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HomeMy WebLinkAbout2013-05-01 Work Session Minutes Minutes of Board of Commissioners’ Work Session Wednesday, May 1, 2013 Page 1 of 11 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF WORK SESSION DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MAY 1, 2013 ___________________________ Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; Erik Kropp, Deputy County Administrator; and, for a part of the meeting, Nick Lelack and Lori Furlong, Community Development; Hillary Saraceno, Children & Families’ Commission; Joe Stutler, Forester; Cheryl Circle and Chris Edleston, Finance; Judith Ure, Administration; Beth Raguine, Health Services; Scot Langton and Tana West, Assessor; Jim Ross, Sheriff’s Office; Susan Ross, Property & Facilities; and media representatives Ryan Brennecke and Shelby King of the Bulletin. Chair Unger opened the meeting at 1:35 p.m. ___________________________ 1. Discussion of Proposed FY 2013-14 Fee Schedule. Ms. Edleston said there were a few changes since the document was sent previously. She said if there were questions about the content, those would have to be discussed with the department representatives. If fees change during the year, there is a notice on the general fee schedule that these changes can be adopted without a long hearing process. Mr. Lelack said they are considering a fee adjustment of 3.5%. Even with this, they can’t make ends meet in CDD at this time. He has discuss ed this with representatives of real estate and construction businesses and if it were to go to 5%, it would be difficult. The increase would generate about $74,000 in the department. Most of it would be on building construction. No administrative fees will go up. With the increased cost of health care, PERS and other things; and having to replace their software with one that will work with the State, there are some significant costs. Minutes of Board of Commissioners’ Work Session Wednesday, May 1, 2013 Page 2 of 11 The increase will have the department fees being similar to those of other counties. Ms. Furlong stated that in the past the increase has been typically 3 -4%. Commissioner Baney stated she does not gauge what is happening in Redmond as representative. She sees that fees are creeping up to the higher end. She knows that they try to cross-train employees to keep costs down. Ms. Furlong said they are unique in some approaches. Other jurisdictions have separate planning and building departments. They try to cross-train so they can help the public in one visit. The satellite offices work well for this reason. Some techs may be able to do simple plan review in the future. The service level is high and they are on time with quick turnarounds. They also contact on-call staff when needed. They are getting busy and want to keep the service level up. Mr. Anderson stated that cross-training comes into play with inspectors that are certified across the board. This means one can do it all instead of having three people go to a project. Mr. Lelack said they have contracts with other jurisdictions as well, which keeps staff busy when things are slow and generates revenue. Chair Unger said that he likes the local comparison rather than those involving other counties. The County is still lower than the local cities in fees, and this is what the customers see most. Commissioner DeBone asked about ventilator systems, listed on page 14. There seems to be a big price difference in these kinds of systems. Ms. Furlong said that the high-end systems require more inspections. Heat pumps and similar systems take one inspection; the more elaborate ones take three or four. In regard to 200 amp service, Commissioner DeBone asked why this is higher. Ms. Furlong said 600 amps or higher takes a plan review and additional certification. These usually are commercial or industrial buildings. Part of this comes from years ago when the State broke out the fees and handed them over to the local jurisdictions. Everyone in the State does it this way. The tiers are mandated by the State as part of the methodology. Minutes of Board of Commissioners’ Work Session Wednesday, May 1, 2013 Page 3 of 11 Chair Unger appreciates the small changes that the public generally understands. Commissioner Baney said she wants to avoid incremental changes just because that is what they do each year; she wants it tied to the actual cost of service. Chair Unger noted that there are other costs that are going up a lot, too, such as health insurance and PERS. He is sure those costs will be more than the fee increases can cover. Mr. Anderson stated the costs drive the fees. There is a cert ain time involved for the different work, and they estimate the cost of that time. CDD is not yet self-supporting this year. Fees generally are based on the cost of providing the service. Mr. Lelack said they will propose a fee study in 2014-15. ___________________________ Scot Langton and Tana West were asked about the summary and manufactured homes transport fees, which used to be a State function. Mr. Anderson said he knows the fee for this service is not covering the cost. Ms. West stated that all their staff is cross-trained, and effective June 1, they will make some changes to handle the counter traffic so that employees can be more productive. They are also trying to educate customers via the website, so they can bring in available forms already completed. Commissioner Baney wondered if this work is underfunded. Ms. West stated that some counties are not providing the same kinds of services. ___________________________ The group then reviewed the proposed fee schedule. Chair Unger stated he looked for big jumps in costs, but most seem to be small amounts. Cheryl Circle talked about the increase in payments to the humane society shelters. Commissioner Baney asked about a Sheriff’s Office fee. Mr. Ross said there are two law enforcement taxing districts, so fees are split accordingly. The rural part covers primarily records and is driven by ORS statute. There were some changes in the countywide district, such as civil fees and correction fees. There is a radio system fee that has to do wi th upgrades, and is based on the number of units. This went down due to some retirements. Minutes of Board of Commissioners’ Work Session Wednesday, May 1, 2013 Page 4 of 11 They previously used a system for data transmission that is now obsolete. Most users have gone to internet protocol. The other big changes were in Corrections. Three fees are to be deleted since they were never implemented when introduced several years ago. The other changes are in jail medical services. The total medical costs for the jail are getting close to $1 million. Fees in no way will cover this cost. By statute and jail standards, they are allowed to charge reasonable fees for inmate medical assistance. This is a way to prevent abuse of the system. Fees would be raised minimally, by 5-10%. Much of this has to do with health costs. Commissioner Baney said that perhaps some people could pay for video arraignment, but some cannot. She asked if these can be added back, but did not realize that some who might have been able to pay have not been charged. Mr. Ross stated that these can be revisited. ___________________________ Chair Unger stated he was confused by some of the Behavioral Health fees. Ms. Raguine said that they are looking at about an 18% increase after being advised that the fees were lower than what was reasonable and customary. Medicaid will question this practice. The actual cost to provide services is supposed to be 20-60% more. In the past, they adjusted the rates to what they thought was reasonable and customary. Some fees have been increased for those who travel to other ar eas, the cost of which is hard to anticipate in advance. The Oregon Health Plan pays much of this. ___________________________ The Board had no other questions at this time, but may have some by the time budget hearings begin. 2. Lottery Fund Follow-up Discussion. Ms. Ure did a presentation regarding proposed allocations. Minutes of Board of Commissioners’ Work Session Wednesday, May 1, 2013 Page 5 of 11 Commissioner Baney said she still has concerns about government dollars funding entrepreneurs. It is risky, and she has not seen success with this program in the past. It is separate from EDCO, but she is uncomfortable with the level of allocation. Commissioned DeBone said they are down from $120,000 to $105,000. He likes this kind of program to assist start-ups and entrepreneurs, and hopes it can jump-start some businesses. Chair Unger said they might be able to create a buzz doing this, and help economic development in general. He looks at companies and nonprofits needing to be stable in two years. If they get to two years with this program and it is not seeing success, the Board may want to discontinue it if it is not doing what it should. Commissioner Baney does not like making large investments in traded sector. She met with some at the Bend Community Center and met the owners of existing small businesses that are doing well, but it is not easy for them. There needs to be a balance in supporting businesses already here that are not traded sector. That is all this investment is going for. The culture is supported by non - traded sector businesses. Chair Unger said that commercial businesses don’t get this kind of attention either. Bigger commercial entities don’t need the help, but the smaller ones look to their Chambers of Commerce who may not be able to help them. Perhaps the Chambers could be a partner in investments of this kind since this is a big part of business, the small entrepreneur aspect. A lot of businesses end up leaving the downtown cores. Redmond is behind Bend on this recovery. Chair Unger stated he does not see a lot of movement in this regard, and there need to be people on the ground helping these small businesses thrive. Bend has it now, but Redmond is not doing well. Ms. Ure stated Venture Catalyst and VentureBox are trying to get the ball rolling. However, they anticipate it won’t happen quickly. Mr. Anderson said if they agree with the bottom line for economic development, they can move forward with community grant programs and talk about the mix in the EDCO portion. Commissioner Baney noted that it is important to invest prudently, and they need to look at the full picture. Minutes of Board of Commissioners’ Work Session Wednesday, May 1, 2013 Page 6 of 11 Mr. Anderson stated that at some point they have to consider the communities and business districts of Tumalo and Terrebonne. They have viable businesses there but these are being overlooked. They are not technically eligible for traded sector programs, but there are some ways to help them. Ms. Ure talked about the project support listings. With this Board, there has been a shift to economic development away from social services. There are many applications coming in, asking for assistance. Service partners cover work that is required by law, but could be provided by partners. Some are based on formulas and population. She and others went through the required programs, and moved some into the service partner program area from the discretionary area. Hillary Saraceno said that she appreciates being on the community grant team. COCOA was not one that was considered as a required program. One category was protecting abused and neglected children. Some have been moved to the discretionary sector. They recommend this be in the service partner area. This would include all but MountainStar. Cascade Youth and Family Center is a sole source provider; the only one in the region providing services, and they are losing funding from the Commission on Children & Families. Commissioner Baney would like to move COCOA to $20,000 from $32,500 and add back in some of the others. Ms. Saraceno stated safety is a big goal along with prevention. Those are two priority areas. Chair Unger is concerned about dropping COCOA’s funding without talking with them. He would also be willing to reduce the $60,000 discretionary fund amount for the Board. Commissioner Baney feels they are trying to identify partners. She does not want the partners getting additional funding from the services category, such as emergency food and shelter. The KIDS Center is getting a small amount. She feels that the senior portion is well covered by the COCOA fund. Ms. Ross said that some of it is for Dial-a-Ride and Meals on Wheels, not a part of COCOA. Ms. Ure stated all of the amounts went down when the Board decided to allocate a much larger amount to economic development and assisting businesses. Minutes of Board of Commissioners’ Work Session Wednesday, May 1, 2013 Page 7 of 11 Commissioner Baney said that some programs are not providing essential services. Not all are contracted with the County, but help with County-type services. There are many smaller groups and programs helped by community grants and discretionary grant programs. Commissioner Baney would like to make sure the arts have a place in this. They have a direct link to economic development. In regard to health and mental health programs, there are a lot of applications, so the amounts tend to be very small and spread out. The discussion was to make larger grants to fewer groups so that they can collaborate, and so the groups will realize there are fewer opportunities. It was noted that some of the senior groups need funding to reach their federal match. The amount taken from COCOA should go to the KIDS Center. They want to make sure there is not a double-dip for Bethlehem Inn. Ms. Saraceno asked why the Bethlehem Inn couldn’t apply for funding like every other group. Chair Unger said he is not excited about groups coming in to try to justify funding, since it makes things a lot more complicated. Commissioner Baney said there is a new category for $20,000 to use towards nonprofits in their fundraising efforts. Ms. Ure stated in terms of guidelines, they need to figure out a minimum dollar amount for some categories so there are fewer applicants . In addition, she understands that any organization can only apply in one category. For instance, a service partner can’t try for community grants but can apply for emergency discretionary grants. They talked about giving a higher priority for collaborative work. Commissioner Baney said that some events are privately organized, so this program needs to be for nonprofits only. The Board will leave the discretionary grant portion as it is now, with individual allocations as appropriate through the year. Minutes of Board of Commissioners’ Work Session Wednesday, May 1, 2013 Page 8 of 11 Ms. Saraceno was advised of the tentative amounts and she will let the partners know; and that they won’t be eligible to apply for community grants separately. COCOA will be advised that their allocation may change this year so they can explain what kind of impact this might have on their operations. 3. Other Items. Joe Stutler said that they are almost ready to close out the FEMA grants from previous years. The County’s numbers now match the Oregon Emergency Management records. He has a letter of April 9 that itemizes it all. The OEM wants the reimbursement by mid-May, and FEMA will close out the 2007 and 2008 grants in May. OEM is responsible for work they approved as well. There will be a request to OEM to provide the closing documents from FEMA to the County. There is a perception that the $43,000 needed to close out the grants will come from these grants. This has to come from elsewhere since the grant funds have been spent. The $75,000 received in January is meant to reimburse expenditures from several years ago. There were reasons why problems arose. There were too many grants running at one time, and poor communication between the State OEM and FEMA. In the meantime, several million dollars have helped communities to be fire safe. Mr. Anderson said this money went to fuel reduction here, and where the reimbursement funds come from may be the General Fund. This is an important process. Commissioner Baney said a lot of work happened to get this process moving. They have been trying to get cooperation from FEMA for years. Tracking all this has been an exercise in patience, but all of the documents were in place and they just had to convince the other agencies of the value of swe at equity. A lot of local contractors were able to work, and the public was greatly educated on the importance of fuels mitigation. Chair Unger thanked Mr. Stutler and Commissioner Baney, who stayed with this and went through the lengthy process to get where they are today. Minutes of Board of Commissioners’ Work Session Wednesday, May 1, 2013 Page 9 of 11 Commissioner DeBone sees the value in Project Wildfire, and is thankful someone had the patience to work through this. BANEY: Move that the reimbursements be authorized. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. ___________________________ Mr. Anderson said there will be a Resolution regarding the bonding of the jail project, which will allow for a sixty-day period for any citizen to collect signatures if they wish to refer this to a general election. There will be a loss of thirty days for the date of the bond sale, which would occur on July 10 instead of June 6. County Counsel and the bonding agency have signed off on the Resolution, and nothing should be lost in issuance costs. The opponent stated in writing that he will not sue or object if the issuance is done in this fashion. Therefore, there would not be a cloud over this issuance to disclose in the documents. ___________________________ Ms. Ross said the Justice Court project is going well; much of it has to do with the Judge Haslinger courtroom remodel. There is a cost overrun. The project started out at about $800,000, some of which was left over from other projects. There are severe space issues in that building and in the D.A. o ffices. The remodel was due to the Courts having issues due to inappropriate space for service counters and D.A. offices. They have completed Phase 4. There is a cost overrun of about $110,000 due to unforeseen issues with the older building, including insulation and pipe issues, raising ceiling heights and AV equipment upgrades. Commissioner Baney asked if the County is responsible for all of these costs. Ms. Ross said the AV allows for less Sheriff’s Office transports. The $842,000 has been spent, and they need to invest another $80,000. Ms. Ross requested a cash transfer to be able to complete the project. Minutes of Board of Commissioners’ Work Session Wednesday, May 1, 2013 Page 10 of 11 Commissioner Baney stated it would have been nice to know ahead of time that the Haslinger courtroom project was going over. The courts need to be aware of what the County is investing. Ms. Ross said they do put budgets together for each phase, and she will present those in the future. The next phase is a major one and there will be some additional costs. Phase 8 was not in the original plan. This involves the basement remodel for jury assembly and the D.A. hearing room. This would free up half a floor for the D.A. They also hear complaints about security issues, and the long-term goal is to connect the two buildings for that reason. This connection will be a future project. At this point, the buildings could be locked down and all visitors would have to go through the security area. Only the counter of the D.A. Office would be directly accessible for those who are looking for documents. She had requested $350,000 for this phase, but it is going to be a little over $600,000. This is expensive space due to the demands of electronics, restrooms and other factors. Fund 142 is for general county projects and can be used for this. This amount is already in the proposed budget. This project will take more than a year to complete. Most of the work is being done by sub- contractors due to the challenges of scheduling. Much of the work is done after hours, and they sometimes have to stop working if the courts are too busy at certain times. Commissioner DeBone asked what happens if two more judges are added. Ms. Ross stated that there could be one at the jail and there may be other long-term plans. Chair Unger is okay with the $110,000 -$150,000 needed immediately. It is difficult space to remodel. It will provide for better security and should help to keep the D.A. Officer functioning well for a long time. Another option was to build elsewhere, but that is expensive as well. Mr. Anderson stated the rest of it will be part of the budget process. Commissioner DeBone does not want to set precedence with overruns. ___________________________ Being no further items addressed, the work session ended at 4:00 p.m. DATED this ~1.J!2 Dayof ~ 2013 for the Deschutes County Board of Commissioners: Ala~ Tammy Baney, Vice Chair ATTEST: Anthony DeB one, Commissioner ffu~ Recording Secretary Minutes of Board ofCornrnissioners' Work Session Wednesday, May 1, 2013 Page 11 of 11 Deschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org WORK SESSION AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 1:30 P.M., WEDNESDAY, MAY 1, 2013 1. Discussion of Proposed FY 2013-14 Fee Schedule 2. Lottery Fund Follow-up Discussion 3. Other Items PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.66O(2)(d), labor negotiations; or ORS 192.660(2) (b), personnel issues. Meeting dates, times and discussion items are subject to change. All meetings are conducted in the Board o/Commissioners' meeting rooms at J300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572. Deschutes County meeting locations are wheelchair accessible. Deschutes County provides reasonable accommodations for persons with disabilities. For deaf, hearing impaired or speech disabled, dial 7-1-1 to access the state transfer relay service forTIY. Please call (541) 388-6571 regarding alternative formats or for further information. I I I , I I CY'\ I '"-'"0 OJN ..... "0-"0>­1010 ::E 'co I I _ _ I "0 E IQ) OJ ~ LJ_I I : ~ OJ C II 0 ~ Q.. I I I,3t 1 IN i 1 I I 1 I I I, at I I I-I i I I I ~ I I ~IOJ .... "0 ~I g: 1 :::1'co I ~lI II I I ;"" Memorandtun To: Tom Anderson, Board of County Commissioners CC: Marty Wynne, Erik Kropp, Jeanine Faria, Bonnie Baker From: Christina Edleston Date: 4119/2013 Re: Work Session Wednesday, May 1 -FY 2014 Proposed Fee Schedule Attached is a copy of the FY 2014 Proposed Fee Schedule. Please review the schedule, and let me know which departments you would like to meet with at the work session. The County Departments that are proposing changes are: General/Non-Departmental Assessor Clerk Community Development District Attorney Dog Licensing Behavioral Health Public Health Justice Court Juvenile Solid Waste The County Service Districts that are proposing changes are: Deschutes County 9-1-1 Countywide Law Enforcement District #1 Sunriver Service District I 2014 Proposed Fee Schedule Summary of Changes for: Assessor Clerk Community Development Dog Licensing Health Services Justice Court And Sheriff's Department Assessor's Office Proposed Fee Schedule increases: Research Fee / Professional Services (1/2 hour minimum) -$65 up $5. ~ To be inline with the same rate as GIS as some of our requests can overlap. Computer listings and labels: Base fee $35-65 up $5 ~ Our base fee is closely tied to our hourly research/professional services fee. CD of Assessment Roll $175 up $15 ~ To match the same fee charge for the county data set which is the same data in a re d only format that we rarely sell but have to purchase for an outside vendor. Proposed New/Increase Fee: The Assessors office took over processing manufactured homes from the Tax Office several years a 0, we have continue to charge the same fees they charged although they don't appear to have ever been on the fee schedule. Manufactured home processing fee $65 in addition to the current BCD fee of $55 for all transaction other than movements (trip permits), those would remain at $5 per side. The movement fee would increase from $10 to $30, which is in addition to the $5 per side. The $65 is in line with our professional/research fee request. Manufactured home transactions can take anywhere from 20 minutes for the basic transaction to 2 hours depending on if the customer has completed the form nd has all of the documents needed to complete the transaction. ~ In 2005 the DMV transferred the responsibility for maintaining ownership and site information for manufactured structures to the Building Codes Division. The new program called Lois was given to County Tax Collectors, Assessors, Dealers and Titl i Companies to become agents of BCD and process these transactions. BCD set a fee of $55 per transaction, $25 goes to BCD and $30 to the county. With the exception o ~ Exemptions and Security Interest holders, BCD does not collect a fee for those services and the county receives all of the $55. The county also receives 100% of the $5 pe ~ side trip permit and $10 movement fee. ~ To process the average of 550 transactions each year the county receives approxi ately $16,500. To process these transactions it takes 1 full time FTE. The current fees the county retains from these transaction only covers approximately 1/3 of the actual I average expense. Current Proposed Ownership Change Transaction Fee and or Taxes· Person to person chonge of ownership. Involving both porties, with proof of ownership, including BCD Ownership Document or DMV Title $55 Total $120 Total Involving on obondonment See ORS 90.425 or 90.675 $55 $120.00 When one of the current owners is deceosed, w/out right of survivorship. $55 $ 120.00 Adding/Removing Security Interest Holder $55 $120.00 Involving bonk or security interest holder repossession. $55 $120.00 For use when the originol ownership document hos been misploced. $55 $120.00 Lien Release To receive ond ownership document showing free ond cleor ownership. $55 $120.00 Exempting or Un-exempting your Monufoctured Structure. $55 $120.00 Movement (Trip) Permit $5 per side + $10 County movement fee $5 per side + $ 30 County Movement fee i Fee Schedule Narrative -FY 2014 Clerk's Office Item No: elK 5 HB 2417 proposes to increase the fee collected for Affordable Housing from $15 to $20 and focus on veteran's housing. The bill is anticipated to pass the legislature. Item No: elK 11 In anticipation of the passage of HB 2417, adding the additional $5 fee in the example fee chart. Item No: elK 29 Research fee is calculated using current hourly employee salary and benefits. The increased fee reflects the increased employee cost. Item No: elK 30 Annually, the Recording Access Fee is reviewed. Any adjustment to the Fee is based on the January to January CPI published by the US Bureau of labor Statistics.i The increased fee reflects the 1.6% change rounded to the next five dollar increment. Item No: elK 43 . The amend marriage record fee is based on current hourly employee salary alld benefits. It also reflects the time to process an amended marriage record and cost to ! submit the amended record to Oregon Vital Records. The increased fee reflects the increased cost. Community Development Depaa1ment Planning Division Building Safety Division EnVironment]. Soils Division 117 NW lafayette Avenue Bend Oregon .7701-1925 (541)388-6575 FAX (54:1.)385-1764 http://www.co.deschuteS.or.us/cdd/ MEMORANDUM TO: Board of County Commissioners FROM: Nick Lelack, AICP, Director DATE: May 1, 2013 RE: Community Development Department Proposed Fee Changes The Community Development Department (COD) is proposing a 3.5% fee increase on most planning and building permits. No changes are proposed for environmental soils (on-site septip systems) permit fees. A few planning permit fees are proposed to be reduced to more accurately reflect the cost of providing services. 1· COD conducted its annual fee survey of building, electrical and planning fees from 15 counties and cities throughout the State in order to gather and compare fee schedules proposed in FY 2013.14. The results of this survey varied from no increase to as high as 15%. Several counties are , proposing a 1.6% increase based on the CPI for FY 13-14. Overall, COD's proposed fees are In the middle range compared to other jurisdictions. The attached fee survey does not include all the counties, but rather those of similar size or are located in Central Oregon. Some counties surveyed but not included on the attachment include: Benton County (planning fees increased 5% on January 1, 2013; building fees increased 25% in 2009); Multnomah County . (proposing a 10-15% increase to all fees); Clatsop County (no fee increase proposed; fees i increased in 2012 from 10-25% depending upon permit); Hood River County (proposing a 3%jee increase); and Yamhill and Klamath Counties (proposing 1.6% increase based on CPI). COD's business activity and revenues are up approximately 7% over FY 12-13 budget while expenditures are 9% below budget. COD business volume is projected to grow slightly in FY 3­ 14, however, expenditures are also expected to increase to cover the following: • Health care and PERS; • Cost of living adjustments; and, • Replacement of COD's permitting software with the State's ePermitting program, Accela. The proposed fee increase represents a shared investment in COD between the County and qDD customers to sustain current service levels. Specifically, the proposed General Fund transfer <;>f $551,014 is 36% less than the amount transferred in FY 12-13, not including the General Fun1 transfer for long range planning ($495,000). The proposed 3.5% fee increase is projected to generate approximately $73,000 in revenue. . Quality Services Perfonned 'With Pride PLANNING DIVISION FEE SURVEY -FY 2013·14 v',: .''1li''',~J\k;;"~ m:;t;r,'~1 ~ ~"'-~ -------,~,......,--=~...",..,.....,..,...",., AAP 241:k= AS 'itA. z. ENVIRONMENTAL HEALTH DIVISION FEE SURVEY -FY 2013-14 BUILDING SAFETY DIVISION FEE SURVEY -FY 2013-14 Deschutes County Finance De plrtment Marty Wynne, Finance Director Treasurer P.o. Box 6005 • Bend. OR 9 1300 NW Wall St. Suite 200 • Bend. OR (541 J 388-6559 • Fax (541 J www.co.deschutes.or.us MEMORANDUM I i Date: April 3D, 2013 I To: Board of County Commissioners From: Cheryl Circle, Finance DepV/ Copy: Marty Wynne, Finance Dept. Re: Fee Schedule -Dog Licensing Recommendation to Increase Dog Licensing Fees It is being requested that the dog licensing fee for altered dogs be increased from $12 to $16 annually and the unaltered dogs be increased from $27 to $30 annually. Licensing fees were last increased ih 2003, since that time we have experienced increased costs; particularly postage, shelter fees, persoJnel costs, and printing costs. Also, the Dog Control Fund receives a transfer from the General Fund whiClh has increased from $50,211 in FY2003 to $105,512 in FY2013. I The dog licensing fees were recently compared with ten (10) counties in Oregon and Deschutes Couoty is one of the lowest. In discussions with the City of Bend, who receives a portion of the licensing I' revenue, it was recommended that we consider increasing the licensing fees as the previous change in fees dated back to 2003 and costs have dramatically increased. The City of Bend and the City of Redmond receive 75% of the dog licensing fees for those animals located within their respective ci~ limits. For dogs licensed in the unincorporated areas of the County the Humane Societies receive $~2 of each license issued. : As the result of new contracts with the Humane Societies and a review ofthe fees paid to the cities ~f Bend and Redmond County Administration recommended we review dog licensing fees. This requeIt I and review has resulted in a recommendation to increase the licensing fee to $16 for altered dogs and $30 for unaltered dogs. 1 ------- -- DOG LICENSING FEE COMPARISON Fee for Altered Fee for Non-PopulationCounty Dog $ Altered Dog $ Crook 20,85510.00 25.00 -. ::••,,';d<?-"-.• ,00 158,875o.cbutea (Present) ." -:.\-...,'~.~ .. '-~:' ... 21,845Jefferson 12.00 28.00 35.00 353,15515.00Lane 117,340Linn 15.00 25.00 ~~L-_ ­. IDeschutes (Proposed) - 16.00 30 .00 , 158,875 .. ---~ ---~ Benton 17.00 25.00 85,995 Marion 318,15017.00 32.00 - Clackamas 18.00 35.00 378,480 - Jackson 203,95020.00 30.00 Klamath 20.00 66,58030.00 DESCHUTES COUNTY DOG LICENSE FEE HISTORY ALTERED DOG $ UNALTER ED DOG $ SE NI OR RATE KEN NEL RATE $ 2013 16.00 30.0 0 none 5.00 I 2003 12.00 27.00 none 5.00 I 1998 10.00 24.00 none 5.00 1993 6.00 24.00 none 5.00 1990 6.00 12.00 none 5.00 1981 5.00 -­- 9.00 3.00 Proposed Kennel Dog Fees -$5 per dog for up to 10 dogs and $1 per dog for each additional dog over 10 dogs 4/25/2013 Health Services -Behavioral Health Behavioral Health fees are set using a "unit cost calculator" developed by Dale Jarvis with direction from the Greater Oregon Behavioral Health, Inc. (GOHBI) to provide Oregon community mental health programs with a reliable and standard methodology for calculating unit costs for the services we provide. We have a requirement to "establish a fee schedule based upon reasonable and customary costs of services in accordance with a cost allocation plan ...., but not in excess of the providers usual and customary charge to the general public", and that "charges should reflect the cost of services provided." The formula is a function of budgeted expenditures, direct service staff, number of clinical FTE, and historical data for clinical hours generating billable or encounterable services, productivity adjuster, group and documentation adjuster, and a location adjuster. Our fees for FY 14 increased, by provider type, in a range of20.03% -67.37% from FY 13 rates. Historically, we have always adjusted our rates based on what we believed to be "reasonable and customary" within our community. This methodology has historically caused us to charge a rate less than our actual cost of providing services. Based on our FY 14 analysis and in conjunction with guidance from DeAnn Carr, our Deputy Behavioral Health Director, it was determined that all provider rates would increase 15% from our FY 13 rates, with the exception of our Behavioral Health Specialist II provider rate, which increased 20% from our FY 13 rate. This methodology brings us closer to the cost of providing services and meets our criteria of "reasonable and customary" charges. Health Services -Public Health Public Health fees are determined based on a Cost Analysis Methodology tool developed by George Christie and provided by the State. The formula is a function of actual expenses from the previous completed fiscal year (FY 12), direct and indirect staff, actual utilization of services, Medicare Relative Value of services, and a cost of living adjuster. We have historically adjusted our rates based on what we believed to be "reasonable and customary" within our community. Procedure fees Our procedure fees for FY 14 increased in a range of 13.39% and 74.24% from FY 13 fees. Based on our analysis and guidance from our Clinical Program Supervisor and Medical Director, it was determined that our fees would increase 5% from FY 13 fees for the majority of procedures that we provide. This methodology brings us closer to the cost of providing services and meets our criteria of "reasonable and customary" charges. (L) For taking and certifying for a private party an acknowledgment of proof of any instrument, $3. i (m) Costs in criminal cases, where there has been a conviction, or upon forfeiture of security, $5. J (2) Not later than the last day ofthe month immediately following the month in which fees set forth in subsection (I) ofthis section are collected, the j tice of the peace shall pay aU such fees, other than those for performing marriage ceremonies, over to the county treasurer of the county wherein the justice ofthe peace ~as elected or appointed, for crediting to the general fund of the county, and shall take the receipt of the treasurer therefor. [Amended by 1965 c.619 §25; 1979 c.447 §2;1987 c.829 §I; 1989 c.583 §IO; 1991 c.458 §2; 1997 c.801 §132; 1999 c.l051 §245; 2003 c.687 §I; 2011 c.595 §52b] 52.410 Trial fee. (I) Parties to judicial proceedings in justice courts are required to contribute toward the expense ofmaintaining justice courts, or a or proceeding therein, by the payment of a trial fee. (2) The trial fee in a justice court, for every trial by jury, is $17. [Amended by 1979 c.447 §3; 1997 c.80 1 § 133) 55.075 Time and place of hearing; procedure if right to jury trial asserted; fees. (l) Ifthe defendant demands a hearing in the small claims d court, the court shall flx a day and time for the hearing and shall mail to the parties a notice ofthe hearing time in the form prescn'bed by the court, instructin bring witnesses, documents and other evidence pertinent to the controversy. (2) Ifthe defendant asserts a counterc1aim, the notice of the hearing time shall contain a copy of the counterclaim. (3) If the defendant claims the right to a jury trial, the court shall notifY the plaintiff to file a formal complaint within 20 days following the mailing of s ch notice. The notice shall instruct the plaintiff to serve a sununons and copy ofthe complaint by mail on the defendant at the designated address of the defendant. Proo of service ofthe summons and complaint copy may be made by certiflcate ofthe plaintiff or plaintiff's attorney attached to the complaint prior to its flling. The plainti s claim in such formal complaint is not limited to the amount stated in the claim flied in the small claims department but it must involve the same controversy. The detl have 10 days in which to move, plead or otherwise appear following the day on which the summons and copy of the complaint would be delivered to the course of mail. Thereafter, the cause shall proceed as other causes in the justice court, and costs and disbursements shall be allowed and taxed and fees not shall be charged and collected as provided in ORS 51.310 and 52.410 for other cases tried in justice court, except that the appearance fee for plaintiff shall equal to the difference between the fee paid by the plaintiff as required byORS 51.310 (IXc) and the fee requiredofa plaintiff by ORS 51.310 (lXa). [1989 d83 §8] 135.921 Amount and distribution of filing fee; diagnostic assessment fee. (1) The flling fee paid by a defendant at the time of filing a petition for a possession of marijuana diversion agreement as provided in ORS 135.909 is $335. A fee collected under this section in the circuit court shall be deposited by the clerk of tire court in the Criminal Fine Account. Ifthe fee is collected in a municipal or justice court, $125 ofthe fee shall be forwarded by the court to the Department of Revenue foli deposit in the Criminal Fine Account, and the remainder of the fee shall be paid to the city or county treasurer. I (2) Ifless than the full filing fee is collected under this section in a justice or municipal court, the money received shall be allocated first to the Departm¢Dt of Revenue for deposit in the Criminal Fine Account ! (3) In addition to the filing fee under subsection (I) of this section, the court shall order the defendant to pay $90 directly to the agency or organization providing the diagnostic assessment [1989 c.1075 §12; 1991 c.460 §19; 1991 c.818 §4; 1993 c.13 §3; 2003 c.737 §§62,63; 2005 c.702 §§73,74,75; 2007 c.71 §34; 2011 c.595 §165] The exceptions are the returned check processing fee and the debit/credit card transaction fee which are set by eschutes County. April29,2013 MEMORANDUM TO: Board of County Commissioners FROM: Jodi Stacy, Justice Court Coordinator RE: Requested modifications to current fee schedule Most of the modifications to the Deschutes County fee schedule requested by Justice Court are pursuant to legislative chan Oregon Revised Statutes as listed below: 51.310 Schedule offees; payment of fees to county treasurer. (I) Except as provided in ORS 105.130, the justice of the peace shall collect, in adv criminal eases, and issue receipts for, the following fees: (a) For the flrst appearance of the plaintiff, $40. (b) For the fIrSt appearance of the defendant, $40. (c) In the small claims department, for a plaintiff flling a claim, $28; and for a defendant requesting a hearing, $28. (d) For transcript ofjudgment, $6. (e) For transcript ofjudgment from the small claims department, $6. (I) For certifled copy ofjudgment, $6. (g) For issuing writs of execution or writs of garnishment, $6 for each writ (h) For taking an affidavit of a private party, $1. (i) For taking depositions, for each folio, 70 cents. (j) For supplying to private parties copies of records and flies, the same fees as provided or established for the county clerk under ORS 205.320. (k) For each official certiflcate, $1. es in e except in . dant shall amount Sheriff's Office Proposed Fee Schedule Increases: The Sheriffs Office deleted several fees from the Law Enforcement Districts Fee Schedule which are not being used. In addition, The Sheriffs Office is recommending several Inmate medical services fees be increased. The cost of providing inmate medical services in the Adult Jail are increasing due to the complexity of services provided, additional staff time and provider price increases. The Sheriffs Office is recommending fee increases for inmate medical visits to the Jail Doctor, Nurse Practitioner, and Nurse. The Jail Staff determined the time per patient visit is increasing based on a review of medical records and input from Jail medical staff. In addition provider costs for Labs, X-Rays, Dentist, Emergency Room/Hospital visits has also increased per review of actual expenses. The Jail Captain reviewed each proposed increase with the Sheriff and the proposed Fee Schedule changes are the result of this review. Jim Ross Business Manager Deschutes County Sheriff's Office 541 322-4819 CATEGORY PROGRAM ALLOCATION BALANCE REMAINING NOTES Video Lottery Fund Available Balance FY 2013-14 Beginning Fund Balance 75,000 Projected FY 2013-14 State Video Lottery Revenue 600,000 Estimated Administrative Costs: Wages/Benefits -12,500 Estimated Administrative/Internal Service Costs -12,500 Sub-Total 650,000 Economic Development EDCO Base Support 112,200 537,800 EDCO Local Capacity 60,000 477,800 $20,000 La Pine/Sisters, $10,000 Bend/Redmond EDCO Entrepreneurship/Early Stages 45,000 432,800 EDCO Regional Capacity 0 432,800 Transfer to Business Loan Fund 0 432,800 Current business loan fund balance is approximately $180,000. Sub-Total 217,200 Project Support Project Connect 3,000 429,800 Facility rental OSU Cascades Campus 0 429,800 Airline Services 0 429,800 From Business Loan Fund Public Transit: Rural Services 3,000 426,800 Grant match Shop-with-a-Cop Program 3,000 423,800 Other: Capacity Building 20,000 403,800 CERF, Non-profit fundraising events/sustainability Sub-Total 29,000 Service Partners Central Oregon Council on Aging (COCOA)32,500 371,300 KIDS Center 7,000 364,300 Latino Community Association 11,000 353,300 Bethlehem Inn 15,000 338,300 Family Access Network 10,000 328,300 Emergency Food & Shelter 75,000 253,300 Saving Grace/Mary's Place 10,000 243,300 COVO 10,000 233,300 Court Appointed Special Advocates (CASA)30,000 203,300 Central Oregon 2-1-1 20,000 183,300 Upper Deschutes Watershed Council 20,000 163,300 Central Oregon Intergovernmental Council (COIC)12,134 151,166 Investigate future sources (GF?) Sub-Total 252,634 Discretionary Grant Program Program Allocation (to be divided between Commissioners)60,000 91,166 Sub-Total 60,000 Community Grant Program Emergency Food, Clothing and Shelter 0.00%0 91,166 Health, Mental Health and Addictions 45.00%41,025 50,141 Protection for Abused and Neglected 20.00%18,233 31,908 Other Essential Services 35.00%31,908 0 Sub-Total 91,166 Juvenile Crime Prevention Program Allocation 89,350 Funds allocated to Juvenile Crime Prevention category currently funded through an $89,350 general fund transfer into the video lottery fund. Sub-Total 89,350 4/15/2013: Funds to be maintained in General Fund, not video lottery fund. Deschutes County FY 2013-14 Video Lottery Fund Priorities Projected Amount Available: $650,000 2014 Juvenile Community Justice Fee Schedule Summary: With the exception of second and subsequent non-drug violations, the practice of assessing fees for juvenile offenses is currently not applied. Instead, depending on the nature of the violation, youth and their families are mailed community resource information or meet with a Community Justice Officer to determine the most appropriate intervention. Deschutes County Proposed Fee Schedule FY 2014 Index Changed from Fund/Department Page #FY 2013 Schedule General / Non-Departmental 1 √ Assessor 2 √ Clerk 3 √ Community Development 6 √ District Attorney 28 √ Dog Licensing 29 √ GIS 30 Health Services Behavioral Health 32 √ Public Health 33 √ Justice Court 43 √ Juvenile 44 √ Legal Counsel 45 Parole & Probation - Adult 46 Property Management 47 Risk Management 48 Road 49 Room Tax 51 Solid Waste 52 √ Tax Collector 54 Treasurer 55 Deschutes County - Proposed Fee Schedule FY 2014 DESCRIPTION FY 2013 Fee ($)UNIT ENACTMENT AUTHORITY FY 2014 Fee (ONLY if different from FY 2013) Deschutes County - General General fees, unless otherwise noted by department: GEN 1 Cassette tape, video tape or DVD copies 5.00 per item GEN 2 Copy fee (B/W) for public & county employees 0.25 per page GEN 3 Copy fee (color) for public & county employees 0.35 per page GEN 4 Copy fee for documents on disk 5.00 per disk + ACS GEN 5 Fee for e-mail of documents ACS GEN 6 Facsimile transmittal (local number)1.00 1st page GEN 7 Facsimile transmittal (local number) ACS GEN 8 Facsimile transmittal (long distance number)1.50 1st page GEN 9 Facsimile transmittal (long distance number)0.50 per additional page GEN 10 Law Library Electronic Access Key 10.00 per key GEN 11 Returned check processing fee 30.00 GEN 12 Search fee for public records request ACS* GEN 13 Convenience Fee - Debit Card Processing 3.00 maximum per transaction * Actual Cost of Services (ACS) is hourly cost of employee conducting search. Photocopy charges are in addition to this fee. ITEM NO. Fee amounts listed in this schedule which are specified or mandated by state or federal rule, regulation, or statute are subject to change without further or additional Board of County Commissioner approval. Red: Text or fees to be changed or deleted Blue: New text or fees Green: Emergency Fees approved during FY 2013 *ACS=Acutal Cost of Services 1 Deschutes County - Proposed Fee Schedule FY 2014 2 DESCRIPTION FY 2013 Fee ($)UNIT ENACTMENT AUTHORITY FY 2014 Fee (ONLY if different from FY 2013)ITEM NO. Assessor ASR 1 Research Fee / Professional Services (1/2 hour minimum)60.00 hour 65.00 ASR 2 Standard Assessment, Appraisal & Tax Computer Printout 0.25 per page ASR 3 Diagram card 0.25 per page ASR 4 8½” x 11” map 0.25 per page ASR 5 8½” x 11” map (full set)0.25 per page ASR 6 18” x 20” tax lot maps 5.00 per page ASR 7 18” x 20” tax lot maps (full set)5.00 per page ASR 8 Tax lot maps - mailed 5.00 plus postage Computer listings: ASR 9 Base fee (60.00 per hour 1/2 hour minimum) 30.00 - 60.00 per hour after base fee 35.00 - 65.00 ASR 10 E-mailed 5.00 plus base fee ASR 11 Disk/CD 5.00 per disk plus base fee ASR 12 Per page 0.25 Computer labels: ASR 13 Base fee (60.00 per hour 1/2 hour minimum)30.00 - 60.00 per hour after base fee 35.00 - 65.00 ASR 14 Per page 5.00 plus base fee ASR 15 County data set 175.00 ASR 16 Low income housing application fee 200.00 ASR 17 Fee to estimate PATL (Potential Additional Tax Liability) on specially assessed property 75.00 ASR 18 CD ROM of assessment roll 160.00 175.00 ASR 19 Color copies 0.50 per page ASR 20 Color photos printed (once scanned)0.50 per page Manufactured Structure Transactions: All transactions, except movement (trip) permits 55.00 ORS 446.646 120.00 Movement (trip) permit 5.00 per side ORS 446.646 Movement (trip) permit fee 10.00 Moved from Tax Dept Sched 30.00 Applicable Discounts: All taxing districts within Deschutes County (for requests regarding their respective districts) are provided at no charge. All other government agencies receive a 50% discount. Taxpayer's own account (except large maps) are provided at no charge. Deschutes County - Proposed Fee Schedule FY 2014 DESCRIPTION FY 2013 Fee ($)UNIT ENACTMENT AUTHORITY FY 2014 Fee (ONLY if different from FY 2013)ITEM NO. County Clerk Recording Fees ORS 205.320 CLK 1 One page instruments - minimum fee 5.00 per instrument CLK 2 Additional pages 5.00 per page Land Corner Preservation fund (LCP) ORS 203.148 & 205.130(2) CLK 3 Applies to all instruments except for liens, Military Discharge (DD 214), Satisfaction of Judgments, Federal documents, County internal documents not usually charged a recording fee.10.00 per instrument (note exceptions) Assessment and Taxation (A&T) Fee ORS 205.323 CLK 4 Applies to all instruments except for Military Discharge (DD 214), Satisfaction of Judgments, Federal documents, County internal documents not usually charged a recording fee.10.00 per instrument (note exceptions) Oregon Land Information System (OLIF) Fee ORS 205.323 CLK 5 Applies to all instruments except for Military Discharge (DD 214), Satisfaction of Judgments, Federal documents, County internal documents not usually charged a recording fee.1.00 per instrument (note exceptions) Affordable Housing (AH) Fee CLK 6 Applies to all instruments except for Military Discharges (DD 214), Federal documents, County internal document not usually charged a recording fee, documents required under ORS 517.210 to maintain mining claims, warrants issued by Employment Department pursuant to ORS 657.396, 657.642 and 657.646, a certified copy of a judgment, a lien record abstract as described in ORS 18.170, a satisfaction of a judgment, including a judgment noticed by recordation of a lien record abstract, Department of Revenue documents.15.00 per instrument (note exceptions) ORS 205.320 - HB 2436, effective 91 days after date 2009 Legislative Assembly adjourns. To HB2417 20.00 CLK 7 Affordable Housing Collection Fee 1.00 per instrument assessed AH fee ORS 205.320 (9) GIS Fee CLK 8 Applies to all instruments except for liens, Military Discharge (DD 214), Satisfaction of Judgments, Federal documents, County internal documents not usually charged a recording fee.6.00 per instrument (note exceptions) $1.00 increase effective 91 days after the date 2009 Legislative Assembly adjourns. Overpayments of $10.00 or less shall be deemed part of the original fee and no automatic refund shall be provided. The person originally paying the fee may request a refund of the overpayment within 90 days of payment, otherwise any claim for refund shall be deemend waived. Overpayments of greater than $10.00 shall automatically be refunded by the county, provided the county has the address of the payer. Red: Text or fees to be changed or deleted Blue: New text or fees Green: Emergency Fees approved during FY 2013 *ACS=Acutal Cost of Services 3 Deschutes County - Proposed Fee Schedule FY 2014 4 DESCRIPTION FY 2013 Fee ($)UNIT ENACTMENT AUTHORITY FY 2014 Fee (ONLY if different from FY 2013)ITEM NO. County Clerk (continued) Multiple Transaction Fee ORS 205.236 CLK 9 When recording instruments that describe two or more transactions, each additional transaction will be charged when involving the same property.5.00 each additional transaction Additional References ORS 205.320 (12) CLK 10 In addition to and not in lieu of the fees charged for recording the assignment, release or satisfaction of any recorded instrument, $5 for each additional instrument being assigned, released or satisfied.5.00 each additional reference Non-Standard Fee ORS 205.234 & 205.237 CLK 11 Additional fee for non-standard documents.20.00 per instrument Deed Records Mortgage Records Lien Records Recording + 5.00 + 5.00 + 5.00 LCP + 10.00 + 10.00 + 0.00 A&T + 10.00 + 10.00 + 10.00 OLIF + 1.00 + 1.00 + 1.00 AH + 16.00 + 16.00 + 16.00 21.00 each GIS + 6.00 + 6.00 + 0.00 Total = 48.00 = 48.00 = 32.00 53.00, 53.00, 37.00 Mineral and Mining Record ORS 517.180,210,280,320 CLK 12 Statement of Claim 48.00 CLK 13 Notice or Affidavit of Publication of Notice 48.00 CLK 14 Affidavit of Assessment Work 32.00 CLK 15 Mining Claim Affidavit 48.00 CLK 16 Certificate of Ownership - Mineral and Mining Records 48.00 per certificate ORS 517.280 CLK 17 Dormant Mineral Interest 48.00 1st page ORS 517.180 (5)(f) & 517.180 (9) CLK 18 Articles of Incorporation (Irrigation, Drainage, Water Supply or Flood Control)31.00 CLK 19 Military Discharge 0.00 Location and Copy Fees ORS 205.320 CLK 20 Location fee 3.75 CLK 21 Copies 0.25 per page ORS 205.320 (4)(c) CLK 22 Certification Fee 3.75 Examples of fees for a one page document with exceptions noted above 1st page ($5.00 each additional claim) Deschutes County - Proposed Fee Schedule FY 2014 DESCRIPTION FY 2013 Fee ($)UNIT ENACTMENT AUTHORITY FY 2014 Fee (ONLY if different from FY 2013)ITEM NO. County Clerk (continued) CLK 23 Copies for veterans seeking G.I. benefits 0.00 CLK 24 Copies of 24 x 18 maps 1.75 per page CLK 25 Copy of BOPTA Audio File, 1st record 10.00 CLK 26 Copy of BOPTA Audio File, each additional file 1.00 CLK 27 Microfilm 20.00 per roll CLK 28 Passport Processing Fee 25.00 each US Dept of State CLK 29 Search for federal tax liens (10 years)3.75 per name 35.00 CLK 30 Recording Access Fee 505.00 per month 515.00 Plats - By Lot Size - Price Varies ORS 205.320 & 205.350 CLK 31 20 lots or less 71.00 CLK 32 21 through 29 lots 76.00 CLK 33 30 through 49 lots 81.00 CLK 34 50 through 74 lots 86.00 CLK 35 75 through 100 lots 91.00 CLK 36 over 100 lots 91.00 + $0.10 per lot over 100 CLK 37 Partition Plats 46.00 Antique Dealers License CLK 38 Initial Fee 50.00 CLK 39 Renewal Fee 25.00 CLK 40 Marriage License 55.00 ORS 205.320 CLK 41 Replacement of lost marriage license 10.00 CLK 42 Replacement of memento marriage certificate 3.50 CLK 43 Amend marriage record 35.00 each marriage record 45.00 Solemnizing a Marriage ORS 106.120 CLK 44 During business hours 100.00 CLK 45 After business hours 100.00 + mileage CLK 46 Declaration of Domestic Partnership registration fee 55.00 HB 2007 Elections Voter Information List Requests* CLK 47 Computer setup 25.00 each CLK 48 Cost per 100 names 0.03 *State imposed fee for Oregon Central Voter Registration Data CLK 49 Precinct Maps (GIS) (small)15.00 CLK 50 Precinct Maps (GIS) (large)25.00 The fees for research service shall be $30 per hour based on actual costs incurred. Amounts of less than one hour shall be charged in 1/2-hour increments. Red: Text or fees to be changed or deleted Blue: New text or fees Green: Emergency Fees approved during FY 2013 *ACS=Acutal Cost of Services 5 Deschutes County - Proposed Fee Schedule FY 2014 6 DESCRIPTION FY 2013 Fee ($)UNIT ENACTMENT AUTHORITY FY 2014 Fee (ONLY if different from FY 2013)ITEM NO. Community Development CDD 1 Refund request processing 35.00 (No refunds if refund amount is less than $35.00. Other amounts may be deducted from refund for work already performed.) CDD 2 Address issuance (without permit)31.50 per dwelling 33.00 CDD 3 New use with separate address (charged at time of building permit or plot plan review, except revised plot plan review)31.50 33.00 CDD 4 Copy fee 0.25 per page CDD 5 Color Copy Fee 1.00 per page CDD 6 Coin-copy machine 0.10 per page CDD 7 Microfilm/microfiche copy fee 1.00 per page CDD 8 Plot plan review 83.00 86.00 CDD 9 Pre-application Meeting (may be required at CDD’s discretion for major or complex development projects involving several county employees)100.00 per each CDD 10 Advanced planning fee (supports long-range planning and regular code updates and review)0.00 of bldg valuation CDD 11 Free public information fee (supports free public information and assistance in Bend, Redmond and La Pine and allows for consolidated permit processing at one location) 0.00 of bldg valuation CDD 12 Code compliance fee (supports code enforcement program)0.00 of bldg valuation CDD 13 Research/file review supervision 30.00 per hour ($15.00 min) CDD 14 Road Access Permit 68.00 70.00 CDD 15 Second Road Access Permit 34.00 35.00 CDD 16 Three or more Road Access Permits 17.00 each 17.50 CDD 17 Consultation by CDD professional staff ACS CDD 18 Collection/administration fee for system development charges 16.50 per fee collected 17.00 Restricted Firearms District Formation CDD 19 Petition Preparation Fee 350.00 CDD 20 Petition Filing Fee 350.00 CDD 21 Policy Regarding Refunds: A 75% refund may be made after an application has been received. The 25% withheld covers work associated with the application, including zoning, septic and plot plan review, file creation and staff assignment. An additional percentage will be withheld as each additional phase of the permitting process is completed (i.e. plan review, inspections, staff report preparation). Refunds must be requested within 180 days of application. In every case, the $35 refund request processing fee will be charged to cover the cost of refund check processing and issuance. Deschutes County - Proposed Fee Schedule FY 2014 DESCRIPTION FY 2013 Fee ($)UNIT ENACTMENT AUTHORITY FY 2014 Fee (ONLY if different from FY 2013)ITEM NO. CDD - Building Safety Division CDBS 1 Reproduction printing of electronically submitted plans at customer request 4.00 per page/sheet CDBS 2 “Foundation Only” fee (optional program). Commercial structures requesting start with foundation only 525.00 in addition to bldg permit fee 545.00 CDBS 3 “Building/Site Evaluation” fee (optional program). Simultaneous application.205.00 in addition to bldg permit fee 210.00 “Quick Start” fee (optional program): CDBS 4 Structures require engineer/architect stamped plans 395.00 in addition to bldg permit fee 405.00 CDBS 5 All others 165.00 in addition to bldg permit fee 170.00 CDBS 6 Special Inspection - inspections that do not fit into the specific type of permits under the building code 88.00 ACS 90.00 CDBS 7 Agricultural building exemption fee 57.00 60.00 CDBS 8 Building inspections outside of normal business hours (min charge - two hours)95.00 per hour 98.00 CDBS 9 Re-inspection fee 82.00 each 85.00 CDBS 10 Inspections for which no fee is specifically indicated (min charge - ½ hour)95.00 per hour 98.00 CDBS 11 Additional plan review required by changes, addition or revisions to approved plans (min charge - ½ hour)95.00 per hour 98.00 CDBS 12 Demolition permits 165.00 170.00 CDBS 13 Consultation fee (min 1 hour)82.00 per hour 85.00 CDBS 14 Temporary certificate of occupancy (commercial)490.00 plus $100 per day over 30 days 505.00 CDBS 15 Temporary certificate of occupancy (residential)135.00 140.00 CDBS 16 Solar Building Permit - Prescriptive 155.00 ORS 455.020 160.00 New construction and additions shall be calculated using the ICC Building Valuation Data Table current as of April 1st of each year. CDD may charge twice the established fee for a building permit or approval for work commenced prior to permit issuance. Red: Text or fees to be changed or deleted Blue: New text or fees Green: Emergency Fees approved during FY 2013 *ACS=Acutal Cost of Services 7 Deschutes County - Proposed Fee Schedule FY 2014 8 DESCRIPTION FY 2013 Fee ($)UNIT ENACTMENT AUTHORITY FY 2014 Fee (ONLY if different from FY 2013)ITEM NO. CDD - Building Safety Division (continued) CDBS 17 Residential Sprinklers 0-2000 sq ft 1.68 sq. Ft. Value 1.75 CDBS 18 Residential Sprinklers 2001-3600 sq ft 2.21 sq. Ft. Value 2.30 CDBS 19 Residential Sprinklers 3601-7200 sq ft 2.78 sq. Ft. Value 2.85 CDBS 20 Residential Sprinklers 7201 sq ft and greater 3.30 sq. Ft. Value 3.40 GARAGES/STORAGE STRUCTURES Description CDBS 21 All frame structures, any structure attached to a dwelling 39.44 sq. Ft. Value Delete CDBS 22 All detached pole structures without floors 39.44 sq. Ft. Value Delete CDBS 23 All detached structures with floors 39.44 sq. Ft. Value Delete CDBS 24 Carport and other open structures 19.72 sq. Ft. Value Delete CDBS 25 Foundation for moved and existing structures 39.44 sq. Ft. Value Delete CDBS 26 Decks 19.72 sq. Ft. Value Delete PLAN REVIEW: CDBS 27 Local government coverage: The fee to a governmental agency shall be determined by the provisions set forth under ORS 190.003 to 190.110 for the purpose of carrying out the respective responsibilities of each agency and the fee shall be $66.00 per hour for each hour or part thereof.66.00 68.00 CDBS 28 Re-inspection fee: A $82.00 re-inspection fee shall be charged for inspections of violations found by the division on or after the second inspection and for inspections requested but which cannot be performed due to inability to get access to work to be inspected.82.00 85.00 CDBS 29 Approval of additional set of plans 20.50 21.00 CDBS 30 Plan check fee 0.65 bldg permit fee CDBS 31 Plan check fee for electrical and mechanical systems of commercial buildings 0.25 bldg permit fee CDBS 32 Plan check fee for plumbing of commercial bldgs 0.30 bldg permit fee CDBS 33 Plan check fee for fire/life safety/over 4,000 sq ft 0.40 bldg permit fee CDBS 34 Plan check for manufactured dwelling/rec park plan review 0.65 permit fee