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Home My WebLink AboutSummary - Fee Schedule2014 Proposed Fee Schedule Summary of Changes for: Assessor Clerk Community Development Dog Licensing Health Services Justice Court And Sheriff's Department Assessor's Office Proposed Fee Schedule increases: Research Fee / Professional Services (1/2 hour minimum) -$65 up $5. ~ To be inline with the same rate as GIS as some of our requests can overlap. Computer listings and labels: Base fee $35-65 up $5 ~ Our base fee is closely tied to our hourly research/professional services fee. CD of Assessment Roll $175 up $15 ~ To match the same fee charge for the county data set which is the same data in a re d only format that we rarely sell but have to purchase for an outside vendor. Proposed New/Increase Fee: The Assessors office took over processing manufactured homes from the Tax Office several years a 0, we have continue to charge the same fees they charged although they don't appear to have ever been on the fee schedule. Manufactured home processing fee $65 in addition to the current BCD fee of $55 for all transaction other than movements (trip permits), those would remain at $5 per side. The movement fee would increase from $10 to $30, which is in addition to the $5 per side. The $65 is in line with our professional/research fee request. Manufactured home transactions can take anywhere from 20 minutes for the basic transaction to 2 hours depending on if the customer has completed the form nd has all of the documents needed to complete the transaction. ~ In 2005 the DMV transferred the responsibility for maintaining ownership and site information for manufactured structures to the Building Codes Division. The new program called Lois was given to County Tax Collectors, Assessors, Dealers and Titl i Companies to become agents of BCD and process these transactions. BCD set a fee of $55 per transaction, $25 goes to BCD and $30 to the county. With the exception o ~ Exemptions and Security Interest holders, BCD does not collect a fee for those services and the county receives all of the $55. The county also receives 100% of the $5 pe ~ side trip permit and $10 movement fee. ~ To process the average of 550 transactions each year the county receives approxi ately $16,500. To process these transactions it takes 1 full time FTE. The current fees the county retains from these transaction only covers approximately 1/3 of the actual I average expense. Current Proposed Ownership Change Transaction Fee and or Taxes· Person to person chonge of ownership. Involving both porties, with proof of ownership, including BCD Ownership Document or DMV Title $55 Total $120 Total Involving on obondonment See ORS 90.425 or 90.675 $55 $120.00 When one of the current owners is deceosed, w/out right of survivorship. $55 $ 120.00 Adding/Removing Security Interest Holder $55 $120.00 Involving bonk or security interest holder repossession. $55 $120.00 For use when the originol ownership document hos been misploced. $55 $120.00 Lien Release To receive ond ownership document showing free ond cleor ownership. $55 $120.00 Exempting or Un-exempting your Monufoctured Structure. $55 $120.00 Movement (Trip) Permit $5 per side + $10 County movement fee $5 per side + $ 30 County Movement fee i Fee Schedule Narrative -FY 2014 Clerk's Office Item No: elK 5 HB 2417 proposes to increase the fee collected for Affordable Housing from $15 to $20 and focus on veteran's housing. The bill is anticipated to pass the legislature. Item No: elK 11 In anticipation of the passage of HB 2417, adding the additional $5 fee in the example fee chart. Item No: elK 29 Research fee is calculated using current hourly employee salary and benefits. The increased fee reflects the increased employee cost. Item No: elK 30 Annually, the Recording Access Fee is reviewed. Any adjustment to the Fee is based on the January to January CPI published by the US Bureau of labor Statistics.i The increased fee reflects the 1.6% change rounded to the next five dollar increment. Item No: elK 43 . The amend marriage record fee is based on current hourly employee salary alld benefits. It also reflects the time to process an amended marriage record and cost to ! submit the amended record to Oregon Vital Records. The increased fee reflects the increased cost. Community Development Depaa1ment Planning Division Building Safety Division EnVironment]. Soils Division 117 NW lafayette Avenue Bend Oregon .7701-1925 (541)388-6575 FAX (54:1.)385-1764 http://www.co.deschuteS.or.us/cdd/ MEMORANDUM TO: Board of County Commissioners FROM: Nick Lelack, AICP, Director DATE: May 1, 2013 RE: Community Development Department Proposed Fee Changes The Community Development Department (COD) is proposing a 3.5% fee increase on most planning and building permits. No changes are proposed for environmental soils (on-site septip systems) permit fees. A few planning permit fees are proposed to be reduced to more accurately reflect the cost of providing services. 1· COD conducted its annual fee survey of building, electrical and planning fees from 15 counties and cities throughout the State in order to gather and compare fee schedules proposed in FY 2013.14. The results of this survey varied from no increase to as high as 15%. Several counties are , proposing a 1.6% increase based on the CPI for FY 13-14. Overall, COD's proposed fees are In the middle range compared to other jurisdictions. The attached fee survey does not include all the counties, but rather those of similar size or are located in Central Oregon. Some counties surveyed but not included on the attachment include: Benton County (planning fees increased 5% on January 1, 2013; building fees increased 25% in 2009); Multnomah County . (proposing a 10-15% increase to all fees); Clatsop County (no fee increase proposed; fees i increased in 2012 from 10-25% depending upon permit); Hood River County (proposing a 3%jee increase); and Yamhill and Klamath Counties (proposing 1.6% increase based on CPI). COD's business activity and revenues are up approximately 7% over FY 12-13 budget while expenditures are 9% below budget. COD business volume is projected to grow slightly in FY 3 14, however, expenditures are also expected to increase to cover the following: • Health care and PERS; • Cost of living adjustments; and, • Replacement of COD's permitting software with the State's ePermitting program, Accela. The proposed fee increase represents a shared investment in COD between the County and qDD customers to sustain current service levels. Specifically, the proposed General Fund transfer <;>f $551,014 is 36% less than the amount transferred in FY 12-13, not including the General Fun1 transfer for long range planning ($495,000). The proposed 3.5% fee increase is projected to generate approximately $73,000 in revenue. . Quality Services Perfonned 'With Pride PLANNING DIVISION FEE SURVEY -FY 2013·14 v',: .''1li''',~J\k;;"~ m:;t;r,'~1 ~ ~"'-~ -------,~,......,--=~...",..,.....,..,...",., AAP 241:k= AS 'itA. z. ENVIRONMENTAL HEALTH DIVISION FEE SURVEY -FY 2013-14 BUILDING SAFETY DIVISION FEE SURVEY -FY 2013-14 Deschutes County Finance De plrtment Marty Wynne, Finance Director Treasurer P.o. Box 6005 • Bend. OR 9 1300 NW Wall St. Suite 200 • Bend. OR (541 J 388-6559 • Fax (541 J www.co.deschutes.or.us MEMORANDUM I i Date: April 3D, 2013 I To: Board of County Commissioners From: Cheryl Circle, Finance DepV/ Copy: Marty Wynne, Finance Dept. Re: Fee Schedule -Dog Licensing Recommendation to Increase Dog Licensing Fees It is being requested that the dog licensing fee for altered dogs be increased from $12 to $16 annually and the unaltered dogs be increased from $27 to $30 annually. Licensing fees were last increased ih 2003, since that time we have experienced increased costs; particularly postage, shelter fees, persoJnel costs, and printing costs. Also, the Dog Control Fund receives a transfer from the General Fund whiClh has increased from $50,211 in FY2003 to $105,512 in FY2013. I The dog licensing fees were recently compared with ten (10) counties in Oregon and Deschutes Couoty is one of the lowest. In discussions with the City of Bend, who receives a portion of the licensing I' revenue, it was recommended that we consider increasing the licensing fees as the previous change in fees dated back to 2003 and costs have dramatically increased. The City of Bend and the City of Redmond receive 75% of the dog licensing fees for those animals located within their respective ci~ limits. For dogs licensed in the unincorporated areas of the County the Humane Societies receive $~2 of each license issued. : As the result of new contracts with the Humane Societies and a review ofthe fees paid to the cities ~f Bend and Redmond County Administration recommended we review dog licensing fees. This requeIt I and review has resulted in a recommendation to increase the licensing fee to $16 for altered dogs and $30 for unaltered dogs. 1 ------- -- DOG LICENSING FEE COMPARISON Fee for Altered Fee for Non-PopulationCounty Dog $ Altered Dog $ Crook 20,85510.00 25.00 -. ::••,,';d<?-"-.• ,00 158,875o.cbutea (Present) ." -:.\-...,'~.~ .. '-~:' ... 21,845Jefferson 12.00 28.00 35.00 353,15515.00Lane 117,340Linn 15.00 25.00 ~~L-_ . IDeschutes (Proposed) - 16.00 30 .00 , 158,875 .. ---~ ---~ Benton 17.00 25.00 85,995 Marion 318,15017.00 32.00 - Clackamas 18.00 35.00 378,480 - Jackson 203,95020.00 30.00 Klamath 20.00 66,58030.00 DESCHUTES COUNTY DOG LICENSE FEE HISTORY ALTERED DOG $ UNALTER ED DOG $ SE NI OR RATE KEN NEL RATE $ 2013 16.00 30.0 0 none 5.00 I 2003 12.00 27.00 none 5.00 I 1998 10.00 24.00 none 5.00 1993 6.00 24.00 none 5.00 1990 6.00 12.00 none 5.00 1981 5.00 -- 9.00 3.00 Proposed Kennel Dog Fees -$5 per dog for up to 10 dogs and $1 per dog for each additional dog over 10 dogs 4/25/2013 Health Services -Behavioral Health Behavioral Health fees are set using a "unit cost calculator" developed by Dale Jarvis with direction from the Greater Oregon Behavioral Health, Inc. (GOHBI) to provide Oregon community mental health programs with a reliable and standard methodology for calculating unit costs for the services we provide. We have a requirement to "establish a fee schedule based upon reasonable and customary costs of services in accordance with a cost allocation plan ...., but not in excess of the providers usual and customary charge to the general public", and that "charges should reflect the cost of services provided." The formula is a function of budgeted expenditures, direct service staff, number of clinical FTE, and historical data for clinical hours generating billable or encounterable services, productivity adjuster, group and documentation adjuster, and a location adjuster. Our fees for FY 14 increased, by provider type, in a range of20.03% -67.37% from FY 13 rates. Historically, we have always adjusted our rates based on what we believed to be "reasonable and customary" within our community. This methodology has historically caused us to charge a rate less than our actual cost of providing services. Based on our FY 14 analysis and in conjunction with guidance from DeAnn Carr, our Deputy Behavioral Health Director, it was determined that all provider rates would increase 15% from our FY 13 rates, with the exception of our Behavioral Health Specialist II provider rate, which increased 20% from our FY 13 rate. This methodology brings us closer to the cost of providing services and meets our criteria of "reasonable and customary" charges. Health Services -Public Health Public Health fees are determined based on a Cost Analysis Methodology tool developed by George Christie and provided by the State. The formula is a function of actual expenses from the previous completed fiscal year (FY 12), direct and indirect staff, actual utilization of services, Medicare Relative Value of services, and a cost of living adjuster. We have historically adjusted our rates based on what we believed to be "reasonable and customary" within our community. Procedure fees Our procedure fees for FY 14 increased in a range of 13.39% and 74.24% from FY 13 fees. Based on our analysis and guidance from our Clinical Program Supervisor and Medical Director, it was determined that our fees would increase 5% from FY 13 fees for the majority of procedures that we provide. This methodology brings us closer to the cost of providing services and meets our criteria of "reasonable and customary" charges. (L) For taking and certifying for a private party an acknowledgment of proof of any instrument, $3. i (m) Costs in criminal cases, where there has been a conviction, or upon forfeiture of security, $5. J (2) Not later than the last day ofthe month immediately following the month in which fees set forth in subsection (I) ofthis section are collected, the j tice of the peace shall pay aU such fees, other than those for performing marriage ceremonies, over to the county treasurer of the county wherein the justice ofthe peace ~as elected or appointed, for crediting to the general fund of the county, and shall take the receipt of the treasurer therefor. [Amended by 1965 c.619 §25; 1979 c.447 §2;1987 c.829 §I; 1989 c.583 §IO; 1991 c.458 §2; 1997 c.801 §132; 1999 c.l051 §245; 2003 c.687 §I; 2011 c.595 §52b] 52.410 Trial fee. (I) Parties to judicial proceedings in justice courts are required to contribute toward the expense ofmaintaining justice courts, or a or proceeding therein, by the payment of a trial fee. (2) The trial fee in a justice court, for every trial by jury, is $17. [Amended by 1979 c.447 §3; 1997 c.80 1 § 133) 55.075 Time and place of hearing; procedure if right to jury trial asserted; fees. (l) Ifthe defendant demands a hearing in the small claims d court, the court shall flx a day and time for the hearing and shall mail to the parties a notice ofthe hearing time in the form prescn'bed by the court, instructin bring witnesses, documents and other evidence pertinent to the controversy. (2) Ifthe defendant asserts a counterc1aim, the notice of the hearing time shall contain a copy of the counterclaim. (3) If the defendant claims the right to a jury trial, the court shall notifY the plaintiff to file a formal complaint within 20 days following the mailing of s ch notice. The notice shall instruct the plaintiff to serve a sununons and copy ofthe complaint by mail on the defendant at the designated address of the defendant. Proo of service ofthe summons and complaint copy may be made by certiflcate ofthe plaintiff or plaintiff's attorney attached to the complaint prior to its flling. The plainti s claim in such formal complaint is not limited to the amount stated in the claim flied in the small claims department but it must involve the same controversy. The detl have 10 days in which to move, plead or otherwise appear following the day on which the summons and copy of the complaint would be delivered to the course of mail. Thereafter, the cause shall proceed as other causes in the justice court, and costs and disbursements shall be allowed and taxed and fees not shall be charged and collected as provided in ORS 51.310 and 52.410 for other cases tried in justice court, except that the appearance fee for plaintiff shall equal to the difference between the fee paid by the plaintiff as required byORS 51.310 (IXc) and the fee requiredofa plaintiff by ORS 51.310 (lXa). [1989 d83 §8] 135.921 Amount and distribution of filing fee; diagnostic assessment fee. (1) The flling fee paid by a defendant at the time of filing a petition for a possession of marijuana diversion agreement as provided in ORS 135.909 is $335. A fee collected under this section in the circuit court shall be deposited by the clerk of tire court in the Criminal Fine Account. Ifthe fee is collected in a municipal or justice court, $125 ofthe fee shall be forwarded by the court to the Department of Revenue foli deposit in the Criminal Fine Account, and the remainder of the fee shall be paid to the city or county treasurer. I (2) Ifless than the full filing fee is collected under this section in a justice or municipal court, the money received shall be allocated first to the Departm¢Dt of Revenue for deposit in the Criminal Fine Account ! (3) In addition to the filing fee under subsection (I) of this section, the court shall order the defendant to pay $90 directly to the agency or organization providing the diagnostic assessment [1989 c.1075 §12; 1991 c.460 §19; 1991 c.818 §4; 1993 c.13 §3; 2003 c.737 §§62,63; 2005 c.702 §§73,74,75; 2007 c.71 §34; 2011 c.595 §165] The exceptions are the returned check processing fee and the debit/credit card transaction fee which are set by eschutes County. April29,2013 MEMORANDUM TO: Board of County Commissioners FROM: Jodi Stacy, Justice Court Coordinator RE: Requested modifications to current fee schedule Most of the modifications to the Deschutes County fee schedule requested by Justice Court are pursuant to legislative chan Oregon Revised Statutes as listed below: 51.310 Schedule offees; payment of fees to county treasurer. (I) Except as provided in ORS 105.130, the justice of the peace shall collect, in adv criminal eases, and issue receipts for, the following fees: (a) For the flrst appearance of the plaintiff, $40. (b) For the fIrSt appearance of the defendant, $40. (c) In the small claims department, for a plaintiff flling a claim, $28; and for a defendant requesting a hearing, $28. (d) For transcript ofjudgment, $6. (e) For transcript ofjudgment from the small claims department, $6. (I) For certifled copy ofjudgment, $6. (g) For issuing writs of execution or writs of garnishment, $6 for each writ (h) For taking an affidavit of a private party, $1. (i) For taking depositions, for each folio, 70 cents. (j) For supplying to private parties copies of records and flies, the same fees as provided or established for the county clerk under ORS 205.320. (k) For each official certiflcate, $1. es in e except in . dant shall amount Sheriff's Office Proposed Fee Schedule Increases: The Sheriffs Office deleted several fees from the Law Enforcement Districts Fee Schedule which are not being used. In addition, The Sheriffs Office is recommending several Inmate medical services fees be increased. The cost of providing inmate medical services in the Adult Jail are increasing due to the complexity of services provided, additional staff time and provider price increases. The Sheriffs Office is recommending fee increases for inmate medical visits to the Jail Doctor, Nurse Practitioner, and Nurse. The Jail Staff determined the time per patient visit is increasing based on a review of medical records and input from Jail medical staff. In addition provider costs for Labs, X-Rays, Dentist, Emergency Room/Hospital visits has also increased per review of actual expenses. The Jail Captain reviewed each proposed increase with the Sheriff and the proposed Fee Schedule changes are the result of this review. Jim Ross Business Manager Deschutes County Sheriff's Office 541 322-4819