projected to be less than appropriated. Open positions will not be filled f) M &S projected to be greater than originally budgeted due to new Federal grant awarded. Appropriation transfer will b~ requested Page 11 SOLID WASTE Statement of Financial Operating Data Nine Months Ended March 31, 2013 RESOURCES: 8eg. Net Working Capital Revenues Miscellaneous Franchise 3% Fees Commercial Disp. Fees Private Disposal Fees Franchise Disposal Fees Yard Debris Special Waste Interest Leases Donations Sale of Assets Recyclables Year to Date Budget I Actual I Variance $ 700,513 $ 807,470 $ 106,957 16,500 13,603 (2,897) 150,000 87,834 (62,166) 645,000 719,168 74,168 985,500 978,009 (7,491 ) 3,000,000 3,023.002 23.002 54.750 72.691 17,941 18,750 62,109 43,359 5,625 5,997 372 8,100 9,001 901 1,680 1,680 1,451 1,451 33.750 31,993 ~1.757~ I FY % I CoiL % 100% 115% 75% 62% 75% 44% a) 75% 84% 75% 74% 75% 76% 75% 100% b) 75% 248% c) 75% 80% 75% 83% 75% n/a 75% nfa 75% 71% FY2013 Year End Budget Projection Variance $ 700,513 $ 807,470 $ 106,957 22,000 22,000 200,000 200,000 860,000 940,000 80,000 1,314,000 1,290,000 (24,000) 4.000,000 4,035.000 35,000 73,000 85,000 12.000 25,000 70.000 45,000 7.500 8,000 500 10,801 10,801 1,680 1,680 1,451 1,451 45,000 42,000 ~3,ooo~ Total Revenues 4,917,975 5,006,539 88,564 75% 76% 6,557,301 6,705,932 148,631 TOTAL RESOURCES 5,618,488 5,814,010 195,521 75% 80% 7,257,814 7,513,403 255,589 REQUIREMENTS Expenditures Personnel Services Materials and Services Debt Service Capital Outlay Transfers Out Road Capital Reserve Contingency 1,299,991 2,241,985 710.035 62,250 207,204 472,500 449,396 1,239,228 1,860.874 405,589 62,020 207,204 630,000 60,763 381,111 304,446 230 (157.500) 449,396 75% 75% 75% 75% 75% 75% 75% Exp. %1 71% 62% d) 43% e) 75% 75% 100% f) nfa 1.733,321 2,989,313 946,713 83,000 276,272 630,000 599,195 1,707,324 3,047,103 946,713 80,336 276,272 630,000 25.997 (57.790) 2,664 599,195 TOTAL REQUIREMENTS 5,443,361 4,404,915 1,038,446 75% 61% 7,257,814 6,687,748 570,066 NET (Resources -Requirements) 175,127 1,409,095 1,233,967 825,655 825,655 Beginning Net Working Capital per Proposed Budget a) Due April 15, 2013 b) Seasonal item-Fall and Spring c) Dependent on special clean-ups such as asbestos and contaminated soil d) Purchasing will pick up as year progresses e) Semi-Annual: November and May f) All of FY 2013 budgeted transfer made because resources needed for Fund 613's capital projects 825,6551 Page 12 RISK MANAGEMENT Statement of Financial Operating Data Nine Months Ended March 31, 2013 Year to Date Budget I Actual I Variance I % of FY I % Coli, RESOURCES: Beginning Net Working Capital Revenues Inter-fund Charges: General Liability Property Damage Vehicle Workers' Compensation Unemployment Claims Reimb-Workers' Compensation Claims Reimb-Gen Liab/Property Process Fee-Events/Parades Miscellaneous Skid Car Training NSF Fee Interest on Investments Other Interest TOTAL REVENUES TOTAL RESOURCES ApproprlatlonslExpendltures Direct Insurance Costs: GENERAL LIABILITY 5201 Settlement! Benefit 5202 Defense 5203 Professional Service 5204 Insurance 5205 Loss Prevention 5206 Miscellaneous 5207 Repair / Replacement Total General Liability PROPERTY DAMAGE 5204 Insurance 5207 Repair I Replacement I Yea End Variance $2,000,000 $2,24 0,791 $240,791 262,333 26 ,333 - 313,480 31 ,480 173,635 17 .635 - 1.440,176 1,44 ,176 - 250,000 25 .000 - 500 500 - 60.000 6 ,000 - 2,000 .000 - 50 50 16,000 1 .840 1.840 -60 60 15.000 1 ,000 (3.000) 50 50 - 2,533,224 2,53 ,124 (1,100) 4,533,224 4,77 ,915 239,691 300,000 701 ,000 (400,000) $2,000,000 196,750 235,110 130,226 1,080,132 187,500 375 45,000 1,500 38 12.000 11.250 38 $2,240,791 196,750 235,110 130,226 1,080,132 187,615 30,143 425 37 17,840 30 8,887 1,899,918 1,887,195 $240,791 0 0 (0) 0 115 (375) (14,857) (1,075) (1 ) 5,840 30 (2,363) (38~ (12,723} 100% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 75% 112% 75% 75% 75% 75% 75% 0% 50% 21% 74% 112% n/a 59% 0% 74% 3,899,918 4,127,986 228,068 75% 91% I%E~. I 225,000 370.803 40,708 57.723 138,350 8.630 45 200 616,459 (391,459) 75% 205% a) 159,171 48,484 a) Total Property Damage 187,500 207,655 (20,155) 75% 83% 250,000 23Q,000 20,000 VEHICLE 5203 Professional Service 5204 Insurance 366 5205 Loss Prevention 11.876 5207 Repair I Replacement 32.897 Total Vehicle 75,000 45,139 29,861 75% 45"10 100,000 60,000 40,000 WORKERS' COMPENSATION 5201 Settlement / Benefit 275.510 5203 Professional Service 5204 Insurance 121,532 a) 5205 Loss Prevention 25,360 5206 Miscellaneous 22,086 Total Workers' Compensation 750,000 444,488 305,512 75% 44% 1,000,000 465,512J. 5201 UNEMPLOYMENT -Settlement/Benefits 187,500 93,403 94,097 75% 37% 250,000 231)zOOO 20,000 Total Direct Insurance Costs 1,425.000 1,407,144 17,856 75% 74% 1,900,000 145,5121.75~,488 Insurance Administration: Personnel Services 230.922 222,345 8,577 75% 72% 307.896 30~.896 Materials & Service 126,743 92,167 34,576 75% 55% 168,990 16 .990 Capital Outlay 75 75 75% 0% 100 100I Total Insurance Administration 357,740 314,511 43,228 75% 66% 476,986 47~,886 100 Transfers Out 5,400 5,400 75% 75% 7.200 1.200 TOTAL REQUIREMENTS 1,788,140 1,727,056 61,084 75% 72% 2,384.186 2.23U74 145,612 NET 2,111,779 2,400,930 289,151 * 2,1491°38 2,5341341 3851303 Beginning Net Working Capital per Proposed Budget I 2,517,479 I a) Annual premium paid in July 2012 Page 13 * Contingency Is $2,149,038 DESCHUTES COUNTY 911 Statement of Financial Operating Data Nine Months Ended March 31, 2013 Year to Date Actual Variance Variance RESOURCES: Beg. Net Working Capital $8,000,000 $ 8,883,086 $ 883,086 100% 111% $8,000,000 $8,883,086 $ 883,086 Revenues Property Taxes -Current 4,910,765 6,009,016 1,098,251 75% 92% a) 6,547,687 6,256,420 (291,267) Property Taxes -Prior 138,750 275,937 137,187 75% 149% 185,000 279,126 94,126 Federal Grants 180,000 (180,000) 75% 0% b) 240,000 240,000 State Reimbursement 27,000 17,729 (9,271) 75% 49% c) 36,000 36,000 Telephone User Tax 562,500 383,681 (178,819) 75% 51% 750,000 767,242 17,242 Data Network Reimb. 22,500 25,030 2,530 75% 83% d) 30,000 43,804 13,804 Jefferson County 22,500 28,819 6,319 75% 96% 30,000 31,262 1,262 User Fee 33,000 4,313 (28,687) 75% 10% e) 44,000 44,000 Police RMS User Fees 209,213 210,958 1,745 75% 76% f) 278,950 252,000 (26,950) Contract Payments 23,250 1,988 (21,262) 75% 6% g) 31,000 1,988 (29,012) Miscellaneous 6,750 7,793 1,043 75% 87% 9,000 9,000 Claims Reimbursement 46,760 46,760 75% nla h) 46,760 46,760 Interest 30,000 39,694 9,694 75% 99% 40,000 50,000 10,000 Interest on Unsegregated Tax 450 514 64 75% 86% 600 600 Total Revenues 6,166,678 7,052,231 885,553 75% 86% 8,222,237 8,058,202 (164,035) TOTAL RESOURCES 14,166,678 15,935,317 1,768,639 75% 98% 16,222,237 16,941,288 719,051 REQUIREMENTS: Expenditures Personnel Services Materials and Services Capital Outlay Transfers Out-Reserve Fund Contingency 3,255,368 1,537,652 421,500 375,000 6,577,159 2,923,111 1,323,977 46,514 500,000 332,257 213,675 374,986 (125,000) 6,577,159 75% 75% 75% 75% 75% % Exp·1 67% 65% 8% 100% nla i) 4,340,490 2,050,202 562,000 500,000 8,769,545 4,000,000 2,050,202 562,000 500,000 340,490 8,769,545 TOTAL REQUIREMENTS 12,166,679 4,793,602 7,373,077 75% 30% 16,222,237 7,112,202 9,110,035 NET (Resources -Requirements) 1,999,999 11,141,715 9,141,716 9,829,086 9,829,086 Beginning Net Working Capital per Proposed Budget 9,800,000 I a) Current year taxes due November, February and May b) ODOT Project-reimbursements expected to be received over the next 2-3 months c) JanlFeb payments outstanding; ongoing monthly reimbursements from Office of Emergency Mgmt for MSAGIGIS maintenance d) Annual billings are arriving from Police/Fire agencies e) US Forest Service invoiced $2,156.25 quarterly. Crooked River Ranch billed annually end of June f) RMS -Projection reduced to reflect actuals & the $29,103 expected from agency billings g) Protection reduced to reflect $29K now included in Police RMS User Fees line item h) Reimbursement for faulty UPS -American Power Conversion i) Amount appropriated was transferred September 15,2012 Page 14 $ 13,800,000 $14,551,028 Health Benefits Trust Statement of Financial Operating Data Nine Months Ended March 31, 2013 RESOURCES Beg. Net Working Capital $13,800,000 $ 14,551,028 $ 751,028 100% 105% Revenues: Internal Premium Charges 9,596,250 9,653,233 56,983 75% 75% 12,795,000 12,871,238 76,238 PfT Emp -Add'i Prem 37,500 23,994 (13,506) 75% 48% 50,000 33,000 (17,000) Employee Prem Contribution 472,500 478,625 6.125 75% 76% 630,000 638.000 8,000 COIC 975,000 1,055,396 80,396 75% 81% 1.300,000 1,400,000 100,000 Retiree I COBRA Co-Pay 562,500 694,291 131,791 75% 93% 750,000 930,000 180,000 Medical Services Reimb 441 441 75% nla 441 441 Prescription Rebates 66,836 66,836 75% nfa 66,836 66,836 Claims Reimbursements 50,493 50,493 75% nla 50,493 50,493 Vending Machines (Wellness Rebate) 222 222 75% n/a 222 222 Interest 60.000 55,310 (4,690) 75% 69% 80,000 73,000 (7,000) Total Revenues 11,703,750 12,078,841 375,091 75% 77% 15,605,000 16,063,231 458,231 TOTAL RESOURCES 25,503,750 26,629,869 1,126,119 92% 104% 29,405,000 30,614,258 ,209,258 REQUIREMENTS 1Exp. %1 Expenditures: Personnel Services (all depts) 150,579 148,139 2,440 75% 74% 200,772 200,772 Materials &Services Claims Paid-Medical 7,522,650 8,894,268 (1,371,618) 75% 89% a) 10,030,200 11,911,781 ( ,881,581) Claims Paid-Prescription 1,442,700 801,742 640,958 75% 42% a) 1,923,600 1,044,979 878,621 Claims Paid-DentalNision 1,339,650 1,379,543 (39,893) 75% 77% a) 1.786,200 1,844,173 (57.973) Claims Refunds (98,752) 98,752 75% nfa (98,752) 98,752 Insurance Premiums 262,500 252,771 9.729 75% 72% 350.000 350,000 State Assessments 120.000 194,510 (74,510) 75% 122% 160,000 194,510 (34,510) Administration Fee 240,000 250,309 (10,309) 75% 78% 320,000 320,000 Preferred Provider Fee 37.500 38,088 (588) 75% 76% 50,000 50,000 Health Impact 41,250 39,151 2,099 75% 71% 55,000 55,000 Refund -ERRP 58,552 (58,552) 75% n/a b) 58,552 (58,552) Other -Administration 49,015 36,056 12,959 75% 55% 65,353 65,353 Other -Wellness 78,750 25,681 53,069 75% 24% 105,000 55,000 50,000 Admin & Wallne55 11,134,015 11,871,919 (737,905) 75% 80% 14,845,353 15,850,596 ( ,005,243) Deschutes On-site Clinic Contracted Services 513,000 628,359 (115,359) 75% 92% c) 684,000 786,719 (102,719) Medical Supplies 22,500 17,543 4,957 75% 58% 30,000 17,543 12,457 Equipment 750 2,170 (1,420) 75% 217% 1,000 2,170 (1,170) Other 16,075 31,665 (15,590) 75% 148% 21,433 36.000 i (14,567) Total DOC 552,325 679,737 (127,412) 75% 92% 736,433 842,432 (105,999) Deschutes On-site Pharmacy Contracted Services 231,215 288,374 (57,159) 75% 94% c) 308,287 343,325 (35,038) Medication and Drugs 750,000 1,061,838 (311,838) 75% 106% c) 1,000,000 1,500.000 (500,000) Start Up Costs-Take Care 59,898 59,898 75% nfa c) 59,898 • (59,898) Oth~ ____~1~2,~4~19~____~13~,3O~4______~(86~4) 75% n/a 16,559 30,000 Total Pharmacy 993,635 1,423,413 (429,779) 75% nla 1,324,846 1,933,223 Contingency __~9~,2~2~3~,1~97~__________~9~,2~2~3~.1~9~7 75% nla 12,297,596 TOTALEXPENDIREQUIREMNTS 21,060,116 14,123,208 7,930,542 75% 48% 29,405,000 18,827,023 1Q,577,977 NET (Resources -Requirements) 4,443,635 12,506,661 9,056,661 11,787,235 11,787,235 Be innln Net Working capital per Proposed Bud Revenues less Expenditures (2,044,367) Percentage of Expenditures covered by Revenues a) Projection based on historical data b) Disallowance of Early Retiree Reinsurance Program items (Reported as revenue in FY 2012) c) ¥TO Actual include accruals -February actual paid in April and March accrual based on February actual ~age 15 I I I Deschutes County· Fair and Expo Center YTD·Budget Basis Commissioners Statement of Financial Operating Data Nine Months Ended March 31, 2013 YearEnd FY 2013 Budget Projection Variance $ 46,373 $ 35,055 $ (11,318) 607,578 417,014 (190,564) 1,500 270 (1,230) 57,441 22,401 (35,040) 6,000 10,900 4,900 30,000 43,810 13,810 190,000 150,313 (39,687) 95,000 89,338 (5,662) 20,000 20,000 6,800 5,234 ~1,5661 1,014,319 759,280 (255,039) a) 170,000 320,000 150,000 25,744 25,744 82,800 82,800 b) 50,000 50,000 264,259 245,000 {19,259) Total Transfers In 407,102 490,908 8,806 542,803 723,544 180,741 TOTAL RESOURCES 1,214,215 944,968 (269,247) 75% 59% 1,603,495 1,517,878 (85,617) REQUIREMENTS: ! Exp.%! Expenditures: Personnel Services 623,912 604,089 19,822 75% 73% 831,882 812,109 19,773 Materials and Services 379,667 403,398 (23,731) 75% 80% 506,223 551,175 (44,952) Debt Service 85,589 70,609 14,981 75% 62% 114,119 114,119 Capital Outlay 10,694 9,000 1,694 75% 63% 14,259 9,000 5,259 RESOURCES: Beg. Net Working Capital Receipts: Special Events Revenues Interest Storage Camping at F &E Horse Stall Rental Concession % -Food Rights (Signage, etc.) Interfund Contract Miscellaneous Total Receipts Transfers In General Fund (001) Room Tax (160) Welcome Center (170) Reserve Fund (617) Annual County Fair (619) Year to Date Budget (7/12 of/ annual) / Actual I Variance IFY %lColi. % $ 46,373 $ 35,055 $ (11,318) 455,684 237,014 (218,669) 1,125 (105) (1,230) 43,081 22,401 (20,680) 4,500 4,900 400 22,500 19,810 (2,691) 142,500 97,313 (45,187) 71,250 33,338 (37,912) 15,000 1,800 (13,200) 5,100 2,534 {2,566~ 100% 76% 75% 39% 75% -7% 75% 39% 75% 82% 75% 66% 75% 51% 75% 35% 75% 9% 75% n/a 760,739 419,005 (341,736) 75% 41% 127,500 202,503 75% 119% 19,308 19,305 75% 75% 62,100 62,100 75% 75% 198,194 207,000 8,806 75% 78% Total Expenditures 1,099,862 1,087,096 12,766 1,466,483 1,486,404 (19,921) Contingency 102,759 102,759 75% n/a 137,012 137,012 TOTAL REQUIREMENTS 1,202,621 1,087,096 115,525 75% 68% 1,603,495 1,486,404 117,091 NET (Resources -Requirements) 11,593 (142,128) (153,721) 31,474 31,474 Beginning Net Working Capital per Proposed Budget a) $100,000 budgeted as Transfer GF to Reserve fund will instead be transferred to Operating Fund and an additional $50,000 will be transferred from the General Fund b) $50,000 will be transferred from the F &E Reserve fund, pending the adoption of a supplemental budget 48,82 7 1 Page 16 CAPITAL PROJECTS • North County Campus • Sisters Health Clinic • Bethlehem Inn - RESOURCES: Beginning Net Working Capital Loan Proceeds, net of issuance costs Resources from Fund 140 Resources from Fund 142 Transfer In (Fund 142) Interest Revenue Total Resources EXPENDITURES: Materials & Services Architecture/Design Engineering Internal Service Fund Charges Fees , Permits & SDCs Utilities Travel -Meals/Mileage Reimb Total Materials & Services Capital Outlay Land and Building Remodel Total Capital Outlay Contingency Total Expenditures Net Deschutes County North County Services Building Inception through March 31, 2013 Received or Expended ACTUAL Encumbrances & Commitments Project to Date 1,402,013 25,000 600,000 6,050 2,033,063 1,402,013 25,000 600,000 6,050 2,033,063 a) b) 51,735 25,000 76,735 b) 10,278 991 14,646 23 77,673 25,000 10,278 991 14,646 23 102,673 1,402,013 230 1,402,243 1,402,013 230 1,402,243 a) 1,479,916 25,000 1,504,916 553,148 (25,000) 528,148 Project Budget * 3,400,000 1,402,013 25,000 700,000 13,740 5,540,753 325,000 75,000 13,150 75,000 20,000 508,150 1,402,013 3,300,000 4,702,013 313,513 5,523,676 17,077 PROJECTION Projected Variance 3,400,000 1,402,013 25,000 700,000 13,740 5,540,753 325,000 75,000 13,150 75,000 20,000 23 508,173 ~23) ~23~ 1,402,013 3,300,000 4,702,013 5,210,186 313,513 (23) 330,567 313,490 * The project budget is the consolidation of FY 2012 (actual and unexpended budget) and FY 2013 adopted budget a) The building was-purchased in FY2011 with resources from Project Development and Debt Reserve-(Fund -140)::;-$1 ,402~O1 -3 b) $25,000 was paid to the architect in FY 2011 with resources from General County Projects Fund (Fund 142) .;, RESOURCES: Beginning Net Working Capital Federal Grants Resources from Fund 142 Transfer in (Fund 142) Interest Revenue Total Resources EXPENDITURES: Materials & Services Arch itectu re/Des ig n Engineering Planning Surveying Interfund Charges Fees, Permits & SDCs Utilities Miscellaneous Project Costs Miscellaneous Admin Costs Total Materials & Services Capital Outlay New Construction Total Capital Outlay Contingency Total Expenditures Net Beg NWC [Jer fY 14 Req ueste.cL Budget Deschutes County Sisters Health Clinic (Fund 464) Inception through March 31, 2013 ACTUAL Received and Expended Encum brances & Commitments Project to Date 40,000 48,626 100,000 339 188,965 40,000 48,626 100,000 339 188,965 56,499 56,499 1,140 2,029 1,322 25 ,549 1,140 2,029 1,322 25,549 993 26 87,558 993 26 87,558 51,447 51,447 501,283 501,283 552,730 552,730 139,005 501,283 640,288 49,961 (501,283) (451,323) 50,000 PROJECTION Project Budget Projected Variance 500,000 a) 48,626 100,000 648,626 a) 78,626 15,000 5,000 1,785 30,000 2,000 1,000 133,411 b) 515,215 515,215 648,626 500,000 48,626 100,000 339 339 648,965 339 78,626 15,000 5,000 2,029 1,785 30,000 2,000 993 1,000 136,433 (2,029) (993) ~3,022~ 552,730 552,730 ~37,515~ (37,515) 689,163 (40,537) (40,198) (40,198) a) $48,626 paid to the architect in FY 2012 with resources from General County Projects Fund (Fund 142) b) Additional costs due to delay in the project have not yet been determined. Deschutes County Bethlehem Inn (Fund 128) Nine Months Ended March 31, 2013 Budget Actual Variance 1 Fy%1 Coil. %1 Budget I Projection 1 Variance RESOURCES: Beg. Net Working Capital $(2,710,000) $ (2,71 0,173) $ (173) 100% 100% $ (2,710,000) $(2,710,173) $ (173) Revenues Grants -Private 75,444 (75,444) 75% 0% 100 ,592 (100,592) Lease Payments 18,306 18,306 75% 75% 24,408 24,408 Total Revenues 93,750 18,306 (75,444) 75% 15% 125,000 24,408 (100,592) Transfers In: Project Development (140) 1 ,237,500 -(1 ,237,500) 75% 0% 1,650,000 -(1 ,650,000) Gen Capital Res (143) 795,000 {795,000~ 75% 0% 1,060,000 -{1,060,000) TOTAL RESOURCES REQUIREMENTS: Expenditures Debt Service: Interest Expense Interest Payment TOTAL REQUIREMENTS (583,750) (2,691,867) (2,108,117) 75% -2153% 125,000 (2,685,765) (100,765) Exp . %1 18,750 11,096 7,654 75% 44% a) 25,000 15,000 10,000 75,000 75,000 75% 0% 100,000 100 ,000 93,750 11,096 82,654 75% 9% 125,000 15,QOO 100,000 NET (Resources· Requirements) (677,500) (2,702,963) (2,025,463) b)==========(52=,7=00=,7=6=5~)====~(7=65~) a) Interest on March 2013 negative cash balance : $1,229.50. b) Inception through February 31, 2013 Revenues -Lease Payments $ 67,122 Expenditures : Land/Building (AmertiUe) -July 2007 2 ,241,313 Hickman Williams 17,578 City of Bend -May 2008 250,000 KN EX CO 5,289 Kleinfelder 3,732 Total expended on facility 2,517,913 Interest on Negative Cash Balance 252,172 Total expended 2 .770,085 Net $(2 .702.963) , Deschutes County General Support Services -BOCC Conference/Seminar, EducationfTraining and Travel Expenditures and BOCC -County College Expenditures FY2013 ~...8=-=-5t-~~.--+i -~--.. ~-~~--.. -~-.. ~~.~.... -~-~- 761 i 811 i 869 . -i 85 2.441 . Total SOCC ~County COllege ·--···~----~B46i·~-8-H: ---869-2,526 ~.~..---..~--.---..~-.-----'-~..~ --""'''''''''''''''''''''''' I ---.. ---~.--...----...~--..--.... -~...--... ---.-....--... ---~-.-...---..... -----~--~-~-.~~.... -----+---~-.--...~- NOTE: Above amounts include only those expenditures processed for payment. •,-;--:-.-...---.--... --.... ..--..--..--...-~~-.. ..--.-..~.-.--.'-_ ..--~.------..-~... --~- Additional conference and travel costs may have been incurred, but not processed for payment. ' 3~29/2013 RV Park (Fund 601).. Statement of Financial Operating Data Nine Months Ended March 31 , 2013 RESOURCES: Actual Beg. Net Working Capital $ $ 27,855 $ 27,855 100% nfa $ $ 271,855 $ 27,855 Revenues I RV Park Fees < 31 Days 101,020 76,336 (24,684) 67% 50% a) 151 ,530 151,530 RV Park Fees> 30 Days 4,667 12,015 7,348 67% 172% a) 7,000 12,015 5,015 Tent Space Rental 133 (133) 67% 0% 200 200 Washer / Dryer 759 766 7 67% 67% 1,139 l,139 Vending Machines 267 332 65 67% 83% 400 400 Interest on Investments 155 155 67% nfa 155 155 Cancellation Fees 533 841 308 67% nfa 800 . 841 41 Total Revenues 107,379 90,445 (16,934) 67% 56% 161,069 161'280 5,211 Transfers In-Fund 130 TOTAL RESOURCES 120 ,000 227,379 130,476 248,776 10,476 21,397 67% 67% 72% 73% b) 180,000 341,069 18Q,000 i 374,135 33,066 REQUIREMENTS: Expenditures Materials & Services Debt Service Contingency 65,083 162 ,296 76,214 161,477 (11,131) 819 67% 67% 67% Exp . %l 78% 66% nfa b) 97,625 243,444 97,625 24~,444 TOTAL REQUIREMENTS 227,379 237,691 (10,312) 67% 70% 341,069 341'069 NET (Resources -Requirements) 11,085 11,085 33,066 33,066 Beg NWC per FY 2014 Requested Budget 1 $ 12,2891 a) 2 ,761 RV spaces rented b) Transfer In from Fund 130 and the debt service payment are recorded semi-annually -November and May. Deschutes County RV Park (Fund 601) Revenue and Occupancy Statistics FY 2013 with Comparison to Prior Years FY2009 FY 2010 FY 2011 FY2012 FY2013 #of #of #of #of #of RV Park Spaces % RVPark Spaces % RV Park Spaces % RVPark Spaces % RVPark Spaces % Fees Rented Occupancy Fees Rented Occupancy Fees Rented Occupancy Fees Rented Occupancy Fees Rented Occupancy Actual Received: July 15.352 August 11,444 September 9,096 October 6,144 November 1.632 December 416 January 608 February 128 March 4,468 April 7,644 May 7,062 June 23,038 (RV Park Fees! $32 ) 480 358 284 192 51 13 19 4 140 239 221 720 14.60% 10.88% 8.94% 5.84% 1.60% 0.40% 0.58% 0.13% 4.25% 7.51% 6.72% 22.64% 22.886 11,474 8.954 10,984 2,868 224 2.378 2,058 9,564 8,192 7,342 20,358 (RV Park Fees! $32 ) 715 359 280 343 90 7 74 64 299 256 229 636 21.76% 10.91% 8.80% 10.45% 2.82% 0.21% 2.26% 2.17% 9.10% 8.05% 6.98% 20.01% 40,832 44,452 17.013 5,463 3,823 616 1,704 2,218 5,879 4,954 13,044 12,706 (RV Park Fees! $32 ) 1,276 1.389 532 171 119 19 53 69 184 155 408 397 38.83% 42.27% 16.72% 5.19% 3.76% 0.59% 1.62% 2.34% 5.59% 4.87% 12.40% 12.49% 46,703 26.006 13,796 7,361 2,125 320 1,120 352 2,664 7,670 25,319 17,006 (RV Park Fees! $32 ) 1,459 813 431 230 66 10 35 11 83 240 791 531 44.42% 24.73% 13.56% 7.00% 2.09% 0.30% 1.07% 0.36% 2.53% 7.54% 24.08% 16.71% 20.631 22,494 20,572 9,042 1.977 999 1,827 1,894 8,915 (RV Park Fees! $32 ) 645 703 643 283 62 31 57 59 279 19.62% 21.39% 20.22% 8.60% 1.94% 0.95% 1.74% 1.99% 8.48% 0.00% 0.00% 0.00% Year to Date Actual 87,032 2.720 I 7.03%1107,282 3,3531 8.67%1152,702 4.7721 12.33%1150.441 4,701 1 12.12%1 88,351 2,761 L ~.500 1) 106 spaces times 365 days =38.690 annual spaces available. Budget of $158.530 assumes 4,954 spaces rented ($158,530! $32 =: 4.954) Budgeted occupancy rate is 12.80.% -budgeted spaces! total annual ;P;;.HV$iii *.1 P.~4"ii"4HiiAHJ,on"'~1'!~ tLiM "pll!~ ',\.,44 QiAi@$ .) ;'........ ,,,"iW4 ..4iii1iAC:;W;; ,A~.:t 4 I Building Services -620 Statement of Financial Operating Data Nine Months Ended March 31 , 2013 RESOURCES: Beg. Net Working Capital Revenues Cleaning/Maintenance Utility Reimbursement Facilities Charge to State Add'i Services Interest on Investments Interfund contract ISF Charges Total Revenues TOTAL RESOURCES 148,178 130,930 (17 ,247) 75% 66% 2,250 2,657 407 75% 89% 2,250 2 ,077 (173) 75% 69% 1,611,095 1,611 ,091 75% 75% 2,328,723 2,384,746 56,027 75% 80% Year to Date Budget I Actual I Variance IFY% I Coil. % $ 415,000 $ 455,993 $ 40,993 100% nfa 142,451 121 ,043 (21,408) 75% 64% 53,455 53,455 75% nfa 7,500 7,500 (0) 75% 75% 1,913,723 1,928,753 15,033 75% 76% Budget $ 415,000 197 ,570 3,000 189,934 3,000 10 ,000 2,148,122 2,551,626 2,966,626 Year End Projection $ 455,993 $ 197,570 3,000 189,934 53,455 3,000 10 ,000 2,148,122 , 2,605,081 3,061,074 Variance 40,993 53,455 53,455 94,448 REQUIREMENTS: Expenditures Personal Services Materials and Services Transfer to Veh Reserve Capita l Outlay Total Expenditures 1,371,413 576,150 29 ,700 75 1,977,338 1,392,455 533,026 29 ,700 1,955,181 (21,042) 43 ,124 75 22,158 I Exp. %1 75% 76% 75% 69% 75% 75% 75% 0% 75% 74% 1,828,551 768 ,200 39 ,600 100 2,636,451 1,828,551 768,200 39,600 100 2,636,451 Contingency 247 ,631 247 ,631 75% 0% 330,175 330,175 TOTAL REQUIREMENTS 2,224,970 1,955,181 269,789 75% 66% 2,966,626 2,636,451 330,175 NET (Resources -Requirements) 103,753 429,566 325,816 424,623 424,623 Beginning NWC per FY 2014 Proposed Budget 380,000 I Admin Services -625 Statement of Financial Operating Data Nine Months Ended March 31 , 2013 \ Year to Date Budget I Actual I Variance \FY% I Coil. % Year End Budget Projection Variance RESOURCES: Beg. Net Working Capital $ 140,000 $ 207,208 $ 67,208 100% nfa $ 140,000 $ 207,~08 $ 67,208 Revenues Sale of Photo Copies 398 398 75% nfa 398 398 Miscellaneous 24 24 75% nfa ~4 24 Interest on Investments 375 1,199 824 75% 240% 500 1,500 1,000 ISF Charges 697,414 697,507 93 75% 75% 929,885 929,885 Total Revenues 697,789 699,127 1,338 75% 75% 930,385 931,8P7 1,422 Transfers In-General Fund 30 ,000 30 ,000 75% 75% 40 ,000 40 ,000 TOTAL RESOURCES REQUIREM ENTS: 867,789 936,335 68,546 75% 84% I Exp . %1 1,110,385 I 68,6301,179,015 Expenditures Personal Services 646,358 575 ,263 71,094 75% 67% 861 ,810 781,810 80,000 Materials and Services 82,953 67,976 14,977 75% 61% 110,604 110,604 Transfer to Veh Reserve 2,700 2,700 75% 75% 3,600 3,600 Capital Outlay 75 75 75% 0% 100 1qO Total Expenditures 732,086 Contingency 100,703 645,939 86,147 75% 66% 100,703 75% 0% 976,114 896,1 14 80,000 134,271 134 ,271 TOTAL REQUIREMENTS 832,789 645,939 186,850 75% 58% 1,110,385 896,114 214,271 I NET (Resources -Requirements) 35,000 290,396 255,396 282,90:1 282,901 Beginning NWC per FY 2014 Proposed Budget 200,000 BOCC -628 Statement of Financial Operating Data Nine Months Ended March 31,2013 Year to Date Year End Budget I Actual I Variance IFY% I Coil. % Budget Projection Variance I RESOURCES: Beg. Net Working Capital $ 60,000 $ 37,907 $ (22,093) 100% nla $ 60,000 $ 37,901 $ (22,093) Revenues Sale Map Photo or Copies 6 6 75% n/a 6 6 I Interest on Investments 375 226 (149) 75% n/a 500 300 (200) I ISF Charges 323,909 323,909 75% 75% 431,879 431,87~ , Total Revenues 324,284 324,140 P44} 75% 75% 432,379 432,18~ {195} TOTAL RESOURCES 384,284 362,047 (22,237) 75% 74% 492,379 470,091 (22,288) REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Total Expenditures 258,089 66,951 75 325,115 258,478 70,467 328,945 (389) (3,516) 75 (3,830) 1 Exp. %1 75% 75% 75% 79% 75% 0% 75% 76% 344,119 89,268 100 433,487 344,119 102,268 446,387 (13,000) 100 (12,900) Contingency 44,169 44,169 75% 0% 58,892 58,892 TOTAL REQUIREMENTS 369,284 328,945 40,339 75% 67% 492,379 446,387 45,992 NET (Resources -Requirements) 15,000 33,102 18,102 I 23,704 23,704 Beginning NWC per FY 2014 Proposed Budget 20,000 Finance -630 Statement of Financial Operating Data Nine Months Ended March 31, 2013 RESOURCES: Beg. Net Working Capital Revenues Investment Fee Photo copies IGA Contracts Interest on Investments Interfund Contracts ISF Charges Total Revenues Transfer In -General Fund Year to Date Budget I Actual I Variance IFY% I Coli . % $ 540,000 24 ,000 11,585 3,000 9,000 721,823 $ 583,527 $ 43,527 100% 27,218 183 5,446 2,232 9 ,000 721 ,823 3,218 183 (6,139) (768) 75% 75% 75% 75% 75% 75% 769,408 765,902 (3,506) 75% 41 ,000 41,000 75% nfa 85% n/a 35% 56% 75% 75% 75% NfA YearEntl Budget Projection Variance I I $ 540,000 $ 583,527 $ 43,527 I 32,000 36,OQO 4,000 183 183 15,446 5,446 (10,000) 4,000 3,000 (1,000) 12,000 12,000 962,431 962,431 I 1,025,877 1,019,060 (6,818) 41,00b 41 ,000 TOTAL RESOURCES 1,309,408 1,390,429 81,021 75% 89% 1,565,877 I1,643,586 77,709 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Total Expenditures 789 ,594 194 ,519 45,000 1,029,113 662,497 191 ,902 39 ,350 893,749 127 ,098 2,616 5,650 135,364 I Exp . %1 75% 63% 75% 74% 75% 66% 75% 65% a) 1,052,792 259 ,358 60 ,000 1,372,150 952,792 259,358 60,009 1,272,150 100 ,000 100,000 Contingency 145,295 145,295 75% 0% 193,727 193,727 TOTAL REQUIREMENTS 1,174,408 893,749 280,659 75% 57% 1,565,877 1,272,15Q 293,727 NET (Resources -Requirements) 135,000 496,680 361,680 371,43~ 371,436 Beginning NWC per FY 2014 Proposed Budget 377,000 , a) Includes payment of annual contract $52,762 Legal-640 Statement of Financial Operating Data Nine Months Ended March 31, 2013 RESOURCES: Beg. Net Working Capital Revenues Sale Map Photo or Copies Miscellaneous Interest on Investments Interfund Contract ISF Charges Total Revenues TOTAL RESOURCES REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Total Expenditures Contingency TOTAL REQUIREMENTS NET (Resources -Requirements) Year to Date Budget I Actual I Variance IFY% I Coil. % $ 150,000 225 750 750 3,000 576,779 $ 188,093 $ 38,093 100% nfa 71 (155) 75% 24% 18,459 17,709 75% 1846% 840 90 75% 84% 574 (2,426) 75% 14% 576,778 (O} 75% 75% 581,504 596,722 15,219 731,504 592,148 27,902 10,575 784,816 53,312 75% 85% I Exp. %1 578,371 13,777 75% 73% a) 34,966 (7,064) 75% 94% b) 10,575 75% 0% 630,626 613,337 17,288 75% 73% 63,378 63,378 75% 0% 694,004 613,337 80,666 75% 66% 37,500 171,479 133,979 Budget $ 150,000 300 1,000 1,000 4,000 769,038 775,338 925,338 I 789,897 I ! 977,99~ 14,559 52,652 789,531 37,203 14,100 840,834 I 777,531 I 44,20 9 14,000 I 835,734 12,000 (7,000) 100 5,100 84,504 84,504 925,338 , YearEnd Projection $ 188,093 300 I 18,459 1,100 I 1,OOP 769,03? 835,734 142,2~ Variance J $ 38,093 17,459 (3 ,000) 89,604 142,256 Beginning NWC per FY 2014 Proposed Budget 150,00~ 100 Personnel -650 Statement of Financial Operating Data Nine Months Ended March 31, 2013 I . Year to Date YearEnd Budget J Actual I Variance jFY% I Coil. % Budget Projection Variance I RESOURCES: Beg. Net Working Capital $ 290,000 $ 327,178 $ 37,178 100% n/a $ 290,000 $ 327,Y 8 $ 37,178 Revenues Miscellaneous 750 95 (655) 75% 10% a) 1,000 .95 (905) Interest on Investments 2,250 1,407 (843) 75% 47% 3,000 1,850 (1 ,150) ISF Charges 600,470 600,470 0 75% 75% 800,626 800 ,6~6 , Total Revenues 603,470 601,972 (1,497) 75% 75% 804,626 802,571 (2,055) ITOTAL RESOURCES 893,470 929,150 35,681 1,094,626 1,129,749 35,123 REQUIREMENTS: I Exp. %1 Expenditures Personal Services 510,483 511 ,211 (728) 75% 75% 680,644 680,644 Materials and Services 226,777 134,515 92,262 75% 44% 302,369 210 ,000 92,369 Capital Outlay 75 75 75% 0% 100 100 Total Expenditures 737,335 645,726 91,609 75% 66% 983,113 890,644 92,469 I IContingency 83 ,635 83,635 75% 0% 111 ,513 I -111 ,513 I TOTAL REQUIREMENTS 820,970 645,726 175,244 75% 59% 1,094,626 203,982890,6T NET (Re sources -Requiremen ts) 72,500 283,424 210,924 239,105 239,105 Beginning NWC per FY 2014 Proposed Budget 240 ,OO~ a) Manley Services Payment Information Tech -660 Statement of Financial Operating Data Nine Months Ended March 31, 2013 Year to Date Year End Variance I RESOURCES: I Beg. Net Working Capital $ 568,550 $ 731,330 $ 162,780 100% nla $ 568,550 $ 731,310 $ 162,780 Revenues Interest on Investments 3 ,000 3,159 159 75% 79% 4,000 4 ,200 200 I nter/Ether/Da te/Phone 20 ,250 31 ,258 11,008 75% 116% 27,000 31,258 4,258 ISF Charges 1,569,633 1,569,633 !O~ 75% 75% 2,092,844 2 ,092 ,844 Buclget J Actual 1Variance JFY%J Coli. % Bud...g et Projection Total Revenue 1,592,883 1,604,050 11,167 75% 76% 2,123,844 2,128 , 30~ 4,458 Transfers In-General Fund TOTAL RESOURCES 49,500 2,210,933 49,500 2,384,879 173,946 75% 75% 75% 86% 66,000 2,758,394 66,oo b I 2,925,631 167,237 REQUIREMENTS: Expenditures Personal Services Materials and Services Capital Outlay Total Expenditures 1,452,631 392 ,367 75 1,845,073 1,387,632 248,263 1,635,895 64 ,999 144 ,104 75 209,178 I Exp. %1 75% 72% 75% 47% 75% 0% 75% 66% 1,936,841 523 ,156 100 2,460,097 1 ,850,OO ? 465 ,000 ; I 2,315,001 86 ,841 58,156 100 145,097 Contingency 223,723 223,723 75% 0% 298,297 298,297 TOTAL REQUIREMENTS 2,068,796 1,635,895 432,901 75% 59% 2,758,394 2,315,00 d 443,394 NET (Resources -Requirements ) 142,138 Beginning NWC per FY 2014 Proposed Budget 748,985 606,847 610,63 j I 611,07 ~ 610,631 IT Reserve -661 Statement of Financial Operating Data Nine Months Ended March 31,2013 RESOURCES: Beg. Net Working Capital Revenues Interest ISF Charges Total Revenue TOTAL RESOURCES REQUIREMENTS: Expenditures Materials and Services Capital Outlay Total Expenditures Res for Future Expenditure Year to Date Budget I Actual I Variance $ 365,593 $ 480,196 $ 114,603 1,125 1,989 864 175,500 175,500 0 176,625 177,489 864 542,218 657,686 115,468 57,450 22,528 34,922 108,750 93,276 15,474 IFY % 100% 75% 75% 75% 75% 75% 75% 166,200 115,804 50,396 75% 284,620 284,620 75% I Coli. % n/a 133% 75% 75% 109% I Exp . 0/01 29% b) 64% b) 52% 0% FY 2013 Year End BudjJet Projectior) Variance I $ 365,593 $ 480,19 114,6031$ 1,500 2,650 1,150 234,000 234,000 235,500 601,093 76,600 145,000 221,600 379,493 236,65b I 716,846 1,150 115,753 76,600 145,000 221,60Q I 379,493 TOTAL REQUIREMENTS 450,820 115,804 335,016 75% 19% 601,093 221.601 379,493 NET (Resources -Requirements) 91,398 Beginning NWC per FY 2014 Proposed Budget 541,882 450,484 I 495,24§ i I 494,09 495,246 Groundwater Quality A majority of the lots and subdivisions platted in southern Deschutes County predate statewide planning laws and state environmental regulations. Residential development, commencing in the 1960s and 1970s occurred without an understanding of whether rapidly draining soils in densely platted rural subdivisions could properly treat effluent through the use of conventional on-site septic systems. Beginning in the 1970s and continuing through early 2000, several studies evaluated groundwater conditions in southern Deschutes County. The results prompted local, state and federal agencies to undertake certain measures to mitigate nitrate pollution. As an example, in 1987, a sewer system was constructed in the core area of La Pine to provide better treatment and land disposal of wastewater in orderto protect drinking water supplies from nitrogen concentrations. Since 2010, DEQ has assembled a steering committee of community members to discuss and make recommendations to protect groundwater in southern Deschutes and northern Klamath counties. DEQ posted statements on their website describing the Groundwater Protection Project. Excerpts are cited below: ~ The DEQ, the US Geological Survey and Deschutes County have determined ~that the safety of the groundwater in southern Deschutes and northern ~Klamath counties is threotened by nitrate contaminotion from traditional onsite septic wastewater treatment systems. The groundwater aquifer ,.]:(1) provides the drinking water source for most residents in this area. Most wells tap into an aquifer within 50 feet of the ground surface. The aquifers have no natural barriers to the ground surface and are very vulnerable to contamination from the sUrfoce. Groundwater in the southern Deschutes and northern Klamoth aquifer is becoming contaminated with the nitrate at unsafe levels. Infants and pregnant or nursing women are especiolly vulnerable to increased nitrate levels. High levels of nitrate may also cause other health problems. To protect the quality of the drinking water in the aquifer, Deschutes County passed an ordinance in 2008 requiring upgrades on all septic systems; voters overturned the ordinance in a special election in March 2009. Deschutes County then asked DEQ to take the lead to resolve the issue. As of the date of this Plan's adoption, the DEQ Steering Committee is in the final stages of developing recommendations to protect the groundwater, while also addressing other factors noted in this Plan, including wetlands and floodplain development, high groundwater lots, inadequate roads, and open space. MEMORANDUM DATE: April 4, 2012 TO: Deschutes County Board of Commissioners FROM: Peter Gutowsky, Principal Planner RE: Newberry Country: A Plan for Southern Deschutes County / Work Session The Deschutes County Board of Commissioners (BOCC) conducted its second hearing on March 12, 6:00 p.m. at the Sunriver Homeowners Aquatic and Recreation Center to take public testimony on Newberry Country: A Plan for Southern Deschutes County.1 At the conclusion of the meeting, the BOCC closed the record for oral testimony, but left the written record open until March 29 at 5:00 p.m. The BOCC is holding its second work session on the Newberry Plan on Monday, April 29 at 1:30 p.m. The purpose is to continue discussing suggested revisions raised during the BOCC’s two public hearings to determine which sections of the Plan warrant revision. Attached is a matrix that was provided to the BOCC at their first work session on April 3. It includes a column to allow staff, in certain instances, to provide additional context on a particular issue. In most cases, the potential revisions speak for themselves. Options for making minor changes to the groundwater section of the plan (page 36) will be presented on April 29. After receiving the BOCC’s direction on necessary revisions, staff will then schedule a regular meeting for the BOCC to deliberate and consider first reading of Ordinance No. 2013-007.2 1 http://www.deschutes.org/southcountyplan 2 Ordinance 2013-007 officially adopts Newberry Country: A Plan for Southern Deschutes County into the Deschutes County Comprehensive Plan. Newberry Country: A Plan for Southern Deschutes County / Potential Revisions Section Suggested Revisions Comments Introduction (page 3) Add Language: County adopts a Transferable Development Credit Program to reduce residential density in rural areas to meet the carrying capacity of onsite sewage systems and protect high priority deer migration corridors. Deschutes County Code recognizes eligible lots or parcels located in the High Priority Deer Migration Corridor Area (DCC 11.12.030B2). They are eligible to receive one-half of a TDC. Policy 2.6 (page 9) Add Policy: Policy 2.6 Partner with the real estate community and others to provide education materials for new residents and/or property owners about rural lifestyles, including: a. Non-urban levels of public services (e.g. unpaved roads); b. Fire prevention; c. Noxious weeds; d. River and groundwater management; and e. Preservation of wildlife habitat; and f. Streamside stewardship information and requirements. - Policy 2.8 (page 9) Add Policy: Policy 2.8 Support and encourage a diverse array of community partners to collaborate on comprehensive substance abuse prevention best practices. - Policy 2.9 (page 9) Add Policy: Policy 2.9 Promote community and individual engagement in comprehensive substance abuse prevention best practices as a means for promoting self-sufficiency. - Policy 2.10 (page 9) Add Policy: Policy 2.10 Cultivate an understanding of the causes of poverty and its impact on citizens and community in order to provide opportunities for citizens to move out of it - -3- Newberry Country: A Plan for Southern Deschutes County / Potential Revisions Section Suggested Revisions Comments Policy 3.1 (page 10) Add Policy: Policy 3.1 Collaborate with the South County community and City of La Pine to address: a. Business expansion and recruitment, including adding another grocery store and a movie theater; b. A 24-hour health care facility; c. Coordination among health care providers and clinics; d. Community greenhouses; e. Affordable senior housing and/or aging in place programs; f. Trail development suitable for walking, biking and equestrian use;; g. Farmer’s markets; h. Public transportation; i. La Pine Neighborhood Planning Area (the area bounded by Burgess Road, US 97, 1st Street and Huntington Road); j. Post-high school education, employment retraining, adult learning, and vocational programs; k. Meeting locations allowing for remote teleconferencing; and l. Business practices which negatively impact substance abuse; and m. Other projects as identified. - Policy 3.4 (page 10) Add Policy: Policy 3.4 Develop a master plan to address the infrastructure challenges facing the rural, undeveloped lots in southern Deschutes County - Policy 6.1 (page 12) Add Policy: Policy 6.1 Promote La Pine as a regional commercial and employment center, through concepts such as: a. Maintaining and supporting La Pine’s representation on Economic Development for Central Oregon’s (EDCO) Board; b. Coordinating as needed with EDCO, La Pine and Sunriver Chambers of Commerce, Sunriver, the City of La Pine, and others to promote economic development opportunities; and c. Collaborating with Klamath County, Gilchrest and Crescent; and d. Encourage business support and participation in substance abuse best practices which foster a successful youth and a strong employment base. - -4- Newberry Country: A Plan for Southern Deschutes County / Potential Revisions Section Suggested Revisions Comments Policy 9.2 (page 13) Corrects Typos: Conduct a joint Board of County Commissioner/Planning Commission meeting with public comments in Newberry Country on the South County/Northern Klamath County steering committee to address its recommendations. Conduct a joint Board of County Commissioner/Planning Commission meeting hearing in Newberry Country to: a. Discuss the South County/Northern Klamath County steering committee recommendations; and b. Allow for public comments. The BOCC may want to invite DEQ to participate in the hearing. Policy could be rewritten as follows: Invite the Oregon Department of Environmental Quality to participate in a joint Board of County Commissioner/Planning Commission hearing in Newberry Country to: a. Discuss the South County/Northern Klamath County steering committee recommendations; and b. Allow for public comments. Policy 12.5 (page 14) Add Policy: Policy 12.5 Encourage the use of partnering agency resources for comprehensive substance abuse prevention strategies in order to reduce impaired walking, cycling and driving. - Policy 16.7 (page 16) Add Language: Support efforts to expand recycling opportunities and community composting, including woody debris and curbside recycling, if feasible. - Policy 16.11 (page 16) Add Language: Participate in the Deschutes River Conservancy efforts to work with all partners including the U.S. Forest Service, Upper Deschutes Watershed Council and County officials in the upper Deschutes Basin on a comprehensive water management plan that restores and manages flows in the upper Deschutes River while meeting the needs of users and property owners. - Policy 16.12 (page 16) Add Policy: Policy 16.12 Consider an ordinance to limit the number of livestock allowed on small acreages in order to limit nitrates from entering the groundwater and protecting public health. - -5- Newberry Country: A Plan for Southern Deschutes County / Potential Revisions Section Suggested Revisions Comments Policy 16.13 (page 16) Add Policy: Policy 16.13 Provide information about: a. Maintaining native streamside vegetation in wetlands and floodplains to protect water quality; and b. Negative effects of fertilizers, lawns, and non-native grasses impacting wetlands, floodplains and streams. - Policy 17.2 (page 17) Add Language: Policy 17.2 Collaborate with the La Pine Park and Recreation District, community organizations, Sunriver and La Pine to provide safe and convenient river access points, including: a. Improving existing sites including those at or near Harper Bridge and Maxwell Veterans Memorial Bridge; and b. Assessing options for new or improved public locations. - Policy Topics (page 19) Change Graphic: Change the Figure 4 graphic to better reflect partnerships and collaboration - Policy Topics (page 24) Corrects Typos: Table 4 - Wildlife Area Combining Combing Zone - -6- Newberry Country: A Plan for Southern Deschutes County / Potential Revisions Section Suggested Revisions Comments Policy Topics; Groundwater Quality (page 36) Strikeout. Sentence Reads: The DEQ, the US Geological Survey and Deschutes County have determined that the safety of the groundwater in southern Deschutes and northern Klamath counties is threatened by nitrate contamination from traditional onsite septic wastewater treatment systems. The groundwater aquifer provides the drinking water source for most residents in this area. Most wells tap into an aquifer within 50 feet of the ground surface. The aquifers have no natural barriers to the ground surface and are very vulnerable to contamination from the surface. Groundwater in the southern Deschutes and northern Klamath aquifer is becoming contaminated with the nitrate at unsafe levels. Infants and pregnant or nursing women are especially vulnerable to increased nitrate levels. High levels of nitrate may also cause other health problems. To protect the quality of the drinking water in the aquifer, Deschutes County passed an ordinance in 2008 requiring upgrades on all septic systems; voters overturned the ordinance in a special election in March 2009. Deschutes County asked DEQ to take the lead to resolve the issue. Since 2010, DEQ has assembled a steering committee of community members to discuss and make recommendations to improve groundwater protection in southern Deschutes and northern Klamath counties. (http://www.deq.state.or.us/wq/onsite/sdesch-nklam.htm). This paragraph was taken directly from the Oregon Department of Environmental Quality’s Onsite Wastewater Management Program (Septic Systems) website that focuses exclusively on S. Deschutes / N. Klamath Groundwater Protection Project. The Oregon land-use program requires findings to demonstrate consistency with the statewide planning goals and Deschutes County’s Comprehensive Plan. There is no evidence in the record to demonstrate that the safety of groundwater is not threatened by nitrate contamination from septic systems. Striking the suggested groundwater references also undermines the justification for the BLM land transfer in 1998 that led to the creation the Neighborhood Planning Area in La Pine and the transferable development credit (TDC) program. Policy Topics (page 36) Corrects Typos: Sentence Reads: South Deschutes County is known for its wildlife diversity. The Oregon Department of Fish and Wildlife recognize the following keynote species and habitats. The first two are recognized in Deschutes County’s Wildlife Area Habitat Combining Zone. - Appendix 1 (Appendix 1- 2) Add and Strikeout Language: Support the leadership of Collaborate with the Oregon Department of Environmental Quality in working with the community to address groundwater protection issues - -7- Newberry Country: A Plan for Southern Deschutes County / Potential Revisions Section Suggested Revisions Comments Appendix 1 (Appendix 1- 2) Add and Strikeout Language: Control and maintain livestock manure on-site to protect water quality and take measures to ensure that it does not leach into or contaminate ground or surface water. - Appendix 2 (Appendix 2- 2) Add Language: Develop an ordinance to limit livestock numbers on small acreages Require landowners with livestock to protect stream banks and streamside vegetation Require proper agricultural use of rivers, riparian areas and wetlands to prevent water pollution - Appendix 2 (Appendix 2- 4) Reorganize: Place the theme, “Minimize Role of Government,” higher in the Appendix 2 list -