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HomeMy WebLinkAboutGrant Request - Desc River WoodsDeschutes County Board of County Commissioners Discretionary Grant Program Board Meeting Date: March 25, 2013 & June 24, 2013 (continued from 3rd quarter review) Organization: Deschutes River Woods Neighborhood Association Organization Description: A voluntary membership organization created in 1987 to fill the gap and represent the neighborhood on issues that affect the area or can bring benefits from local, state, or federal government programs. The Association represents an area of approximately 6 square miles, 2,072 single family housing units, and a population of 5,077. Project Name: Get the Word Out / DRW Mailing Campaign Project Description: Print and mail to all current residences within DRW's evacuation zones an information piece describing current efforts for Firewise Community activities and development of a community plan to be included in the Deschutes County Comprehensive Plan. Project Period: 4/15/2013 — 8/1/2013 Amount of Request: $900 Previous Grants: Deschutes River Woods Approved: Declined: 9/21/2001 $ 400.00 Work on emergency exit 1 Bend, 97708-9431 1 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org DESCHUTES COUNTY ECONOMIC DEVELOPMENT FUND DISCRETIONARY GRANT PROGRAM APPLICATION Direct Application to: Commissioner Tammy Baney Commissioner Anthony DeBone Date: 2-27-2013 Project Name: Commissioner Alan Unger All Three Commissioners Get The Word Out In DRW Mailing Campaign Project Beginning Date: Amount of Request: April 15, 2013 $850.00 - $900.00 Applicant/Organization: Address: Project End Date: Date Funds Needed: Deschutes River Woods Neighborhood Association PO Box 9431 Contact Name(s): Misha Williams, President Fax: Alternate Phone: Tax ID #• City & Zip: Telephone: Email: August 1, 2013 June 15, 2013 098985-86 541-433-2064 president@drwna.org On a separate sheet, please briefly answer the following questions: 1. Describe the applicant organization, including its purpose, leadership structure, and activities. 2. Describe the proposed project or activity. 3. Provide a timeline for completing the proposed project or activity. 4. Explain how the proposed project or activity will impact the community's economic health. 5. Identify the specific communities or groups that will benefit. 6. Itemize anticipated expenditures*. Describe how grant funds will be used and include the source and amounts of matching funds or in-kind contributions, if any. If the grant will support an ongoing activity, explain how it will be funded in the future. Attach: Proof of the applicant organization's non-profit status. *Applicant may be contacted during the review process and asked to provide a complete line item budget. Tammy Baney: Amount: Signature: Anthony DeBone: Amount: Signature: Alan Unger: Amount: Signature: Deschutes River Woods Neighborhood Association www.drwna.orq www.Facebook.com/DRWNA.ORG PO Box 9431 Bend OR 97708-9431 February 15, 2013 Deschutes County Board of Commissioners 1300 NW Wall Street Bend OR 97701-1960 RE: Discretionary Grant Program Application Dear Commissioners: The Deschutes River Woods Neighborhood Association (DRWNA) was founded in 1987. The subdivision was platted in the early 1960's, long before land use rules required developers to create a homeowner association to self -govern the development. The neighborhood is therefore only subject to Deschutes County and State of Oregon building and land use regulations. Our association was created to fill the gap and represent the neighborhood on issues that affect our area or can bring benefits to our area from local, state or even federal government programs. Our neighborhood encompasses an area of nearly 6 square miles and has 2, 072 single family housing units with a population of 5,077. Nearly half of the homes in the neighborhood are rental properties. (Source: 2010 Census). The DRWNA is organized as a 501 c 4 nonprofit Member Supported Public Benefit Corporation. We do not receive any operational funding as a neighborhood association from Deschutes County. We have a five (5) member board of officer/directors consisting of the following: 1. President: Misha Williams 2. First V.P.: Dieter Heinzer 3. Second V.P.: Michelle Perez 4. Secretary: currently vacant 5. Treasurer: Yvonne Dahl Our membership has fluctuated over the years, but has always averaged less than 10% of the total number of households. Some of our members do however, own multiple properties. Basic membership is $15.00 annually. A Supporting Business Member category was created in 2009 for an additional $35.00 annually for DRW residents who own a home-based business. Businesses outside of the subdivision can support us for only the $35.00 donation. Supporting businesses are granted advertising opportunities in our newsletter and on our website www.drwna.org. DRWNA is a voluntary membership organization. Our membership, and consequently our budget are very limited. We have relied on small grants from Bend Rural Fire Protection District #2 and the support of local businesses in the past to mount mailing campaigns to our non-member residents. We also rely on Project Wildfire for larger grants for projects like I have described below. Our greatest asset is our many enthusiastic volunteers, who are committed to wildfire prevention and overall improvement in our neighborhood. RE: Discretionary Grant Program Application Whether or not a resident is a member of our association, we have always addressed issues and concerns as they have arisen — be they code enforcement issues, zoning issues or public safety issues. We therefore represent all residents of DRW regardless of paid membership support. In the late 1990's Safeco insurance group came to Deschutes County with funding for wildfire prevention and education programs. The DRW subdivision was designated as one of the first recipients of these funds. Acting through our organization, volunteers were mobilized and one of the first hazardous fuels reduction clean ups took place in our neighborhood. Shortly thereafter, Deschutes County's Project Wildfire was born and with their guidance, we have continued to mobilize volunteers on an annual basis for over 10 years to perform annual, and sometimes twice -annual clean up events. In 2010, the DRWNA board of directors recognized that since the implementation of Oregon's SB360 in Deschutes County/DRW and the work that had been performed prior to and since that time, DRW needed to go a step further and apply for Firewise Communities/USA recognition. The DRWNA board of directors formed as the Firewise Community Board for the neighborhood. We will receive our recognition award at our April 18, 2013 neighborhood meeting. We began by creating two beautification projects in our neighborhood. The first is near the entrance to the development at the Fire Danger Sign. Volunteers and donors helped to landscape the area surrounding the sign with fire resistant, deer resistant and water -wise plants, creating visual appeal at what was once a blighted comer. Next, with the help of a grant from Project Wildfire, a contractor treated the 1 -acre vacant lot directly behind the fire danger sign — removing ladder fuels, thinning and mowing to remove flammable brush. A photo and video before and after history was created of this event that you may view on the DRWNA website: www.drwna.org. Volunteers and donors once again created beautiful landscaping at another key intersection in the neighborhood using the same Firewise principles that were used at the first project. This was a much larger landscaping project at the corner of Baker and Lakeview Roads. Berms were created and landscaped and a protected walk/bike path was also incorporated into the design. Pictures of this project may also be found on our website. (DRWNA contracted through the Deschutes County Road Dept. for the improvement and ongoing maintenance of this intersection). In early April of 2011, DRWNA organized and hosted a SB360 Property Assessor Certification Training class. Shortly thereafter, we had one of our most successful fuels reduction projects ever to that date. With a sweat - equity grant provided by Project Wildfire and the door to door volunteer efforts of our members, we reached out to all residents within our evacuation Zone 1 and had a great response! At the association's 23rd annual meeting, held on July 23rd 2011, our first educational event was held. Stu Otto, Stewardship Forester with Oregon Dept. of Forestry gave the keynote address. This meeting was the most well attended annual meeting that the association had ever had. Building on the success of our Zone 1 project, we received another sweat -equity grant from Project Wildfire in the fall of 2011. Because our evacuation Zone 2 is quite large (see attached map), we decided to move to a portion of it, just to the north of the earlier Zone 1 project. Once again, volunteers went door to door to approximately 280 residences. The project was once again well received and between 35 and 40% participated. 2 RE: Discretionary Grant Program Application In the spring of 2012, we moved further north into a portion of Zone 3. This was yet another successful sweat - equity project covering approximately 230 lots. Our most successful project to date, we garnered well over 50% participation! The contractor reported that residents were still piling materials at the curb as they came by to pick up. Some even chased them down and asked them to come back to pick up more! Our July 21St 2012 annual meeting was once again a Firewise educational event. Participants were shown the DVD — '1/3 Mile To Safety —A Family's Story'. Following the showing, there was a question and answer discussion session. Many folks were very moved by the DVD and important lessons were driven home. 2012 also saw the launch of our `Firewise in DRW' page on our website, with information on our projects and links to the national Firewise website, Project Wildfire website and more. We also regularly share wildfire prevention education info and DRW Firewise event info on our Facebook page: www.facebook.com/DRWNA.ORG At least one DRWNA board member has served on the Project Wildfire Steering Committee, representing the subdivision since Project Wildfire was founded and will continue to do so. Our Proposed Proiect: This year marks the 25 Anniversary of the DRWNA. We have just been recognized at the state and national level as a Firewise Communities/USA recognized community. Our award ceremony will take place at Brookswood Meadow Plaza, Suite 130, 7 PM April 18, 2013. Our Annual Firewise Day event will take place at our Annual All -Neighborhood Meeting and Free BBQ on Saturday July 20, 2013. More information on these events can be found on our website and Facebook page www.Facebook.com/DRWNA.ORG as the date approaches. DRWNA is currently working with Deschutes County Community Development to create a Community Plan for the DRW neighborhood to be included in the Comprehensive Plan. These are all significant events and we want to reach out to as many residents within the DRW neighborhood as possible about these important events and thereby generate as much participation as possible. Our project involves printing and mailing an Every Door Direct Mail piece to all current residences within DRW's evacuation zones (approximately 1,982 — see attached map). Alternately, an 5.5"x8.5" postcard would be used. Project Wildfire has offered in-kind design assistance for this mailing. The mailing will promote our new Firewise Community Status, wildfire safety programs, activities and events. We also wish to promote our efforts developing our DRW Community Plan and increase general knowledge of the existence of our association among residents of DRW. We believe that this mailing has the potential to generate economic activity and benefit the following groups in this manner: • Bring non-member residents to our annual all -neighborhood event where we have vendor booths representing local companies providing wildfire mitigation work, landscape and road rock materials, RE: Discretionary Grant Program Application life -safety supplies. Our supporting business members will also be participating, so they will be able to see and support those local businesses. • Raise awareness of the existence of our association and the benefits we offer in the form of low-cost advertising opportunities and the opportunity to have a vendor booth at our annual event. • Raise awareness of the DRW neighborhood as a thriving family-oriented neighborhood that is a great place to live — with the potential to create economic activity in the form of new housing development or redevelopment opportunities. Timeline: o April 15, 2013 — Final bids received for printing and mailing expenses o April 15 to June 15, 2013 — Design mailing, review and edit, finalize and send to printer o June 15, 2013 — Funding required o June 16 to June 30, 2013 — Check draft copy with printer and finalize o July 1, 2013 — Mail o July 20, 2013 — Annual All -Resident Event o July 20 — August 1, 2013 - Evaluate Success. Anticipated Expenses: • 5.5" x 8.5" 80# Postcard Mailer — Printing and Postage = $850.00 • 8.5" x 11" Double Sided 70# Every Door Direct Mail piece — Printing and Postage = $900.00 Our preference is to do the larger 8.5" x 11" mail piece so that we can maximize the amount of information included. Whatever method is chosen, this would be the largest mailing we have ever done. Future Funding: The success of this project will be evaluated upon its completion. It is the goal of DRWNA that this project will generate significant support in the form of new memberships and website advertising revenue for our association, thereby eliminating the need for future outside funding sources. If this is not the case, the DRWNA board of directors will determine whether or not to attempt a similar project in the future and determine appropriate sources of funding at that time. The DRWNA board of directors/Firewise board of directors hopes that this information is helpful in determining our worthiness for an Economic Development Fund Discretionary Grant. Best regards, Misha Williams, President DRWNA is a Nonprofit 501 (c) 4 Member Supported Public Benefit Corporation 4 New Search Registry Nbr Entity Type Business Registry Business Name Search Business Entity Data Entity Status Jurisdiction Registry Date 098985-86 Entity Name Foreign Name Non Profit Type DNP ACT OREGON 12-21-1987 Next Renewal Date 12-21-2013 DESCHUTES RIVER WOODS NEIGHBORHOOD ASSOCIATION PUBLIC BENEFIT WITH MEMBERS New Search 02-27-2013 20:39 Renewal Due? Associated Names Type PPB ]PRINCIPAL PLACE OF ]BUSINESS 11-21-2012 Resign Date Name YVONNE -DDAHL Addr 1 18964 CHOCTAW RD Addr 1 18964 CHOCTAW RD Addr 2 CSZ BEND OR 97708 Addr 2 CSZ BEND 'OR 97702 17910 Country UNITED STATES OF AMERICA Please click here for general information about registered agents and service of process. Type AGT REGISTERED AGENT Start Date 11-21-2012 Resign Date Name YVONNE -DDAHL DESCHUTES RIVER WOODS NEIGHBORHOOD ASSOCIATION Addr 2 Addr 1 18964 CHOCTAW RD 97733 CSZ BEND OR 97708 Addr 2 r Country IUNITED STATES OF AMERICA CSZ (BEND OR 97702 1 CSZ ]BEND OR )7702 Country UNITED STATES OF AMERICA Type MALIMAILING ADDRESS Name IVIISHA ! 'WILLIAMS Addr 1 PO BOX 9431 Addr 2 DESCHUTES RIVER WOODS NEIGHBORHOOD ASSOCIATION Addr 2 CRESCENT LAKE OR 97733 CSZ BEND OR 97708 9431 r Country IUNITED STATES OF AMERICA Type PRE PRESIDENT Resign Date Name IVIISHA ! 'WILLIAMS Addr 1 141245 RED CONE DR Addr 2 DESCHUTES RIVER WOODS NEIGHBORHOOD ASSOCIATION CSZ CRESCENT LAKE OR 97733 Addr 2 Country yIUNITED STATES OF AMERICA Type SEC 'SECRETARY Name 1 Resign Date ! Name 'VACANT VACANT DESCHUTES RIVER WOODS NEIGHBORHOOD ASSOCIATION Addr 1 NONE 05-26-2010 Addr 2 EN , PRE 12-21-1987 CSZ (BEND OR 97702 1 i Country !UNITED STATES OF AMERICA New Search Name Histo Business Entity Name Name Name Start Date End Date Type Status DESCHUTES RIVER WOODS NEIGHBORHOOD ASSOCIATION EN CUR 05-26-2010 DESCHUTES RIVER WOODS HOMEOWNERS ASSOCIATION ` EN , PRE 12-21-1987 05-26-2010 Please read before ordering Copies. New Search Summary History Image Action Transaction Effective Status Name/Agent Dissolved By Available Date Date Change MENDED ANNUAL ' PORT 12-02-2012 FI :RANGE OF REGISTERED &GENT/ADDRESS 11-21-2012 FI Agent „HANGE OF REGISTERED AGENT/ADDRESS 07-09-2012 FI AMENDED ANNUAL REPORT 11-20-2011 FI aAMENDED ANNUAL REPORT 12-07-2010 FI RESTATED ARTICLES 05-26-2010 FI Name aAMNDMT TO ANNUAL ZPT/INFO STATEMENT 01-11-2010 FI .,RANGE OF CD EZEGISTERED &GENT/ADDRESS 01-11-2010 FI Agent OTICE RESIGNED AGENT OF 30 DAYS 01-08-2010 SYS CDAGENT RESIGNATION 12-03-2009 FI Agent in AMENDED ANNUAL - EZEPORT 11-20-2009 FI ANNUAL REPORT 12-10-2008 FI AMENDED ANNUAL REPORT 11-29-2007 FI Agent AMENDED ANNUAL REPORT 12-08-2006 FI ANNUAL REPORT PAYMENT 11-25-2005 SYS ANNUAL REPORT PAYMENT 11-29-2004 SYS ANNUAL REPORT PAYMENT 11-21-2003 SYS ANNUAL REPORT PAYMENT 11-22-2002 SYS ANNUAL REPORT PAYMENT 11-23-2001 SYS STRAIGHT RENEWAL 12-22-2000 FI :HANGED RENEWAL 01-10-2000 FI AGENT/AUTH REP CHNG 01-10-2000 FI STRAIGHT RENEWAL 12-16-1999 FI NOTICE 01-04-1999 SYS STRAIGHT RENEWAL 12-21-1998 FI STRAIGHT RENEWAL 01-20-1998 FI NOTICE 12-29-1997 SYS I +STRAIGHT RENEWAL 01-28-1997 FI 1 © 2013 Oregon Secretary of State. All Rights Reserved. NOTICE 12-30-1996 _ SYS AMENDED RENEWAL 01-30-1996 FI NOTICE 01-02-1996 SYS AMENDED RENEWAL 02-08-1995 FI AGENT/AUTH REP CHNG 02-08-1995 FI NOTICE 01-04-1995 SYS STRAIGHT RENEWAL 12-01-1993 FI AMENDED RENEWAL 11-20-1992 _ FI AMENDED RENEWAL 11-12-1991 FI AGENT/AUTH REP CHNG 11-12-1991 FI AMENDED RENEWAL 01-18-1991 FI AGENT/AUTH REP CHNG 01-18-1991 FI ]NOTICE 01-02-1991 SYS AMENDED RENEWAL 11-28-1989 FI AMENDED RENEWAL 12-06-1988 FI NEW FILING 12-21-1987 FI © 2013 Oregon Secretary of State. All Rights Reserved. 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